HomeMy WebLinkAbout6. MANAGERS REPORT 12/01/2009
Mount Prospect
Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
FROM:
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VILLAGE MANAGER MICHAEL E. JANONIS 4.J di
SUPERINTENDENT OF STREETS & BUILDINGS PAUL BUR 12. I
TO:
DATE:
NOVEMBER 23, 2009
SUBJECT:
ACCEPT BID FOR THE PURCHASE OF ANTI-ICING (beet juice
WETTING FLUID FOR SALT CONTRACT AWARD ($24,025)
BACKGROUND
During the last snow season, we experimented with a new pre-wetting agent to add to our rock salt. Pni-wetting
agents are used as accelerants to lower the temperature at which the rock salt works in melting snow and ice. They
are typically applied when temperatures go below 32 degrees Fahrenheit. The product we used was a natural
agricultural product (beet juice) blended liquid or super mix product. Previously we have strictly used calcium
chloride, an industrial chemical, as our accelerant.
The beet juice pre-wetting blend is a much more environmentally friendly product than straight calcium chloride as
it contains far fewer chlorides. It also allows us to clear streets of snow and ice using much less salt; which also
reduces the dispersion of chlorides into the environment. It is also less corrosive than calcium chloride, thus
extending the life of our vehicles and equipment.
The apparent negative side of using beet juice products is the cost; approximately two to four times the cost per
gallon as calcium chloride. However during our experiment, the use of beet juice blends resulted in a 30% reduction
in the amount of salt being applied. This savings more than offsets the higher price tag of the beet juice product.
Staff has prepared a detailed set of bid documents necessary to effect the procurement and delivery of a beet juice
based pre-wetting fluid for a 2-year term concluding at the end of2011, with a possible one year extension based on
performance and price agreement.
BID RESULTS
Sealed bids were opened at 1 :00 P. M. on November 23, 2009 for the proposed pre-wetting fluid contract. Bid
prices were based on estimated quantities of 15,500 gallons, our average annual usage. Three invitational bids were
mailed, and a bid notice was placed in the local paper.
Four bids were received with results as follows:
I er I nCefl!a oa I nee
Industrial Systems, L TD $1.55 $24,025
Lakemoor,IL
Road Solutions Inc. $1.61 $24,995
Indianapolis, IN
Wells Spring Management $1.95 $30,225
Oak Park, IL
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ACCEPT BID FOR THE PURCHASE OF GEOMEL T 55/SUPER MIX
November 23,2009
Bidder Bid Price/aal Total Bid Price
Gasaway Distributors, Inc. $2.25 $34,875
Romeoville, IL
Tru Green No Bid Could not meet spec
Park Ridge, IL
DISCUSSION
Industrial Systems, LTD of Lakemoor, Illinois, meets the specification requirements and was the low responsive
bidder. All background checks of references were satisfactory with delivery and performance.
RECOMMENDATION
I recommend acceptance of the lowest qualified bid of $1.55/gal as submitted by Industrial Systems, L TD for the
procurement of anti-icing (beet juice), pre-wetting agent in an amount of $24,025. Sufficient funds are available in
the current budget and 2010 budget to facilitate this contract.
9eu-t CVwwo
Paul Bures
Superintendent of Streets & Buildings
Glen R. Andler
Director of Public Works
PB
c: Director of Public Works Glen R. Andler
Deputy Director of Public Works Sean P. Dorsey
file
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