Loading...
HomeMy WebLinkAboutCOW Agenda Packet 03/13/2001 COMMITTEE OF THE WHOLE AGENDA Meeting Location: Meeting Date and Time: Mount Prospect Senior Center Tuesday, March 13, 2001 50 South Emerson Street 7:30 p.m. I. CALL TO ORDER - ROLL CALL Mayor Gerald L. Farley Trustee Timothy Corcoran Trustee Dennis Prikkel Trustee Paul Hoefert Trustee Michaele Skowron Trustee Richard Lohrstoffer Trustee Irvana Wilks II. ACCEPTANCE OF MINUTES OF FEBRUARY 13, 2001 III. CITIZENS TO BE HEARD IV. WISCONSIN CENTRAIJMETRA NORTH CENTRAL COMMUTER LINE DOUBLE TRACK PROJECT - UPDATE Since 1995, when the Metra North Central Commuter Line began preparation for its startup operations, the Mayor, Board of Trustees, and staff have devoted hundreds of hours of time working with nearby residents, neighboring towns, transportation agencies, and state and federal legislators to minimize the impact of rail operations (both freight and commuter) on the immediate community. Those efforts resulted in substantial design changes being made to the original Double Tracking Plan. On April 5, 1999, Metra agreed to a mitigation plan (attached) which in- cluded the installation of the second track on the west side of the existing track, the exten- sion of screening fences proportionately with the extension of the Prospect Heights station platform, closing the private rail crossing at Morrison Avenue, and other miscellaneous steps that would minimize any requirement for whistle blowing at existing railroad grade crossings within the Village. All of these changes were incorporated into the engineering plans submitted to the Village for review. Since the fall of 2000, construction activity has been taking place along the railroad right-of- way within the Village. Work includes modification of certain drainage structures, excava- tion and grading for the new track bed, installing railroad signal cable, modification of the existing station platform, construction of a permanent commuter station at the Prospect Heights stop, and construction of an alternate access road that will facilitate the closing of the Morrison Avenue station. Staff has monitored construction activity on an ongoing basis. NOTE: ANY INDMDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 100 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392.6064. Construction of the Mount Prospect portion of the Double Track project is scheduled to be complete on or about July 2001. Despite the harsh winter, construction activity has pro- ceeded at a steady pace. The July time line appears achievable. On February 23, 2001, Trustee Richard Lohrstorfer and the Village Manager attended a Northwestern Municipal Conference-sponsored "North Central Mayoral Task Force" meet- ing, which provided an update of the overall Double Tracking plan. Tuesday evening's dis- cussion will include an oral report by Trustee Lohrstorfer and Mr. Janonis regarding the overall status of the North Central commuter line Double Tracking project, as well as the current status of construction within the Village of Mount Prospect. The information re- ported at the Committee of the Whole meeting will then be passed along to Village resi- dents adjacent to the project via a Resident Information Bulletin (RIB). Appropriate staff will be on hand to answer questions and facilitate discussion. IV, 2001 ROAD CONSTRUCTION PREVIEW For the past several years, the Engineering staff in Public Works has prepared a road con- struction summary of ~ road construction projects that will be taking place in the Village. This listing goes beyond the Village's own local reconstruction and resuffacing program and includes all state and county projects that we are aware of. This compilation of projects is discussed publicly prior to the staff of the read construction season, and the information will be posted on the Village's web page and included in an upcoming edition of the Village Newsletter. The purpose of the preview is to provide residents and businesses with a complete picture of road construction activities throughout the Village. With this information in hand, resi- dents and businesses might avoid some road construction surprises. Appropriate staff will be on hand to answer questions and facilitate discussion. V, UTILITY PERMIT PROCEDURE UPDATE With passage of the Telecommunications Act of 1996, there has come an explosion in the number of TeleCom firms laying fiber optic cable within Village fights-of-way. As a result, parkways, sidewalks, and streets seem to be in a constant state of disrepair as a succes- sion of cables are installed. In reaction to the construction chaos, the Public Works Department developed, and the Vil- lage Board adopted, a very stringent permit procedure, designed to minimize disruptions and promote the quick restoration of damaged rights-of-way. Since 1998, almost 600 per- mits have been issued. While staff feels that the permitting procedures have had a positive impact, Board mem- bers continue to raise concerns about the constant state of construction along our streets and sidewalks and the accompanying danger and inconvenience encountered by residents, businesses, and motorists. A recent Wall Street Journal article provides an excellent sum- mary of the situation and reveals that it is a nation-wide problem from a municipal perspec- tive. As part of Tuesday evening's discussions, staff will provide an update on our experience with the permit process, as well as provide a forum for the Village board to dis- cuss the possible implementation of stricter controls. Appropriate staff will be on hand to answer questions and facilitate discussion, VI. VILLAGE MANAGER'S REPORT VII. ANY OTHER BUSINESS VIII. ADJOURNMENT CLOSED SESSION 5 ILCS 120/2 (c) (11). "Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in wh!ch case the basis for the finding shall be recorded and entered into the minutes of the closed meeting." H:~GEN\CowV~genda\021301 COW Agenda.doc MINUTES COMMITTEE OF THE WHOLE FEBRUARY 13, 2001 I. CALL TO ORDER The meeting was called to order at 7:32 p.m. by Mayor Gerald Farley. Present at the meeting were: Trustees Timothy Corcoran, Paul Hoefert, Richard Lohrstorfer, Dennis Pdkkel, Michaele Skowron and Irvana Wilks. Staff members present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Community Development Director William Cooney and Public information Officer Maura Jandris. II. APPROVAL OF MINUTES Approval of Minutes from January 23, 2001. Motion made by Trustee Hoefert and Seconded by Trustee Corcoran to approve the Minutes. Trustee Wilks requested a modification to the Village Board comments regarding restaurant inspections. Minutes were approved with the revision. Ill. CITIZENS TO BE HEARD None. IV. CONSIDERATION OF CHANGING THE MEETING DATE FROM TUESDAY TO ND Mayor Farley stated that he is leaving the meeting due to a close friend's passing just a few hours before the meeting and would ask Trustee Corcoran to take over the balance of the meeting on his behalf. Village Manager Janonis provided an overview of the options from the staff's viewpoint. He stated that as far as staff is concerned, there are no major issues, which would prohibit consideration of this change in meeting days. He did note that there may be some conflict related to volunteer availability for televising the meetings due to the City of Des Plaines' meetings that occur on Mondays and the fact that some volunteers participate in Des Plaines and Mount Prospect. He also stated that the Agenda delivery could be a potential issue whereby it would leave Village Board members one less day to review the packet. General comments from the Village Board members included the following items: Several Board members stated they have geared their personal life around meeting on Tuesday evenings but recognize the need to remain convenient for residents who want to attend meetings. There was also a comment made regarding the likelihood of long weekends and Holidays occurring on Mondays causing the change of meeting day to a Tuesday on a periodic basis anyway, Some Trustees voiced concern that the meeting day could be a limiting factor on possible Trustee candidates due to the day of the week that the meetings are normally held. There was a comment made that Tuesday is considered mid- week especially for business travel purposes and Monday would probably minimize the impact of travel and the necessary absences from Village meetings. There was also a question regarding possible confusion with citizens due to various Holidays occurring on Mondays and whether the Board would actually meet on those days or not. Mike Zadel, candidate for Village Trustee, spoke, He stated that his schedule is flexible enough that could appear on either Monday or Tuesday night for meetings and it would not conflict with his job. Consensus of the Village Board was to retain Village meetings on Tuesdays for Village Board and Committee of the Whole meetings. V. QUALITY OF LIFE SURVEY Village Manager Janonis pointed out that there had been some preliminary surveying that the Village conducted at the last Welcome New Resident meeting and those results are included in the packet. He also stated that District 57 recently performed a phone survey to determine residents' views regarding the recent Referendum. It was also his understanding that there is some desire from the Village Board to look at the retail needs of the community through survey opportunities. General comments from the Village Board members included the following items: Several Board members felt that it was critical to see what attracts people to Mount Prospect and ensure the community remains viable and in order to determine what works it is likely necessary to ask the people. It was also suggested that the survey documents be prepared and analyzed by a survey professional. There were also comments regarding the projected Village identity and what the Village would like to accomplish from such surveys and theoretically what would be the next step. Assistant Village Manager Strahl stated that there can be several ways to approach residents through surveying. One method is to survey residents on a specific service; i.e., Police services, and utilize those results for discussion of the value of services provided. He also stated that part of the performance measurement project of comparing other municipal services includes a component that would require some input from the residents to compare against actual performance. General consensus of the Village Board members was to undertake drafting of a new residents' survey targeting residents who have recently moved to the community. It was also suggested that surveys be designed to target various municipal services to measure performance in providing those services. It was also suggested that some survey be undertaken to determine why people are attracted to Mount Prospect or another community in terms of home purchasing. Finally, it was recommended that some type of retail survey be undertaken to ask area residents about the attractiveness of retail in Mount Prospect. VI. VILLAGE MANAGER'S REPORT None. Village Manager Janonis stated there was no need for a Closed Session that had previously been scheduled for this evening. VII. ANY OTHER BUSINESS Trustee Lohretorfer inquired regarding the signboards that have recently been installed along Euclid informing drivers as to upcoming construction and he wanted to find out what the extent of the construction might be. Trustee Hoefert also pointed out that there is a significant pothole at the exit of Randhurst by Home Depot and there are extensive potholes along Central near the Public Library, which should get attention. VIII. ADJOURNMENT Since there was no further business, the meeting was adjourned at 8:35 p.m. Respectfully submitted, DAVID STRAHL DS/mc Assistant Village Manager H:\GEN\Cow\Minutes\021301 COW Minutes,doc 3 METRA NORTH CENTRAL LINE DOUBLE TRACK PROJECT REVISED MITIGATION PLAN APRIL 5, 1999 In conjunction with Metra's plan to add a second track along the Wisconsin Central Right-of-Way, the following Mitigation Plan has been proposed: Metra will: · Install the second track on the west side of the existing track. · Extend the platform screening fence proportionately with any extension of the Prospect Heights station platform. · Close the private rail crossing at Morrison Avenue. · Install non-movable barriers at all grade crossings between Kensington Road and Willow Road. (The latter two items should help to substantially reduce the incidence of whistle blowing.) With the west side second track placement, Metra will no longer offer to install privacy fencing or landscaping along the rear property lines of homes abutting the Wisconsin Central Right-of-Way. OFFICE: MAILING ADDRESS: One O'Hare Centre P.O. Box 5062 6250 NoC(h River Road Rosemom, IL 60017-5062 Suite 9000 Rosemont. IL 60018 TeL (847) 318-4600 Date: March 26, 1999 File: Mt. Prospect, IL M~i J. Patrick McAtee St., Dir., Plan. & Development METRA Real Estate & Planning 547 W. Jackson Blvd. Chicago, IL 60661 RE: Second track through Mt. Prospect Dear Mr. McAtee: WCL has reviewed preliminary plans indicating the new second track on the WCL property through Mt. Prospect installed Westerly of the existing WCL track and is agreeable to this plan. WCL understands why this West side alignment is necessary and agrees that the plan will work from a railroad standpoint. WCL will agree to remove the mandatory whistle blowing requirement at Morrison Avenue if the crossing is removed. The current WCL timetable does not have mandatory whistle blowing from Forest Park to Camp McDonald Road with the exception of Morrison Avenue. Sincerely, Vice President - Engineering Ed Terbell Vice President - General Manager P:\WPFILES\MCATEE, LTRlgjk.dsk2 Mount Prospect Public Works Department t~.~ INTEROFFICE MEMORANDUM ~m~ o~ us~ TO: VILLAGE MANAGER MICHAEL E..1ANONIS FROM: VILLAGE ENGINEER DATE: MARCH 6, 2001 SUBJECT: 2001 CONSTRUCTION PRO.IECTS As a scorecard for this year's summer construction, I have compiled a list and a map of the public construction projects that have been scheduled for this year. I have attached copies of the map for your use. The map depicts these Village projects: · Street Resurfacing (highlighted in green) · Street Reconstruction (highlighted in red) · Other Village Projects (highlighted in purple]) The map also depicts the following projects: · IDOT projects (highlighted in blue) · Railroad projects (highlighted in magenta) The Cook County Highway Department has not scheduled any projects in Mount Prospect for this year. Despite all the work planned by IDOT this year and in their future programs, there are a number of lingering locations within their R.O.W. that require attention. I have prepared a draft of a letter to send to IDOT requesting a meeting to discuss resolution of these problems. I have attached a copy of that letter for your information as well. If you have any questions, please don't hesitate to contact me. But do it early as I am looking forward to a very busy summer. (~ulbecker Cc: Glen R. Andler, Public Works Director X:\files\engineer\general\constupdate200[ MAYOR ~ ,~$$ ~s ~x.~ VILLAGE MANAGER Gerald L. Farley ~ Michael E. Janonis TRUSTEES VILLAGE CLERK Timothy J. Corcoran V¢lma W. Lowe Paul Wm. Hoeferl Richard M. Lohrstorfcr D~nnis G Prikk¢l Phone: (847) 392-6000 Michaele W. Skowron Fax: (847) 392-6022 Irvana K. Wilks TDD: (847) 392-6064 Village of Mount Prospect 100 South Emerson Street Mount Prospect. Illinois 60056 March 6, 2001 Mr. John Kos District Engineer Illinois Department of Transportation 201 West Center Court Schaumburg, IL 60196 Subject: Mount Prospect Traffic/Transportation Issues Dear Mr. Kos: The Village of Mount Prospect is very pleased to see the projects that have been scheduled by your department within Mount Prospect. They will address a number of local traffic and transportation issues here in the Village. I have seen the multiyear program and noticed that additional projects are scheduled in the upcoming years within Mount Prospect. Again, the Village appreciates the efforts by IDOT to maintain high quality roadways through Mount Prospect. There remain a few locations however that have exhibited severe problems in the past that are not addressed by the proposed improvements. The following list highlights those locations: Centrat Road, Northwest Highway ~t U.P Raitroad Tracks · Central left mm lane at Wa-Pella · Lengthen Central left turn lane at Northwest Highway · Pedestrian signals around intersection · Underpass Centrat Road · Reconstruct between Busse Road and Rand Road · Widen to provide left turn lanes & traffic signals at Cathy Lane Rand Road / Centrat Road / t~t. Prospect Road Intersection · Modify signal timing · Physical changes age 2 of 2 March 6, 2001 Mr. John Kos Rand / Etmhurst / Kensinqton Intersection Modify signal timing (lower cycle length) · Physical changes · Pedestrian signals around intersection Rand Road Resurfacin~ · Pedestrian signals at Business Center Busse Road Resurfacinq · Golf Road to Tollway These problems have been hampering traffic in Mount Prospect for quite some time. As traffic volumes continue to increase, the congestion worsens, the inconvenience to motorists increases and the roadway surfaces are no longer safe. The Village would like to meet with you to discuss the possible avenues for solving these problems. Please contact our Village Engineer, JeffWulbecker, at your earliest convenience to set up a meeting. You can reach Jeff at 847.870.5640. Very truly yours, Gerald L. Farley Mayor cc: Michael E. Janonis, Village Manager Glen R, Andler, Public Works Director JeffWulbecker, Village Engineer x:files\engineer\idot\pr oj ectsLmisc\issueslt 2001 Construction Project Map 2001 Construction Project Map Legend Village Projects Other Pro~ects Sf~et Re~ns~u~en (5/1/01 - 10/31/01) Illinois Department of Transportation Sa~et Resurfacing (4/1/01- 7/31/01) 1. Route 83 Reconstruction a~d S'~e~t Ughts A, Cer~ R~aclStreet Lights 2, Rand Road Resu~fac~,~ B. South Side Street Lights 3, No~hwest Hwy nesurfac~ng C, Etmhurst Road SidewaJk 4, Cent~ Road Re~r~acJng D. We~e~ C~eek {mprovements 5. Traf~c S~gnai ~mprovemeats: ~. I. I~xwo~d Street Lights Railroad Improvements But the rule~ ~e so lOOSe that the~ Road Kill also risk damaging the quality of life and . sometimes public safety. Atlanta, Cincin- nati and San Antonio have· all suffered In Race'to Lay Fiber, water-main breaks. Richmond, Va., had to evacuate a ~ourthoUSe. In Warrens- burg, Mo., near Kansas City, a subcon- TelecOm Firms Wreak tractor for Sprint Corp. struck a gas line in Ju~y, sending fumes into a nearby HaVoc on .~.~r';+,, Streets sewer line. The gas Spread to several homes and in o~/el "a clothes dryer touched off an explosion, burning a man Crews RiPSideWalks, Clog over 30% of his body. ' "You want the mo~t competifive and Traffic', to Feed C~aving best telecom systems so your mayor can brag about it," says Bob Alboe, a former For High-Speed Internet city e~igineer in Boston who is now a consultant: On fiber construction. "But you've got to build it in a responsible Mr. Brown's Surprise Tunnel way. That's where we've fallen down." · Now a few cities are trying to ehCouragO . companies to cooperate with their rivals By EVA~' RA~s'r~d) : '. and with city ~treet.~pi'o~rement crews And KoRTNIgy STRINGER Dallas. lha~ barred a rl~ drilllhg method s~y ~epor~e~ o.~ T~ w~u~ S~.s~r~?. o~.~*~ and ~luir~s compai/ie~ ~'p~vide more dOC- DALLAS-Last Labor DaY, c6h~act0rs um¢~ .ta~. '~n befor~ista~g~or-lc BOston is were hard at work installing fiber-o'~tic ca- order~g contractor~]~9~[~'manh01es. · hie in central Dallas to feed America!s craV. 19!u~" is at stake/~"t~i~coni comps- lng for high-speed Interuet service. Then a hies, Wh ch spent'more i than~ $i7 billion drill bit struck a w/iter main below yoUng last year on fiber-optics construction. Corn- Street. With explosive force, water gushed panics such as qwest Communications In- intothestreetsandpouredintoaparkingga- ternati0nai Inc. and Level 3 Communica- ragebelowaluxuryapartmentbuilding, ru- tions Inc. have seen their share prices ining two levels full of cars. By the time the plUnge in reooat'months. That's primarily flooding over several square blocks re- because'of concerns about deritand for fi- ceded, the damage topped 9t.5 million; her-optic services, not the mess on the As telecommUnications companies race streets, but the companies don't want any- to build the information highway of their vi- thing to get in their way. as they build. sions, they are wi'es, king real havoc on the "we're very dependent on the fight to nailon'sstreets. AlloverAmerica, erewsare access the streets," says Steve Wagner, rippingout newly paved roads, cloggingtraf- president of Qwest's 14-state southern tic and leaving plenty of potholes behind, gion. The Denver-based company, one of It's largely th~ result of the Telecommu. the most aggressive fiber-network build. nications Act of I9~6, Which requires that ers, laid a 25,000-mile loop along railroad cities give equal access to ail who want lines over the past few years and is now into the communications business. While extending it into cities and suburbs. cities can set a fe~, rules-such as requir- ing contractors ti) Post bond-they can"t A Watershed Event block one company from getting out its Of the 78 million miles of fiber laid in power drills this week simply because an- the U.S. over.the past 20 years, 50 million other company finished doing the same have been installed since congress passed thing last week. the Telecommunications Act. Last year set the record, with 19 million miles, accord- 'Just Come In and Cut' lng to KMI corp., a Newport, R.I., market- "We are continually performing this research firm. That translates into kind of open-heart surgery on streets. We roughly 190,000 miles Of digging because a don't let the patient recover. Just come in single piPe generally carries approxi- and cut him open again," says John CUn- mately 100 fibers. uingham, right-of-way manager in Phila- ! While much of the digging is along delphia's streets department, ditches and median:s, a good bit of it is Officialsdealingwiththeproblemwall~a in central business districts and affluent 'fine lii~& ~ince the TelecommUnications Act neighborhoods, where people are clamor- was passed, competition has flourished. Ev. lng for faster Interuet connections. Near ery city used to have a single monopoly tele- a phone-switch center east of downtown phonecompany; todaydozensofcompanies Dallas, fiber crews have dug up Bryan, are vyingwith~acl~other to offer the high- Peak and Haskell streets more than a est-speed, highest-quality Internet access, dozen times in two years. Last fall, Business le~.ders want that kind of service, crews .twice opened up the sidewalk in andthey'reasking'gov,ernmenttoleavetele' front of a Thai restaurant on Bryan be- rom crews.alon~e. C0,.mpetition iS al~ good cause there's no room left beneath the for consumers &nd makes the U.S. the envy street surface. "As quickly as they level of countries such:as Japan where'bureau- it over, they're back in here again," says cracy has ~nar]~d the Internet's progresS. Please Turn to Page A12, Column t Al2 THE WALL STREET $OURNAL TUESDAY, FEBRUARY 27, 200I Telecom Firms Are Wreaking Havoc on City Streets Continued From Page A1 Bill BCOWL, who oversees qwest's con- struunon in the Dallas-port Worth area,. cfJanpe°the restaurant.Thav°rnkaew'Canady' co-owner Cutting Issue: Two Ways of Laying Fiber says the changes mean more time and The mess comes as the city ts working work to get a construction penuit. Previ- feverishly to bring its ~treals up to snuff. ~oring Trenk:h-Digglng . oasly, Qwast merely needed to provide a In the late 1980s, after an oil and real-es- wlm a drill is faster and eas~er on me is rouen on ma,,~,,o,~=,~ va, ,d~,~,,.streets nut drawing of where it planned to place a makes it eaaier for fiber line to work in Dallas. But now~ Mr. late industry downturn. Dallas deferred streets but Dallas has banneo mis street maintenance. By 1999, the city fi- method in the city cente~ after a bore workers to see~]~ 'W~ Brown says, he also musl provide a "pro- nelly reached its target of getting 75% of acc/dental,l hit a water main. where they're file" drawing, which shows a side-angle. its streets to -cana[actory" condition, dieing, view of what Is underground along the "Just at the time v,;hen we're improving path. Even then. his planning is only as toe streets, we have ail this happen," says good as the records he can obtain from the David Dybala, director of the public-works city and property owners. oepartmen~. Undergrommd Surprises Tim Richardson of ,M'llngton, Va., put The dangers were apparent on a recent off buying a new car for a year because thestreetsanwhichhecommuiastoWash- dig in downtown Dallas. when Mr. lngton. D,C.; were constantly under as- Brown's crews were trying to extend fiber sauit from telecom crews. When he no- aiung Main Street to two skyscrapers and: riced that all the work seemed dong'on then over a block to a third. As they gin- busy M Street. he traded in his Pontiac for gerly dug their trench around the corner, a BiVlW. 'Then. boom? the property man- they found 11 pipes they weren't expect- agsr says, "They started doing ~t all over ing. In January, they arrived al th~ M-story Renaissance Tower and began dig- again." Or consider the Portland. Ore.. area gthg a manhole, where several dozen of of Corbett Terwilliger-Lalr Hill, where Fiber ouuc cause the fiber lines would be spliced nad the city, spurred by the neighborhood rectod into the building. Mr. Brown was eating lunch in F~ association, spent $153,000 to plant trees p~u~ ~ng,~v~, su,~ Jo~,~ Worth, where he had gone to check qn and fiowers along several streets, It also built beveled curbs, fish-shaped is- at a few points around the city: 12 new pressure io get the work done is enor- another project, wheu his cellpboue lands and faux-eobblastune ccosswalks manboleg arc lined up in a row down the moas. New carriers have spent billions of buzzed with an emergency call: The crew to recall the late 1800s. when most ol middle of the street. City officials fear dollars each to build the backbon~ of their digging the manhole hit something hurd ~ne homes in the neighborhood were those manholes will settle at a different networks. The work they're doing now in and figured it was the top of an under- built, rate during the hot summer, eceati!~g a cities ts finally bringing in customers who ground pedestrian tunnel. Mr. Brown left. The projec~ was two-thirds complete bumpy ride for motorists. ~Richard can help the carriers pay back their' debts, his each ada. p ate and.. drove to the scene'~. when a fiber crew cut through last year, Muller, s Znet vice president, says the The traditional Baby Bells bai, e' ~q inove Viben he arrived, he lumped into the leaving' several new manholes and a black company tried to space the manholes so quickly too to avoid losing business lo the foot-deep hole with a shovel and began' strip of asphalt dovai the street, even that won't happen, new rivals, pushing aside loosened dirt to find th~ through the fake cobblestone. Residents Though carriers can tun fibers over hard surfae} as if he were an arcbaedi~ complained to the city, and three month{ Past Deadline bridges or even skxavalks, they pref~'r to. gist uncovering an ancient building. Thet later, the crosswalks were ropairod. But AS compln}nts grow, Austin and other put the fragile and expensive Ltnus under- he grabbed a T.shaped rod and began pok the street with its black stri!~ 'still looks cities are getting more aggressive in ground for safety and economy::Bec'guse a the into the diet along the si4es and ~ · tom of the manhole to gauge the dimwit -"like someone paintedthehooclofyourcar oversight. Austin's deputy public-works single strand serves many mo[~ custom- the wrong color."· says homeowner Lee director. Matt Kite. looked out his win- ers than un cid copper phone 'wire~ they SlOus of the tunnel. Summoning the tom er's building engineer, he discovered that Hill. ,' dow one Friday afternoon last fall to see don't want to suffer outages.. In downtown Portland. Cynthia MeBur. traffic backed up for a mlie because a In Dallas. the huge water-ionia break the blueprints -awest had worked fxoto ney says the street in front of her Irish fiber crew had continued to work past its last Labor Day raised a new problem: ~vecen't precise enough, causing them to specialty store has been cut repeatedly ~ p.m. permitted time, The [oreman Who's responsible when -things go ~ccidentally dig the manhole over the tun- o) telecom crews. Each time, sales drop wanted to keep going until an asphalt wrong?. The city blamed the telecom com- el. The project ended up taking an extra 10% to 15%. despite 'her prbmise to pay truck stuck in the traffic lam could de. puny, which blamed its contractor, two weeks to complete. customers' fees at nearby parking ga- liver its load. But Mr. Kite's inspectors which, in turn. blamed the cty for hay- Someday, wireless technologies and rages. When construction halted tempt- ordered the crew to get out of the way lng faulty documents. The city recently even laser beams unght make fiber obsc- raruy, she says, "it 'was like the flood- and revoked the crew's construction per- joined other property owners in a lawsuit letO. But don't expect that anytime scoff'.: gates were 'opened. Customers started mit for five days. against the telecom firm and the contrac- Engineers are rapidly increasing the pouring in." In Boston. city officials directed carri- for. amount of data that a single fiber eau Austin. Texas, is so congested by fiber- ers to build a single fiber trench through The Dallas city council, alarrned by the carry, presemng fiber's status as the pre- optic and other construction that city plan- its downtown and to share manholes, water-main accident, passed an ordinance m er method for telecom companies nors last year decided they wouldn't make And San Francisco in early 1999 required in January. It says telecom companies in transmit large amounts of data. .' ::j any street improvements in the downtown carriers to work together and participate the downtown area can't bore imder- That means more hard days roi' ~ area until 2002. Th~ city got a break last in monthly "street construction coordtha- ground conduits for the fiber pipes, s fast Brown as fiber piles up under the streets, summer when Znet Communications Inc, rich" meetings with other utilities and but risky technique. Instead, ,they faust His latest nightmare is Crockett Street, )f New Orleans roped 12 telecom carriers city departments. When the city's roads dig trenches along the street surface for which runs beside a "telecom hotel" used into buildir, g a single ring through down* department resurfaces a street, telecom the length of the pipe, which ii ~noro ex- by Qwast and other new carriers as a town. with 52 pipes of as many.as 400 companies can't dig it Ul: for five years, pensive but gives crews a better view'of nerve center in downtown Dallas. He Fiber-optic lines apiece. Officials say that doesn't violate the Tole- what they might be hitting, Companies needs to run a line just 50 feet or so from a Even so. the participating carriers are cotomunicaunns Act's equai access prom- must also put up more risk insurance. Re- manhole in the street to an office builcitug expected to excavate various Austin sion because the rule applies to all eom- surfaced streets will get new protection, across from the telecom hotel. But },ir. streets 128 times over the next year or panics equally and carriers are given though not as much as in San Fruneisco. Brown can't bring in heavy digging equil> two to connect the joint loop to buildings, plenty of notice before rasurfactug be- With the changes, Mr. Dybaia of the public- meat because it might damage existing And each individual carrier insisted on gins. works department, says "we think we're tiber. Instead. he plans to have a crew dig having separate access to the loop 'so it Tighter regulation is a burden telecom going to get oector, more standard re- the 50 feet by hand, al a cos~ of around can maintain its own lines. AS a result, companies would rather live without. The pairs." $60,000. INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL JANONIS FROM: PROJECT ENGINEER DATE: MARCH 8, 2001 SUBJECT: STATUS REPORT OF THE UTILITY PERMIT PROCEDUPd{ History In early 1999, Public Works Staff worked together to develop a new procedure for issuing permits to utility companies. Staff recognized utility permits were on the rise and a more detailed procedure was necessary to provide better fight-of-way management and to monitor utility companies more closely. On April 1, 1999, Staff made effective the Procedure for Permitting Utili(v Work ~'Vithin All Public Rights-of- Way & Easements in the Pillage of Mount Prospect. Shortly after introducing the new procedure, the Village hosted several meetings with the various utility companies to explain the permitting process. Staff worked closely with the utility companies during the summer of 1999 to familiarize them with procedure and to assure compliance. On September 28, 1999, Staff presented the new procedure to the Village Board. The new procedure was ultimately adopted into the Village Code and an ordinance was passed detailing monetary penalties should utility companies fail to comply. This was accomplished at the October 19, 1999 Village Board Meeting. The utility companies were then made aware of the action taken by the Village Board. During the winter months of 1999, Staff evaluated the procedure and made minor modifications to better address certain situations experienced earlier in the year. An updated utility permit procedure was made effective February 1, 20J)0 and, as of today, is the current procedure. Enclosed is a copy of the current utility permit procedure, the ordinance detailing the monetary penalties and an application for your reference. Statistics To give you a perspective of the number of permits issued ov~ the past few years, the table below details how many permits were issued to various utility companies. Year 1998 1999 2000 2001 (-3/1) Ameritech 21 13 19 2 Ameritech New Media 0 146 5 0 AT&T Cable 17 51 53 3 Citizens Utilities 4 52 36 9 Commonwealth Edison 5 14 16 3 Nicor Gas 6 31 34 24 Miscellaneous 2 15 9 1 Total 55 322 I 172 42* * 170 issued permits projected for 2001 ba~ed on current total Page two._ Utility Permit Procedure March 8, 2001 In 1999, the number of permits dramatically increased primarily due to the requirements of the new permit procedure. In addition, Ameritech New Media built their entire system to provide cable service to the Village. Since then, Staffhas averaged issuing one permit approximately every two days. It should be mentioned that each individual permit varies in the scope of the work. Many permits may simply involve repairing a gas service line for a residential home. Others, on the other hand, may cover several homes or even larger. In 1999 and 2000, the Village experienced telecommunication companies performing these large-scale projects. Fiber optic cable was being installed from one end of the Village to the other and all work being done under a single permit. The Process With one project engineer and one inspector assigned to oversee the utility companies' activities for the Village, the procedure has allowed our limited Staffto stay on top of the demand. We are able to manage our rights-of-way by determining the optimum location for the utility companies' facilities while protecting Village utilities. Also, the detailed drawings required for a permit allows Staffto determine the impact a job may have on an area and to better answer questions from concerned residents and businesses. The procedure outlines specific requirements for the permitting, construction and restoration processes. For the permit process, detailed drawings are required to be submitted for review. The Director of Public Works, Deputy Director of Public Works and various Public Works Superintendents all review the drawings for acceptance. If a permit application does not meet minimum standards, the permit will be denied until the drawings are revised to an approvable condition. With emergency work, a job may proceed without formal approval, however, the utility company is still to provide Staff a phone call letting us know of the work. An after-the-fact permit must still be obtained by the utility company. During the construction process, the utility company is to have a copy of the approved permit on-site at all times. While Staff makes a point of visiting the various sites as much as possible, the ultimate responsibility lies with the utility company. They are asked to provide notification to homeowners prior to the start of a job. While under construction, the utility company is to follow the conditions set forth on the approved permit including protecting Village utilities and parkway trees. Should any potential conflicts arise during construction, the utility company is to contact Staff to discuss alternatives. Often times, the inspector will meet on-site to determine an acceptable altemative. Typically, a permit expires 120 days after approval. However, there are exceptions. Ail permits issued between January 15th and September 15th are to be completely restored within 120 days or before October 15th, whichever comes first. All permits issued between October 1st and January 14th are to be completely restored by May 15th. It has been Staff's experience that these deadlines have worked well. Often times, the utility company does not start construction immediately after receiving a permit. The 120 days provides ample time to complete a job. In most instances, the utility company will have the area restored by a landscaper immediately upon completion of the work. The deadlines also ensures work will be done in a timely manner and provides opportunities to restore areas at optimum times, Spring and Fall. Most summer work has a deadline of October 15a~ and most winter work has a deadline of May 15th. Restoration done at these times gives the greatest opportunity for the newly laid sod to survive. The procedure also allows the Village to restore areas, at the utility company's expense, that were not completed by the deadline or done with unacceptabIe results. Each Spring and Fall for the past two years, the Village has retained the services of a landscape contractor to complete restoration for those permits that did not pass final inspection. While this is a cumbersome process, Staff and residents are satisfied with getting an acceptable product. Staff's effort in making sure areas are properly restored has become less and less as utility companies have learned our restoration requirements and don't wish to receive an invoice for our services. age three... Utility Permit Procedure March 8, 2001 Conclusion With the ever-~ncreas~ng need to manage our rights-of-way, respond to residents and businesses, and provide accountability to utility companies, the utility permit procedure helps to create structure. Occasionally, utility companies will choose to not follow the procedure. This results in a breakdown of the process and does not allow Staffto meet the needs mentioned above. However, we will continue to try to provide a high level of serwce and look for ways to improve the procedure. Village Staffwill be m attendance at the March 13, 2001 Committee-of-the-Whole Meetin~ to provide a brief presentation. Matthew cc: Village Clerk Velma Lowe x:\filesxengineer\util_per~procedure\board_upctate_memol .doc Mount Prospect Public Works Department 1700 W. OanCral Road, Moun~ Prospect, Illinois 60056-2229 Phone 847/870-5640 Fax 847/253-8377 TD~) 847/392-1235 page Annual Registration ........................................................................................................ 1 Work Requiring Permits ................................................................................................. 1 Permit Application Package ........................................................................................... 1 Review Procedure ........................................................................................................... 2 Permit Denial .................................................................................................................. 2 Notification Requirement ............................................................................................... 2 Stopping Work ................................................................................................................ 2 Emergency Work ............................................................................................................ 3 Sodding ............................................................................................................................ 3 Tree Protection Requirements ..................................................................................... 3 - 4 Completion of Work / Final Inspection ......................................................................... 5 Expiration of Permit ........................................................................................................ 5 Penalty ............................................................................................................................. 5 Supplements .................................................................................................................... 5 Effective: February 1, 2000 Recycled Paper - Printed with Soy Ink PEOOEDURE FOE PEEMITTINf'4 LITILITY WOEK WITHIN ALL PUBLIO R[I~HT$-OF"WAY & EASEMENT5 IN THE VILLA(:~E OF MOUNT PEOSPEOT Annual Renistration Every utility company that has facilities located within the public right-of-way in the Village of Mount Prospect shall register on January 1*t of each year with the Director of Public Works. The utility company shall provide the Village a list of contact persons, along with their respective address and phone number, who can act on behalf of the utility company in connection with regular scheduled work and emergencies: Work Reouirin~ Permits Utility excavations or aerial work involving installing/removing cable or poles within all public rights-of- way (including State and Country rights-of-way) in the Village of Mount Prospect shall require a permit issued by the Public Works Department. This includes additions of new facilities and/or removals/ modifications to existing facilities. Work within easements reserved for public utilities that encroaches on Village-owned facilities shall also require a permit. Work progressing without a permit will be stopped mediately until one is obtained by the utility company. Aerial maintenance or under~'ound work within all public ri~ats-of-way that does not involve any pavement disruption, earth disruption or tree trimming shall not require a permit. Utility excavations, aerial work or any maintenance work entirely within easements reserved for public utilities that does not encroach 'on Village-owned facilities shall also not require a permit. However, the utility company shall contact the Engineering Division a minknum of 48 hours prior to construction providing a scope of the work, starting and ending date, contact person and phone number. Any damage to the parkway or private property shall be restored immediately after completion of the work. Permit Anr~lication Package Each permit application package shall include the following: · Right-of- Way / Utility Easement Permit Application - one original, signed copy. · Eight (8) copies of CAD drawings of the proposed project including the following details: · A ihorough representation of the ~vork to be performed (i.e. - identify what is being installed, removed, modified, etc.) and how the work ~vill be performed (i.e. - directional boring, open trench, overhead, etc.). · Identify position of proposed work - provide offset distance to edge of pavement, back of curb, etc., or draw plans according to a scale. · If the work includes new underground installation, indicate the s/ze of the conduit and the depth it will be installed. · tf the work is to replace existing cable in conduit, indicate whether the new cable will be in the existing conduit, in new conduit but same location or in new conduit and different location. · If the work includes directional boring, indicate the location and size of the anticipated bore pits. · Identify all existing above-ground structures in the project area including fire hydrants, valve vaults, manholes, utility poles, parkway trees (including diameter at 4 t/~, above ground), etc. · Identify all sidewalks, driveways and other paved surfaces included in the scope of the project. · Provide the title of the project and the date it was prepared. · Identify a directional marker indicating at least a "North" direction. · Provide a legend defining symbols, line types, etc. · Identify addresses of properties included in the scope of the project. · Identify street names included in the scope of the project. · Identify right-of-way lines and boundary lines of existing utility easements. · Number all parkway trees on the plan. · Provide a contact name, address and phone number of the person responsible for the project. · Work involving the need for a traffic control plan shall adhere to the specifications outlined in the Manual on Uniform Traffic Control Devices. · Note on the plan that all disturbed areas are to be restored to its original condition or better. All grass areas shall be replaced with sod, · Stamped return envelope. · Copies of any necessary County and/or State permits. 1 Review Procedure Upon receipt of a permit apphcation package, Staffwill review the package for completeness. Should the package lack any of the above items, the utility company will be notified in writing of the deficient items. Once Staff has received a complete package, plans will be distributed to die various Public Works divisions for review and comment. Based on the comments of the various Public Works divisions, the permit will either be approved subject to certain conditions or denied and returned to the utility company for revisions. The permit application will either be approved or denied by the Public Works Department witl~n thirty (30) days of receiving a complete permit application package. Should the plans be in approvable condition; an approved permit application and set of plans (if appropriate) will be returned to the utility company along with an approval letter identifying the conditions of the permit (if appropriate). Should the permit be denied, a review letter explaining the reasons and a marked-up set of plans will be returned to the utility company. Once the utility company has made the necessa~ revisions to the plans, three revised sets of plans shall be submitted to the Public Works Department for review. Should all outstanding issues be satisfactorily addressed, the permit application will be approved by the Village Engineer. Permit Denial Permits may be denied for any one (1) of the following reasons: · Any one (1) of the items described under the Permit Application Package section is missing. · The utility company has not posted the necessary bond, does not have a franchise agreement or is not covered by the Village of Mount Prospect Telecommunications Infrastructure Maintenance Fee ordinance, where applicable. · Pan or all of the proposed work is located outside the public right-of-way or existing utility easement. · The proposed work encroaches on Viilage-owned facilities (minimum 10' horizontal and 2' vertical separation from water main, sanitary sewer, storm sewer, street light conduit, etc.), unless otherwise approved. · The proposed work may result in damage to Village-owned facilities. · The proposed work may result in damage to privately-owned facilities and/or structures. · The proposed work may disrupt use of the public right-of-way or existing utility easements by others. · The proposed work may present an unsanctioned conflict with other utilities. · Noncompliance with the Village Code related to parkway ttee protection (summarized in the Village of Mount Prospect Summary of Parkway Tree Reauirements Related to Utility Activities). · Noncompliance with any other Village regulation. Notification Requirement Once the permit has been approved by the Village Engineer, the utility company shall contact J.U.L.I.E. (1.800.892.0123) a minimum of 48 hours prior to starting work. Failure to provide the 48-hour notice shall result in stopping work. Stopping Work Work may be stopped for any one (1) of the following reasons: · The utility company has not obtained a permit. · The crew does not have a copy of an approved permit and set of plans on-site. · Work being performed is inconsistent with the approved permit. · The utility company or contractor has failed to provide adequate notification. · Work is being performed in a manner that may create a public safety hazard or may unduly dismpt use of the public right-of~way or existing utility easement. · The utility company has not obtained the necessary County and/or State permits, where applicable. 2 PROOEDURE FOR PERMITTING UTILITY WORK WITHIN ALL PUBLIO RIGHTS-OF'WAY & EASEMENTS IN THE VILLAGE OF MOUNT PROSPEOT Emergency Work Emergency work is defined as work that is to repair or modify an existing facility that would normally require a permit that affects the safety of the community. In the event of an emergency, the utility company shall request a verbal permit by calling the Engineering Division at 847.870.5640. If the request is made after normal business hours, the utility company shall leave a message on the Public Works Department voice mail system explaining the nature of the emergency, the location, the starting and completion date of the work, and the name and phone number of a utility company contact person. In addition, if the required excavation will be closer than the minimum required separation from a parkway tree, additional notifications described in the Tree Protection Requirements section shall be made. The utility company shall also fax a completed Right-of-Way / Utility Easement Permit Application and sketch of the work to the Engineering Division at 847.253.9377 to obtain an "after-the-fact" permit. The Engineering Division must receive the permit application package within three business days of the verbal approval. Sodding Ail disturbed grass areas in the public right-of-way are to be restored with sod, unless otherwise approved. All disturbed gross areas in easements reserved for public utilities shall be restored to its original condition or better. The sod shall be placed and roiled on the prepared surface with the edges in close contact and alternate courses staggered. The sod shall be placed only when the ak temperature is less than 90° F. All sod delivered to the job site shall be kept moist and protected from exposure to the sun, wind, and freezing conditions until it is to be placed on the topsoil (depth of 6" minimum). After the disturbed grass areas designated for sodding have been topsolled, the contractor shall carefully grade and fine-rake then cover the topsoil with sod. The contractor shall install a starter fertilizer at a rate specified in Article 252.03 of the Standard Specifica~ons for Road and Bridge Construction. The mixture of nitrogen, phosphoms and potassium nua'iants shall be at a percentage basis of 6:24:24 of active ingredients, respectively. The contractor shall maintain the sod on a daily basis and water as needed for a period often consecutive days after which the utility company shall request the property owner adjacent to the parkway take over the maintenance responsibility. The utility company shall contact the Public Works Department to request inspection of the sod. The Public Works Department shall evaluate the sod at the end of the ten-day watering period for acceptance. Should the sod not survive the ten days after being laid, the contractor shall remove and replace the sod, and water again for the same time period. After the ten-day watering period, the new sod will then be re-evaluated by the Public Works Department for acceptance. After acceptance, the utility company shall notify the property owner and request that they take over the maintenance responsibility and should continue to water the sod until the root system has taken hold. A copy of this notification must be sent to the Engineering Division, other,vise, the utility company shall continue to be responsible for the maintenance of the sod. Tree Protection Requirements To preserve parkway trees, the Village has adopted ordinances in Chapter 9 of the Village Code and standards in the Village's ArboriculturaI Standards Manual. A copy of the Village Code is available at the Village Clerk's Office and the Arboriculturul Standards Manual from the Forestry Division at the Public Works Department. Tree root system disturbance may result not only in tree death but also blow-over, in which case the utility company could be held liable for any resulting injury or property damage. To preserve tree roots, no equipment operation, material storage, grade changes, excavation or open trenching will normally be allowed within the drip line of any parkway tree. Should this be impossible due to the necessa~ work, the following minimum required separation must be maintained between the edge of excavation, trench or pavement and the center of the tree: Tree Diameter (inches) Distance (feet) <3 1 3-4 2 5-9 5 10-14 10 15-19 12 >19 15 3 PROCEDURE FOR PERMITTING UTILITY WORK WITHIN ALL PUBLIC RIGHTS-DF-WAY & EASEMENTS IN THE VILLAGE OF MOUNT PROSPE{:T Tree Protection Requirements (cont3 Prohibited activities - · Removal of trees (unless authorized by Village). · Damage to trtmk and limbs. · Nailing materials onto trees. Additional protection measures which may be required, depending on the nature of the work - · Snow fence at the drip line. · Preconstmction root pmuing. Procedure for emergency work near parkway trees - · An "after-the-fact" permit shall be obtained by the utility company within three business days of the verbal approval. · All effort shall be made to adhere to the minimum required separation of any excavation from parkway trees. In the event that emergency work cannot be completed without excavation in this area, the utility company may proceed with the work. However, inspection is then required prior to backfill of the top 18" of soil by a Staff member of the Forestry Division. The area shall be barricaded for safety purposes until the area is backfilled. · If work is performed during normal business hours, the utility company shall contact the Forestry Division for inspection of the tree prior to backfill. · If work is performed after normal business hours, the utility company shall contact the Police Department (847-870-5656). The Police Department will then contact an employee of the Public Works Department for inspection. · If the area is backfilled prior to inspection, the contractor is required to re-excavate, in the presence of a Staffmember of the Forestry Division, for inspection. · After inspegtiun of the excavated area, the ufihty company will be notified by the Forestry Division. The utility company shall then repair all damaged roots and backfill the area within three days if the tree doesn't have to be removed. Damage to parkway trees - · Repair of damaged roots will be the responsibility of the utility company. All roots greater than 1" in diameter that are encountered during excavation shall be cleanly cut, on the side attached to the tree, with a handsaw or other tool specifically designed to cut wood. · Damage to a tree's trunk and/or limbs will be repaired by the Forestry Division. The utility company will be billed for this service at current Village labor and equipment rates. · If it is determined the tree must be removed, the Village of Mount Prospect Will remove and replace the tree and an invoice sent to the utility company for this service. The invoice amount will be determined by multiplying the diameter of the destroyed tree (measured 4 ~' above the ground) times $100.00 per inch. · If it ii determined that the required work could not have been completed without destruction of the tree, the Forestry Division may issue a permit authorizing removal of the tree, and the stump to a depth of 12", by the utility company at their expense. The utility company will have ten business days to remove the tree. In this case, the utility company will be invoiced for the full cost of a 4" diameter replacement tree (or a like size replacement tree if the destroyed tree is less than 4" in diameter)· · No further permits will be issued to the utility company until payment is received by the Village of Mount Prospect for all services. Tree praffmg - No trees within the public right-of-way may be pruned without a permit. Except for imminent safety hazards, no pruning may take place without seven days prior notice to the Forestry Division. All parkway tree priming is bound by the ordinances in the Village Code (Section 9.509) and the standards in the Village's Arboricultural Standards Manual. No American Elm ~ees within the public right-of-way may be pruned during the growing season, except for imminent safety hazards. 4 Comr)letion of Work / Final Insoection At the completion of all work including restoration, the utility company shall contact the Engineering Division to request a fmaI inspection. If any work is rejected, the utility company will be notified in writing by the Engineering Division. All deficient work shall be corrected by the permit expiration date. A request for an extension to complete the restoration work will be considered on a case-by-case basis. Effort should be taken to complete all work by the permit expiration date as approval of an extension is not guaranteed. If the work is not satisfactorily completed by the permit expiration or extension deadline date, Village resources will be used to complete the project and the utility company will be invoiced for the service. Current labor and equipment rates or cun~'actual costs used by the Public Works Department will apply. Overtime rates will be used, if applicable. Materials will be billed at cost plus a 20% handling fee No further permits will be issued to the utility company until the full payment is received by the Village of Mount Prospect. Expiration of Permit All permits issued between January 15th and September 30th shall be completely restored within 120 consecutive t~ calendar days or before October 15 . whichever comes first. Ali permits issued between October 1st and January 14t~ shall be completely restored by May 15th. Otherwise. the permit, is null and void. The Public Works Deparanent shall suspend the restoration requirements during the winter months. However, all excavations shall be filled to grade and made as aesthetically pleasing as possible. In addition, earthen fill shall be added to maintain grade and asphalt added to paved areas by the utility company whenever settling has occurred. Ifa permit expires before work commences, the utility company shall apply for a new permit. For a period of one (1) year from the date the Public Works Department approves the final inspection, the utility company shall be responsible to restore any hackfilled area that has settled due to construction. Sod shall be used to restore all disturbed grass areas, unless otherwise approved. PenalW Monetary penalties for violating any of the guidelines set forth in this procedure is outlined m ord/nance form in the Village Code. No further permits will be issued to the utility company until the full payment is received by the Village of Mount Prospect. Supplements Chapter 6 and Chapter 9 Article 5 of the Village Code, Telecommunications Code and Trees and Shrubs, respectively, and the appropriate franchise agreements shall serve as supplements to the regulations set forth above. 9.601 9.603 ARTICLE VI UTILITY PERMIT WORK REQUIREMENTS SECTION: son violating any provision of this Article shall be fined as follows: 9.601: Procedure 9.602: Penalty Nonemergency work progressing $500.00 9.603: Citations without a permit 9.604: Service Of Notice'Or Citation Nonemergency work being 500.00 performed inconsistent with approved permit Emergency work progressing 500.00 9.601: PROCEDURE: Any utility com- without proper oral notification pany performing work on its and approval property on, under, or over a public right-of- way utility easement within the Village shall A written permit has not been 500.00 adhere to the regulations described in the submitted after the oral approval most current version of the "Procedure for of emergency worl~ Permitting Utility Work Within All Public Rights of Way and Easements in the Village Continuing work after suspension 500.00 or revocation of permit of Mount Prospect". The Village Clerk and the Village Engineer shall keep copies of Failure to backfill excavated area 500.00 the current "Procedure for Permitting Utility after inspection by the Forestry Work Within Al Public Rights of Way and Division Easements in the Village of Mount Pros- pect" for public inspection and a copy shall Failure to remove tree after being 500.00 be provided to any utility upon a request directed by the Forestry Division submitted to the Village Clerk. Tree protection violation (See "Utility company" means any non-Municipal Article V of this Chapter) supplier of utility service, including, but not limited to, Ameritech. Nicor, CornEd, TCI, A separate offense shall be deemed corn- Citizens Utilities. and Ameritech-New Me- mitted on each day during, or on which, a dia. (Ord. 5053, 10-19-1999) violation occurs or continues. (Ord. 5053, 10-19-1999) 9.602: * PENALTY: Any person violating any provision of this Article shall 9.603: CITATIONS: The Director of be fined the full amount of any mitigation Public Works has the authority to costs 'ncurred by the Village. n addition, issue citations to any persons who violate the provisions of this Article. Violations unless otherwise set forth herein, any per- committed by employees or contractors of February 2000 Village of Mount Prospect 9.603 9.604 companies during work-related activities will be considered violations committed by the employing or contracting company, and citations will be delivered to the employing or contracting company. All citations issued relevant to this Article will advise the noti- fled person or organization that a violation to a specific subsection of this Article has occurred, and the violation will be detailed. The citation will request the notified person or organization to make payment in the amount specified in this Article as settle- ment of the violation. The citation will also inform the notified person or organization that upon failure to settle the violation, a complaint will be filed in the Circuit Court of Cook County. (Ord. 5053, 10-19-1999) · 9.604: SERVICE OF NOTICE OR CI- TATION: Service of any notice required or citation permitted by this Article may be accomplished by either' of the fol- lowing methods: A. Personal Service: This may be achieved by actual delivery to an employee or representative of the utility company with knowledge of the work in question. B. Substituted Service: This may be achieved by mailing of the notice or citation by both registered and regular mail to an employee or representative of the utility company with knowledge of the work in question. (Ord. 5053, 10~19-1999) February 2000 Village of Mount Prospect Glen R. Andler ~ Rederick T O'Oonovan Deputy Director S~reets/Buildings Superintendent Jeffrey A, Wulbecker Sandra M. Clark M, Lisa Angell James E. Guenther 'Mount Prospect Public Works Oepsrtment 1700 W, Central Road, Mount Prospect, Illinois 60056-2228 Phone 847/870-5640 Fax 847/253-9377 TDD 847/392~-1235 Right-of-Way / Utility Easement Permit Application WHEREAS, I (We) hereinafter termed the Applicant, requests permission and authority to do certain ~vork herein described w/thth the Village of Mount Prospect right-of-way or public utility easement known as: · Theworkisdescribedindetailontheattacheddrawingand/orasfol]ows: This permit is subject to the conditions and restrictions of the most current version of the Procedure for Permittthg Utility Work F/ithin AIl Public Rights-of- Way & Easements in the Village of Mount Prospect. It is understood that from the permit approval date, ail permits issued between January 15th and September 30m shall be completely restored within 120 consecutive calendar days or before October 15% whichever comes first. All permits issued bet~veen October 1st and January 14t~ shall be completely restored by May 15~*. Otherwise, the permit is null and void. The Applicant is to complete this section upon submittaI with the agreement that the guidelines established in the procedure will be adhered to. Signed: For: Title: This section is to be completed by the Village of Mount Prospect. Approved this day of 20__ Permit # By: Expiration Date: Village Engineer The items checked below are conditions of the permit. Attached is an approval letter that details conditions unique to the Cro¢osed work? ~ Yes rn No F1Contact J.U.L.I.E. a minimum of 48 hours prior to construction to [-IThe proposed work is near Village-owned trees. The contractor shall locate existing utility lines, adhere to the Village Code related to parkway tree protection ~lMaintain a minimum of ten-foot horizontal and two-foot vertical (summarized in the Village of Mount Prospect Summary of Park:way separation from ail water main, sanitary sewer and storm sewer in the Tree Requirements Related lo Utility Activiti,s). area, unless otherwise approved. ~lAll trenching within two-feet of any paved surface shall be filled I~lThis permit is approved with the understanding all work on private with compacted trench backfill per Village Ordinance 22.104.5. property is done within a utility easement. If one does not exist, an ff'lThe plm~s indicate the only work is to install/remove aerial cable on easement shall be obtained prior to performing any work. existing poles. No other work is shown or approved as part of this [-Iproper traffic control shall be provided by the contractor per the permit. Should the work involve tree trimming, the Village Forestry Manual on Uniform Traffic ControlDevices~ Division shall be notified and the work approved prior to proceeding. ¢IAI1 excavations shall be filled to grade and made as aesthetically FIThe following governmental agency also has jurisdiction within the pleasing as possible during the winter months. The disturbed areas shall right-of-way of the proposed work and will require a permit: be monitored throughout the winter. Earthen fill is to be added to maintain grade in parl~vays and asphalt added to paved areas whenever settling has occurred. Recycled Paper - Printed with Soy Ink Glen R. Andler ~ Roderick T O'Donovan Deputy Director Streets/Buildings Superintendent Se an R D0 rsey ~~¢ Paul C, Bo res Jeffrey A. Wulbecker Sandra M. Clark M. Lisa Angell James E, Guer~her Mount Prospeot Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 Phone 847/870-5640 Fax 847/253-9377 TDD 847/392-1235 AGENDA MOUNT PROSPECT SOLID WASTE COMMISSION March 15, 2001 CONFERENCE ROOM B, PUBLIC WORKS FACILITY 1700 WEST CENTRAL ROAD 7:30 PM I. CALL TO ORDER II. APPROVAL OF MINUTES (no minutes) II1. CITIZEN FORUM IV. SOLID WASTE PROGRAMS/DATA V. NEW BUSINESS SWANCC - United States Supreme Court Decision HOUSEHOLD HAZARDOUS WASTE COLLECTION VI. NEXT MEETING VII. ADJOURNMENT ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE PLEASE CONTACT PUBLIC WORKS AT 870-5640, TDD 392-1235. x:lusersllisalwordlswMARag2001 Recycled Paper - Printed with Soy Ink Glen R. Andler qoderick I O'Donovar JerSey A. Wu[becker Sandra M. Clark Mount Prospect Public Works Department 1700 W. Central Roach, Mount Prospect Illinois 60056-2229 Phone 847/870-5640 Fax 847/253-8377 TDD 847/392-1235 SAFETY COMMISSION AGENDA MEETING LOCATION: MEETING DATE AND TIME: Public Safety Building Monday 112 E. Northwest Highway March 12, 2001 Mount Prospect, Ilinois 60056 7:30 o.m. Call TO Order il. Roll Call ]11. Approval of Minutes IV. Oitizens TO De Heard V. New Business A. Consideration of Permanent Curb Extensions Around Lions Park Elementary School B. Reauest for Parking Restrictions Arouna Fairview Elementary School VI. Commission Issues Vii. Adjournment NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 100 SOUTH EMERSON STREE1, MOUNT PROSPECT, 847/392-6000, EXTENSION 5327, TDD 847/392-6064. ******** TO ALL COMMISSION MEMBERS ******** ******** IF YOU CANNOT ATTEND THE SAFETY COMMISSION MEETING ******** ******** PLEASE CALL MAT[ LAWRIE 870-5640 IN ADVANCE ******** ******************************************************************************************** Recyc~ea Pager - Printed with Say Ink Glen R. Andler R0derick ~ O'D0n0var Jeff~s~ A, Wulbecke~ SandPa M. Clack Mount P~ospec~ Public Works Depa~tmen~ ~ 700 W. Central ~oad Mount Prospect, [lli~oi~ 60056-2228 Phone 847/870-5640 Fax B47/253-~3~7 TO~ B4~/39~-1235 MI~TES OF T~ MO~T PROSPECT SAFETY COMMISSION D~FT CALL TO O~ER ~e Kegular Meeting of the Mount Prospect Safe~ Commission was called to order at 7:35 p.m. on Monday, Feb~a~ 12, 2001. ROLL C~L ~esent upon roll call: Chuck Benoit Commission~ Jo~ Bjork Commissioner Jo~ Keane Commissioner ~dy Mitchell Co~issioner Jo~ Dahlberg Police Depa~em Buz Livingston Fire Dep~ent Paul Bums Public Works Man La~e Public Works~ngineefing Division Absent: Lee Beening Chai~an Nancy Bobikewicz Commissioner O~ers in A~endance: See Attached Attendance Sheet. APPROVAL OF MINUTES Commissioner Mitchell, seconded by Commissioner Keane, moved to approve the minutes of the regular meeting of the Safety Commission held on December 18, 2000. The minutes ~vere approved by a vote of 7-0. ..CITIZENS TO BE HEARD No citizens came forth at this time to discuss any topics that were not on the current agenda. Recycled Paper - Printed with Soy Ink NEW BUSINESS A) LEFT TURN PROHIBITION AT CENTRAL ROAD & WA-PELLA AVENUE I) Background Information During the summer of 2000, Route 83 ber,veen Prospec~ Avenue and Golf Road was under reconstruction. Only southbound traffic was allowed to use this stretch of Route 83. Central Road was parr of the detour route for northbound traffic. Due to anticiPated increase in traffic, various mm and weight restrictions were enacted by the Village Board prior to the start of the project. The purpose of the ordinances was to enhance safety, maintain acceptable traffic movement and protect the integrity of our streets. One of the s~gns installed was "No Left Turn" from westbound Central Road to southbound Wa-Pella Avenue at all times. At the end of the 2000 construction season, the Village Board of Trustees repealed all of the turn and weight restrictions related m the Route 83 Reconstruction Project except the left mm prohibition at Central Road and Wa-Pella Avenue. The Village Board recently remanded this issue back to the Safety Commission to review and provide them your recommendations. 2) Existing Conditions Central Road is under the jurisdiction of the Illinois Department of Transportation (IDOT). It is an east-west arterial route that carries over 22,000 vehicles per day. At Wa-Pella Avenue, Central Road is a four lane cross~section and has asphalt pavement. According to records, it appears the road was last reconstructed in 1958. In 1971, the central Road / Northwest Highway intersection was reconfigured and resurfaced. Today, the road ~s in a deteriorated state with cracking and potholes. Wa-Pella Avenue is a north-south residential street under the jurisdiction of the Village. The road begins at Central Road and continues south. The north side of Central Road is the driveway to 500 W. Central Road. At Central Road, Wa-Pella Avenue is 46' wide. Parking is allowed on both sides of the street in front of the commercial buildings. Approximately 150' south of Central Road, the s~reet narrows to 26' wide as the residential neighborhood begins. Parking is prohibited on the west side of the street from this point to Busse Avenue. Behind 601 W. Central Road, a 15' wide alley connects the commercial property, 6 Wa-Pella Avenue and the Central Village Apartments to Wa-Pella Avenue. This alley is owned by the Village. Approximately 350' east of the Central Road / Wa-Pella Avenue intersection are the Union Pacific raikoad tracks. Prospect Avenue originates at Central Road and parallels the near side of the tracks. Northwest Highway parallels the far side of the tracks. Approximately 1000' west of the Central Road / Wa-Pella Avenue intersection is Cathy Lane, the next opportunity to enter or exit the neighborhood south of Central Road as you travel west.