HomeMy WebLinkAbout07/02/1968 VB minutes MINUTES OF REGULAR ME~TiNG OF THE
pHESID~NT AND BOARD OF TRUSTEES
JULY 2, 1968
CALL TO ORDER
President Congreve called the meeting to order at 8:10 P.M. Call to Order
INVOCATION
Trustee Grittani gave the invocation. /nvocation
ROLL CALL Roll Call
Present upon roll call: Trustees Grittani Kilroy Lewis Rogers
Teichert Reiter President Congreve
PENDING LITIGATION
Trustee Teichert, seconded by Trustee Grittani, moved to waive the rules PendinF
and place "Pending Litigation" as the first item on the agenda. Litigation
Upon roll call: Ayes: Grittani Kilroy Lewis Rogers Teichert Reiter
Motion carried.
Trustee Rogers, seconded by Trustee Grittani, moved the Board ge into
Executive-Session for the purpose of considering pending litigation.
Upon roll call: Ayes: Grittani Kileoy Lewis Rogers Teichert Reiter
Motion carried.
The Trustees reconvened at 8:55 P.M.
Present upon roll call: Grittani Kitroy Lewis Rogers Teichert
Reiter Congreve
APPROVAL OF MINUTES OF PREVIOUS MEETINGS
Trustee Grittani, seconded by Trustee Rogers, moved the minutes of the Minutes
regular meeting of June 18, 1968 be approved as submitted.
Upon roll call: Ayes: Gritt~ni Kilroy Lewis Rogers Teichert Eeiter
Motion carried. '
Trustee Rogers seconded by Trustee Lewis, moved the minutes of the special
meeting of June 24, 1968 be approved as submitted.
Upon roll call: Ayes: Grittani Kilroy Lewis Rogers 'Reiter
Pass: Teichert
Motion carried.
Trustee Lewis, secc~ded by Trustee Rogers, moved ~o ratify the action
taken at the special meeting of June 24, 1968.
Upon roll call: Ayes: Grittani Kilroy Lewis Rogers Reiter
Pass: Teichert
Motion carried.
APPROVAL OF BTLI,S Bills
Trustee Kilroy, seconded by Trustee Rogers, moved to transfer $18,439.23 Transfer of
from Waterworks and Sewerage Surplus Account to Waterworks and Sewerage Funds
Depreciation Account ~or work as follows:
Cottonwood Lif~ Station $16,977.13
~gineering 1 ~ 462. lQ
$1~,439.23
Upon roll call: Ayes: Grittani Kilroy Lewis Rogers Teichert Reiter
Motion carried.
July 2, 1968
Bills General $62,070.17
Parking System Revenue 3,483.03
Waterworks & Sewerage Depr. & Impr. Ext. 25,166.13
Waterworks & Sewerage-Fund 22~950.61
Total $113,669.94
Trustee Kilroy, seconded by Trustee Rogers, moved for approval of the
above bills for payment.
Upon roll call: Ayes: Grittani Kilroy Lewis Rogers Teichert Reiter
Motion carried.
PETITIONS AND COMV~j~ICATIONS
f'~t. Cecilia A letter to Mayor Congreve from St. Cecilia Cht~rch, Pastor Rev. James
Church request P. Prendergast, requesting village water was read by Village Attorney,
for Village John Zinraermann. Trustee Rogers, seconded by Trustee Reiter, moved
water this matter be referred to the Public Works Committee.
Upon roll aall: A ·
yes. Grittani Kilroy Lewis Rogers Teichert Reiter
Motion carried.
OOr~41'l'l'~E REPO~S
FINANCE
Legal Notices The Corm~ittee reviewed the rotter of "Legal Notice" and by a ~-0 vote
the Finance Committee recommends all ordinances be placed in the
Prospect Day; Plan Corm~tssion, Board of Appeals and Bid Notices in the
Mount Prospect Herlad; Election Notices be placed in both pap~r~;
Personnel recruitment advertising be left to the discretion of the
Manager or Commission placing an advertisement for specific personnel.
Trustee Kilroy, seconded by Trustee Rogers, moved to concur with the
Finance Conwittee's recommendation. After discussion, Trustee Lewis,
seconded by Trustee Teichert, moved to amend the above motion to read
as follows: Ail published ordinances, Plan Commission mhd Board of
Appeals notices be placed in the ProSpect Day; Bid notices in the
Prospect Herlad; Election notices to be placed in both papers;
Personnel recruitment advertising to be left to the discretion of
the Manager or Co~ission placirg~ au advertisement for specific personnel.
Upon roll call: Ayes: Grittani Kilroy Le~ris Rogers Teichert Reiter
Motion carried amending Trustee Kilroy's motion.
A vote was then taken on the amended motion.
Upon roll call: A ·
yes. Grittani Kilroy Lewis Rogers Teichert Reiter
Motion carried.
Insurance insurance premiums of the $2,000,000 t~mbrella clause were reviewed.
o~mbrella The early premium of $1,500 could be reduced by paying on a 3-year
clause premium. Savings to the Village would be $750.00 over the 3-year period.
The three-year premium would then be $3,750.00. The Finance Cormmittee
bt a vote of 3-0 recommended the 3-year premium be taken. Trustee
Kilroy, seconded by Trustee Rogers, moved the Board concur with the
Committee's recommendation.
Upon roll call: Ayes: Grittaui Kilroy Lewis Rogers Teichert 'Reiter
$otion carried.
Request The Finance Committee requests that au appropriation ordinance be
appropriation drawn, using the budget figures approved by the Board and increasing
Ordinance them by 10%, other than those figures earmarked for appropriation only.
JUDICIARY COF~V~I~i'I%E
Case 68-9P A proposed ordinance rezoning property at the southwest corner of Golf
Road and Route 83 to B-.~2 (Case 68-9P) was read by Trustee Lewis,
The linen submitted by thel~petitioner, as directed by the Board of
Trustees, was foand to be in need of an easement with service line to
Sinclair station. Trustee Teichert, seconded by Trustee Rogers,
moved to defer the second reading of this ordinance to the next
regular meeting.
Upon roll call: Ayes: Grittani Kilrey Lewis Rogers Teichert Reiter
Motion carried.
July 2, 1968
Trustee Lewis read for first reading an ordinance amending the Comprehensive 68-8P 1st
Land Use Map (Case 68-8P) and requested the Clerk to place this item on reading of
the agenda of the next regular meeting for seccad and final reading. Ord.
Case 68-1P
This case is a request to rezone the lot at 308 W. ~Gplf Road, adjoining 68-1P
the Nelson Real Estate Office (Map 26N), from R-1 to P-1 for the purpose
of adding parking spaces for the Nelson building. The Plan Con~ission referred
on a motion to deny the request, voted 4 to 3 to deny. This motion back to
failed for lack of 5 votes. Then, on a motion to gral~t the request, the Plan Com~ssi
Plan Commissica voted 4 to 3 to grant the request. Again the motion for
i failed for lack of the 5 necessEry votes to carry a decision. This is recommendatio:
I the point at which the Judiciary Cmmmittee received the case. After
discussion, the Judiciary Committee reasoned that because of the slight
incongruity of the Plan Conm~asion's vote of 4-3 to deny, and 4 to 3 to
approve, they had no definitive recommendation from the Plan Comniasion
to bring before this Board. The Judiciary Co~nittee voted 3-0 to send
the request back to the PlanCom~ission. Trustee Lewis, seconded by
Trustee Grittani, moved the Board concur with the Judiciary Committee's
recommendation. Attorney William J. Moore, representing the petitioner,
appeared before the Board and protested sending this case back to the
Plan Commission. Trustee Teichert, seconded by Trustee Rogers, moved to
table the motion to c~ncur with the recommendation of the Judiciary
Con~mittee to refer this case back to the Plan Con~nissica.
Upon roll call: Ayes: Rogers Teichert
Nays: Grittani Kilroy Lewis Reiter
Motion failed.
The Village Attorney, John Zimmermenn, was requested to prepare an answer
to the question "Can the Board rezone property without the recommendation of
the Plan~C~mmission". Mr. Malcolm Young, Chairman of the Plan Conm~asion,
stated that the Rules of Procedure of the Plan Commission require 5 votes,
whether in favor of or against a petitic~. If this case is referred
back to the Plan Commission for recommendation there will not be another
P
ublic Rearing, the Commission will consider the facts that have been
presented and vote.
A vote was bhen taken on Trustee Lewis' motion to concur with the Judiciary
Co~mittee and sand the request back to the Plan Conmtlssion.
Upon roll call: Ayes: Grittani Kilroy Lewis Rogers Reiter
Nays: Teichert
Motion carried.
Case 68-19P Case 68-19P
The Judiciary Conm~ittee reviewed this request by the Village in behalf of
the property owner (Northern Illinois Gas)to rezone a portion of their
property which is west of a strip of land lying immediately west of Wolf
Road and the subject property of the recent annexation referendum regarding
Fairview Gardens and other properties.
The Plan Com~ssion voted to rezone the property to I-1 by a vote of ? in
the affirmative and 2 passing. The Judiciary Con~mittee rec~nds to the
Board that this property be zoned I-1 (Light Industrial) by a vote of
B-0. Trustee Lewis, seconded by Trustee Kilroy, moved the Board concur
with the Plan Commission and recommend rezoning of the Northern Illinois
Gas property.
Upon roll call: &yes: Grittani Kilroy Lewis Rogers Teichert Reiter
Motion carried.
The Clerk was asked to place this item on the agenda of the next regular
meeting for first reading.
Case No, 65-22P
The Judiciary~i~Co~mlttee revieWed this request by the Village to amend a Case 68-22P
portion of Section 4, Articl~ II, under "Notice of Tentative Approval"
to provide that, following approval by the Plan Co~mission of a tentative
· plat of a subdivision, that within one year of said approval, the plat,
as submitted, must be acted upon. I~ it is not acted upon within one
year, the approval becomes null and void, subject to state statutes.
The Judiciary Con~ttee concurred with the Plan Commission and reconmends
by a vote of 3-0 that the request be granted. Trustee Lewis, seconded
July 2, 1968
by Trustee Rogers, moved the Board concur with the Judiciary Committee
and the Plan Commission.
Upon roll call: Ayes: Grittani Kilroy Lewis Rogers Teichert Reiter
Motion carried,
The Clerk was asked to place this item on the agenda of the next
regular meeting for first reading.
L~gal LEGAL RECORDS Trustee Lewis, seconded by Trustee Teichert, moved to
Records bring this item from the table.
Upon roll call: Ayes: Grittani Kilroy Lewis Rogers Teichert ~eiter
Motion carried.
Trustee Teichert read a statement regarding Legal Records. Trustee
Teichert mvoed to return the matter of Legal Records to the Judiciary
Conmuittee. The motion failed for lack of a second to the motion.
Trustee Lewis, seconded by Trustee Kilroy, requested the Board to
concur with the attorney's opinion and the Judiciary Con~mittee, that
the present system of keeping the records of the Viliage is more
thsn adequate.
Upon roll call: Ayes: Grittani Kilroy Lewis Rogers Reiter
Nays: Teichert
Motion carried.
Traffic PUBLIC HEALTH AND SAFETY
Control The Public Health and Safety Co~mittee and the Safety Commission met
Study and discussed a Traffic Control Study for which $4,310.00 in matching
f~nds are available to the Village for the establishn~nt of local
highway safety progrsms. The Health and Safety Committee recon~nends,
by a vote of 2-0, that an arrount not to exceed $250. be made available
to obtain au estimate as tp the aapproximate cost of the Traffic
Control Study. Trustee Grittaui, seconded by Trustee Teichert,
moved the Board concur with the Conmuittee.
Upon roll call: Grittani Kilroy Lewis Rogers Teichert Reiter
A ·
yes.
Motion carried.
Home Fire The Public Health and Safety Committee and the Safety Conmdssion also
Safety discussed Home Fire Safety Inspections. Trustee Grittani read
Inspections Resolution 23-68:
Res.23-68 A RESOLUTION IN SUPPORT OF HC~E FIRE SA~'~±'Y INSPECTIONS
Section 1 was amended to read as follows: "That all citizens of the
Village of Mount Prospect ben~ade aware that the Mount Prospect Fire
Department ~v enter private homes only upon invitation and request
by the owner of lessee thereof for the purpose of conducting a home
fire inspection.
Grustee Grittani, seconded by Trustee Rogers, moved for passage and
approval of Resolution # 23-68.
Upon roll call: Ayes: Grittani Kilroy Lewis Rogers Teichert Reiter
Motion carried.
PUBLIC WORKS COF~i~I'I'EE
Sidewalk E. There was a request to study the need for a sidewalk on the East side
side of Prospec~f Prospect Avenue between Albert Street and Mount Prospect Road.
Albert to In addition to the possibility of a special assessment the g~eater
Mt. Prospect Rdportion of the subject land has not been dedicated and may require
to BOLI condemnation. This is a public improvement which should properly be
handled through the Board of Local Improvements. By a vote of 2-0
the Public Works Committee recommends that the Village Board send this
item to the Board of Local Improvements for study of need and reco~endation.
Trustee Teichert, seconded by Trustee Rogers, mo~ed the Board concur
with the Committee.
July 2, 1968
Upon roll call: Ayes: Grittani Kilroy Lewis Rogers Teichert Reiter
Motion carried.
sidewalk
The Public Works Committee recommends ~-0) that the Board of Local improvement
Improvements consider the need for a sidewalk on the East side of Prospect Prospect E
Avenue between Edw~u~d Street and George Street, as well as frem George side E~ward
Street east to the existing sidewalk (1/2 block). Trustee Teichert, secondedto George
by Trustee Rogers, moved the Board concur with the Committee. & 1/2 block E
to BOLI
Upon roll call: Ayes: Grittani Kilroy Lewis Rogers Teichert Reiter
Motion carried.
Trustee Teichert reported that in~provement of the traffic signals at Central Traffic
and Northwest Highway has been approved by an MFT resolution. Engineering Signal
9f the electrical phasing will be done by an outside engineer and the Central &
Village Manager is seeking such a q,~lified perosn. At a later date the N.~. Hwy
Village Manager will request Board approval to engage such outside services.
The interest of the Village ini~providing full streets on Forest Avenue Full streets
and Memory Lane adjacent to Prospect High School is predicated on obtaining on Forest
the necessary dedications from School District #214. In addition, the Memory Lane
Village would hope for a 50-50 participation in the construction costs, to Prospect
as has been worked out with the Mount Prospect Park Distr~ct. To urge this ~igh
matter to a conclusion, the Public Works Committee recomnends by a vote of
2-0 that the Village Board authorize the Mayor to write a letter in behalf
of the Village to the School Board of District 214 requesting consideration
of this proposal. Trustee Teichert, seconded by Trustee Grittani, moved
for Board concurrence with the Committee's recommendation.
Upon roll call: Ayes: Grittani Kilroy,. Lewis Rogers Teichert Reiter
Motion carried.
School District #59 is interested in extending Lonnquist Blvd. from its Extension of
present terminus westerly one-half block to intersect with Meier Rd., and Lonnquist
have indicated a willingness to underwrite the cost for a one-half street to Meier Rd.
extension. The subject property is outside the corporate limits of the
Village. One property owner, the Peace Reform Church is interested in
annexing to Mount Prospect with the view of obtaining Village water, and
if annexed, would dedicate land which comprises the south half of
Lonnquist Blvd. extended. The water m~fn improvement to service the church
property could cost approximately $2,800.00 and the church would reimburse
the Village this cost over a three-year period. The Committee recon~nds
by a vote of 2-0 that the Board record formally their willinD~ess to
accept paYment of wa~er main improvements over a three-year period from
the Peace Reform Church, should the subject church property be annexed
to Mount Prospect. Trustee Teichert, seconded by. Trustee Grittani,
moved the Board concur with the Con~nittee.
Upon roll call: Ayes: Grittani Kilroy Lewis Rogers Teichert Reiter
Motion carried.
Arthur Avenue Improvement: Arthur Avenue lies wholly within Arlington Arthur Ave
Heights. Contribution for improvement of Arthur Avenue by Mount Prospect Lmprovement
residents abutting Arthur Avenue to the east would have to be on a
voluntary basis. Mount Prospect has no authority to assess residents
for improvements that lie in another municipality. Trustee Teichert,
seconded by Trustee Rogers, moved this item be removed from Committee
and charged to the Village Manager for such liaison and conmunication
between Arlington Heights officials and the concerned Mount Prospect
residents, as he feels is necessary and proper.
Upon roll call: Ayes: Grittani Kilroy Lewis Rogers Teichert~ Reiter
Motion carried.
July 2, 1968
Retention R~f~NTION BASIN FENCE BIDS
Basin Discussions between the Village, the P~rk District, and the State concerning
Fence Bids flooding due to the proposed Golf Road improvements, involve the retention
basin located south of Lonnquist and west of Busse Road. The precise
dimensions of the subject retention basin and its mo~e of operation as part
of the storm system are not adequately defined at this time. Accordingly,
the present specifications for fencLug the basin may not be accurate or
adequate. By a vote of 2-0 the Public Works Committee recommends return of
all bid checks. Trustee Teichert, seconded by Trustee Rogers, moved the
Board concur with the Committee. __~
Upon roll call: Ayes: Grittani Kilroy Lewis Rogers Teichert Reiter
Motion carried.
The Public Works Committee recommends that the Village Manager write the low
bidder, Guard Fence, asking him to make his unit prices available for 30 days.
Trustee Teichert, seconded by Trustee Reiter, moved the Board concur with
the Committee.
Upon roll call: Ayes: G~ittani Kilroy Lewis Rogers Teichert Reiter
Motion carried.
Tree TREE TRICING
Trimming Tree trimming bids were received for two specified areas. Area #1 encompasses
Bids Central and Northwest Highway and Owen to GeOrge Street, approximately 18
blocks and approximately 764 trees. Area #2 encompasses Highland to Northwest
Highway and Fairvi~w to Main Street, approximately 45 blocks and approximately
765 trees. The low qualified bid for both areas was Tri-State Clearing, and
each bid included removal of trimmings. Low bid for Area #1 was $11,877.90,
the low bid for Area #2 was $11,884.90. The budget includes $12,000 for tree
trlnnming. The Public Works Committee recommends by a vote of 2-0 acceptance
of the low bid by Tri-State Clearing for Area #2 in the amount of $11,884.90.
Trustee Teichert, seconded by Trustee Grittani, moved the Board concru with
the Committee and accept the low b~d of $11,884.90 by Tri-State Clearing
for tree trimming in Area #2.
Upon roll call: Ayes: Grittani Kilroy Lewis Rogers Teichert Reiter
Motion carried.
The Public Works Con~ittee by a vote of 2-0 recommends an additional $12,000
in the appropriation for tree trimming, and an additional $8,000 in the
appropriation for tree replacement be placed in the annual appropriation
ordinance prepared by the administration for the Board's consideration, at
which time the Board can decide if available funds will be on hand to
accomplish these two purposes.
Tree TREE GRUBBING
Grubbing The Public Works Committee reviewed bids for tree grubbing and recommends
Bids by a vote of 2-0, the low qualified bid of Otto Georgi at the rate of $.21 per
diameter inch, but not to exceed a total of $1,200. Trustee Teichert, seconded
by Trustee Grittani, moved the Board concur with the Committee and accept 'the
low bid of Otto Georgi at the rate of $.21 per diameter inch, not to exceed
$1,200 for tree grubbing.
Upon roll call: Ayes: Grittani Kilroy Lewis Rogers Teichert Reiter
Motion carried.
14" Water 14" WATER METER BIDS
Meter Bids The Public Works Con~mittee reviewed bids that were received on a 14 inch
station meter for Well #11 from Sparling and Ley (Badger). Ley was the low
bid at $2,018. Lew met all of the functional specifications but offered a
meter having a face-t~-face dimension of 42 inches rather than the 40 inches
specified. Sparling was not the low bidder and also, Sparling did not meet
the flow specifications. The Committee does not consider Sparling's bid as
qualified, and in any event, it was not the low bid. The face-to-face
dimension is not functional, but is an arbitrary standai~d to accommodate
whatever flange spacing we specify in the pipe work. The Public Works
Committee recommends, by a vote of 2-0 the low bid of Ley and Assoc. in the
July 2, 1968
amount of $2,018 for a 14" station meter for Well #11. Trustee Teichert,
secc~ded by Trustee Girtt~ni, moved the Board ccacur with the Committee and
accept the low hid of Ley and Assoc. in the amount of $2,018. for a 14-inch
station meter for Well #11.
Upon roll call: Ayes: Grittani Kilroy Lewis Rogers Teichert Reiter
Motion carried.
~'~ OTHER BUSINESS Fairview
Appointment of Fairview Utility Acquisition ~ommittee. Utility
President Congreve reconmended to the Board of Trustees the formation of Acquisition
the "Fairview Utility Acquisition Committee" which would do the preliminary Comm. &
investigation and detail study and bring back to this Board for considerationAppointments
a formal report and method of acquisition of the Fairview Utility Con~oany. to Con~n.
President Congreve recommended the following people as members of the
Committee: Trustees Kilroy, Grittani and Reiter; Richard Jesse, Finance
Director; John Frekot and Golbert Basnik. Trustee Teichert, seconded by
Trustee Reiter, moved the Board concur with the President Congreve's
recommendation to form the Fairview Utility Acquisition Committee and his
appointments to the Committee.
Upon roll call: Ayes: Grittani Kilroy Lewis Rogers Teichert Reiter
Moti~ carried.
ITalY, S TO BE R~qBED Culligsn Plat
C~lllgau Plat was referred to the Plan Commission
Bid opening o~ fire hydrants were referred to the Public Works Committee. Fire I{yztrant
Traffic sign material w~s referred to the Public Works Committee. Sigma Msterial
~ta~ and sign posts wes referred to the Public Works Yonlmittee. metal & posts
Reservoir for tank bids - 1 million gallon - was referred to Public Works Reservoir tan
~-- Committee. bids
Review of matters with Special Counsel was refer~ed to Judiciary Committee. Special
Counsel
L FOR INFORMATION ONLY
The Village Clerk reports that on June 22, 1968 the residents of Fairview Fairview
Gardens and other adjacent properties voted in favor of annexation to the Gardens Vote
Village of Mount Prospect. The votes case were Yes- 350; No - 48.
The administration has contaced all the property owners within the Wedgewood
Wedgewood Terrace area to attend a meeting July 9th at the Village Hall, Terrace
at which time discussion will be had pertainiug to a special assessment
for water m~fns and sanitary sewer lines to service this area. This
meeting was prontoted by the requests of the 3 or 4 residents in this area
for the services, and the Village cannot Justify extending its rains and
sewer lines on merely that basis.
COF~4I'~'£~ ANNOUNCN~TS
Public Works Co~zaittee July 16th at 7:30 P.M.
Fire and Police Con~dttee July 8, 1968
Building; 5mmittee July 31, 1968
Judiciary Committee July ll, 1968
· JUDICIARY CO~'~'i'~/~ (Special) July 30, 1968 - to consider open housing
Finance Con~ittee July 15, 1968 - 7:30 P.M.
ADJO~
Trustee Reiter, seconded by Trustee Kilroy, moved the meeting be adjourned.
Time 12:10 A.M. Unanimous