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HomeMy WebLinkAbout05/20/1969 VB minutes MINUTES OF THE REGUIz~R M~TING OF THE PRESIDEM~ AND BOARD OF TRUSTEES May 20~ 1969 CALL TO ORDER President Teichert called the meeting to order at 8:15 P. M. PRESENTATION OF COLORS The E-Hart Girls, under the leadership of Mrs. Dorothy ~piewak, presented the colors. E Hart Girls Presentation of INVOCATION colors Trustee Reiter gave the invocation. ROLL CALL Present: Ahem F~rst ~lroy Lewis Heiter Soderman Te&chert APPROVAL OF MINUTES OF PEEVIOUS Regular meeting of May 6, 1969 The minutes of May 6, 1969 were corrected to invert paragraphs on the first page as follows: "~ustee Soder~u stated the President,s motion to waive notice of the meet- lng was out of order and there was no second to the motion. President Teichert requested the word "move" be deleted from the minutes and the word "requested" be inserted. Also, to state Mr. Zin~mermann requested the Board "recess" instead of adjourn, and President Teichert "recessed" the meeting. Trustee Kilroy, seconded by Trustee Reiter, moved the minutes of the first meeting of the President and)B~ard of ~h~ustees including those members elected April 15, 1969 extending the meeting of the adjourned sine Jdie Board held May l, 1969 be approved as submitted." ~ Discussion followed regarding ratification of the actions taken at the , first meetir~ of the President and Board of Trustees extending the meeting '-~ of the adjourned sine die Board, and in particular, the appointment of a extend~ con~ittee for the purpose of soliciting and screening applicants for the meeting o: position of ~illage Manager. sine die Trustee Reiter, seconded by Trustee Kilroy, moved to waive the rules for the purpose of l: To form a Committee-of-the-Whole of the Board as a whole, to acquire a Village M~nag~ and 2: All monies expended by the pre- vious conrmittee be honored up to Midnig~at of May 20, 1969~ Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Soderman Motion carried. Trustee Reiter, seconded by Trustee Kilroy, moved the Village Board becom~omm, of a Cor~ttee-of-the-Whole for the purpose of acquisition of a Village Manager.the Whole Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Soderman (V. Mgr.) Motion carried. Trustee Reiter, seconded by Trustee Soderman, moved all monies expended and bills outstanding by the convmittee formed by President Teichert up to the hour of Midnight May 20, 1969 be honored by the Village bard. Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Soderman Motion carried. President Teichert called a meeting of the Co~/ttee-of-the-%~aole of the Board for the purpose of acquisition of a Village Manager to be held on Saturday, May .~4, 1969 at 9:00 A. M. Trustee Reiter, seconded by Trustee Kilroy, moved to dissolve the con~mittee appointed by President Teichert on May 1, 1969 for the purpose of seeking a Village ~mager. May 20, 1969 Upon roll call: Ayes: Ahern Furst Kilroy Lewis Reiter Soderman Motion carried. T~ustee Reiter, seconded by Trustee Soderman, moved the minutes of May 6, 1969 be approved as amended by inverting the two paragraphs previously quoted. Upon roll call: Ayes: Ahem Furst Kilroy Reiter Soderman Pass: Lewis ---~ ' Motion carried. APPROVAL OF BILLS Trustee Kilroy, seconded by Trustee Soder~an, moved to advance the following ~mounts from the Water Deposit~ ~nd to the funds indicated for payment of Approval interest due June 1, 1969 to be repaid when taxes are received: of Bills Transfer To: Amount Approval of -Bills Municipal Building Bond & Interest F~nd 1961 $2,644.48 Public Works Building Bond & Interest Fund 1964 3,006.13 Fire Station Bond & Interest Fund 1964 2,775.62 Fire Equipment Bond & Interest Fund 1964 1,643.85 Upon roll call: Ayes: ~hern Furst Eilroy Lewis Reiter Soderman Motion carried. Trustee Kilroy, seconded by ?rustee Reiter, Moved to transfer funds to cover payments listed on Case Position as follows: To transfer $4,570.12 from Waterworks and S~verage Surplus ~enue Account to Waterworks snd Sewerage Depreciation, I~provement and Extension Account for improve~ents as follows: -- Plaza Water Main Extension $4,072.44 Transfer of George Street Lift Station 197.68 funds Tentative B~nd issue 300.00 $4 ~570.12 Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Soderman Motion carried. Trustee Kilroy, seconded by Trustee Reiter, moved for approval of bills in the following a~ounts: General 64,995.08 Parking System Renenue 665.61 Motor Fuel Tax 6,624.22 Water~orks & Sewerage Depr. Impr. & Ext. 4,570.12 Waterworks & Sewerage Fund 26~313.11 ~ S10B 168.14_ Upon roll call: ~j~es: Ahem Furst Kilroy Lewis Reiter Soderman Motion carried. -- Trustee Kilroy, seconded by ~¥ustee Relier, moved to approve the Financial Report for April, 1969 subject to audit. Upon roll ~all: Ayes: Ahem Furst Kilroy Lewis Reiter Sode~u Motion carried. Letter from Mt. ~Brospect PZistorical Society (Mrs. Meta Bittner, President) requesting consideration of preservation of the Clausing house, on south Emerson St. for use by the Society. Referred to the Finance Co, tree. May 20, 1969 rustee Lewis, seconded by Trustee Reiter, moved to amend the order of theCivic agenda to award a Civic Award to Ray Johnson, of the First National Bank Award at Randhurst. Unanimous. R. Johnsen 1st Natl. Bank The award was presented to Mr. ~ohnson by Messrs. Werderbaugjn and Babb of the Telephone ConTpany, who commended him for his work in disseminating the weather reports. Trustee Teiter, seconded by Trustee Lewis,~moved to recess the meetinM for Executive Session. Time: 9~30 P. M. S Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Ioderman Motion carried. The meeting reconvened at 10:20 P. M. Roll call: Present: Ahem Furst Kilroy Lewis Reiter Eoderman Teichert Trustee Reiter, seconded by Trustee Lewis, moved to retain the services of Marlin Smith of the law firm of Rbss, Hardies, O'Keefe, for the purpose to proceed with dockets leadin~ to the acquisition procedure for Utility Sewe~etain and Water company. Services of Marlin Upon roll Call: Ayes: Ahern Furst Kilroy Lewis Reiter Soderman Smith Motion carried, 5¥ustee Furst, seconded by Trustee Kilroy, moved to authorize the adminis- tration to serve written tabulation of the users of Utility Sewer end k~ater Ccmpany o Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Scderman Motion carried. Trustee Reiter, seconded by Trustee Furst, moved to aughorize attorney M. P. vs. Marlin Smdth to settle on the terms previously decided upon in ExecutiVe Lief Session in Village of Mount Prospect vs. Lief Hansen. Hansen Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Soderman Motion carried. ~0~'l±'l'l%E CHAIF~JSN REPORTS BUTLDING Next meetir4~ of the Building Committee would be held June llth at 8:00 P.M. FINANCE CO~$~ITTEE Budget Review: Trustee Kilroy, seconded by Trustee Reiter, moved to give a salary of $2,000 to the Civil Defense Director, effective May l, 1969. Civil Defense Director Salary Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Soderman Motion carried. Trustee Kilroy, seconded by Trustee Eeiter, moved that ~onnecticut General Life Insureauce Company group hospitalization and life insurance package per bid on .employees in the amount of $14,695, and employee and family at E~loyees $3~.075 per month be approved. ,Insurance Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Sodermau Motion carried, Trustee Reiter, seconded by Trustee Ahem, moved 'for waiver of the rules to make an advance to the Libra~y Board. Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Sodermma Motion carried. May 20, 1969 Trustee Kilroy, seconded by Trustee Reiter, moved to advance a permanent advance of $25,000 to the Lmbrar~ Bosrd i~nediately. e Upon roll call: Ay s. Ahem Furst Kilroy Lewis Reiter Soderman Money I advanced Motion carried. Trustee Eilroy, seconded by Trustee Reiter, moved to advance the Library Board $10,000 to be repaid from tax receipts by check to the Village as soon as the money is received. Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Soderman Motion carried. Trustee Eilroy, seconded by Trustee Reiter, moved the annual budget for 1969=1970 fiscal year in the amount of~$2,626,748, as submitted by the Ann~] Finance Con~ittee be approved. budget Upon roll call: Ayes: Ahem FMrst Kilroy Lewis Reiter Soder~an Motion carried. Resolution Trustee Kilroy read Resolution No. 11-69: #11-69 A RESOLUTION ESTABLISHING SALARIES IN THE FIP~ kND POLICE DEPAE~NTS. Trustee Kilroy, seconded by Trustee Reiter, moved for passage and approval fo Resolution No. 11-69. Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Soderman Motion carried. Trustee Lewis, seconded by Trustee Reiter, moved to waive the rules to take !Kenroy Item 12 of the agenda (Kenroy Sewer outlet) out of ~er because Mr. Bickley sewer was present to discuss the matter. Unanimous vote. outlet M~. Bickley reported the Runtington Subdivision is about to reach fruition and stressed the press for time. He requested the ~atter be referred to the Plan Commission to be discussed at their next meeting. The matter was ferred to the Plan Commission as requested. FIRE AND POLICE !Bri~es Trustee Reiter gave a progress report on the George and See Gwun proposed IGeo. & bridges and the Conm~ittee vms awaiting for additional and finalizing ~aterial iSee Gwun requested of the Village ~ineer before completing the assignment. The Committee also considered the legality of the psmphlet ordinance and requested a legal opinion. JUDICIARY ICase 68-~1P Case 68-41P Mobile Oil Co. request to rezone the southwest corner of Algon- qui~ and Busse from B-3 to B-~. ~ir. Fred Weber, 2 W. Northwest Highway, re- presented the petitioner. He pleaded that the ordinance prohibiting gasoline service stations placed %~ithin 300' of another did not apply in this case because the other station was located in the City of Des Plaines. However, the Acting Village Manager stated the ordinance on the books of Mount Pros- pect was valid and did apply. Trustee Lewis, seconded by Trustee Reiter, moved the BDard concur with the recommendation of the Judicia~ Committee to concur with the Plan Commission and deny the request. Upon roll call: Ayes: Ahem Furst Lewis Reiter Soder~an Nays: Kilroy Motion c~rried. PUBLIC HEALTH Ah~D SAF~I'Y COMMI'i'i'~ %~ustee Furst discussed a section of the Minutes of the Regalar meeti~ on March 18, 1969 regarding updating of a safety study with 50% of the funds May 20, 1969 o be derived from Federal Funds. It v~s anticipated that the study would estabilish set guidelines, analyze all intersections for hazardous conditions for vehicleapproach, provide drawings in detail, show existing conditions and corrective measures, study existing traffic control devices and review drawings of intersections or streets in need of in,proved design. Trustee Furst, seconded by Trustee Reiter, moved to adopt the proposal of Crawford, Bunte, Roden in the amount of $11~1400 to do the survey as originally indi- cated. Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Soderman Motion carried. PUBLIC WORKS Trustee Aherr. read Resolution No. 12-69: ~solution 12-69 A RESOLUTION ACCEPTING THE OBLIGATION OF GENERAL MAINTENANCE AND REPAIR OF THE M~i'~OPOLITAN SANITARY DISTRICT OF GREATER CHICAGO SANITARY SEWERS WITHIN THE VILLAGE OF MOUNT PROSPECT Trustee Ahem ~ seconded by Trustee Reiter~ moved for approval of Res- olution No. 12-69. Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Soderman Motion CarTied. FAIEVIEW GARD~IS WATER & SEWER CO~IISSION 5~rustee Ahe~n, seconded by %¥ustee Reiter, moved that the Acting ~s21rview Garden Village ~%qnager be authorized to purchase the balance of water pipe Water & Sewer and appurtenances needed to complete Sta~e I (according to the Acting ConmTission Village Engineer's drawings) of the installation of water pipe and appurtenances in the Fair~-!ew Gardens subdivision. Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Soderman Molt on cat, tied. Trustee Ahem, seconded by Trustee Reiter, moved the Acting Villsge Manager be authorized to direct the installation of water pipe and appurtenances within Stage I of the Fairview Gardens subdivision. Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Soderman Motion csrried. Trustee Ahern~ seconded by 5~rustee Reiter, moved the name of the "Fairview Gardens Acquisition Con~nittee" be amended and henceforth be kn~Nn as the "Fairview Gardens Water and Sewer Co~ssion." Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Soderr~n Motion c83rried. OTHER BUSINESS Appointments to Commissions: ARCHITEC~ C0F~flSSION President Teichert recor~nended the appointment of the following persons to the Architectrual Commdssion: G.W. Lebsock, tlay Schultz~ Bernard Her~m~eter~ and Theodore Erbach. Arcbitecturg.l Commission Trustee Lewis, seconded by Trustee Reiter, moved to concur in the president's recor~nendation of the above appointments. Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Soderm~n Motion carried May 20, 1969 DP~INAGE AND CLEAN STRE~4S C05~ISSION i Appnt. to President Teichert reco~ended the appointment of the following persons to iDraiuage the Drainage and Clean Streams Cor~fssion: C~orge ~nderson, Norman Rud and i Robert Schmtdt for three year terms, Jmmes Atkinson for a two year term, and Clean and William Demmert for a one year term,. Streams Co~m. Trustee Reiter, seconded by Trustee Lewis, moved to concur in the Presidents reco~zaendation of the above appointments. Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Soderman ~ Motion cs/Tied. ~.~.,,.~, FIRE AND POLICE CO~ISSION i~~dPresident Teichert named Kenneth 0'Callahan as a member of the Fire and !to Fire & Police Co~mission for a three-year term to replace Henry Szala. Trustee Police CommReiter stated he preferred to reserve concurrence on the President's re- commendation until receipt of Henry Szala's resignation. No further action was taken. Dem~ster St. improvement - Linneman to Route 83. Temporary The Acting ~illage Manager stated each stage will take about 45 days each. stop signs _~r. Zi~rmann stated he directed that four stop signs be placed on Cotton- on Cotton- wood Lane, either side of Cypress and Birch and the Engineer would reco~~ ~ood mend "No thru commercial traffic" signs be posted on Cottonwood and Red- wood. The Acting ~nager requested Board concurrence. Trustee Reiter, seconded by Trustee Ahem, moved to concur in the recor~ mendat.~ion of the Acting Village ~anager in the placement of four stop signs on Cottonwood Lane, either side of Cypress and Birch. Upon ~ollcall: Ayes: Ahem Furst Kilroy Lewis Reiter Soderman Motion carried~ Trustee Reiter, seconded by Trmstee Ahem, ~oved that "No thru commercial traffic" signs sufficient in number be posted on Cottonwood and Redwood. Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Sode~ran Motion carried. M2~ selection of materials testing lab: !MFT ~ter- Two quotations were received for materials testing lab. They were from ilals The Flood Co. at $2.50 a cylinder and H. Co. quoted test. Walter Flood $2.75 !lab; per cylinder. Mr. Zir~er~ann and Mr. McManamon recommended The Flood Co. contract be awarded the contract. awarded Trustee Re,ret, seconded by Trustee Soderman, moved to concur in the recom- mendation of the Acting Village Engineer and ~$ing Village Manager° Upon roll call: Ayes: Aborn Furst Kilroy Lewis Reiter S0der~an Motion carried. Ordinance re liquor licenses: It ~s reported that there are two outstanding licenses that will not be required in 1969-70 fiscal year and reco~ended a reduction of the number of available licenses be made in one A and two C categories, Trustee Kilroy, seconded by Trustee Reiter, moved to waive the rules requiring two readings of an ordinance. Unanimous vote. Ordinance The Ordinance was read and Trustee Kilroy, seconded by Trustee Lewis, moved 2163 for passage of Ordinsnce 2163: AN 0~DIN;~CE ~DING SECTION 1~.10~ P.~JNICIPAL CODE OF T}~ ~LILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiten Soderman Motion carried. May 20, 1969 n ordinance regarding Village Board meetings was read for first reading. It was referred to the Judiciary Committee for study. Bids were opened for sewer bucketing machines from Flexible Pipe Purchase of Tool Co. (Minnesota distributor) at a bid price of $6,235.80, 45 sewer bucketing day delivery, and Flexible Company (Texas factory direct) at a machi~es bid of $5,950.00 with 30 day delivery. The Public Wbrks Director recommends the purchase be made from the low bidder. Trustee Reiter, seconded by Trustee Lewis, moved to purchase a Flexible sewer bucketing machine from the Texas Flexible Company ath the price of $5,950. Upon rollcall: Ayes: Ahern Furst Kilroy Lewis Reiter Soderm. an Motion carried. The Public'W~rks Director recommends the Vi]ta~ accept the low bid of Grand Spaulding Auto Sales, Inc. on a Dodge D200 truck. The Purchase of company also submitted a trade-in allowance of $225. on a 1961 Chev-Dodge D200 rolet pickup truck and $600 trade-in for a 1963 Ford truck, rH~ truck further recommended that the Village accept the trade-in allowances towards purchase of the new vehicle, bringing, the cost to the Village to $1,974. Trustee Reiter, seconded by Trustee Sederman, moved to accept the lowest bid of Grand Spaulding Auto Sales, Inc. for purchase of a Dodge D200 truck at $2,799. Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Soderman Motion carried. Bids were opened for 32,000 G~ Truck and the recommendation of the Purchase of Public Works Director is to purchase the truck from the lowest quail-32,000 GVW fled bidder, Grand-Spaulding Auto Sales, Inc. for $6,909 on a Dodge T~ck C-800 truck. Trustee Reiter, seconded by Trustee Soderman, moved to approve the purchase of the Truck from Grand-Spaulding Sales, Inc. for $6,909. Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Sodezm~n Motion carried. Bids were opened for an 8 cu. yd. dump body with a minimum 16 ton hoist and Gar Wood Chicago Truck Equip. Co. bid $2,495. The amount set aside in the budget for the truck and body was $9,000. The Actir4q .~llage Purchase ol Manager stated that although the reco~ndation would be to purchase the8 cu. yd. truck body from Gar Wood, this would exceed the budget by $404. Trusteedtmp body Reiter, seconded by Trustee F~rst, moved to accept the recommendation of the Acting Village Manager for the purchase of the dump body from Gar Wood in the amount of $2,495, exceeding the budgeted awount of $404. Upon roll call: Ayes: Ahem F~rst Kilroy Lewis Reiter Soderman Motion carried. Bids were opened for the purchase ~£ a street sweeping machine and it was the recommendation of the I~irector of Public Works to accept the low bid Pruchase of Schuster Equipment for a Wayne sweeper in the amount of $15,300 and a of street cab pressurizer unit in the amount of %675, or a total cost of the unit sweeping in the amount of $15,975. Trustee Reiter, seconded by Trustee Kilroy, machine moved to concur in the recommendation and purchase the Wayne street mweeD- lng machine from Shcuster Equipment bmpany in the total awount of $15,975. Upon roll call: Ayes: Ahem Furst Kilroy Lewis Reiter Soderman Motion carried. May 20, 1969 Sealed bids were opened for the pruchase of a leaf loading machine. The Director of Public Works recor~ended the purchase of the Tarco Purchase of unit from E. H~ Lyins F~uipment Co~pany at their bid price of $4,998, ileaf loadingless 2% cash discount, or a total cost of $4,898.04. There was a lower machine bid of $3,305 fro~ Illinois Truck and 'Equipment but it did not meet Village Specifications. Trustee Reiter, seconded by Trustee Sode~, ~oved to con- cur in the recor~rendation of the Public Works Director and pruchase the leaf loading machine to R. H. Lyons in the amount of $4,898.04~. Upon roll call: ~yes Shern ~Furst Kilroy Lewis Reiter Soderr~n Motion carried. Bids were opened for purchase of a lawn and garden tractor and the Director Purchase of of Public Works recor~mended the bid from International Harvester Co. for lawn and $1,136 on a 12 HP LNternational Cadet model 125 be accepted. This exceeds garden the budget by $136. Trustee Lewis, seconded by Trustee Reiter, moved to tractor purchase the lawn and garden tractor from International Harvester Co. for $1,136 on a 12HP International Cadet model 125 in concurrence with the recommendation of the Director of P blic Works° Upon roll call: ~ves: Ahem Furst Kilroy Lewis Reiter[ Boder~an Motion carried. ITEMS TO BE RE~'ERRt~ Ordinanace establishing Drainage and Clean Streams Cor~r?ssion was referred to the Public Works Committee. Ordinance establishing Insurance Co~dssion was referred to the Finance Co~rittee. Ordinance establishing Industrial and Econorfc Co~ssion was referred to the Finance Committee. Northern Illinois Gas Co. pre-annexation agreement was referred to the Judiciary Co~aitt ce. Plats of easements and dedication - Kaplan & Braun 3rd Addition was referred to the Plan Co~ission. Case 69-9P - Mount Prospect Safe Deposit Corporation - rezone from R-1 to B02 107,109,111 S. F~rerson and 106,108,110 and 112 S. Maple Street was re- ferred to the Judiciary Co~rmittee. Clerk's memorandum on review of agenda ~ailing was referred to the Finance Cor~mittee. Maple Street improvement between Moehling and Shabonee was referred to Fire land Police Co~mmittee. Prospect House Catering Service request for liquor license was referred ~o the Finance Cor~0ittee ~namber of Corm~erce request for July 4th funds was referred to the Finance Co~zaitt ee. Pinr~r Electric regarding traffic controls was referred to P~blic Health and Safety Committee. Kenroy sewer outlet (Huntington Estates) was referred to the Plan Cor~Xssion. A~endment to Building Code (re plumbing code and use of slip seal) was referred to the Building committee. Case 69-15A Goldblatts was referred to Building Cor~ittee. Case 69-13A Milburn Bros. front yard setback variation was referred to the Building Cormmitt ee. May 20, 1969 ase 69-1P Amend ordinance No. 2160 (possibility~of incorrect legal descrip- tion) ~s referred to the Judiciary Committee. (203-205 Rand Raod) Special assessment #70 was referred to the Public Works Co~ttee. COM~'f±'~ ANNOUNCEMENT PUBLIC WORKS - May wl, at 8:00 P. M. BULDING CC~?41~±'I'~ - June ll JUDICIARY CO~e~l'±'±'~ - Jtme lw HEALTH & SAFETY - ~y 28 FINANCE - June 16 COMMI'±'f~ OF THE WHOLE - ~%%y 24 for purpose of seekir~ a Village Manager. ADJOUR~T Trustee Reiter, seconded by Trustee Soderman, moved the meeting be adjourned. Time: 12:32 A.M. DONALD W. GOODMAN, Village Clerk