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HomeMy WebLinkAbout10/12/2000 FC minutes FINANCE COMMISSION Amended Minutes of the Meeting October 12, 2000 I Call to Order The meeting was called to order at 7:00 p.m. Those present included Chairman John Korn and Commissioners Charles Bennett, Vince Grochocinski, Betty Launer and Ann Smilanic. Also present were Village Manager Michael Janonis, Assistant Village Manager Dave Strahl, Human Services Coordinator Nancy Morgan, Deputy Human Services Coordinator Jan Abernethy, Finance Director Douglas Ellsworth, Deputy Finance Director Carol Widmer and Finance Administrative Assistant Lisa Burkemper. Commissioner George Busse arrived at 7:05 p.m. Finance Commissioner Tom Pekras was absent. II Approval of Minutes The minutes were accepted as presented. II! Review of the Proposed 2001 Village Budget (Overview, Village Administration. Finance and Human Services Village Manager Mike Janonis began by stating that the Village is generally in good financial shape. The proposed budget, as presented, totals $68,781,717 reflecting a 7.8% increase over last year. Mr. Ellsworth presented an overview of the several components of the proposed budget including the budget concept, budget process and a summary of the budget. Mr. Ellsworth also provided a summary of the various Expenditures and Revenues within the proposed budget. Mr. Ellsworth noted that the Village has a diversified revenue mix, therefore the Village does not depend on one revenue source. Commissioner Charles Bennett asked if the Village should be concerned over the poor performance of the Fire and Police Pension Funds. Mr. Ellsworth stated that they are more concerned with performance over the long term. One bad year will not affect the bottom line in the long run. Chairman John Korn asked who will handle the secretarial work when the TV Services secretary position is eliminated. Mr. Strahl stated that the other full-time members of the division will be responsible for many of the tasks and the MIS Coordinator will take over the maintenance of the telephone system. Commissioner Ann Smilanic asked why there was the addition of life insurance to the budget this year and if it was a new benefit to the employees. Mr. Ellsworth stated that in years past the amount was include in the medical insurance figure, however, this year the figure was presented separately. Village Administration Assistant Village Manager David Strahl presented a summary of several items in the proposed budget for the Village Manager's Office. One item discussed in detail was the proposed staff addition of the Human Resources Director. Commissioner Charles Bennett asked why the Manager's Office showed a 124.1% increase in the Commodities and Supplies Category. Mr. Strahl stated that the majority of the increase was due to the purchase of new office furniture for the proposed Human Resources Director. Finance Department Finance Director Doug Ellsworth began his presentation by discussing the Finance Departments 2000 accomplishments and 2001 objectives. One item mentioned was the need to develop and maintain a better fixed asset inventory system. Commissioner Charles Bennett asked for an explanation of the system. Mr. Ellsworth stated that currently the system inventories large items only and needs to be updated to include smaller assets like furniture. Mr. Ellsworth provided an overview of the Finance Department Proposed Year 2001 Budget. The proposed budget of $1,321,370 is 5.1% higher than the 2000 budget of $1,257,156. In his presentation Mr. Ellsworth explained that the Village's liability insurance is included in the Finance Department's budget and is in part responsible for the 5.1% increase in the budget. Mr. Elsworth discussed the increased costs of liability insurance due to increased defense costs, an increase in the number of claims being filed and an anticipated increase in insurance premiums during 2001. Mr. Ellsworth also mentioned the proposed purchase of $4,500 in computer equipment for the data processing division. Mr. Ellsworth also noted several decreases in line items. They include a decrease in sick leave incentive, collection services and other services under customer service. Human Services Human Services Coordinator Nancy Morgan and Deputy Human Services Coordinator Jan Abernethy began their presentation with an overview of the Human Services Department. Items discussed included the department's responsibilities, budget highlights and a summary of revenues the various programs produce. The proposed budget of $657,810 reflects an increase of 3.8% over the 2000 budget. One item discussed in detail by Nancy Morgan was the successful Mentor Program and Summer Adventure Program, which have been funded for the past two years with a grant obtained from Northwest Community Hospital. Since funding from the grant will only last one more year, Ms. Morgan has been working over the past year to establish long term funding for this program, as well funding for the Summer Adventure Program. At the conclusion of the presentation, Commissioner George Busse asked if the department was able to list by dollar amount what is spent on each of the three services provided by the department. Deputy Coordinator Jan Abernethy stated that under the current database program they can not provide a breakdown between the three services. Mr. Busse stated that it would be to the benefit of the department to be able to show figures for the youth programs, senior programs and general programs. Several Commissioners stated that it is misleading to call the building a "Senior Center". Many citizens may not be aware that the center provides programs for youths, community outreach, social services or residents at risk. Coordinator Nancy Morgan stated that with the addition of the new database program upgrade scheduled to begin by the end of 2000 a breakdown would be more feasible. IV Other Business There was no other business discussed. V Chairman' s Report Chairman John Korn updated the members of the Finance Commission on various topics discussed at recent Village Board Meetings. I Finance Director's Report Mr. Ellsworth had nothing to report. VII Next Meeting: October 19, 2000 VIII Adjournment The meeting was adjourned at 10:35 p.m. The next meeting is scheduled for October 19, 2000 at 7:00 Respectfully submitted Lisa Burkemper Administrative Assistant