HomeMy WebLinkAbout08/10/1999 COW agenda COMMITTEE OF THE WHOLE
AGENDA
Meeting Location: Meeting Date and Time:
Mount Prospect Senior Center Tuesday, August 10, 1999
50 South Emerson Street 7:30 P.M.
I. CALL TO ORDER - ROLL CALL
I1. ACCEPTANCE OF MINUTES OF JUNE 22, 1999
II1. CITIZENS TO BE HEARD
IV. YOUTH COMMISSION ANNUAL REPORT
Since the creation of the Mount Prospect Youth Commission in 1997, the group has issued an Annual
Report to the Mayor and Board of Trustees covering the past year's activities, identifying important
youth issues and presenting any Budget-related recommendations for Village Board consideration. At
the Committee of the Whole meeting, outgoing President Dana Levene, along with members of the
Youth Commission, will deliver their Annual Report to the Mayor and Board of Trustees.
V. 1999 MID-YEAR BUDGET REVIEW - 2000 PRE-BUDGET WORKSHOP
Traditionally, the Village Board has engaged in a mid-year review of the current year Budget as a
means of monitoring the Revenue and Expenditure levels contained therein. In 1996, the Village Board
added a new component to this process, a Pre-Budget Workshop, specifically designed to look forward
toward the coming Budget year with the idea of setting parameters and giving staff direction for the next
Budget. This latter exercise was facilitated by the inclusion of a forecast budget in the annual Budget
document.
With the close of June financial activity, staff is now in the position to present mid-year financial data
as well as review the 2000 forecast Budget. Overall, I believe you will find the Village--s finances to be
in order for 1999 and that based on the 2000 forecast budget presented last year, we will find
ourselves in good shape going into next year.
With regard to the 2000 Budget, it is anticipated that the Village Board and staff will engage in an
overview of the upcoming Village Budget with particular focus on problems, trends, initiatives and
revenue/expenditure projections. The discussion will lead to establishing general parameters for the
construction of the actual Budget document that will be formally considered later in the year.
As was the approach last year, I would again suggest that the focus remain broad as opposed to more
detailed discussions regarding specific line items. If, during the Pre-Budget Workshop, questions arise
regarding current or new initiatives proposed by staff or Village Board, I would again suggest that the
focus be on defining the initiative and what the issues are pro and con so that staff can then undertake
research with the idea of being prepared for detailed discussion at the regular Budget Hearings.
NOTE: ANY' INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A
DISABILITY NEEDS SOME A CCOMMODA TION TO PARTICIPATE, SHOULD CONTA CT
THE VILLAGE MANAGER'S OFFICE AT '100 SOUTH EMERSON, MOUNT PROSPECT,
ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064.
In that same light, it would be appropriate for Board members to raise individual items or initiatives
which they would like to have considered in preparation of the upcoming Budget. A ABudget
Suggestion" sheet is included in your information package. If at all possible, I would ask that
completed sheet(s) be brought to the meeting for consideration by the entire Board. If there is
consensus to pursue particular items, then staff can follow-up as appropriate and include same within
the proposed Budget document.
Finance Director Doug EIIsworth will provide an overview of his report and appropriate Department
Directors and staff will be available to answer questions and facilitate discussion. You may want to
bring your 1999 Budget book to the meeting as additional reference material.
VI. PROPOSAL FOR COMMUNITY PRODUCER AGREEMENT WITH
MT. PROSPECT PARK DISTRICT AND MOUNT PROSPECT PUBLIC LIBRARY
For several months, Cable Production Coordinator Ross Rowe has been in discussions with
representatives from the Mt. Prospect Park District and the Mount Prospect Public Library regarding
an Agreement that would see the Village produce public access programming for these two entities
that will be aired on Channel 17. The two entities would pay a fee that would entitle them to a minimum
of four hours of programming per month. The subject matter would be determined by the particular
entity.
The fees paid by the Park District and Library would be used to convert the current part-time Production
Assistant into a full-time position. The community access volunteer pool would assist in the production
of additional programming. The attached Agreement would guarantee funding for a two-year period.
As currently drafted, the Agreement would be effective October 1, 1999 and thus would require a
change in staffing status.
Mr. Rowe's memorandum identifies details regarding the arrangement and the benefits to be derived
therefrom. He will also be in attendance to facilitate discussion and answer any questions you may
have.
VII. VILLAGE MANAGER=S REPORT
VIII. ANY OTHER BUSINESS
IX. ADJOURNMENT
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