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HomeMy WebLinkAbout06/22/1999 COW agenda COMMITTEE OF THE WHOLE AGENDA Meeting Location: Meeting Date and Time: Mount Prospect Senior Center Tuesday, June 22, 1999 50 South Emerson Street 7:30 p.m. I. CALL TO ORDER - ROLL CALL Mayor Gerald L. Farley Trustee Timothy Corcoran Trustee Daniel Nocchi Trustee Paul Hoefert Trustee Michaele Skowron Trustee Richard Lohrstorfer Trustee Irvana Wilks II. ACCEPTANCE OF MINUTES OF JUNE 8, 1999 III. CITIZENS TO BE HEARD IV. DISCUSSION ON STONE SHOULDER POLICY FOR VILLAGE STREETS The Village has long followed a policy of installing stone shoulders at the edge of pavement where no curbs exist. There is a very small percentage of Village streets without curbs as highlighted in the map enclosed in the packet. The policy regarding streets without curbs is to repair existing stone shoulders or to install a 24"-wide stone shoulder wherever a non-curbed street is included in the street resurfacing program. This discussion is being brought forward at the request of residents of Golfview Estates. Glendale Lane was resurfaced in 1998 and a new 24"-wide stone shoulder was installed according to Village policy. Numerous residents that live on Glendale Lane objected to the presence and appearance of the stone shoulder. Residents also attended a Coffee with Council meeting in the fall of 1998 to voice their concerns directly to the Village Board. At the Coffee with Council meeting, the Mayor and attending Village Board members reiterated the policy regarding the stone shoulders for non-curbed streets. A number of residents remained dissatisfied with the response at the Coffee with Council meeting so a follow-up meeting was held on April 7, 1999 at the Public Works facility. The meeting at the Public Works facility included the Engineering staff and 27 residents representing 20 homes in the Golfview area. The residents raised a number of concerns including safety, visual appearance and maintenance issues. Engineering staff communicated why stone shoulders are utilized. Engineering staff responded by stating there is a need to protect the pavement edge from crumbling due to traffic and to allow parking without damaging yards and the pavement edge. The use of stone shoulders is typical for non-curbed streets in surrounding communities as well. Residents from Golfview Estates have been invited to the meeting so that they can voice their concerns directly to the Village Board in an effort to discuss this policy and provide direction to Village staff as to whether the policy should be altered. Appropriate Engineering staffwill be present to facilitate the discussion. NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT lO0 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064. V. DISCUSSION REGARDING GENERAL STORE - CORNER OF NORTHWEST HWY/ROUTE 83 In an effort to save the General Store which is the oldest remaining commercial structure in the Village, over a year ago, the building was offered to anyone who could relocate and renovate the building. As a result of this offer, an individual came forth with a plan to move and renovate the building. Unfortunately, he focused on a location that was not under the Village's control and the current owner was not interested in selling the property for the building to be relocated. Following this private attempt to relocate the building, Trustee Hoefert has been attempting to coordinate the relocation and reuse of this historical building for general office/professional space in the downtown area. He has secured the commitment of the local high school and Nipper School trade programs and of local businesses for labor and materials that will underwrite a significant portion of the project costs. While significant donations will be made, there will also be a level of financial assistance required by the Village to cover the cost to move the building, utilities, and skilled trade work necessary to renovate the building at the new site. The proposal that is being forwarded for consideration by the Village Board is to move the building to a Village-owned site on Pine Street adjacent to Tri-State Electronics, across from the Clocktower Condominiums. Given that there was concern about the relocation by the residents of the Clocktower Condominiums, the Clocktower Condominium Association convened a meeting last evening, June 21, to discuss the proposal. Results of that meeting will be reported out by Trustee Hoefert at the Committee of the Whole meeting this evening. Residents and representatives of the Clocktower Condominium Association have been invited to the meeting this evening as another opportunity to offer input regarding the proposal. VI. VILLAGE Y2K PLAN The Village Manager convened a Task Force of Village staff representing all Departments in March of this year in an effort to formulate a Village Response Plan for the Y2K rollover at the end of this year. Y2K is the common designation for Year 2000 issues relating to computers recognizing the year 2000 instead of the year 1900 in the memory and date functions of the computers. The Village Plan is divided into four critical elements. These elements include the following: 1. Ensure critical system compliance for internal and external systems. 2. Citizen/employee education. 3. Special needs individuals. 4. Communications apparatus. The Task Force reviewed operations as they related to the Village in its effort to provide service to the residents. In many instances, the Village does not provide service directly such as the case for telephone, natural gas, electricity and water and sanitary service to a portion of the Village served by Citizens' Utilities. The Village participates as a joint service provider for the Northwest Central Dispatch System, the Joint Water Agency and the Water Reclamation District. Task Force members reviewed internal systems relating to computers and other related systems, which may be at risk and have undertaken appropriate action to minimize any Y2K impact. Discussions with external service providers have yielded assurances that the service providers will be prepared for the changeover. However, since no one knows for sure what will occur, members of the Task Force formulated plans to provide Village core services in the event that there are disruptions to basic utilities. The Task Force has drafted a citizen education piece, which is a Special Newsletter set to be distributed after July 4 to all Village residents and employees of the Village. This information piece summarizes many of the preparations, which the Village has undertaken for the Y2K weekend. Staff has geared the response plan to maintaining core services during the critical weekend period of December 31 to January 3. The Human Services Department has an ongoing program where people with special needs can notify the Village for follow-up calls and visits if necessary depending on weather and other related situations which may put these individuals at risk. While this program has been underway for almost a year, information is included in the Special Y2K Newsletter for additional sign-ups and follow-up during the Y2K weekend. The Emergency Operations Center at the Police and Fire building will be activated during the Y2K weekend and staffed by appropriate Village personnel to answer calls and coordinate responses to citizens depending on service disruptions or for other information purposes. While the staffing needs have yet to be finalized for the Communications Center, it is the intention of the Task Force that this Center will remain open during the entire weekend and Departmental phones will be transferred to the Call Center in addition to the special Y2K information line which has been set up and is advertised in the Special Y2K Newsletter. There have been minimal expenditures for Y2K related items to date, however, depending on the level of preparedness the Village Board is comfortable with, there are some expenditures highlighted in the material that include generator rental and rewiring expenses for generator back-up of some key municipal facilities. Staff is requesting Village Board input into the Plan itself and direction as to whether staff should consummate the necessary contracts to ensure generator availability for critical building facilities. While the rental of the generators highlighted in the memorandum from Deputy Public Works Director Sean Dorsey is not required by the proposed Plan, their inclusion would provide an extra level of preparedness. Members of the Y2K Task Force and Department Directors will be in attendance at the meeting to facilitate any discussion and answer any questions that the Village Board or public may have regarding the Village Y2K Preparedness Plan. VII. VILLAGE MANAGER'S REPORT VIII. ANY OTHER BUSINESS IX. ADJOURNMENT CLOSED SESSION LAND ACQUISITION: 5 ILCS 120/2 (c) (5) -"The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired." H:\GEN\Cow~,genda\62299 COW Agenda.doc