Loading...
HomeMy WebLinkAboutCOW Agenda Packet 11/28/2000 PLEASE NOTE EARLY START TIME COMMITTEE OF THE WHOLE AGENDA Meeting Location: Meeting Date and Time: Mount Prospect Senior Center Tuesday, November 28, 2000 50 South Emerson Street 6:00 P,M. I. CALL TO ORDER - ROLL CALL Mayor Gerald L. Farley Trustee Timothy Corcoran Trustee Dennis Prikkel Trustee Paul Hoefert Trustee Michaele Skowron Trustee Richard Lohrstorfer Trustee Irvana Wilks II. ACCEPTANCE OF MINUTES OF NOVEMBER 14, 2000 III. CITIZENS TO BE HEARD IV. 2001 BUDGET DISCUSSION Opening Remarks - Gerald L. Farley, Mayor Public Works Department. Glen R. Andler, Director Non-Departmental Expenditures - Douglas EIIsworth, Finance Director Community Development-Review Fee Structure and New Hire Inspector Finance Commission Final Recommendations Budget Wrap-Up - Board of Trustees V. ANY OTHER BUSINESS VI. ADJOURNMENT *For those wishing to call in with questions or comments during the Budget Hearing, please dial 870-5659* NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 100 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064. H:\GEN\Cow~genda\1'12800 BUDGET Agenda.doc MINUTES COMMITTEE OF THE WHOLE NOVEMBER 14, 2000 I. CALL TO ORDER The meeting was called to order at 6:14 p.m. by Mayor Gerald Farley. Present at the meeting were: Trustees Timothy Comoran, Richard Lohrstorfer, Dennis Prikkel, Michaele Skowmn and Irvana Wilks. Trustee Paul Hoefert arrived at 6:22 p.m. Staff members present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Human ServiCes Director Nancy Morgan, Human Services Deputy Director Jan Abernethy, Social Worker Nina Persino, Village Nurse Peggy Florey, Finance Director Doug EIIsworth, Deputy Finance Director Carol Widmer, Fire Chief Michael Figolah, Deputy Fire Chief John Malcolm, Fire Marshal Paul Valentine, Community Development Director Bill Cooney, Deputy Community Development Director Michael Blue, Building Commissioner Bill George and Environmental Health Coordinator Bob Roels. II. APPROVAL OF MINUTES Approval of Minutes of October 24, 2000. Motion made by Trustee Wilks and Seconded by Trustee Prikkel. Mayor Farley requested some minor corrections to the Minutes. Trustee Corcoran abstained~ Minutes approved with revisions. II1. CITIZENS TO BE HEARD None. IV. 2001 BUDGET DISCUSSIONS Human Services DeDartment Human Services Director Nancy Morgan provided a general overview of the Departmental operations and stated the Budget includes a projected 3.8% increase over the 2000 Budget. She summarized the various services provided in three basic areas - social services, health services and senior programs. She highlighted several programs that are considered revenue generators. She said there has been some discussion and planning underway for moving to a new temporary location in anticipation of the new Village Hall being constructed on the existing Senior Center site. She stated this investigation is intended in such a way not to interrupt any existing services. General comments from the Village Board members included the following items. There was a discussion regarding the Township transportation bus services. There was also some detail provided regarding the recent flu shot vaccine program and some questions regarding the continuing care option for seniors through the Northwest Community Hospital. There was also a question regarding the definition of a unit of service and a request for definitions of a unit of service for future reference during Budget discussions. Community_ Develo_~ment Department Community Development Director Bill Cooney provided a summary of the 2000 activities and the 2001 objectives. He stated he anticipates a standard Budget increase attributed primarily to salary increases. He stated the Department has been addressing customer service issues in the Building Division but the volume continues to be very heavy and turn-around time for Permit processing has improved but will likely not change in the near term due to the existing number of staff. The Department has undertaken Saturday morning seminars in order to advise residents and possible contractors on proper installation of vadous improvements. He also highlighted the fact that all property has been acquired for Phase 1-A and 1-B for the downtown redevelopment project. He also stated Northwest Electric has moved out over the past weekend and the Lofts at Northwest Highway should be completed sometime next year. He also highlighted the fact that there have been improvements through a Grant Program at the Train Station and work with the Judith Ann homeowners to create a Homeowners Association for the improvement of the area. His Department has utilized the Village's Web Page and coordinated additional enhancements to the Web Page relating to their Department. He stated the Corridor Improvement Program has been incorporated into this Budget and future Budgets based on previous input from the Village Board. He highlighted the number of Permits and inspections that are being undertaken by the Department over the last year and the substantial increase over the last several years. He stated the Department objectives include continuation of the current programs and work with the downtown improvements and the Village Hall replacement. He also anticipates the Permit Tracking System will be in place for 2001 and there have not been any major issues getting into the 20% multi-family dwelling units. He stated he anticipates coming before the Board in the near future to discuss possible increase in fees in order to fund an additional Inspector and staff for the Building Division. He noted that fees have not changed since 1979. Building Commissioner Bill George provided an overview of the General Store project and anticipates completion in spring 2001. General comments from the Village Board members included the following items: Several members stated that based on the number of staff and the number of Permits that are being processed, consideration for additional staff could be undertaken sooner than waiting until next year. Several Board members expressed interest in discussing a review of the inspection fees in order to address the limited staffing in an effort to improve the turn-around time for Permits and inspections. Several Board members commented on the workload level. Fire Chief Mike Figolah provided a summary of the operations and the anticipated accreditation process. He is requesting three new Firefighters and three Lieutenants. He stated this increase would be accomplished by promoting three existing Firefighters to Lieutenants and replacing the three Firefighters with three new hires. He also highlighted the oxygen bottle replacement program. Deputy Chief Malcolm provided an overview of the Training Academy activities and the fact that three new vehicles are included as part of the replacement schedule for next year, Fire Marshal Paul Valentine stated that he is undertaking a review of the possible impact of installation of residential sprinkler systems as recently mandated in a neighboring community. General comments from the Village Board members included the following items: There was a comment regarding the proposed new Station and its anticipated location. ^ comment was also made regarding the existing physical training program and the need for better education in risk management programs for the public. There was a comment regarding the recognition of ESDA volunteer hours and the anticipated repairs at the Fire Station at Golf and Busse. Finance Commission Chairman John Korn spoke. He suggested an improvement in the tracking of Human Services for various activities through the consideration of computer data base. He stated the Commission supports the additional Firefighters and the suggested move of the improvement dollars from 2002 to 2001. He also supported the suggestion to review the fee structure for Permits. . ANY OTHER BUSINESS Trustee Hoefert provided an update to the Village Board regarding the painting status for the General Store. Village Manager Mike Janonis reminded the Board that the Winter Parade is scheduled for December 9. VI. ADJOURNMENT There being no further business, the meeting was adjourned at 8:07 p.m. Respectfully submitted, DAVID STRAHL Assistant Village Manager DS/rcc H:\GEN~Cow~Minutes\11'1400 COW Budget Minutes.doc Public Works Department Information 2001 Proposed Budget DIVISIONS INCLUDED: Public Works Administration Engineering/Geographic Information Systems (GIS) Streets/Buildings/Parking Maintenance Water/Sewer/Streetlight Maintenance Vehicle/Equipment Maintenance Forestry/Grounds Maintenance Solid Waste Public Works Department Budget Presentation Outline: · Department Responsibilities Page 3 Department Structure Page 4 [] 2000 Accomplishments Page 5 Budget Highlights Page 7 Page 2 Public Works Department Res ponsibilities · Maintain the "urban forest." Th~ Village currently owns approximately 23,000 parkway trees. Trees are trimmed on a 5-year cycle. Roughly 400 new trees are planted each year and approximately the same number are removed each year due to disease or decay. · Maintain public grounds. Care for turf and plantings on Vitlage properties, public rights-of- way, and on the Union Pacific Raitroad right-of-way. Maintain brick walks, plantings, and street furniture installed as part of the "Streetsca 3¢ programs. · Operate and maintain Village-owned potable water distribution= system. The Village operates a water system comprised of 157 miles of water mains. 1,750 main line valves, 2,050 fire hydrants, 13,000 services, six water storage tanks, and five pumping stations. This system serves approximately 40,000 residents. · Operate and maintain Village-owned wastewater collection system. The Village operates a wastewater collection system comprised of approximately 130 miles of sewer mains 2,250 manholes, 13,000 services and seven pumping stations. This system also serves approximately 40~ ~00 residents. · Maintain Village streets and storm sewer systems, Plow snow, salt streets, sweep streets, patch pavements, re 3air sidewalks and curbs, clean and repair storm sewer inlets and ca[ch basins, install striping, fill cracks, and maintain street signage along 135 miles of Village-owned streets. The Village also maintains an additional 20 mil 9s of state highways via an agreement with the Illinois Department of Transportation. · Maintain Village buildings. Operate and maintain major building components such as HVAC, 'electrics plumbing, security, access, structural, and coating systems at all Village- owned facilities. Also perform major remodeling and renovation 3rojects. · Maintain vehicles. Procure, fabricate and repair all Public Works Department vehicles Public Works Department motorized equipment, PoLice Department vehicles, and Community Development Department vehicles. · Administer infrastructure improvement programs. Design, supervise, and administer street resurfacing, street reconstruction, flood control, street light installation, sidewalk replacement/installation, and water main replacement programs. · Perform plan review. Review development and home improvement plans for corr ~liance with Village grading,, stormwater management, and infrastructure maintenance requirements. · Develop GIS. Develop Geographic Information System basemap, databases, and applications for use by all Village departments. · Administer solid waste collection program. Develop and manage exclusive residential solid waste collection contract. Page 3 PUBLIC WORKS DEPARTMENT Village Manager Public Works Director Deputy PubIic Works Director .J Solid Waste Coordinator Vehicle Water/Sewer Forestry/Grounds ] StreeUBuilding/ Administrative Engineering Superintendent S, uperintendent Superintendent I Parking Aide I Superintendent [~J I Superintendent I Computer Project Administrator L~ Analysl Clerical Full Time (3) Part Time (2) SeasonaI Engineering Part Time Inspectors [ Assistants Draftsman Draftsman(2) (2) Mechanics [ !e?aa!i [ [4) Full Time (30) Maintenance [Technician (5) Electricians Maintenance Seasonal Forest~ M cs Part Time (5) (23) The Public Works Department consists of five divisions. The full-time, part-time and seasonal personnel assigned to maintenance functions are interchanged between the Streets. Forestry and Water & Sewer Divisions as the need dictates. The Public Works Department consists of 68 full-time, 8 part-time, and 25 seasonal employees. Page 4 2000 Accomplishments May 18 Windstorm. At approximately 3:45 PM on May 18, a Spring storm blew into town packing heavy rains and wind gusts exceeding 90 mph. Although the storm lasted less than 20 minutes, the damage it wrought took weeks to clean up. PubIic Works crews worked throughout the night on the 18t~ and for the next nine consecutive days to clear tree debris from the streets and remove damaged limbs or trees that were creating imminent public hazards. Non emergency clean up efforts continued until the end of June. Final totals were: 734 hanging limbs removed 163 trees removed, and 503 tree wounds repaired. A total of 1,344 Village-owned trees were damaged. In addition, a street-by-street brush collection program was completed generating more than 2,500 cubic yards of wood chips and more than 900 cubic yards of logs. Staff was also able to apply for, and receive, over $84,000 in state emergency relief funds to offset the $359,000 expended on clean up activities. Included in this expenditure was $210,000 worth of force account equipment and labor costs ($45,000 was for direct overtime labor). An additional $149,000 was spent on contractual services and equipment rental. According to Public Works Department records, this storm resulted, in more tree damage than any other storm in the last 25 years. Route 83 Reconstruction and Water Main Replacement. Public Works personnel have played an integral role coordinating the reconstruction of Route 83 between Golf Road and Prospect Avenue. This work included the complete removal and reconstruction of the base, sub base, and riding surfaces. Two 11 foot wide through lanes were installed in each direction, left-turn tanes were added at Council Trail and Lonnquist Boulevard, and new traffic signals were installed. Overall, the pavement was widened by approximately two feet on each side n addition, approximately 3,600 feet of Village-owned water main was replaced in conjunction with this project. In 2001, new streetlights and parkway trees will be installed. Street Resurfacing / Reconstruction Program. This program is a 10-year plan to eliminate the large backlog of streets needing reconstruction or resurfacing. During the first five years, the reconstruction backlog is targeted The last five years will emphasize the resurfacing backlog. 2001 will be the fifth year of the program and the last year of the reconstruction phase, During the past four years, 12.8 miles of streets have been reconstructed; an average of 3.2 miles per year at an average cost of $705,000 per mile. In addition 19.8 miles of streets have been resurfaced; an average of 5 miles per year at a cost of $177,000 per mile. FEMA Floodplain Map Revisions. Staff was extremely successful at mediating the effects of new maps proposed by FEMA that would have added hundreds of Mount Prospect homes to the Des Plaines River and McDonald Creek floodways or floodplains. The following chart summarizes the results of these efforts: Page 5 [ ' Buildings in, ' Buildings in ................................. FIoQdv~aY I Fl~0dPlain [ 0!g_ E_E_M M__a_ps d ...... -'8 110 [ Propose_d. FE_MA Ma ,p.~_ -_.:.1_9? .... 106 297 .Fir)~] FEMA Map~_a~er apg~aI ~ 2000 1 122 These results are especially significant considering the number of buildings removed from the floodway, which has substantial building restrictions associated with it. Grants. 2000 was a watershed year for the procurement of state and federal grants. In total, the Village. obtained more than $6,266,550 worth of financial aid for a wide variety of projects. The table summarizes the windfall: ~ .?_roj._e_c.t~ ................ ~ Grant Amount - .__R___a~d/__.K~n_~!_n. g'~ _o.~n/¢~.! n_ ~e_r~_e. ~ti~p, lin_ p_rovements $2,500,000 _Trai_n..De_p_0~ ................................... $660,000 t. R ~ n d/_E_u_ c~]! d_/~8_3__Sj¢. ~'_a_! _ks_ $60,0~0 _ .Ra_ n~ d/E u~c!.!d_/~..3_._~! .d_e? _al.k? ............... I ............ $83,200 I sgg !~ .. _S.!. _d. ~ ~ S~. (e_~t I ig._h._t_s_ .................................... $100,000 j. _B. gS_§ ~/_.A_Jg_9 ~g _u_! _n/_ _D_e_.rn_p_ s_t_e r .~_~_r e_ e~!i g ~_t ~ ........... $5~7;lq0 .. R-.0-qt-~..~.3.S-~.r-e-e-t!-igh. t~ ........................... $_~7~,2_50 We_~g.e.~gq¢. S_t_orm_water ! _mprovements $200,000 : __C. _e_n t~a_l__ R.9.a__d___S_t f_e_e t ~ h_ts_ .... $770,0_00 I Weller Creek Streambank Stabilization $1,000,000 t Total . $6,2~6,550 Public Works Department staff will administer most of these projects Page 6 2001 Budget Highlights Streets/Buildings/Parking Increased Training 500% ($1,700 to $8,500). ncrease is requested to fund proposed development of written safety procedures and policies. Increase will also be utilized to fund formalized safety training on topics that require substantial expertise such as confined space entry, trenching and shoring, personal protective equipment, and lockout/ragout [Page 200]. New Other Services ($5,175). This account was created during the 2000 fiscal year to more accurately describe contractual service expenditures in the Maintenance of Public Buildings Program. The account was created by transferring funds from existing Maintenance of Public Buildings Programs [Page 209]. Decreased Reseal Walls 100% ($8,000 to $0). The exterior of the main garage of the Public Works facility was constructed with split face block. This material requires re- sealing every five years. Half of this work was performed during 2000. The remaining half is scheduled for 2003 [Page 209]. Increased Cleaning Service 30% ($69,000 to 90,000). This account is primarily used to pay for contractual custodial services at Village-owned buildings. During 2000, this three year contract was re-bid and awarded to a new contractor. This account was adjusted to reflect the cost of this new contract as well as an ~ncrease in services at the Police and Fire HQ Building [Page 209]. Decreased Lock Replacement 100% ($8,000 to $0). The make of door locks at the Public Works facility and all of the Public Works satellite buildings was discontinued several years ago. Repair parts were no longer available. To correct this problem, all of the lock cylinders and keys were replaced during the 2000 fiscal year. No additional: work is required. No additional funding is requested [Page 209]. Increased Crack Filling 20% ($35,000 to $42,000). Increase is necessary to keep pace with street resurfacing and reconstruction programs. On average, street cracks are filled 4-5 years after the pavement is improved [Page 211]. Decreased Sidewalk Construction (CIP) 51% ($104,000 to $50,000): The source of funds for the proposed new sidewalk on the west side of Route 83 ($94,000), south of Huntington Commons Road, has been reallocated to the Capital improvements Fund (see Page 289). Funds in this account will be used to fill in sidewalk gaps in high pedestrian traffic areas [Page 211]. Increased Sidewalk Share-Cost Pgm (CIP) 33% ($75,000 to $100,000) to keep pace with resident requests for participation in the program [Page 211]. Page 7 New Other Services ($4,000).. This account was created during the 2000 fiscal year to fund the contractual restoration of parkways damaged by snow removal operations. The account was created by transferring funds from existing parkway restoration accounts [Page 21;2). increased Snow Removat- Contractual (CIPI 50% ($10,000 to $15,000). Additional expenditure to fund an increased level of contractual snow removal services. Contract help will be used to improve cul-de-sac snow removal operations [Page 212]. Decreased Snowplows - ReC. 100% ($8,20Q to $0). Plow inventory ~s currently sufficient. No new plows are needed for the 2001 budget year. Funding request will resume in 2002 [Page 212]. New School Crossing Signs ($3,500). This account will fund the first year of a proposed three-year program to procure fluorescent yellow-green, high-reflectivity school crossing signs for installation around Mount Prospect schools IPage 216]. Decreased Retaining Wall - Prospect Ave 100% ($9,525 to $0). Ail of the retaining wails have been installed [Page 217]. ncreased Parking Lot Impr. (CIP) 2% ($98,105 to $100,000). No parking lot 'mprovements were made during the 2000 fiscal year. Expenditure has been reallocated to the 2001 fiscal year. Funding is requested to resurface the Maple Street commuter parking lot and install a new automated revenue collection system [Page 218]. Forestry/Grounds Increased Grounds Maintenance 42% ($38,690 to $55,000). Increase is due to the addition of state and county rights-of-way to the Village mowing contract [Page 225]. Increased Streetscape Maintenance 100% ($5,000- $10,000). Increase needed to offset the cost of maintaining expanding streetscape areas [Page 225]. Increased Reforestation 14% ($21,000 to $24,000), increased Tree Repl - Village (ClP) 19% ($42,000 to $50,000), and increased Tree Repl - Shared Cost (CIP) 6% ($57,580 to $60,890) to reflect higher unit prices as welt as a higher volume of tree replacements necessitated by severe windstorms during 2000. Please note that costs for trees planted utilizing Tree Re¢- S hare Cost funds are reimbursed via contributions from residents, developers, motorists (accidents) and CornEd [Page 226]. Increased Tree Removal 55% ($38,000 to $59,000) for additional removals necessitated by the ~creased incidence of Dutch Elm Disease and Elm Yel ows disease Page 226]. Page 8 Increased! Stump Removal 89% ($28,000 to $53,000). Increase caused by accelerated pace of removals and higher unit costs [Page 226]. Increased Tree Trimming 20% ($96,000 to $115,000). Area scheduled for five-year trimming cycle is larger than 2000 and has more mature growth [Page 226]. Engineering Decreased Other Services 33% ($30,000 to $20,000). Expenditures will continue funding of contractual preparation of Letters of Map Amendment (LOMAs) on behalf of residents living near the Des Piaines River or McDonald Creek and are affected by FEMA's decision regarding the Village's proposed flooc map revisions. Much of this work was completed during 2000. We anticipate a lower level of activity during 2001 [Page 234]. New ROW Restoration ($16,000). Funding is requested to offset contractual restoration of Village rights-of-way following utility company excavations. Revenues' from utility companies will offset expenditures [Page 234]. r~creased Electric - Streetlights 24% ($132,830 to $165,000) in anticipation of higher energy costs due to the addition of almost 200 new streetlights following the Route 83, Central Road, South Side, and Busse/AIgonquin/Dempster street lighting projects. This increase only reflects part of the higher energy costs expected. The balance of the increase is forecasted for 2002 due to the fact that some of the new streetlights will not be energized [Page 236]. New Traffic Signal Electricity ($55,000). Established a new Motor Fuel Tax (MFT) expenditure account to better track MFT-eligible expenditures for traffic signal energy. Formerly, these expenditures were paid out of General Fund street light electricity accounts [Page 236]:. Increased Traffic Signal Replacement 16% ($95,000 to $110,000). Signal replacements at Euclid / Sycamore and Route 83 were started during 2000 fiscal year. However, staff does not anticipate final billings until 2001. The majority of the 2001 request ($95,000) is a carry-over of funds not expended during 2000 [Page 236]. Water/Sewer Decreased Computer Software 71% ($25,494 to $7,500). These funds have been used to purchase asset management software for the WatedSewer Division. Fewer purchases are anticipated in 2001 [Page 244]. Decreased GIS Maintenance 32% ($62,100 to $40,000). These funds have been used to procure GIS software, equipment, and contractual services. Fewer procurements are anticipated in 2001 [Page 244]. Page 9 Increased Tank Repair/Renovation 18% ($190,000 to $225,000). These accounts were adjusted to more accurately reflect the costs associated with planned renovation of the two million gallon, welded steel, ground level water storage tank at Booster Station No. 16. A drained-tank inspection performed during 2000 revealed that interior coatings have degenerated more than anticipated and will require a complete bare metal, blast before recoating [Page 249}. Decreasedr Stand-By Pump Repair (ClP) 100% ($110,000 to $0}. Deep 'Well No. 17, situated near the intersection of Route 83 & Camp McDonald Road, was the last deep well: pump slated for repairs as part of this program. Wel~ 17 was rehabilitated during the 2000 fiscal year. The other four stand by deep well pumps were repaired in previous budget years. This program is now discontinued [Page 250]~. increased Booster Pump/Panel Repl (CIP) 68% ($95,000 to $160,000)'. This request includes funds for the replacement of the Motor Control Center (MCC) at Booster Pumping Station No. 17. The MCC at Station 17 is the last MCC to be replaced as part of this program. The other four MCCs were replaced in previous budget years. This request also includes a $50,000 allotment for design engineenng of the System Control and Data Acquisition (SCADAI system at the Public Works facility. The SCADA system replacement is slated for 2002 [Page 251]. New Other Equipment ($35,000). This request is to fund the purchase of a re placement dosed circuit, sewer inspection television camera. The existing unit is over 10 years old and lacks the capacity to sufficiently pan or tilt so that cracks, joints, and sewer service connections can be effectively evaluated [Page 255]. Decreased Water Mains Repl (CIP) 59% ($506.028 to $210,000). Funding request is returned to a more traditional level following the accelerated replacement of water main along Route 83 in conjunction with the road reconstruction project [Page 256]. Addison Court Im prvmnt (CIP) ($80,000). Estimate for the installation of water main on Addison Court. Work is pursuant to annexation proceedings. Please note, this is a deferred project - no funds were expended during 2000 [Page 256]. Refuse Disposal, Decreased Extended, Leaf Pick-Up Program 100% ($15,500 to $0). The cost of this program has always been difficult to measure and validate. To avoid this problem, the program cost has been made incidental to the new five year exclusive residential solid waste contract negotiated with the Arc Disposal Company [Page 264]. Vehicle Mai ntenance Increased Vehicle Fuel - Gas 20% ($140,000 to $168,000). Increase reflects pnce hikes realized during 2000 fiscal year [Page 273]. Page 10 Decreased Oil Storage Tank Upgrade ($18,500 to $0). Upgrade motor oit storage tanks with Level 3 leak detection monitors. This work is mandated by the Illinois Environmental Protection Agency.- Project was com oleted during 2000 fiscal year [Page 273]. Capital Improvements Other Public Buildings (CIP) ($89,000). Funds are requested to replace Fire Station 12 roof ($40,000) and the gutters, soffit, and fascia ($24,000) at the Police/Fire HQ Building. Request also includes $25,000 for miscellaneous building improvements [Page 287]. Train Station Improvements ($660,000). Project includes improvements to traffic circulation at the railroad depot, pavement resurfacing of depot, east and west commuter parking lots, new landscaping, and installation of a new automated revenue collection system. Expenditures will be substantially offset by revenue from federal grants [Page 287]. Parking Lot Impr (CIP) ($40,000). Funds are requested to reseal the parking deck at the Police and Fire HQ Building. The parking deck at this building is sealed with a coating that inhibits chloride-induced corrosion. The deck must be recoated on a five year cycle in order to maintain its useful life. The deck was last sealed in 1996 [Page 288]. Sidewalk Construction (CIP) ($94,000). Installation of new sidewalk along the west side of Route 83 south of Huntington Commons Road. Request has been reallocated from the General Fund to the Capita~ Improvements Fund following the denial of a federal grant application [Page 289]. Residential Streetlights (CIP) ($1,922,047). ncludes funds to replace damaged poles in Kensington Business Center, install new streetlights along Central Road, Route 83, and in the Busse/Algonquin/Dempster area. All of this expenditure, with the exception of $25,000 for the Kensington Business Center project, will be completely offset by revenues from federal grants, the Village of Arlington Heights, and developer contributions [Page 289]. South Side Streetlights (CIP) ($70,00C). New residential streetlights for areas south of Golf Road. Funding wil come from a State of Illinois grant ($100,000). This expenditure repiaces the CDBG funded program. Project was only partially completed during 2000 fiscal year ($30,000). The balance of the work will be completed during 2001 [Page 289]. Storm Sewer Inventory & Maps (CIP) ($75,000). Funds are requested to nspect, inventory and map the Village-owned storm sewer system. Work is prerequisite to obtaining a National Pollutant Discharge Elimination System (NPDES) permit as mandated by the Clean Water Act [Page 291]. Page 11 Addison Court Imprvmnt (CIP) ($120,000). nstali storm sewer. Work is pursuant to annexation proceedings. Please note. this is a deferred~, project - no funds were expended, during. 2000 [Page 291]. Creek Tree Trimming (CIP) ($50,000). Remove and/or trim trees/brush obstructing flow along creeks. Target area is Feehanville Creek [Page 291]. Retention Ponds Maintenance (CIP) ($140,000). Per an annexation agreement with OPUS, the Village is responsible for maintaining the capacity of retention ponds in the Kensington Business Center. Presently, the ponds require dredging to maintain depth and water quality. This is the first year of a three year program to dredge all of the retention ponds in the Kensington Business Center [Page 291]. Weller Creek Streambank Stabilization - Const (CIP) ($2,320,000),. Continue stabilization of streambanks along Weller Creek. Work will concentrate in the area between School Street and Emerson Street as well as the area between Main Street and Route 83. Funds will come from a bond issue and a $1,000,000 State of Illinois grant Project design was completed: during 2000. Construction will take pIace during 2001 [Page 291], Melas Park / Crumley Flood Imp. (CIP) ($66.000). Install erosion control for detention basins. Design completed during 2000. Construction will take place during 2001 [Page 291]. Wedgewood Storm Sewer Improvements (CIP) ($210,000). Improve ditch and culvert system to minimize overland flooding in the Wedgewood residential subdivision. Design compIeted during 2000. Construction will take place during 2001 [Page 291]. Street Light Improvements - MFT Fund CIP) ($520,953). Village share of funding for the Central Road Route 83, and Busse/Algonquin/Dempster street lighting projects. The balance of project funds will come from the Capital Improvements Fund (see Residential Streetlights above) and will be substantially offset by revenues from federal grants, the Village of Arlington Heights, and developer contributions [Page 292]. Resurfacing - MFT Fund (CIP) ($1,155,000) and Street Reconstruction ($3,059,000). Accelerated road improvement program. This program is a 10-year plan to eliminate the large backlog of streets needing reconstruction or resurfacing. During the first five years, the reconstruction backlog is targeted. The last five years wi1 emphasize the resurfacing backlog. 2001 will be the fifth year of the program and the last year of the reconstruction phase. During the past four years, 12.8 miles of streets have been reconstructed; an average of 3.2 miles per year at an average cost of $705,000 per mile. In addition, 19.8 m es of streets have been resurfaced; an average of 5 miles per year at a cost of $177,000 per mile CPage 292]. Page 12 NW HY Resurfacing ($50,000). Village share of cost to resurface Northwest Highway. Project is funded by the inois Department of Transportation and will extend from the Village of Arlington Heights to the City of Des Plaines. All of Northwest Highway within Mount Prospect corporate limits is included. The Village is liable for repairs to parking lanes and Village-owned utility structure adjustments [Page 292]. Bridge Rehabilitation. (CIP) ($75,000.. A multi-year program to inspect and rehabilitate surface, decks, and foundations of all Village-owned motor vehicle and pedestrian bridges. The program was originally slated to start during 2000. However, due [o a lack of resources, the program was rescheduled for commencement during 2001. No funds were expended during 2000 [Page 292]. Replace Public Works Vehicles ($467,800). This total represents the total cost to replace all Public Works vehicles currently scheduled for replacement in 2001. However all of these vehicles will be re-evaluated during the year to confirm that each meets replacement criteria. This request includes the proposed replacement of a Caterpillar (Cat) tractor/loader valued at $165,000 with two (2) pick-up trucks and one (1) [ow-behind brush chipper cumulatively valued at $86,500. The Cat tractor has Iow usage and the de 3artment has a much greater need for wood chippers and light-truck transportation. Replace Pool Vehicles ($55,350). This request includes the total cost to replace all pool vehicles currently scheduled for replacement in 2001 [Page 292]. Community Development Block Grants South Side Streetlights ($60,000). Installation of streetlights along Huntington Commons Road [Page 145]. Sidewalk Repairs ($50,000). Repairs to uneven or hazardous sidewalk surfaces at various locations throughout the Village [Page 145]. Boxwood Street Lights ($90,000). Installation of new streetlights in the Boxwood multi-family residential area [Page 145]. SPD: X:\FILES\FRONTOFF\BUDGET~2OOI\Budget Summary information Document\Version 1 .doc Page13 ~ o ~0 0 ~ Village of Mount Prospect Community Development Department MEMORANDUM FROM: WILLIAM COONEY, DIRECTOR OF COMMUNITY DEVELOPMENT i i ~ ~ ~ I~) DATE: NOVEMBER 20, 2000 SUBJECT: STAFFING CHANGES IN THE BUILDING DIVISION As discussed by the Village Board at their Committee of the Whole on November 14, 2000, we have outlined an approach for the Village to raise building permit fees for the purposes of adding staff to the Building Division, and bringing the fees more in line with those typical in the area. Staffing Needs The need for additional staff in the Building Division has become quite pressing this year. The number of building permits and building inspections has been rising rapidly for several years. The number of permits we expect to issue in 2000 (approximately 3,500) is nearly twice the number issued in 1995 - just five years ago. Likewise, inspections have increased dramatically over the same period. We will likely reach 14,000 inspections this year, 3,500 more than last year. We have recently noted that the number of inspections is rising more rapidly than the number of permits. This is consistent with the type of permits that have been issued. One example is that permits for major residential projects (second story and bump-out additions, kitchen remodels, and bathroom remodels) have increased. These single permits require multiple inspections from multiple inspectors. Total permits for FY 2000 (through October 31s) are listed below by t3~pe: SF Interior/Exterior Remodeling 565 Temporary Tent 12 General Plumbing 502 Commercial Demolition 9 Driveway/Sidewalk/Patio 513 Industrial Interior/Exterior Remodeling 6 Roofs 405 New SF Residence 5 Water Heaters 227 SF Demolition 4 Fences 221 Multi-Family Residence 4 Electrical 175 Sump Pumps 4 Commercial Interior/Exterior Remodeling 134 Garage Demolition 3 Signs 105 New Commercial Building 2 Storage Sheds 78 Fireplaces 2 MF Interior/Exterior Remodeling 45 Institutional Demolition 2 Decks 34 SF/Foundation Only 1 Detached Garage 25 Institutional Foundation Only 1 Institutional Interior/Exterior Remodeling 13 Underground Tanks 1 Fire Suppression System 13 Total 3,123 Swimming Pools 12 The volume of permit and inspection activity has put a strain on all the Division's staff.' Inspectors, Building Clerks, and the Plans Examiner. Building inspectors have been conducting as many as 15 or more inspections per day, while the national average is approximately eight per day. This pace does not allow the inspectors to spend adequate time at each stop. While the Division has worked hard to conduct high quality inspections, it is not always possible to devote enough time to thoroughly explaining building code requirements to contractors and Staffing Changes in the Building Division November 2(1, 2000 Page 2 residents. This problem runs contrary to our goal of increasing service to customers by explaining the intent of code reqmrements and helping residents find the best way to implement a project - rather than simply stating that something must be done because it is "required b.~ code". The second issue created by current staffing levels is that the waiting time required for an inspection has grown to an unacceptable level. Our requirement is that inspection requests be called in 24 hours in advance. This summer the wait went quickly to two days, and has been as long as five days. The Building Division has instituted a number of policies to shorten the wait. They have also conducted priority inspections (those that would severely postpone a project) within a shorter time frame. However, the wait is clearly beyond what can be considered an acceptable level of service. There has also been a large impact on the Building Division Clerks. Each permit, inspection request, status request, and phone call goes through the clerks, either over the phone or at the counter. Since each permit and inspection requires multiple tasks, growth in the number of permits and inspections greatly impacts the clerks' work days. As with the inspection process, the Division has put significant effort into reorganizing the front counter procedures and work space in order to maximize efficiency. However, the volume of activity and the fact that there is very rarely a "slow time" in the work day has made it practically impossible for the clerks to keep up with their duties. A third impact on staff has been the time needed to conduct plan reviews. As would be expected based on the above discussion, this time frame has also been stretched to its limits. To address this issue, the Building Division will begin to offer those conducting commercial and major residential projects the option of having the building permit review conducted by a third party reviewer. In these cases the review could be completed within ten days during the peak construction season. We would not collect the plan review fee in these cases, which would be paid to the private company doing the review, but would collect the permit fee that offsets our inspection services. The Building Division would review and approve the third party reviews. We expect that commercial and industrial projects would be the most likely to take advantage of the third party review, which will cost more than having it done by the Village. However, we have found that for commercial projects the cost of the review is a small portion of the overall expenditure, and we are often asked if the option of expedited review is available for a higher fee. A further benefit of this process is that it will give our Plans Examiner additional time to work with home owners on their projects. Proposed Permit Fee Changes Building permit fees are either set as a fiat amount (for simple projects) or based on the construction value (for complex projects). Additional fees for specialized permits also are applied for electrical, plumbing, and HV/AC systems. Construction projects that require review of building plans are charged a plan review fee, which is calculated by a formula that considers the type, size and complexity of the project. The current building permit fees have been in place since 1978. The attached sheet includes a survey of fees from surrounding communities, as well as our current fees and proposed changes for our most common permits. The update is based primarily on the following ideas: · We propose raising the cost of complex permits (those requiring detailed review) to $25 for the first $1,000 of value and $ I 0 for each additional $I,000 of value (current fees are $25 for the first $1,000 of value and $6 per additional $1,000). Fees for specialized permits would also be increased. · Simple permits (those generally reviewed as "walk through permits") and residential plan reviews would be priced at $25. This creates a fee structure that is simple to understand. It also is at a level that will not discourage residents from applying for permits. taff.lng Changes in the Building Division November 20, 2000 Page 3 · Raising fees to levels noted above is in keeping with rates in surrounding communities - as shown on the attached survey. Note that while it is not possible to make direct comparisons because of different methods of calculating fees, these amounts would put us within the mid-range of surrounding communities. · If the proposed new fees were in place for FY 2000, total permit fee revenue would have increased by approximately $100,000. The impact of revising these permit fees would affect typical projects as follows (these figures are based on actual plans recently approved for permit): Type of Construction Current Permit Fee Proposed Permit Fee Detached Garage ($13,234 in value) $158 $285 Kitchen Remodel ($15,000 in value) $198 $326 Basement Remodel ($20,000 in value) $244 $404 Bathroom remodel ($4,350 in value) $144 $244 New Commercial (20,000 square feet) $16,493 $24,072 2na Story Addition ($90,000 in value) $699 $1,178 One Story Addition ($35,000 in value) $466 $701 New Home ($185,000 in value and 2,700 sr.) $1,655 $2,533 Cost of Adding Staff In order to address current staffing needs in the Building Division, we propose adding one Structural Inspector and a full time Permit Clerk (the part time clerk position would be eliminated). The costs of these changes are indicated below. As the analysis shows, the cost of adding new staff is more than offset by the increase permit fees. Budget Item Cost Wages, New Inspector: $45,000 Wages, New Permit Clerk: $25,000 Six Month Probationary Increase $1,750 Elimination of Pt. Time Clerk: ($11,480) Social Security expense: $3,736 Medicare Expense: $874 Life Insurance: $48 Medical Insurance: $13,876 IMRF Pension: $3,975 Total Expense - 2001 $82,779 Less Employee Insurance Contribution: $(1,224) Net Expense - 200I $81,556 Please pass this information along to the Village Board for their review and consideration at the November 28~h Committee of the Whole meeting. Department staff will be at the meeting to answer any questions related to this matter. Williat~ J. (~ooney, Jl', AICP Mount Prospect Historical Society 2000 Dietrich Friedfichs House 101 South Maple Street Mount Prospect, IL 60056 www.mphist.org The Board of Directors Pamela Warchol, President Jean Murphy, Vice-President Andrew Hommowun, Treasurer Marilyn Genther, Secretary Margaret Beck Melvin Both Dr. Tom Conway Thomas Dunn Donna Goehring Paul Hoefert Kenneth Kitzing Judith Klein Christopher Lenz Barbara Persenaire Adelle Rutkowski Walter Rutkowski Frances Ryan Arlene Strack Amelia Szala Rachel Toeppen Jill Tumberger Dolores Haugh, Director Emeritus Viola Graef, Director Emeritus President's Message 2 ~0 has been a year filled teachers to help complete an addendum to our textbook. with activity and success Translating the text into Spanish for for the Mount Prospect our growing Hispanic population was Historical Society. The another project funded by this grant. Board of Directors continue to follow All Society research files are being the guidelines of the 1998 reworked in an effort to allow Conservation Assessment Program residents, village departments and (CAP) report. We remain committed organizations easier access to our to being a visible and useful part of information. our community and endeavor to preserve long-term partnerships with In an effort to reduce expenses, con- various village organizations, solidate and continue the preserva- businesses, schools and village tion of our artifact collection the departments. Board of Directors voted to vacate the 1901 St. John Lutheran Schoolhouse In 1999, the Society's focus was on Museum in June 1999. We are highly visible projects in the area of grateful to St. John's for their building maintenance and repairs, assistance and are pleased they have 2000 found the Society turning to taken measures to continue the internal projects. The cleaning and preservation of a building so creation of an inventory of our collec- important to our town. Currently, tion, an artifact database, moving the Rouse Management, Randhurst is collection to a friendlier, climate- allowing the Society to use one of controlled atmosphere were just a their lower level storage areas. The few of the projects that kept our staff Society can now easily locate the and Board volunteers busy this year. prized items residents of Mount Another priority was reintroducing Prospect and surrounding areas ourselves and our third-grade local have donated to us. We are excited history curriculum to area schools. about sharing these village assets in We were fortunate to receive a our future exhibits. $10,000 Education Grant making it possible to recruit several area This year's exhibits have been very Flower and Garden Walk allowed successful in bringing additional selected homeowners the opportunity visitors to our museum. Exhibits to share their unique backyard such as "The Life and Legacy of creations. Bessie Friedrichs Barnes" allowed visitors a peak into the life of a Busse's Flowers and Gifts continues typical Mount Prospect family that to sponsor our popular Floral Design began in the early 1900s and Show. Quilting classes, bees and continued into the 1990s. This student exhibits continue to be well- summer, in time for our participation attended. Our quilting classes offer with the Mount Prospect Library in area women the opportunity to share the Passport to Adventure program, their love of quilting, create a unique "Recreation, Races and Rivalry: project and develop camaraderie Pastimes of the Community," opened, with people of like interests. Featured in this exhibit were items from a favorite Mount Prospect Our alliance with the Mount Prospect resident, Roller Derby champion Library continues. Sharing the cost Sammy Skobel. We are honored to be of microfilming newspapers, oral the caretakers of his many trophies, histories and co-sponsoring Library plaques and memorabilia. A new programs benefits the entire exhibit opens soon and will have an community. Armed Forces theme. Our exhibits help us create an interest and In an effort to maintain our "get to enthusiasm for local history, know us" undertaking, we hosted the May Chamber of Commerce Mixer. It The Society continues its outreach to was well-attended and allowed the community with a variety of visitors a glimpse into the workings programs and events. Residents of our museum. May 19th saw the continue to support our annual Society host the Mount Prospect events, such as the Antique Auto & Sister Cities Commission, officials Specialty Show and the Christmas and visitors from Sevres, France as Housewalk. At June's Victorian Tea, well as interested residents, for the our special guest, Mary Todd Lincoln, signing of the Sister City Declaration joined us for a lovely afternoon on the of Friendship and Protocol beautiful Society grounds. The Agreement. www.mphist.org has proven to be a Historical Societies. Our November popular spot to learn about the Strategic Planning session will be Society. we frequently receive lead by a facilitator and guided by research questions from residents or the Society's Mission Statement and friendly hello from someone who objectives. We will focus on four grew up in Mount Prospect. Our important issues: permanent storage website was developed and is space, additional sources of funding maintained by volunteer Alan to offset increased expenses, Carlstedt. increasing membership and current and possible future facilities 2001 will continue to be a year filled acquisition. The Board of Directors with transition for the Historical along with the Museum Director and Society. We are committed to Office Manager will make the maintaining our position within the necessary decisions to guarantee our community and with other local future success. THE MOUNT PROSPECT HISTORICAL SOCIETY IS SUCCESSFUL BECAUSE: The twenty-two members of BOARD OF DIRECTORS attend monthly board meetings, chair committees such as Accessions, Grounds, Buildings and Interior Design, and work alongside their committee members. They chair events, donating hundreds of hours throughout the year to help the Society achieve its goals. Our tWO EMPLOYEES play key role in our success. The Museum Director is a professional who has a strong interest in local history. Our Office Manager handles the day-to-day business operations of the Society and keeps order in the midst of chaos. Generous VOLUNTEERS have donated over 8,500 hours to the Society. If compensated at minimum wage, these services would have cost the Society over $52,200. The COMMUNITY helps by supporting our events and becoming active members of the Society. LOCAL BUSINESSES continue to support us with their business memberships, donations for special projects or fundraising events. Assistance from the MOUNT PROSPECT PUBLIC WORKS DEPARTiV[ENT, MOUNT PROSPECT PARK DISTRICT, MOUNT PROSPECT PUBLIC LIBRARY, and funding from the VILLAGE OF MOUNT PROSPECT have proven invaluable to the Society. You are the reason we succeed. THE MOUNT PROSPECT HISTORICAL SOCIETY MISSION STATE1WE, NT The mission of the Mount Prospect Historical Society is to research, collect, care for, exhibit and interpret items that serve to illustrate the history of Mount Prospect and place it in context with events. The Society's mission shall' form the underlying basis for all Society activities. P~mela Warchol President, February 1998 to present The Year In Review The 12~ Annual Christmas Housewall~, December 3~ was the most suc- ces.~fid fundraiser ever undertaken by the Society. Over 700people visited .five beautifully decorated homes, and enjoyed reJ~'eshments and tours of St. Raymond de Penafort Catholic Church rectory. The customs and traditions of France were celebrated at the Historical Society' 's annual Twelfth Night. days of Apri~ Victorian Tea in the Garden was a special event for mothers, daughters and grandmothers. Hats and gloves were "de rigueur" for guests of the Society, who sipped tea, played croquet and listened to 34rs. Ma~w.' Todd Lincoln, portrayed by Valerie Gugala. Highlights o. f the annual Flower and Garden Walk inclztded totem poles~ secluded pon& and several gated,gardens. Enthusi~tstic erowds mobhed the Antique and Specialty Auto Show. Visitors could vote for their frreor- itc auto. er~/t~¥ "Oldies" music and view the 1929 £aFrance Fire Engine, DARE and Bhtes Brothers The Di~_'lric'tl Friecb'ichs [qcmse ,ff~zt'~Jc)n l~ec'c:nte ~tn ~)i~t-time movie pal~zce fi~r When ~,lov- les Were 31aries, ~ silent l~hn /kstival, Director's Report This has been an active year for the Directors and the Society's first Mount Prospect Historical Society. intern, Loyola University graduate The Board of Directors and I set student, Troy Henderson. three main objectives for 2000. The goals were to formahze collection Mr. Henderson also contributed to management, expand our presence in work on the reorganization and the community and enhance the preservation of the Society's educational offerings of the Society. photograph collection. Our fiiling system is currently undergoing Collection management has come a reorganization, and when completed, long way in the past year. When I our collection of artifacts and began, the majority of our artifacts research material will be far more were stored in St. John's Lutheran accessible. The first step has been to Schoolhouse. Although this was the put the entire collection record on a original home of the Society, it was searchable database. This is nearing not an optimal storage area, nor was completion and will be a major ad- it ideal use of the space for St. John's vancement towards greater public Church. In June, The Society moved access to the significant resources of the entire collection to a storage area the Society. underneath Randhurst Shopping Center. This has opened St. John's A local historical society has the for more active use and has re-located potential to be a unifying force in a the collection to a central storage diverse population, to give people area with better climate control. It pride in where they live and forge also allowed the Society to complete a community spirit based on shared full inventory and evaluation of membership in both a common objects, creating a more formalized history and a developing village. To awareness of our holdings, increase public awareness of the Society, several strategies were It would not have been possible to planned. They included creating accomplish this monumental task exhibits to attract new audiences, without assistance from the Board of meeting with community leaders, hosting events, and providing proposal outlined our plan to add an speakers for other organizations, addendum to the current textbook, which would enhance "hands-on" Four exhibits of varying sizes have learning activities and bring the been mounted to attract different information up to our most recent segments of the population. I have history. The grant also provided for a averaged two meetings a month with Spanish language translation of the community leaders seeking original textbook, to help bilingual partnerships and avenues to expand students understand more archaic the Society's offerings and visibility, phrases. This will also bring parents, The Society hosted and participated relatives and friends who speak in a series of community events, from English as a second language into a the business expo Spring Showcase discussion of the history of their 2000 to the Sister City Signing, an current hometown. international ceremony. I was honored to be one of the judges at St. When reviewing the objectives of the Paul's Lutheran School Academic Mount Prospect Historical Society in Fair, and to receive an appreciation the past year, it is clear we have award from the Chamber of accomplished a great deal. We strive Commerce. Speakers from the Mount to remain an integral part of the Prospect Historical Society have community, and to unify divergent given presentations to civic, cultural groups. Potential new residents often and community groups, look for evidence of community spirit, inclusive organizations, and Our final objective was the educational and cultural resources enhancement of the educational beyond school walls. The Mount offerings of the Society. We Prospect Historical Society works to undertook an assessment of the 1992 fill these roles by increasing access to third-grade curriculum, meeting with our resources, forming community local public and parochial schools, relationships and expanding our which demonstrated the need to up- educational material. date the work. This led us to write a successful application to the Illinois Gavin Kleespies, Public Museum Operating Grant Museum Director Program. The $10,000 grant Changtng exhibits broughl increased visitation to the Dietrich Friedrichs House. "The Life and Leg- acy of Bessie Barnes"j¢atured ma~ items never before e?chibited As one of Moum Prospect's earli- est residems, it honored both her li./& and her contributions to the Historical Socie~'. Mount ?rospect Roller Dert~v Champion and entrepreneur Sammy Skobel was theJbcus of a special exhibit in the spring and his Xenerous &matkm formed the foundation of"Sammy Skobel: Living Legend" Socie(v Director Gcr~qn ~ Kleespies receives an Appreciation it w~rd./b~mt :~kMeline Franklin. Executive Director ~'lhe Members oJ'the Mount Prospect Chamber of Commerce enjoyed a mLrer in the ,gociety 's Education Center. The E~hw~ltion Center was a/.~o the ,~etlin~./~r the Sister Cities Declaration The Society's popular adult education classes offer a learning experi- ence in a social setting. Our studem quillers exhibit lheir work each year in the Society's Education Center. Socie_tv intern Troy' Henderson contributed to our collection man- agement goals, working with the photograph and artifact collec- tit)ns. Office Manager's Report The Mount Prospect Historical Society is an active, vital part of the community. We are committed to partnerships with organizations, businesses and individu- als to further our mission of collection, preservation and interpretation of Mount Prospect history. 2000 has brought many new challenges. In the coming year, we will continue to formalize collection management, expand our presence in the community and broaden our educational offerings. In addition, we will strive to increase mem- bership by adding benefits geared to new audiences. We hope to increase our volunteer corps by offering new opportunities. We will continue to embrace change as a potential for growth. As Office Manager, I am responsible for the Society's accounting, payroll, taxes and correspondence. In addition, the office coordinates the quarterly newsletter, fundraising events, programs and tours. We rely heavily on our dedicated Board and volunteers to keep the Society's Dietrich Friedrichs House open to the public. Lynn Zidek Office Manager Financial Statement 1999 Revenue 2,600.00 O Vitlage Grant 58% 17,708.01 · Membership, Donations 6% [] Interest 5% I 916.64 ~ Fundraisers 27% 3301 · Grants 4% 4061.12 2000 Revenue [3Village (projected) 48% 9,875 [] Membership, Donations 11% [] interest (projected) 5% 18,308.83 37,916.63 [] Fundraisers (projected) 23% · Grants 13% ~ 4,000.00 8,500,00 I Volunteer Hours 1999 Volunteer Hours 2000 Gifts Received During 2000 Contributions at all levels are sincerely appreciated. These donations allow us to continue our mission of preserving and interpreting the history of Mount Prospect. $1~000 or more Mount Prospect Jaycees Questers - Prairie Belle Chapter Questers - Socrates Rand Chapter $250 to $999 Mount Prospect Lions Club $100 to $249 George L. Busse & Company Mount Prospect Women's Club Mr. & Mrs. Paul Hoefert & Family Mr. & Mrs. Ed Murphy Mr. & Mrs. Tom Karlov Mr. & Mrs. Craig Sanders Ms. Sue Lambert Mr. Charles Sherfey Ms. Hilda Lee The Village of Mount Prospect Mr. & Mrs. Jim Morrisun Mr. Harold Weary Memorials Contributions Received in 2000 in memory of the following individuals: Mr. Herman Busse The Hoemann Family Mr. Henry Graef Mr. & Mrs. Frank Marek Mr. & Mrs. Clayton Barto Ms. Ruby S. Morton Mayor Skip Farley, Trustees and Village Mr. & Mrs. Walter Ost of Mount Prospect Mr. & Mrs. R. M. Padden The Garden Club of Mount Prospect Mr. & Mrs. Martin Peterson Mrs. Viola Graef Mr. & Mrs. Alex Pierog Mr. & Mrs. William Hanck Ms. Amelia Szala Arthur, Marilyn & Barbara Hertel Mr. & Mrs. John Voigt Mr. & Mrs. David Jaye Yomarcos, South Church Mr. & Mrs. David Krause Mr. & Mrs. William Yukness Donations of In-Kind Goods, Services, and Objects Received from November 1999 to the Present: Abt Electronics Mr. Ron Mason Ms. Sandra Anderson Ms. Arlene Meeske Arlington International Racecourse Menard's Arlington Standard Repair Montana Gold Bread Company Bank One Mount Prospect Fire Department Border's Books and Music Mount Prospect Lions Club Boston Coffee and Tea, Inc. Mt. Prospect Volunteer Fire Department Bristol Court Mount Prospect National Bank Ms. Barbara Burke Mount Prospect Park District Busse Auto Mount Prospect Police Department Busse Car Wash Mount Prospect Public Television Busse's Flowers and Gifts Mr. & Mrs. Ed Murphy Ms. Esther Busse Old World Industries Carpet Values of Chicago Pleasant Company CKF Foods Ramada O'Hare North Coca-Cola Randhurst Cinema Mr. John Czerechowicz Randhurst Mall The Daily Herald Ms. Bernice Rice Dugout Militaria Mr. Ross Rowe Ms. M. Duncan Mr. Samberg Formula Automotive School District 57 Fuller Car Wash Ms. Irma Schlemmer Ms. Eunice Gramzin Mr. John Sermett Ms. Rosemary Hinkemayer Mr. Sammy Skobel Hearth and Home Sophie's Polish Deli His and Her Hobbys Stasek Chevrolet Hollis Bros. Automotive Starbuck's Coffee Ibbotson Heating Ms. Amelia Szala Mr. David C. Jahntz Tortorice's Pizza Mr. Len Jaster Mr. Jim Tralmer Jay's Potato Chips Mr. & Mrs. Larry Tumberger Mr. A. Juhnke, Sr. Value Theatres Mr. Ken Kitzing The Village of Mount Prospect Mr. Rodger Kruse Mr. & Mrs. John Warchol Lattof Chevrolet Mr. Harold Weary Mr. Christopher Lenz WJMK - Oldies 104.3 Little America Woodman Insurance - Denise Ramm Ms. Laura Luteri Mr. Kevin Young Mailboxes, Etc. Goals for the New Millenium The Mount Prospect Historical Society is continuing to use the final report of the Conservation Assessment Program (CAP) as a guide for the future development of our organization. CAP is a nationally organized program designed to provide small and medium sized museums with evaluations and constructive criticism from professional conservators. The CAP report is the most complete institutional review to date. However, the Society has also received additional reviews, such as Patricia L. Miller, Executive Director of Illinois Heritage Association's Report on Visit to Mount Prospect Historical Society, 1996 and the four separate peer reviews that accompany the response to our 2000 GOS Grant Application. These institutional reviews allow the Society to evaluate policies and understand performance compared to organizations in similar communities. The CAP report gives a comprehensive list of goals at different priority levels, below is a discussion of the Priority One goals. General: The Board should appoint a capital fund committee to develop and implement a major fundraising strategy. Initiate participation in MAP I and II surveys and comply with recommendations of the assessors to expand and upgrade institutional and collections policies. Staffing: Increase Directors position to full-time, with appropriate salary increase. As funding becomes available create and fill an additional professional position such as collection manager. Climate Control: Purchase recommended environmental monitoring equipment and initiate a monitoring program in the DFH and Ed Center...Maintain thorough housekeeping schedule; include routine cleaning of the Ed Center basement. Install UV filtration at DFH as recommended. Implement an integrated pest management as recommended. Collections: Following recommendations from MAP I and II surveys, update and expand collections policies as necessary. Work with conservation professional to develop a collection care policy .... Storage: As recommended in the report: acquire a facility for temporary storage; inventory, clean, and pack artifacts in the school museum and move to temporary storage facility; in temporary storage facility rehouse objects in museum quality materials; catalog and update inventory... The Historical Society has complied with the report's suggestions in all categories, where possible. We have made major advancements in storage and climate control, although all the suggestions are an ongoing process. Work has begun on the application process for the MAP I survey as well as a rethinking of the collection policy to be more proactive and make clearer distinctions between exhibit materials and artifacts. If these recommendations are our roadmap for the new millenium, we are on course. MAYOR ~-~ VILLAGE MANAGER Gerald L. Farley ~ Michael E. Janonis TRUSTEES VILLAGE CLERK Timothy $. Cor~oranpaui Wm. Hoefer~ Village of Mount Prospect ve,maW. Lo , Rich~d M. ~hrs~rfer DennisPrikkel Community Development Department Phone: 847/818.5328 Michaele W. S~{owron Fax: 847/818-5329 Irvana K. Wilks 100 South Emerson Street Mount Prospect, Illinois 60056 TDD: 847/392-6064 MINUTES COFFEE WITH COUNCIL Saturday, November 11, 2000, 9:00 a.m. 2nd Floor Conference Room, Village Hall The meeting was convened at 9:00 a.m. Those present were Mayor Gerald Farley, Trustees Timothy Corcoran, Paul Hoefert, Dennis Prikkel, Michaele Skowron and Irvana Wilks. Representing staff were Village Manager Michael Janonis and Community Development Director William Cooney. Residents in Attendance: Raymond Rubio 412 N. Elmhurst Rd. Glen Anderson 405 S. Hatlen Fred & Patty Walpole 206 S. George St. Mr. & Mrs. Louis Tyska 1499 Dearborn Court Mr. & Mrs. Al Barry 632 S. George David Schein 512 Na-Wa-Ta John Coswell 22 N. Lancaster George Zervos 1050 E. Northwest Highway Mr. & Mrs. Louis Tyska, 1499 Dearborn Court: Mr. Tyska indicated that he was recently cited by the Village for installing a concrete patio at their new duplex at 1499 Dearborn Court. They had installed the patio without benefit of a permit and were informed that the Village had prohibited concrete patios as part of the PUD approval process for their development. He is requesting that the Village Board permit him to maintain his patio since he felt it was an improvement to the property and he was unaware that there was a prohibition against these patios. Mr. Tyska also indicated that there are at least two other such patios in the development and felt he was being singled out unfairly. The Village Board discussed at length the prohibition of these patios in the Dearborn Villas development and it was pointed out the Board approved wood decks only, due to the overall lot coverage in the developmem. Had the homeowners come in for a permit they would have been informed of this at that time. There was also discussion regarding the responsibility of the developer to inform the residents that concrete patios were not permitted in that development. The homeowner indicated he had not discussed installation of a patio directly with the developer but that he had the concrete installed as a side job. The Board asked Mr. Cooney to investigate the matter in order to determine the history of the other patios in the development and to inform those owners that they also must remove them. Glen Anderson, 405 S. Hatlen: Mr. Anderson said that he was concerned about the traffic safety at Northwest Highway and Central Road. He stated that the left-turn movement on eastbound Central onto Northwest Highway was very dangerous and created a logjam of traffic at that location. He stated that over the past summer, while the police officers have been directing traffic at this intersection and prohibiting this turning movement, the flow through that intersection had greatly improved. He wondered if the Village would consider the elimination of that left-turn movement to improve the overall efficiency of the intersection. There was general discussion offee With Council November 11, 2000 Meeting Minutes Page 2 regarding this and concurrence that it was an issue worth pursuing. Mr. Janonis indicated that the police officers would no longer be manning that intersection after the Rte. 83 construction project was done at the end of this month. He indicated that staff would review the impact that the elimination of the left-hand turn lane could have and would report back to the Village Board. Mr. & Mrs. Al Barry, 622 S. George Street: The Barrys said they had recently received a letter from Village staff indicating that they had several structures encroaching on Village property along Weller Creek. Mr. Barry said the structures include a fence and a shed and that they had received permits for them in the mid-1980s. Mr. Barry indicated the whole issue arose when he called the Village to have a tree trimmed in that area and was informed at that time that his fence and shed were on Village property. He stated that the Village has since gone out and notified several other of his neighbors of similar encroachments into Village property. He stated that he thought it was unfair that he would need to remove his structures since he had received permits for the work and that he didn't feel that the fence or shed prohibited the Village from maintaining that area. There was much discussion among the Village Board members regarding whether the Village needed to pursue the removal of the structures at this time or if it was possible to allow them to be maintained until a futura date. In addition, there was discussion regarding the possible sale and/or licensing of that property to allow these structures to remain. Mr. Janonis indicated that staff would be working with all the affected neighbors to attempt to resolve this issue. He indicated that it was ultimately a policy decision of the Village Board to determine how the Village would address encroachment on Village property. John Caswell, 22 N. Lancaster: Mr. Caswell indicated that he had recently read in the paper that the Village Board is considering changing the transfer stamp policy. He stated that he purchased his home about six years ago and he paid for the transfer stamp at that time. He felt it was unfair that he would have to pay that fee again if he were to sell his home in the future. He stated that, while he understood why the Village Board would consider requiring the seller rather than the buyer to pay the fee, he felt it would be unfair to double-tax those homeowners who have previously paid the fee. Mr. Caswell was informed that the Village Board would be further discussing this matter at their December 12th Committee of the Whole Meeting and that he should attend that meeting and make his feelings known. George Zervos, 1050 E. Northwest Highway: Mr. Zervos indicated that he is the owner of the Shell Gas Station located at the northwest comer of Northwest Highway and Mount Prospect Road. He stated he recently was informed by Village staff that he could not place signage on his property advertising a promotion for his company. He stated that, while he understood the Village was attempting to maintain aesthetics throughout the Village, he felt it put the small business owner at a big disadvantage when it comes to these special promotions. He indicated that he was required to pay Shell approximately $500 to participate in the promotion and that it is a burden for him to pay that fee without being able to utilize the signage. There was discussion regarding the merits of his request and the rationale for the Village Code requirement The Village Board indicated they were not open to modifying the Sign Code to allow for these types of promotions. They stated that the petitioner should work with staff to determine what types of promotions would be allowed. The meeting was adjourned at 11:00 a.m. .Respectfully subm. itted, , n Director of Community Development