HomeMy WebLinkAboutVB Agenda Packet 11/08/2000 Next Ordinance No. 5151
Next Resolution No. 34-00
ORDER OF BUSINESS
REGULAR MEETING
(NOTICE DATE CHANGE)
Meeting Location: Meeting Date and Time:
Mount Prospect Senior Center Wednesday
50 South Emerson Street November 8, 2000
Mount Prospect, Illinois 60056 7:30 P.M.
I. CALL TO ORDER
II. ROLL CALL
Mayor Gerald "Skip" Farley
Trustee Timothy Corcoran Trustee Dennis Prikkel
Trustee Paul Hoefert Trustee Michaele Skowron
Trustee Richard Lohrstorfer Trustee Irvana Wilks
III. PLEDGE OF ALLEGIANCE: Trustee Lohrstor[er
IV. INVOCATION: Trustee Prikkel
V. APPROVE MINUTES OF REGULAR MEETING OF OCTOBER 17, 2000
VI. *APPROVE BILLS
(To be considered under Consent Agenda)
VII. MAYOR'S REPORT
A. PROCLAMATION: TutodMentor Week, November 4-11,2000
B. PROCLAMATION: National Bible Week, November 19-26, 2000
C. PRESENTATION: Mount Prospect Historical Society
ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO ATTEND THIS MEETING SHOULD CONTACT THE
VILLAGE MANAGER'S OFFICE AT 'lO0 SOUTH EMERSON STREET, 847/392-6000, TDD 847/392-6064.
D. EMPLOYEE RECOGNITION: Village Manager's Office
Television Services Division
E. Ist reading of AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS)
OF THE MOUNT PROSPECT VILLAGE CODE (Exhibit A)
This ordinance increases the number of Class "P" liquor licenses (wine & beer oniy,
retail packaged) by one, for CVS Pharmacy; One East Rand Road.
F. A RESOLUTION AUTHORIZING CLASS "C" AND CLASS "P" LIQUOR LICENSE
HOLDERS TO COMMENCE THE SALE OF ALCOHOL AT 8:00 A.M. ON
DECEMBER 24, 2000 AND DECEMBER 31, 2000 ONLY (Exhibit B)
G. A RESOLUTION ADOPTING A JOINT VISION STATEMENT FOR
THE MOUNT PROSPECT PUBLIC LIBRARY AND THE VILLAGE OF
MOUNT PROSPECT (Exhibit C)
H. Appointments
VIII. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
IX. CONSENT AGENDA
'/~AII items listed with an asterisk are considered routine by the Village Board and will be
enacted by one motion. There will be no separate discussion of those items unless a
Board member, or resident from the audience, so requests, in which event the item will
be removed from the Consent Agenda and considered in its normal sequence on the agenda.
X. OLD BUSINESS
Xl. NEW BUSINESS
A. ZBA 36-2000, 617 N. Fairview Avenue
1st reading of AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT
FOR PROPERTY LOCATED AT 617 NORTH FAIRVIEW AVENUE (Exhibit D)
This ordinance grants a Conditional Use permit for the construction of an
unenclosed porch within the front setback for an existing single family residence.
The Zoning Board of Appeals has recommended approval by a vote of 6-0.
B. ZBA 37-2000, 502 W. Busse Avenue
1st reading of AN ORDINANCE GRANTING A VARIATION FOR PROPERTY
LOCATED AT 502 WEST BUSSE AVENUE (Exhibit E)
This ordinance grants a variation for the construction of an unenclosed porch
within the 20-foot exterior side yard setback. The Zoning Board of Appeals has
recommended denial by a vote of 6-0.
C. ZBA 39-2000, 620 E. Northwest Highway, Northwest Automotive Repair
1st reading of AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT
FOR PROPERTY LOCATED AT 620 EAST NORTHWEST HIGHWAY (Exhibit F)
This ordinance grants a Conditional Use permit for an auto repair business to
Operate in the B-5 Central Commercial zoning district, subject to conditions.
The Zoning Board of Appeals has recommended approval by a vote of 5-1.
D. A RESOLUTION IN SUPPORT OF ANDREVVS PRODUCTS, INC. MAKING
APPLICATION FOR COOK COUNTY CLASS 6 TAX ABATEMENT (Exhibit G)
E. 1st reading of AN ORDINANCE AMENDING CHAPTER 8 (MISCELLANEOUS
PROVISIONS) OF THE VILLAGE CODE OF MOUNT PROSPECT (Exhibit H)
This ordinance amends Chapter 8, Article VIII of the Village Code relative to
the real estate transfer tax.
F. 1st reading of AN ORDINANCE AMENDING CHAPTER 8 (MISCELLANEOUS
PROVISIONS) OF THE VILLAGE CODE OF MOUNT PROSPECT (Exhibit I)
This ordinance amends Chapter 8 of the Village Code by creating a new
Article XX entitled "Local Government Taxpayers' Bill of Rights."
G. 1~t reading of AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE
ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING
JANUARY 1, 2000 AND ENDING DECEMBER 31, 2000 (Exhibit J)
H. *Request for approval of pdvate improvements for ITT Educational Center,
1401 Feehanville Drive
Xll. VILLAGE MANAGER'S REPORT
A. *Bid results: 1. Purchase of gasoline and diesel fuels
2. Purchase of one 35,000 lb. GVVVR cab and chassis dump truck
3. Contract for 2000 Street Light Project
B. *Request to award contract for professional auditing services for fiscal years
ending December 31, 2000 through 2003.
C. Request for determination of estimated tax levy for the year 2000
D. Status Report
Xlll. ANY OTHER BUSINESS
XlV. ADJOURNMENT
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
October 17, 2000
CALL CALL TO ORDER
TO ORDER Mayor Gerald Farley called the meeting to order at 7:34 p.m.
ROLL CALL
ROLL CALL Present: Mayor Gerald Farley
Trustee Paul Hoefert
Trustee Richard Lohrstorfer
Trustee Dennis Prikkel
Trustee Michaele Skowron
Trustee Irvana Wilks
Absent: Trustee Timothy Corcoran
PLEDGE PLEDGE OF ALLEGIANCE
Trustee Hoefert led the Pledge of Allegiance.
INVOCATION
INVOCATION Trustee Lohrstorfer gave the invocation.
M I N UTES APPROVAL MIN UTES
Trustee Hoefert, seconded by Trustee Prikkel, moved to approve the minutes
of the regular meeting held October 3, 2000.
Upon roll call: Ayes: Hoefert, Lohrstorfer, Prikkel, Skowron, Wilks
Nays: None
Motion carried.
BILLS APPROVE BILLS
Mayor Fadey stated that the next item on the agenda, "APPROVE BILLS" was
shown with an asterisk, and that all items further noted in that manner would be
considered with one vote under as "IX. CONSENT AGENDA."
MAYOR'S
REPORT:
MAYOR'S REPORT
Mayor Fadey read the following proclamations: Make a Difference Day, October
28, 2000; Halloween, October 31,2000; National Breast Cancer Awareness
Month, October 2000; National French Week, November 4-10, 2000.
EMPLOYEE
RECOGNITION: Mayor Fadey and Fire Chief Michael Figolah recognized the following employees
FI RE DEPT. for their many years of service to the Village's Fire Department:
EMPLOYEE YEARS
Henry C. Dawson 15
Mark T. Wojtkiewicz 15
Leonard Accomando 10
Michael Mangiamele 10
Wes Matucha 10
Peter Dolan 5
James Meyer 5
James T. Miller 5
R. Paul Valentine 5
Timothy Evans 5
Richard P. Doubek 5
Scott M. Slaasted 5
Terese Viggiano 5
FIRE Mayor Fadey and Fire Chief Michael Figolah presented the Fire Prevention
PREVENTION Awards to 28 school children, kindergarten through eighth grades, whose posters
were chosen as best in their age categories. Chief Figolah noted that this was
POSTER the 21 st year for the contest.
AWARDS
There were no appointments made to boards or comreissions,
APPTS.
At 8:05 p,m. Mayor Fadey called for a bdef recess.
The meeting reconvened at 8:10 p.m. with all Board members present.
CITIZENS
COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
None.
CONSENT CONSENT AGENDA
AGENDA ITEMS: Trustee Hoefert asked that item "X. OLD BUSINESS. B." be removed from the
Consent Agenda, for discussion.
Trustee Hoefert, seconded by Trustee Pdkkel, reoved for approval of the
following items of business:
BILLS 1. Bills, dated October 12, 2000
ORD. NO. 5147 2. Ordinance No. 5147: AN ORDINANCE AMENDING CHAPTER 16
AMEND CH.16 & (DEVELOPMENT) AND CHAPTER 22 0NATER, SEWER, AND FLOOD
CH. 22 PLAIN REGULATIONS) OF THE VILLAGE CODE
BID RESULTS 3. Bid results: Holiday tree lighting contract (R.W. Hendricksen Co.)
4. Board acceptance of cul-de-sac plowing proposal (King Koncrete)
CUL-DE-SAC
PLOWING 5. Board acceptance of state salt purchase contract (Detroit Salt)
SALT Upon roll call: Ayes: Hoefert, Lohrstorrer, Pdkkel, Skowron, Wilks
PURCHASE Nays: None
Motion carried.
OLD BUSINESS
ZBA 08-2000 ZBA 08-2000, Text Amendment, Village of Mount Prospect
An ordinance, deferred from the October 3 meeting, was presented for second
OUTDOOR reading, which would amend Chapter 14 (Zoning) by adding "outdoor dining
DINING areas" as permitted uses in the B-3, B-4, and B-5 zoning districts, by establishing
minimum standards for the operation of them, and by establishing a licensing
process for Village review of them. The Zoning Board of Appeals had
recommended approval by a vote of 4-0.
ORD. NO. 5148 Trustee Wilks, seconded by Trustee Hoefert, moved for approval of Ordinance
CH. 14 No. 5148:
OUTDOOR
DINING AN ORDINANCE AMENDING CHAPTER 14 (ZONING) OF THE
VILLAGE CODE
Upon roll call: Ayes: Hoefert, Lohrstorfer, Pdkkel, Skowroh, Wilks
Nays: None
ZBA 26-2000
1740 W. ZBA 26-2000, 1740 West Dempster Street, CITGO/7 ELEVEN
DEMPSTER This ordinance, being presented for a second reading, grants a Conditional Use
permit to allow the construction of a convenience store (7 Eleven) and gas
station (Citgo), and grants variations for front and rear setbacks. The Zoning
Board of Appeals has recommended approval by a vote of 7-0
Trustee Hoefert had requested that this item be removed from the Consent
Agenda so that the environmental condition of the property might be discussed.
Community Development Director, William Cooney provided the information on
behalf of the petitioner.
Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of
ORD. NO. 5149 Ordinance No. 5149:
1740 W.
DEMPSTER ST. AN ORDINANCE GRANTING VARIATIONS AND A CONDITIONAL USE
PERMIT FOR PROPERTY LOCATED AT 1740 WEST DEMPSTER
STREET
Upon roll call: Ayes: Hoefert, Lohrstorfer, Pdkkel, Skowron, Wilks
Nays: None
Motion carried.
An ordinance was present for a first reading to amend Chapter 18 (Traffic) of the
Village Code. The ordinance was based on Safety Commission
recommendations to allow for the following:
A. Installation of YIELD signs on S. Hi-Lusi Avenue at the
intersection of West Busse Avenue;
B. Approve two-way traffic flow on Helena Avenue between Lincoln
Street and Haven Street;
C. Approve STOP signs for both northbound and southbound
ORD NO. 5150 Helena Avenue at Lincoln Street.
AMEND
CHAPTER 18 Trustee Hoefert, seconded by Trustee Pdkkel, moved to waive the rule requiring
two readings of an ordinance.
Upon roll call: Ayes: Hoefert, Lohrstorfer, Pdkkel, Skowron, Wilks
Nays: None
Motion carried.
Trustee Hoefert, seconded by Trustee Pdkkel, moved for approval of Ordinance
No. 5150:
AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) OF THE
MOUNT PROSPECT VILLAGE CODE
Upon roll call: Ayes: Hoefert, Lohrstorfer, Pdkkel, Skowron, Wilks
Nays: None
Motion carried.
NEW BUSINESS NEW BUSINESS
There was no new business to discuss.
MANAGER'S
REPORT VILLAGE MANAGER'S REPORT
Village Manager Michael Janonis noted that the Committee of the Whole meeting
th
Tuesday, October 24 , with a start time of 6pm, would be the beginning of
budget discussions.
Mr. Janonis also noted that on Saturday October 28th a New Residents Welcome
event would be held at the Senior Center from 9-10:30 a.m.
ANY OTHER ANY OTHER BUSINESS
BUSINESS Trustee Hoefert commended efforts made by Public Works to outsource tasks,
such as cul-de-sac plowing, and therefore saving the Village money.
Trustee Wilks made the other Board members aware of several questions and
comments she had received regarding real estate transfer tax and the proposed
changes.
Trustee Hoefer[ gave an update on the General Store progress. He stated that
painting the extedor was nearing completion. Village Manager, Michael Janonis
noted that the front section would be completed by Thanksgiving.
ADJOURN
ADJOURN The meeting was adjourned at 8:20 p.m. by Mayor FarleY.
Kimberly A. Dewis
Deputy Village Clerk
VILLAGE OF MOUNT PROSPECT
CASH POSITION
26-Oct-00
Cash & Invstmt Receipts Disbursements Other Cash & Invstmt
Balance 10/13/00 Per Attached Credits/ Balance
10/13~~00 10/26/00 List of Bills Debits 10~26~00
General Fund 8,965,563 2,212,632 410,238 10,767,957
Special Revenue Funds
Refuse Disposal Fund 1,534,647 18,530 130,556 1,422,621
Motor Fuel Tax Fund 1,808,650 12,265 23,047 1,797,868
Local Law Enfrcmt BIk Grant Fd 1997 10,196 10,196
Community Development Blk Grant Fund (9~019) 7,247 958 (2,730)
Debt Service Fu rids 4,180,073 1,590 4,181,663
Capital Proiects Funds
Capital Improvement Fund 2,670,842 1,351 15,508 2,658,685
Police & Fire Building Construction Fund 55,084 55,084
Capital Improvement Construction Fund 183,753 183,753
Downtown Redevelopment Const Fund (232,509) 24,461 300,000 (508,048)
Street improvement Construction Fund 3,768,319 15,482 197,777 3,586,024
1998A Flood Control Construction Fund 4,790 4,790
Flood Control Construction Fund 2,925,598 748 2,924,850
Enterprise Funds
Water & Sewer Fund 3,002,748 180,225 28,700 3,154,273
Parking System Revenue Fund 722,189 7,430 1,057 728,562
Internal Service Funds
Vehicle Maintenance Fund 225,628 890 7,352 219,166
Vehicle Replacement Fund 5,362,351 24,974 5,337,377
Computer Replacement Fund 292,661 292,661
Risk Management Fund 3,185,785 6,156 51,514 3,140,427
Trust & A.qency Funds
Police Pension Fund 31,606,304 18,411 34,562 31,590,153
Fire Pension Fund 32,804,670 15,115 33,032 32,786,753
Flexcomp Trust Fund 8,076 9,077 17,153
Escrow Deposit Fund 1,559,338 18,590 29,807 1,548,121
Benefit Trust Funds 88,115 571 87,544
104,723,852 2,549,452 1,290,401 105,982,903
'REPORT: APBOARDEPT GENERATED: 1 APR 00 19:23 SON: TNERSDAY OCT2600 15:45 PAGE 1
RELEASE ID
VILLAGE OF MOUNT PEOSPECT
LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES
FR~ OCTOBER 13 2000 TO OCTOBER 26 2000
DE~T VF~DOR NER VENDOR N~E INVOICE RESCRII~fIUN
00I
01707 A/C ENERGY SYSTEMS, INC. AGRF25{ENT i003.47
01071 ADDISON BUILDING MATERIAL CO. MISC.BUILDING & HARDWARE 81.02
MISC.BUILDING & RARDWARE 250.69
RISC.BUILDING & HARDWANE 44.82
MISC.BUILDING & HARDWARE 79.77
MISC.BUILDING & HARDWARE 18.66
474.96
01169 AERIAL EQUIP}~/4~, INC. CHAIN SAW 1226.12
01195 AGA GAS, INC. RENTAL OXYGEN 94.53
01239 AIR PRESSURE DAMP PROOFING HOT ASPHALT SPRAY 420.00
01246 RINGAS NORTH CENTRAl, CY~INDEN RENTAL OX 90.95
01335 ALEXIAN BROTHERS MEDICAL CUNTR HEALTH CARE PROVIDER OXRD8 100.00
05222 AMERICAN INDUSTRIAL UNIFO~ RENTAL & CLEANING 119.05
UNIFO~ RENTAL &CLRANING 119.05
238.10
01766 AMERICAN TAXI CO.,INC. SENIOR TAXI RIDES 291.95
01780 ANERITECN SNENTCE 57.45
01840 ANDERSON PEST CONTROL AVITROL ON NOOF TOPS 66.25
RODENT CONTROL 260.00
REMOVE BEE NEST 75.00
401.25
01124 ARTHUR CLBSEN, INC. SUNNY MIX GRASS SEED 1834.30
05383 b14E INTERNATIONAL REFERENCE BOOKS 365.83
02398 B & B INDUSTRIES FOAI~H3OARE 282.88
02617 BEARING DISTRIBOTORS~ INC. TtI~UN BEARING 86.70
00439 BECNTOLD, ~LAEK REIMBURSE EXPENSES 112.00
05380 8NROGAN, PAIGE REIIiBURSEMBNT 58.71
02788 BEST QUALITY CLEANING, INC. CUSTODIAL SERVICE 1082.75
CUSTODIAL SERVICE 2513.25
3611.00
02924 BOCA INTERDATIUNAL INC. CODE BOOKS 60.00
05384 BOCSKAY, MANGE OVERPAYMENT AMBUD~NCB 200.00
.REPORT: AREOARDRPT GENERATED: 1 APR 00 19:23 REN: T}IURSDAY OCT2600 15:45 PAGE 3
RELEASE ID :
VILLAGE OF MOUNT PROSPECT
LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES
FR~ OCTONER t3 2000 TO OCTOBER 26 2000
DEF~ VENDOR }IBR VENDO~ NAME INVOICE DESCRIPTION AMOUNT
01141 COLDEX OFFICE EQUIPMENT, INC. ANNEAL RAINT AGREE~. 2514.95
01154 CCtV{UNITY MEDIA WORKSHOP MEDIA GUIDE 55.00
01175 CONSOLIDATED PLASTICS RATEX COOLER/STAINLESS CART 412.89
01184 COOK COUNTY COLLECTOR COOK C~Y ATLAS t83.00
01183 COOK COUNTY NECORDER OF DEEDS RECOREING ~?ENSES 652.00
00313 CLARNECKI, JANES REIMBURSE EXPEXSES 25.00
01222 DAILY HERALD POLICE NECRUIT 232.30
05061 DATANANR VECNNOZDGIES SEF~ SERVICE 459.00
05200 DELTA ROUPITAL SUPPLY, INC LAT~ FREE GLOVED 191.46
01248 DELUCA, FIU~IK REIi{BURSRE~NT 85.00
01279 DISTINCTIVE BUSINESS PDODUCTS QUARTE~Y RAINT 292.50
00319 DOUERK, RICRARD REIMBURSE 53.62
01313 DUPAGE TOPSOIL INC. RESTORATION RATERIALS 9/00 28.05
RESTORATION RATERIALS 9/00 80.00
108.05
05372 DYKINGA, DON REBATE 105.00
04611 E~ARDS, JANES ~ti~BURSE NEPENEES 583.23
CARTRIDGE 28.14
611.37
04666 ELLSWORTH, DOUGLAS TRAVEL EXPENSE NEIi4B 177.78
01339 ELTON CORPORATION ELEC~RSCAL PARTS 126.55
01346 ~ONS, JOHH L. REAL ESTATE TRANSFER TAX 675.00
05377 ~ TEE }IH GENERATION 2000 REGISTEX-KEXNELLY,EVANS 270.00
01350 ENDRAVOR PLUS RAINTENANCE 3166.00
05381 ENR SUBSCRIPTION RENEWAL 74.00
04840 ~VANS, RARGANET REIMB ~XPENRES 12.00
01366 REPERIA~ BACKGROUND tN~O.SERVICE 37.00
05408 FI~ CHIEF SUBSCRIPTION 54.00
01398 FI~ INVESTIGATO~ STRIKE FORC MEI~RERSHIP 40.00
0010E FI~ PENSION FO}ID PAYROLL POi{ - 101900 12024.15
'REPORT: APBOARDRPT GENERATED: 1 APR 00 19:23 RUN: THURSDAY 0CT2600 15:45 PAGE 5
RELEASE ID :
VILLAGE OF MOUNT PROSPECT
LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES
FRC~ OCTOBER 13 2000 TO OCTOBER 26 2000
DENT V~RER NER VENPOR NANE IRVOtCE DESCRIPTION ANOINT
00108 ILLINOIS DEPARTMENT OF REVENUE PAYROLL FOR - 101900 17181.01
PAYROLL FOR - 102000 279.58
STATE TAX ~]UAL CHECK 6.21
17466.80
01685 ILLINOIS FIRE IREPECTORS ASSN. tESTA MANUALS 630.00
01687 ILLINOIS FIRE SAFETy ALLIANCE FIRE PREVENTION LUNCHEON 25.00
00109 ILLINOIS M~NICIPA~ RETI~NT PAYROLL FOR - 101900 237.00
01701 ILLINOIS PAPER CO. PAPER SUPPLY 837.60
PAPER SUPPLY 260.00
PAPER SUPRSY 279.00
PAPER SUPPLY 259.90
1636.50
01121 ILLINOIS STATE DISBURSRE~NT ~IT PAYROLL FOR - 101900 98.35
PAYROLL FOR - 101900 519.23
PAYROLL FOR- 101900 195.50
PAYROLL FOR - 101900 126.00
PAYROLL FOR - 101900 60.00
991.08
03942 INTEkMEDIA CO~RE~NICATIONN INTEANET SERVICE 1389.61
01747 ISA GUIDE-9TE EDITION 82.00
PRORESSlONAL ~ERSRIP DUES 550.00
632.00
00353 JANONIS, MICHAEL E. H~'t%RT PAD FOR PAAN 216.49
LUNCH/MRETIRE 96.38
DIREER ERETING 35.40
348.27
01783 JOURNAL & TOPICS NEWSPAPERS AD 642.56
05392 ERDIA, MREREDEA O~ROAYERNT 54.00
01794 KALE UNIFO~S, INC. CLOTHING SUPPLIES 90.40
BODY ARMOR
UNIFORM SUPPLIES 254.45
729.85
05373 ~ARRELIS, ANDREAS PEaL ESTATE TRANSFER TAX 790.00
05394 KIM, ~ORE REFUND 36.00
01826 KLEIN, GARY PROPANE 50.00
05389 KNIGHT, DUNG~S REBATE 455.00
-REPORT: APBOLMDRNT GENERATED: 1 APR 00 19:23 ERE: THURSDAY 0CT2600 15:45 FADE 7
RELEASE ID
VILLAGE OF MOUNT PROSPECT
LIST OF BILAS PRESENTED TO THE BOARD OF TRUSTEES
FRO~ OCTOBBK 13 2000 TO OCTOBER 26 2000
DE~T VENDOR NBR VENDOR NANE INVOICE DESCRIPTION
00117 METROPOLITAN ALLIANCE - POLICE PAYROLL FOR - 101900 553.00
02028 MIGHTY MITES AWARDS & SONS SUPERSTAR TROPHIES 108.04
02042 MI RUT~9~N PRESS COPIES 536.05
02045 ME14 DISTRIBUTORS STICKER BADGES 145.75
02046 MOBILE PRINT INC. BUSINESS CARDS 35.00
PHOTO FILM EVIDF~CE AFFIDAVITS 76.25
POSTCARDS 120.80
232.05
05397 MOON, SCNTT & ~ULIET REkL ESTATE TRANSFEE TAX 372.00
02062 MO~LKE, INC. AI~IUAL MAINT&BERVICE 1107.00
02105 NAGBL, KI~ERAEY REIt~ EXPENSES 40.50
00123 NATIONWIDE PAYROLL FOR - 101900 15382.79
02175 NORTHEAST FIRE APPARATUS INC REGISTRATION 1050.00
02180 NORTHWEST CENTRAL DISPATCH SYS SERVICE 28122.34
SERVICE 7030.58
35152.92
02190 NONTIHqE~T CO{~4UNITY mS REFT FARLMEDIC SYSTLM ENTRY FEE 65.00
02193 NORTHWEST ELECTRICAL SUPPLY ELECRTICA~ SUPPLIES 200.74
ELECNTIC~ SUPPLIES 126.94
372.68
02199 NORTHWEST STATIONERS INC. PC CART 101.20
05409 NORWOOD PARK FIRE DEBT RENTAL 100.00
05379 OAIRE (BUTCH LYSHO~) INSTRUCTOR RES 2700.00
02230 OFFICS~AX CREDIT PLAN OFFICE SUPPLIES 214.26
02256 PADDOCK PUBLICATIONS, INC. TRAINING ROC44 39.37
02259 PAGERET PAGER RENTAL SERVICES 334.45
PAGER FOR D/P 54.50
388.95
05398 PAULUS, KI~ERLY P,~%L ESTATE TRANSFER TAX 420.00
02285 PEDERSEN & HOUPT LREA~ FEES NEDRAUKE 7t5.70
REAL ESTATE TRAI{SRER TAX 70.00
.REPORT: APBOANDRPT GENERATED: 1 APR 00 19:23 RUN: THURSDAY OCT2600 t5:45 PAGE 9
RELEASE ID :
VILLAGE OF MOUNT PROSPECT
LIST OF PILLS 0RESENTED TO THE BOARD OF TRUSTEES
FROM OCTOBER 13 2000 TO OCTOBER 26 2000
DE~T VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT
...................................................................................................................................
REMOVAL OF SWEEPING FOR 7/00 1250.00
2340.50
00418 ROSCOP, WILLIAM REIMBURSE 222.32
00420 ROSENDARSKI, ~ANWENCE REIMBURSE EXPENSES 25.50
02465 ROTARY LUNCH CLU~ OF MOUNT PROSPECT DUES 73.00
ROTARIAN NEALS 118.00
191.00
04673 SAN BEANAANtNO C~NTY CHILD SUPPORT PAYMENTS PAYROLL FOR - 101900 211.85
02494 RAVE-A-PET ADO~ION CENTER STMAYS-KE~T,2000 355.00
02495 SAVERS COMPUTER SONRCE TONER CARTRIDGE 217.51
02522 SMA LION DIVE CENTER REGISTRATION 295.00
00125 SEtN LOCA~ 73 PAYROLL FOR - 101900 484.00
02542 SKEFO PEST CONTROL PEST CONTROL SERVICES 380.00
PEST CONTROL SERVICES 295.00
675.00
02544 SHRED FIRST INC. BOXES IMAGING REFILL 177.00
03010 $ONND Q PRODUCTIONS LOCKOUT SYST~ RENT~ 35.00
04155 SPANISH AMERICAN IANONANE POLICE RECRUIT OFFICERS 862.50
02613 STANDARD PIPE & ENTPLY PVC SUPPLIES & ADAPTERS 238.34
02619 STAT TECHNOLOGIES, INC. CHOLESTEROL SUPPLIES 236.00
02657 SUBURBAN PARTS & SERVICE INC. OGNITOR PANTS 128.13
02658 SUBURDAN PRESS RSOMBtNG APPLICATIONS 343.00
02670 SWIONRSKI ELECTRONICS INC. CANON VISCAN C~RA 990.00
02672 8YST~S FORRS, INC. BUDGET COVERS 2001 295.00
05378 THE SMILE PLACE JACKETS EMBROID. 63.00
02691 THONPSON ELEVATOR INSPECTIONS SERVICE 2013.00
INSPECTION 60.00
2073.00
05401 TIME WISE SUPPLIES 273.85
02756 UNITED STATES POSTAL SERVICE POSTAGE-NEWSLETTEX 2809.07
· REPORT: APBOARDRPT GENERATED: 1 APR 00 19:23 RUN: TBURSDAY OCT2600 15:45 RAGE 11
REENASE ID :
VILLAGE OF MOUNT PROSPECT
LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES
FROM OCTOBER 13 2000 TO OCTOBER 26 2000
DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT
PHOTO PROCESSING 11.85
PHOTO PROCESSING 14.65
540.44
05410 WORiDOOM WIRELESS, INC. SERVICE 151.77
SERVICE 72.15
SERVICE 150.61
SERVICE CHARGES 44.25
418.78
02421 XPSCT FIRST AID UPDATE & REFILL 44.25
05403 ZAMBNTO, P.NAMIE REXL ESTATE TRANSFER TAX 702.00
TOTAL 410238.36
O3O
02016 ARC DISPOSAL COMPANY FAI4IAX REFUSE 51630.58
SINGLE FAMILY RECYCLING 20277.10
YARO NENTR/STICKE. RS 31112.45
REFUSE-ENPT .COALECTIONN 2922.02
NEFUSE-ENPT .COLLEOTDONS 10192.01
REFURE-SE~T.COALECTIONS 14355.00
130489.96
02196 I{ORTHNEST {4DNICIPAL COMRENENCE LISA AiqORLL 60.00
02305 P~ITY CASH - PUBLIC WORKS MISC EXPENSES 1.00
TOTAL 130555.96
O5O
02167 ARRO~ ROAD COMSTRUCTION 2000ST REENRREcIiqG PROGRAM 13461.08
04355 COOK COUNTY TREASURER MAINTENANCE 65.00
02367 PSI MATERIALS TESTING 6328.60
02624 STATE TREASURER TRAFFIC SIGNAL ~AINT 3192.18
TOTAL 23046.86
O7O
02420 RESOENCEB FOR COMR~ONITY LIVING JNLY-REP~ BILLING 250.00
02H59 SUBURBAN PRIMARY H~LTE COUNCIL SEPT BILLING 708.33
TOTAL 950.33
510
04952 CIOR~A GROUP INC. STNEETLIGNTS 10032.09
011S9 HENLAN MILLER NOENPLACE RESOURCE WODUAL ROEN STATION 5136.30
· REPORT: ARBOARDRPT GENERATED: 1 APR 00 19:23 RUN: TBUBSDAY OCT2600 15:45 PAGE 13
RELEASE ID :
VILLAGE OF MOENT PROSPECT
LIST OF BILLS PRESENTED TO THE BOAND OF TRUSTEES
NEOn40~TOBMA 13 2000 TO OC~ORER 26 2000
DEET VENDOR NER VENDOR Nk~E INVOICE DESCRIPTION ~DONT
386.95
01323 MST JORDAN IRO~ORRE HYDRANTS 4260.00
05390 FLICRE, GLANYS REFU~{D FINAL WATER BILL 18~40
RE,ND FINAL WATER BILL 1.95
20.35
01469 GATEWAY COMPANIES INC. 128 MB RAM 398.00
01544 HEN WATER METER SERVICE ~A~OR & ~TERIALS 1589.00
05391 EUCKINE, JANE ~D FINAL WATER BILL 5.45
RE~D FINAL WATER BILL 0.55
6.00
01896 J.C. AIC~ C(]~[~ANY PAI~ SUPPLIES FOR 9/00 124.14
01787 J~LRE, INC. SERVICE C~RGEA 318.40
01918 LENDETR~' S ~ESERY MENtEG 1116.04
02042 MINETE~AN PRESS VENDOR REQUISITION PADS 166.91
05348 MORGAN, DL~N REAMBUESL~{~ 85.00
02163 NIBS ENGINEEP, ING, INC. DESIGN REGINEERINE 1382.62
02193 EENTF~q2T E~CTRICAL SUPPLY ELMC~ICAL SUP~IES 27.76
02305 PE~TY CASE - PENLIC WOBKS MISC EXPENSES 3.30
MISC EXPREEES 61.40
MISC EXPENSES 70.91
143.61
02008 ROGER MAYER & SEN RE~4OVAL OF SWEEPING FOR 7/00 7.50
02538 SENER EQ~I~T CO. OF k~REICA NEW ROOT CUTTER 2207.19
05400 SINGER, SCO~T REFUND FINAL WATER BILL 9.69
RE'END FINAL WATER BILL 1.02
RE~D FINAL WATER BILL 1.43
12.14
05378 THE SMILE PLACE JACKETS ~B~OID. 63.00
01522 W.W. Gk~INGER INC. MAREING PAINT 66.48
02832 WAL-MART STONES, INC. FILM PROCESSING & MISC SUPPLIE 196.72
02914 ZIEBELL WATER SREVICE PRODUCTS CYLINDER TANK 908.00
TOTAL : 28700.48
REPORT: APBOARDRPT GENERATED: 1 APR 00 19:23 RUN: THURSDAY OCT2600 t5:45 PAGE 15
~LALSE ID :
VILLAGE OF MOUNT PROSPECT
LIST OF BILLS REESENTBD TO TRE BOARD OF TRUSTEES
FROM O~TORSR 13 2000 TO OCTOBER 26 2000
DE~T V~/~DOR NBR VGEDOR NAM~ INVOICE DESCRIPTION AMOUNT
670
01511 GOODYALR SERVICE STOGES SERVICE 464.76
05420 SPRING HILL POD,INC. PUC~P TRUCK 2001 24509.00
TOTAL 24973.76
690
04672 RSO~M, STEVE RSI~URSEMENV 24.00
01102 CITIBANK, N.A. INS CLAIMS-GAB 6623.00
05385 DENNIS M. BREigl, M.D. WORIgiaMS CUNP.IN~MRY 172.00
05284 FRAREN, MICIiREL M.D. WORI~,IAM'S CUNP.IN~IIRS 90.00
01542 H.E.L.P. 2ND INSTALLIg/tT 35282.50
01966 MARTIN BOVER COMPANY, INC WORKERS CUNP C~AII{S 9322.16
TOTAL 51513.66
710
01027 CAPITAL GAINS INC. INVESTMEIiT MG~IT-OCT 2220.00
04890 SEGALL RSYAMT & BAMILL t~STMF/~T MUNT 6959.36
00128 VILLAGE OF MOUNT PROSPECT PAYROLL POR - 102800 8540.76
04314 VILLAGE OF MOUNT PROSPECT - PAYROLL WIRES PAYROLL FOR - 102800 16841.76
TOTAL 34561.80
720
01027 CAPITAL GAINS INC. IIN;ESTt~2~ M(iIiT-OCT 2804.00
04890 SEG~L BRYANV & HAMILL INVESTMENT MGIiT 7773.07
00128 VILLAGE OF MOUNT PROSPECT PAVEOLL POR - 102900 8458.11
04314 VILLAGE OF M~NT PROSPECT - PAYROLL WIRES PAYROLL FOR - 102900 13997.07
TOTAL 33032.25
730
00128 VILLAGE OF MOUNT PROSPECT PAYROLL DEDUCTIONS 371.24
04314 VILLAGE OF MOUN~ PROSPECT - PAYDLL WIGES PAYROLL DEDUCTIONS 200.00
TOTAL 571.24
790
05376 BONGt D~LOPRSNT COGE. ENGINEERING RSCR~ 500.00
05386 BOiiil~, BRIAN OVERPAYMENT 2.00
05375 CGETDRY CLRARSRS PLANNING-REFUND 1000.08
GENERATED: 1 APR 00 19:23 RUN: THURSDAY 0CT2600 15:45 PAGE 17
RELEASE ID :
VILLAGE OF MOUNT PROSPECT
LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES
FROM OCTOBER 13 2000 TO OCTOBER 26 2000
S5%~iANT BY FUND
001 GENERAL ~ND 410238.36
030 REFUSE DISPOSAL FUND 130555.96
050 MOTOR FUEL TAX FUND 23046.86
070 CO~WE~NITY DEVELPMNT BLOCK GWET 958.33
510 CAPITAL IMFROVL~tENT FUND 15507.56
550 DOIg~OWE RED~VLM,~I' CONST 300000.00
560 STREET IMPROV~ENT CONST FUND 197777.16
590 FLOOD CONTROL CONST FUND 748.00
610 WATER AND SEWER FUND 28700.48
630 PAk~ING SYSTE~ WEVENUE FUND 1057.09
660 VEHICLE MAINTENANCE FUND 7352.35
670 VEHICLE REPLACL~EN? FUND 24973.76
690 RISK MANAG~NT FUND 51513.66
710 POLICE PENSION FUND 34561.88
720 FIRE PENSION FUND 33032.25
730 BENEFIT TRUST #2 FUND 571.24
790 ESCROW DEPOSIT FUND 29806.88
TOTAL: 1290401.82
PR 0 CLA MA TION
TUTOR/MENTOR WEEK
NOVEMBER 4-11, 2000
WHEREAS, Tutor/Mentor Connection was formed by Cabrini Connections in 1995
to serve as a catalyst for expanding and improving tutor/mentor programs in
Chicago; and
WHEREAS, on November 4-11, 2000, the Chicago Bar Foundation and Cabrini
Connections will sponsor the 7th Annual Tutor/Mentor Week; and
WHEREAS, throughout Tutor/Mentor Week, the Chicago Bar foundation and
Cabrini Connections will work together to raise awareness and promote support for
programs that provide tutoring and mentoring throughout the Chicago area; and
WHEREAS, the Mount Prospect Mentor Program is coordinated by the Village's
Human Services Department and has been in existence for the past eight years; and
WHEREAS, the Mount Prospect Mentor Program provides mentoring to chiMren
in School Districts 26 and 59; and
WHEREAS, tutors and mentors can make important contributions to the academic
and social development of young people, provide a valuable support network for
them, and serve as role models for future academic and professional success.
NOW, THEREFORE, L Gerald L. Farley, Mayor of the Village of Mount Prospect,
do hereby proclaim the week of November 4-11, 2000 as
TUTOR/MENTOR WEEK
in the Village of Mount Prospect, and ! urge all residents to support the important
work of organizations that provide tutors and mentors for young people throughout
our Village.
Gerald L. Farley
Mayor
:Arrest:
Velma V~. Lowe
Village Clerk
Dated this 8th day of November, 2000.
PR 0 CLA MA TION
"NATIONAL BIBLE WEEK"
November 19-26, 2000
WHEREAS, the Bible has been a constant source of moral and spiritual guidance
for many people throughout the centuries; and
WHEREAS, the Bible has profoundly influenced art, literature, music, and codes of
law; and
WHEREAS, the Bible has motivated many to acts of compassion and charity; and
WHEREAS, the Bible continues to provide inspiration, hope and comfort for
millions of Americans today; and
WHEREAS, for sixty years women and men of many faiths have banded together
with the National Bible Association to sponsor National Bible Week as a time to be
reminded of the Bible's unique place in American life; and
NOW, THEREFORE, L Gerald L. Farley, Mayor of the Village of Mount ProSpect,
do hereby proclaim the week of November 19-26, 2000 as
"NATIONAL BIBLE WEEK"
in the Village of Mount Prospect, and I encourage interested citizens to participate
in this observance.
Gerald L. Farley
Mayor
A TTES T:
Velma W. Lowe
Village Clerk
Dated the 8th day of November, 2000.
Village of Mount ProSpect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: MAYOR GERALD I. FARLEY AND BOARD OF TRUSTEES
FROM: VILLAGE MANAGER MICHAEL E. JANONIS
DATE: NOVEMBER 1,2000
SUBJECT: REQUEST FOR CLASS P LIQUOR LICENSE
(PACKAGE BEER AND WINE ONLY)
CVS PHARMACY, ONE EAST RAND ROAD
On Tuesday, October 31, 2000, the Village Manager met with Store Manager Robert Stoops to
discuss CVS Corporete's request for a Class P Liquor License (package beer and wine only) for use
in conjunction with the operetion of a retail pharmacy operetion at One East Rand Road. The
Pharmacy will occupy 10,880 ,square feet of the 17,000 square foot shopping center now under
construction at the intersection of EImhurst/Rand/Kensington Roads. According to Mr. Stoops, CVS
currently owns and operetes appreximately 4,100 pharmacies threughout the country. The vast
majodty have some form.of Liquor License. At this time, the Mount Prespect location will have
available for retail pumhaSe a small selection of beer; There are no immediate plans to sell wine.
.?
The Village Manager discussed at length with Mr. Stoops the Village's particular sensitivity regarding
the sale of alcohol to minor as well as sale to clearly intoxicated persons. He indicated that he had
read the Village's Liquor Code and understood all of its requirements. The Village Manager
indicated that all employees of the establishment were held to the same level of accountability
regarding Liquor Code requirements and that the transgression of a single employee, no matter how
unintentional, would result in stiff sanctions imposed by the Village.
The apprepdate application and accompanying paperwork have been submitted. Corporete Officers
and the Manager ara currently submitting to background checks and fingerprinting. Insurence
certificates ara currently on file.
Should the Village Board consider the raquest favorably, an Ordinance creating a new Class P
License would be necessary. Currant plans call for the facility to be open for business on
November 20, 2000.
MEJ/rcc M C~NIS
CORPORATION ~
VILLAGE OF MOUNT PROSPECT
COOK COUNTY, ILLINOIS
LOCAL LIQUOR CONTROL COMMISSION
APPLICATION FOR RETAIL LIQUOR DEALER'S LICENSE
RENEWAL DATE: to/t 7/2000
NEW xx [$250 Non-Refundable Application Fee for
issuance of new Liquor License; one-time only fee)
Honorable Gerald L. Fadey, Village President
and Local Liquor Control Commissioner
Village of Mount Prospect, Illinois
Reference in this Application to an owner shall mean any person who is an owner of more
than five percent (5%) of the corporation which is applying for the license. All questions
must be answered completely. QUESTIONS ARE TO BE ANSWERED ACCURATELY.
IF QUESTIONS ARE NOT ANSWERED ACCURATELY, THE LICENSE WILL BE
SUBJECT TO REVOCATION. IT WILL NOT BE A DEFENSE THAT ANSWERS WERE
GIVEN TO THE BEST OF THE ANSWERER'S KNOWLEDGE. IT tS YOUR
RESPONSIBILITY TO ASCERTAIN THE ACCURACY OF YOUR RESPONSE. If more
room is needed, attach a separate addendum.
Linda ~l. C:[mbron
The undersigned, Ass£sl:ant Secret:ary hereby makes application for a Class
t, liquor dealer's license for the period ending Apd130, 20 o I, and tenders the sum of
$ ! ~ 75o.oo , the prescribed fee as set forth in the following:
SCHEDULE OF ANNUAL FEES FOR THE VARIOUS CLASSES OF
RETAIL LIQUOR DEALERS' LICENSES (SECTION 13.106):
Annual Fee
CLASS A: // Retail package and consumption on promises $ 2,5oo.00
CLASS B:/ Consumption on premises only . 2,000.00
, CLAS~ C: Retail package only 2,000.00
CL.~S D: Non-profit private dubs, civic or fraternal
organizations; consumption on premises only 750.00
CLASS E: Caterer's license 2,000.00
1
CORPORATION
THiS APPLICATION MUST BE COMPLETED BY AN OWNER.
EACH LICENSE TERMINATES ON THE 30TH DAY OF APRIL.
1. Name and address of person completing this Application.
Thuc-Du D. Le, Licensing Coordinator
Ltcenszng Dept., One CVS Drive, Woonsocket, RI 02895
2. State your relationship to the business for which the license is sought.
Employee - Licensing Coordinator
3. Address of the proposed licensed business.
I E. Rand Road
Hr. Prospect, IL 60056
4. Name of corporation to which license is to be issued.
Mt. Prospect CVS, L.L.C.
5. Name under which the licensed business will be operated.
CVS/pharmacy #2799
6. Description of the premises at which business will be operated.
Total square feet: lO,88o Bar area: o Kitchen area:. 0
No. of tables: o Type of food served: PreDackage
NO. o~,p~arking spaces:
7. Does the corporation own the building or the space in which the business is
located? Yes
(If not, you must attach a copy of your lease to this application).
8. The expiration date of the lease is N/A
9. DO you have or intend to have a management contract with another entity or person,
who is not a bona fide employee, to manage the licensed business for you? Yes
10. If the answer to number 7 is yes, state t.h.e name and addr,e~ss of the manager or
manage.,ment company. ~,~, ~-~ ~ --~LoD,,~$ 5-~ 9 {~.-~_,~,)r,v'
~u~ .~'LP, GI..,..,,I,~I,,, ~';~h'['~, AoIJc~ '"'
(The manager or management company must~ompl~te a management company
affidavit).
11. Date of incorporation ~/26/2ooo
(Attach a copy of the Articles of incorporation).
12. Has the corporation ever been dissoIved, either voluntarily or involuntarily? If so,
state date of reinstatement:
13. if the corporation is incorporated in a state other than the State of illinois, you must
attach the document pursuant to which the corporation was qualified under the
Illinois Business Corporation Act to transact business in Illinois.
2
CORPORATION
14. List the names, addresses, dates of birth, telephone numbers and Social Security
Numbem of ali Officers and Directors.
OFFICE
NAME ADDRESS ~
Date of Birth: __ Social Security #. Phone#.
OFFICE
NAME ADDRESS HELD
Date of Birth: __ Social Security #. Phone #
OFFICE
NAME ~ HELD
Date of Birth: __ Social Secudty ~. Phone #.
OFFICE
NAME ~[~.DRESS HELD
Date of Birth: ./~ Social Security # Phone
OFFICE
NAME ADDRESS HELD
Date of Birth: .-- Social Security 1~ Phone #.
OFFICE
NAME ~ HELD
DateofBirth: __ Social Security#. PhoneCf
15. List the names, addresses, dates of birth and Social Security Numbers of all
shareholders owning in the aggregate more than 5% of the stock of the corporation:
PERCENT OF
NAME ADDRESS STOCK HELD
Date of Birth: __ Social Security ~. Phone Cf.
3
CORPORATION
PERCENT OF
NAME APJ~ .,~[.QD. Ed:JELI2
Date of Birth: __ Social Security #. Phone #
PERCENT OF
NAME ~ ~
Date of Birth: __ Social Security #. Phone #
PERCENT OF
NAME ~ .~
DateofBirth:__SocialSecurity~ Phone~
PERCENT OF
NAME ~:~ STOCK HELD
Date of Birth: __ Social Security # Phone #
PERCENT OF
NAME ,,, ~ ~_T_O_.QJ(~::I.~.~
Date of Birth: __ Social Security #. Phone #
(Additional information to be included on a separate listing).
16. Is the corporation a subsidiary of a parent corporation? If so, state the name of
parent corporation. (The Liquor Commission has the right to require that the parent
company complete a similar application).
CVS Corporation
17. Has any person listed in numbers 14 and 15 or any or your managers ever been
found guilty of a felony or a misdemeanor, including but not limited to any gambling
offense and any alcohol related traffic offense? No If SO, explain the charge, the
date; the city and state where the charge was brought, and the disposition. This
must include all findings of guilty, whether subsequently vacated or not and shall
specifically include any orders of court supervision, whether satisfactorily completed
or not.
4
CVS SUBSIDIARIES
CORPORATE OFFICERS
Thomas M. Ryan Birth Date
President 08/15/52
280 Irving Avenue Soc. Sec. Number
Providence, RI 02906 154-46-7521
Place of Birth
Patterson, NJ
Zanon P. Lankowsky Birth Date
Vice President and 09/28/54
Secretmy Soc. Sec. Number
4 Francis Farm Road 085-48-2965
Harrisville, RI 02830 Place of Birth
Rochester, NY
Larry D. Solberg Birth Date
Treasurer 09/21/47
228 Freeman Parkway See. Sec. Number
Providence RI 02906 469-52-9147
/ Place of Birth
Thief River Fails, MN
Linda M. Cimbron Birth Date
Assistant Secretary 02/25/55
45 Bridge Street Soc. Sec. Number
Warren, RI 0288~ .. 022-44-3724
Place of Birth
Fall River, MA
Thomas S. Moffatt Birth Date
Assistant Secretary 01/26/64
29 Homestead Circle See. Sec. Number
Kingston, RI 02881 032-56-1308
Place of Birth
Lawrence, MA
24-Feb-2000
CORPORATION
(1) Name of Person Charge
Date City & State
Disposition
(2) Name of Person Charge
Date City & State
Disposition
18. Is the corporation obligated to pay a percentage of profits to any person or entity not
listed in numbers 14 and 157 ~n
If so, explain:
19. If this is a new license application, what kind of business was previously conducted
in the space which you intend to operate your business? N/A
20. State the value of goods, wares and merchandise to be used in the business that
are purchased and on hand at this time: Est.: $350,000.00
21. How long has the corporation been in the business of the retail sale of alcohol?
Ne~ Corporation
{When answering questbns 22 through 32, the term "person" shall include any partnership
in which the person was a partner, or any corporation in which the person was more than
a 5% shareholder}
22. Is any person listed in numbers 14 and 15 or any of your
managers an elected public official? Nm If so, state the
office and unit of government:
(1)
23. Is any other person directly or indirectly connected with the operation, ownership or
management of your place of business an elected public official? No If SO, state
the particulars:
24. In the past two years, has any person listed in numbers 14 and 15 or any of your
managers made any political contributions to any member of the Mount Prospect
Board of Trustees or to any member of the Illinois State Liquor Commission?
No
25. If the answer to question #24 is yes, state each one and the amount:
5
CORPORATION
26. Does any person listed in numbers 14 and 15 or any of your managers hold any law
enforcement office? Mo If so, name the title and agency:
(1) Person Title
Agency
(2) Person Title
Agency
27. Does any person listed in numbers 14 and 15 or any of your managers possess a
current Federal Wagering or Gambling Device Stamp? ~o
If so, state the reasons:
28. ~las any person listed in numbers 14 and 15 or any of your managers ever held
another liquor license in the United States? Mo If so, state the dates, city and
state of each license:
(1) License Holder Date
City & State
(2) License Holder Date
City & State
29. Has any person listed in numbers 14 and 15 or any of your managers ever had a
previous liquor license (whether wholesale or retail) revoked by the Federal
government or by any state, county or local government? No
If so, ex~lain:
30. Has any person listed in numbers 14 and 15 or any of your managers ever been
denied a liquor license from any jurisdiction? Mo
If so, state the particulars:
31. Other than when making an initial application for a license, has any person listed in
numbers 14 and 15 or any of your managers ever been subject to charges, headng
or investigation by any jurisdiction with respect to a liquor license? uo
32. Other than when making an initial application for a ticense, has your corporation or
any predecessor to or subsidiary or parent of your corporation ever been subject to
charges, hearing or investigation by any jurisdiction with respect to a liquor license?
6
CORPORATION
33. If the answer to either question #31 or #32 is yes, list each and every charge, the
date of the charge, the eventual disposition of the charge and the municipality or
other jurisdiction bringing the charge.
(1) Charge N/t~ Date
Jurisdiction Disposition
(2) Charge Date
Jurisdiction Disposition
If no charges were involved, state the reason for the investigation or heating.
34. it is your duty to read the Mount Prospect Village Code, Chapter 13, Alcoholic
Beverages carefully, if necessary, with your lawyer. After having done so, is there
any reason why you or any person listed in numbers 14 and 15 or any of your
managers is disqualified to receive a license because of the laws of this State or the
Ordinances of this Village? No
If yes, state the reason:
35. Is there any State of Illinois or Village of Mount Prospect regulation which you do
not understand? N,,
If yes, please explain.
36. Does the business which is proposed to be licensed currently carry Dram Shop
Insurance coverage for this premises? ¥~$ (attach copy).
37. if the premises are leased, does the owner of the premises carry Dram Shop or
Liability Insurance coverage? Yes (attach copy)
(If the answer to either #36 or #37 is "no," no license shall be issued.)
38. Give name, address, date of birth, telephone number and Social Secudty Number
of all managers or agents who will be in charge of the premises for which this
application is made:
(1) Name ~-¢ i,..~4-~,-, t4 e,s~-t'%
Social Security # .~.( ~. (o '~. ~" ( [ o~
Date of Birth Telephone# (GCc) c/6~- ,%'~6~-
Social Security # 3 I 7 - c~O - % (~ ~ ~'-
39. If this is a renewal application, has the ownership or management changed in any
manner since the prior application? ~/A
7
ORPORATION
If yes, please explain:
A license is not transferable under any circumstances. At such time as any
person becomes a 5% stockholder who was not named as such at the time of
application, the license issued pursuant to this application will become void.
If you anticipate a sale of the business, or a 5% change in ownership, it is
your sole responsibility to assure that a reapplication process is started well
ahead the change. ALL INVESTIGATIONS BY THE LOCAL AUTHORITIES
MUST BE COMPLETED BEFORE A NEW LICENSE WILL BE ISSUED. Approval
for a license takes a minimum of forty-five (45) days and may take much
longer.
THE SURETY BOND REQUIRED BY THE MOUNT PROSPECT VILLAGE CODE MUST
ACCOMPANY THIS APPLICATION AT THE TIME OF FILING.
L£nda H. Cimbron, Assistant Secretary
Corporate Seal
(If applicant is corporation)
CORPORATION
Rhode Island
STATE OF I[[~ )
) SS.
COUNTY OF (]::O~(x )
Who, first being duly sworn, under oath deposes and says that he is/are the
applicant(s) for the license requested in the foregoing Application; that he is/are of good
repute, character and standing and that answers to the questions asked in the foregoing
Application are true and correct in every detail. I further state that I have read and
understand the Code provisions of the Mount ProSpect Village Code which address the
sale and delivery of alcoholic beverages. I further agree not to violate any of the laws of
the State of Illinois, the United States of Amedca or any of the ordinances of the Village of
Mount Prospect in the conduct of my place of business.
I ALSO UNDERSTAND THAT AN UNTRUE, INCORRECT OR MISLEADING
ANSWER GIVEN IN THIS APPLICATION IS SUFFICIENT CAUSE FOR THE REFUSAL
TO GRANT OR THE REVOCATION OF ANY LICENSE GRANTED PURSUANT TO THIS
APPLICATION.
I further give my permission to the Village of Mount Prospect or any agency of the
Village to check with any agency or individual named or referred to in this Application to
verify or clarify any answer that I have given.
APPLICANT Linda M. Cimbron, Assistant Secretary
Subscribed and Sworn to before me this 'V dayof (~(~,,'JCO [~
THUC'DU
· N~'::'!' Put c of Rho¢~
APPLICATION APPROVED: ~Y. Comm¢,.~¢,, E'" . ::..
Local Liquor Control Commissioner
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 13 OF THE
VILLAGE CODE OF MOUNT PROSPECT
BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT
PROSPECT, COOK COUNTY, ILLINOIS:
~ That in accordance with Subsection A of Section 13.108 of Chapter 13 of the Village Code
of Mount Prospect, as amended, the Corporate Authorities shall determine the number of Liquor Licenses
available in each Classification and shall establish a list specifying the number of Liquor Licenses authorized.
Said list is hereby amended by increasing the number of Class P Liquor Licenses by One (1) Mt. Prospect
CVS, EEC. d/b/a CVS Pharmacy, One East Rand Road. Said list is as follows:
Zero (0) Class A License
Two (2) Class B Licenses
Nine (9) Class C Licenses
One (1) Class D License
Two (2) Class E Licenses
One (1) Class G License
Zero (0) Class H License
Zero (0) Class M License
One (1) Class P License
Seventeen (17) Class R Licenses
Sixteen (16) Class S Licenses
One {1) Class T License
Six (6) Class W Licenses
~ That this Ordinance shall be in full force and effect from and after its passage, approval and
publication in pamphlet form in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this day of ,2000.
Village President
A CREST:
Village Clerk r~
Class Establishment Number
A 0
B Dumas Walter's; Ye Olde Town Inn 2
C Alvee's Liquom; Balzano Liquors; Dominick's
(83 & Golf); Dominick's (Mt, Prospect Plaza);
Gold Eagle Liquors; Jay Liquors;
Mt. Prospect Liquors; Osco Drugs;
Walgreens (83 and Golf) 9
D Prospect Moose Lodge 1
E Bristol Court Banquet Hall; Mr. Peter's
Banquet Hall 2
G Mt. Prospect Park District-Golf Course 1
H 0
M 0
P CVS Pharmacy 1
R Artemis; Chungkiwa Restaurant; Cuisine of India;
Fellini; Giordano's (Elmhurst Road); Han River;
House of Szechwan; Izakaya Sankyu; LaTejanita;
Erie America; Nina Restaurant; Pusan; Red A Chinese
Restaurant; Rva Bella; Sakura; Taqueria Fiesta; Torishin 17
S Applebee's; Bella Capri; El Sombrero;
Jake's Pizza; Jameson's Charhouse; Kampai;
The Loft; Mrs. P & Me; New Shin Jung; Nikki D's Charhouse;
Old Orchard Country Club Restaurant; Pap's Grill & Bar;
Retro Bistro; Rokudenashi; Sam's Place 16
T Thunderbird Lanes 1
W Frankie's Fast Food; Fratelii's; Los Arcos Restaurant;
Mr. Beef & Pizza; Pete's Sandwich Palace;
Photo's Hot Dogs __~
56
RESOLUTION NO.
A RESOLUTION AUTHORIZING
CLASS C AND P LIQUOR LICENSE HOLDERS
TO COMMENCE THE SALE OF ALCOHOL
AT 8:00 A.M. ON DECEMBER 24, 2000 AND
DECEMBER 31, 2000 ONLY
Preamble
The Village of Mount Prospect Code of Ordinances prohibits the sale of
packaged alcoholic beverages prior to noon on any Sunday. In the year 2000, both
Christmas Eve and New Year's Eve fall on a Sunday. It is recognized that many people
wish to finish all shopping chores (including the purchase of alcoholic beverages) prior
to noon on Christmas Eve and New Year's Eve. Certain licensees have asked the
Village to consider permitting such packaged liquor sales to commence at 8:00 A.M. on
these two days. The Corporate Authorities have determined that it is in the best
interests of the Village to permit such early sales on these two days only.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Board of Trustees of
the Village of Mount Prospect, Cook County, State of Illinois as follows:
SECTION 1: All holders of Class C, General Package Licenses and Class P,
Wine and Beer Only Package Licenses shall be permitted to commence the sale of
alcoholic beverages at 8:00 A.M. on December 24, 2000 and December 31, 2000 only.
SECTION 2: All other regulations of the Village of Mount Prospect shall remain
in full force and effect.
SECTION 3: This Resolution shall be in full rome and effect from and after its
passage, approval and publication according to law.
ADOPTED this day of November, 2000, pursuant to a roll call vote as follows:
AYES:
NAYS: ·
ABSENT:
APPROVED by me this day of November, 2000.
Gerald L. Fadey, Village President
ATTEST:
Village Clerk
vwl
11/1/00
RESOLUTION NO.
A RESOLUTION ADOPTING A JOINT VISION STATEMENT
FOR THE MOUNT PROSPECT PUBLIC LIBRARY
AND THE VILLAGE OF MOUNT PROSPECT
WHEREAS, the Mount Prospect Public Library Board and the Mount Prospect Village
Board are elected to represent all residents of the Village of Mount Prospect; and
WHEREAS, since 1988 the Mount Prospect Public Library has hosted and facilitated an
informal meeting known as "After Hours for Elected Officials"; and
WHEREAS, the "After Hours for Elected Officials" provides opportunities for members
to discuss means by which to better serve the residents of Mount Prospect; and
WHEREAS, the Village of Mount Prospect is a diverse community consisting of more
than five different ethnic groups; and
WHEREAS, recognizing that each ethnic group represented within the Village has
needs and interests unique to that population, our elected officials remain cognizant of
the fact that the population as a whole requires and deserves certain services and
programs designed to better the lives of everyone within the community; and
WHEREAS, "After Hdurs for Elected Officials" members have established the following
Vision Statement for the Village of Mount Prospect:
"Mount Prospect residents benefit from excellent schools, library, parks, and
municipal facilities. Mount Prospect is an inclusive community, respectful of its
diversity. Local units of government must maintain the highest level of services
to benefit their residents' quality of life. We elected officials will work
cooperatively to make Mount Prospect a great place to live and work in the
northwest suburbs."
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF
TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That the MaYor and Board of Trustees of the Village of Mount
Prospect, do hereby endorse and support the Vision Statement established by the "After
Hours for Elected Officials" members.
Page 2/2
Vision Statement
SECTION TWO: That this ResolutiOn shall be in full force and effect from and after its
passage and approval: in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this day of ,2000.
Gerald L. Farley
Village President
ATTEST:
Velma W. Lowe
Village Clerk
Village of Mount Prospect
Community Development Department
MEMORANDUM
TO: MICHAEL E. JANONIS, VILLAGE MANAGER ~}~}~
FROM: DIRECTOR OF COMMLrNITY DEVELOPMENT [ ~ ~
DATE: NOVEMBER 3, 2000
SUBJECT: ZBA-36-2000 - CONDITIONAL USE - UNENCLOSED COVERED PORCH
617 N. FAIRVIEW
KEVIN AND JLrLIB ANDERSON - APPLICANTS
The Zoning Board of Appeals transmits their recommendation to approve a Conditional Use permit to construct
an unenclosed porch in the front setback of an existing single family residence. The proposal is described in
detail in the attached ZBA staffreport. The Zoning Board of Appeals heard the request at their October 26, 2000
meeting.
After a brief discussion of the property and the Zoning Code Conditional Use standards, the Zoning Board of
Appeals members voted 6-0 to recommend approval of a request for a Conditional Use permit for the
construction of a 5k19' unenclosed covered porch within 25 feet of the front property line at 617 N. Fairview,
Case No. ZBA-36-2000.
Please for, yard this memorandum and attachments to the Village Board for their review and consideration at their
November 8th meeting. Staff will be present to answer any questions related to this matter.
William J. 1Cooney Jr., AICP
MINUTES OF THE REGULAR MEETING OF THE
MOUNT PROSPECT ZONING BOARD OF APPEALS
CASE NO. ZBA-36-2000 Hearing Date: October 26, 2000
PETITIONER: Kevin & Julie Anderson
PUBLICATION DATE: October 11, 2000 JOURNAL/TOPICS
REQUEST: Conditional use to allow construction of an unenclosed porch addition within
25' of the front property line
MEMBERS PRESENT: Merrill Cotten
Hal Ettinger
Leo Floros
Elizabeth Luxem
Keith Youngquist
Arlene Juraeek, Chairperson
MEMBERS ABSENT: Richard Rogers
STAFF MEMBERS PRESENT: Michael Blue, AICP, Deputy Director of Community Development
Judy Connolly, AICP, Senior Planner
INTERESTED PARTIES: Mr. & Mrs. Kevin Anderson
R/chard Hendricks
Chairperson Arlene Juracek called the meeting to order at 7:35 p.m. Elizabeth Luxem made a motion to approve the
minutes of the September 14 meeting, seconded by Keith Youngquist. Chairperson Arlene Juracek made a correction
to the minutes of the ZBA-26-2000 case. Elizabeth Luxem made a motion to approve the corrected ZBA-26-2000
minutes and the minutes of the ZBA-33-2000 case, Leo Floros seconded the motion, agd-the minutes were
unanimously approved. At 8:01, Ms. Juracek opened Case ZBA-36-2000, a request for a conditional use to allow
construction of an unenclosed porch addition within 25' of the front property line.
Judy Connolly, Senior Planner, stated that public notice had been given and introduced the staff memorandum for the
item, a conditional use to construct an unenclosed front porch and said the case would be Village Board final. Ms.
Connolly said that the subject propet~cy is an existing home located on an interior lot on a single-family residential
street. The home is currently set back 30.05-feet from the front lot line. The applicants propose to construct a 5'x19'
unenclosed porch along a portion of the front of the house. The porch would be attached to the front of the existing
home and set back 25-feet from the front property line. The petitioners are adding a second story addition and the
porch will create a unified look to the residence. As with other conditional use requests for a porch, the petitioners feel
that the proposed addition will enhance the home and add a desirable feature to the structure.
Ms. Connolly reported that the subject parcel for the proposed conditional use is a 7,232.5 square foot parcel
developed with a single family home. The applicant proposes a porch that extends 5-feet into the front setback. The
proposal would have no negative impacts on the adjacent area, utility provision or public streets. The proposed
conditional use will be in compliance with the Comprehensive Plan and the Zoning Ordinance requirements. The
essential character of the neighborhood would not be affected by the proposed Conditional Use and it would not have
any significant effect on the public welfare. Therefore, staffrecommends that the ZBA make a recommendation to the
Village Board to approve a conditional use for a covered, unenclosed porch to encroach five-feet into the required
front setback for the residence at 617 N. Fairview, Case No. ZBA-36-2000. The Village Board's decision is final for
this case.
oning Board of Appeals ZBA-36-2000
Arlene Juracek, Chairperson Page 2
Kevin and Julie Anderson were sworn in and said they were adding a second story and wanted to include an enclosed
front porch on the first floor to protect the front entrance and windows.
Hal Ettinger pointed out that the second level of the home juts out and is already less than 30' from the property line.
Ms. Anderson agreed that the right side of the second story juts out two feet from the existing structure, but the
foundation does not encroach into the setback. Ms. Anderson said the plans had been designed to have the second
floor jut out and the porch jut out beyond the second floor to give a three dimensional look to the house.
Chairperson Juracek said the nature of the case had now changed, a variation and a conditional use would be required
for this project. Ms. Anderson said they had an approved permit to build the second story as it was, and had begun
construction (except for the porch).
Mr. Blue, Deputy Director of Community Development, apologized for the confusion and said staff would need to
discuss this with the Building Division to determine their interpretation of this issue and whether the variation would
be necessary at a future date. Mr. Ettinger pointed out that the contractor and petitioner were waiting for a decision so
they could continue with construction.
Ms. Juracek asked if the Board could discuss and make their recommendation on the eonditkmal use and would handle
a variation request at a future meeting if necessary. Staffand petitioner agreed.
Richard Hendrieks, a resident of Twin Lakes, Wisconsin (196 Christie Lane), was sworn in and complimented Hal
Ettinger on being very articulate and bringing this discrepancy to the attention of the Board.
Ms. Juracek asked for a motion to approve the conditional use. Leo Floros made a motion to recommend approval to
the request for a conditional use to allow construction of an unenclosed porch addition within 25' of the front property
line. Keith Youngquist seconded the motion. Ms. Juracek asked if there was any discussion on the conditional use
request.
Merrill Cotten said he felt it best to approve the variation and conditional use for the enclosed porch on the property,
rather than ask the petitioner to,e6me back. Mr. Blue said that state statutes require that the variation receive proper
public notice before the variatioh case could be heard.
Ms. Juracek asked for a vote on the motion already before the Board to recommend approval of the conditional use.
UPON ROLL CALL: AYES: Cotten, Ettinger, Floros, Luxem, Youngquist, and Juracek
NAYS: None
Motion was approved 6-0.
At 9:44 p.m., Hal Ettinger made motion to adjourn, seconded by Men-ill Cotten. The motion was approved by a voice
vote and the meeting was adjourned.
Barbara Swiatek, Plannf~%~r~tar~ q ~'~ )
Co ¢'lt , Senior/'fa er 2'
Village of Mount Prospect
Community Development Department
MEMORANDUM
TO: MOUNT PROSPECT ZONING BOARD OF APPEALS
ARLENE JURACEK, CHAIRPERSON
FROM: JUDY CONNOLLY, AICP, SENIOR PLANNER
DATE: OCTOBER 20, 2000
HEARING DATE: OCTOBER 26, 2000
SUBJECT: ZBA-36-2000 - CONDITIONAL USE FOR AN UNENCLOSED PORCH
617 N. FAIRVIEW (ANDERSON RESIDENCE)
BACKGROUND INFORMATION
PEll'IIONER: Kevin & Sulie Anderson
617 N. Fairview
Mount Prospect, IL 60056
STATUS OF PETITIONER: Property Owners
PARCEL NUMBER: 03-34-109-003
LOT SIT, F,: 7,232.5 square feet
/
EXISTING ZONING: RA Single Family Residence
EXISTING LAND USE: Single Family Residence
LOT COVERAGE: 42.7% existing
43% proposed
50% maximum per RA district
REQUESTED ACTION: CONDITIONAL USE TO ALLOW CONSTRUCTION OF AN UNENCLOSED
PORCH ADDITION WITHIN 25' OF THE FRONT PROPERTY LINE.
BACKGROUND AND PROPOSED CONDITIONAL USE
The subject property is an existing home located on an interior lot on a single-family residential street. The home
is currently set back 30.05-feet from the front lot line. The applicants propose to construct a 5'x19' unenclosed
porch along a portion of the front of the house, which requires a Conditional Use to allow the porch to encroach
5-feet into the required front yard..
As illustrated on the attached plans, thc porch would be attached to the front of the existing home and set back 25-
feet from the front property line. The peftioners are adding a second story addition and the porch will create a
unified look to the residence. Similar to other Condition Use requests for a porch, the petitioners feel that the
proposed addition will enhance the home and add a desirable feature to the structure.
BA-36-2000
ZBA Meeting of October 26, 2000
Page 2
To conduct its analysis of the proposed Conditional Use, staff reviewed the petitioners' plat of survey and site
plan, and visited the site.
REQUIRED FINDINGS
Conditional Use Standards
The standards for Conditional Uses are listed in Section 14.203.F.8 of the Village Zoning Ordinance. The section
contains seven specific findings that must be made in order to approve a Conditional Use. These standards relate
to:
The Conditional Use will not have a detrimental effect on the public health, safety, morals, comfort or
general welfare;
n The Conditional Use will not be injurious to the use, enjoyment, or value of other properties in the
vicinity or impede the orderly development of those properties;
c~ Adequate provision of utilities and drainage and design of access and egress to minimize congestion on
Village streets; and
~n Compliance of the Conditional Use with the provisions of the Comprehensive Plan, Zoning Code, and
other Village Ordinances.
The subject parcel for the proposed Conditional Use is a 7,232.5 square foot parcel developed with a single family
home. The applicant proposes a porch that extends into the front setback, The encroachment of the porch into the
front setback is listed as a Conditional Use in the RA district and the homes meets all other zoning requirements.
The proposal would have no negative impacts on the adjacent area, utility provision or pubhe streets. The
proposed Conditional Use will be in compliance with the Comprehensive Plan and the Zoning Ordinance
requirements. The essential character of the neighborhood - a single-family residential area - would not be
affected by the proposed Conditional Use and the Conditional Use, nor would it have any significant effect on the
public welfare.
RECOMMENDATION
The proposed porch addition enhances the existing home and meets the Conditional Use standards contained in
Section 14.203.F.8 of the Zoning Ordinance. Based on these findings, Staff recommends that the ZBA make a
recommendation to the Village Board to approve a Conditional Use for a envered, unenclosed porch to encroach
five-feet into the required front setback for the residence at 617 N. Fairview, Case No. ZBA-36-2000. The
Village Board's de~ision is final for this case.
V~r~'lli~tm J. ~oon~y, AI~, Director of Community Development
VILLAGE OF MOUNT PROSPEC]
COMMUNITYioo S. Emerson StreetDEVELOPMENT DEPARTMENT - Planning Division
Mount Prospect, Illinois 60056
Phone 847.818.5328
FAX 847.8 [ 8.5329
Application for Conditional Use Approval
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Proposed Conditional Use (as listed in the zoning district)
Describe in Detail the Buildlngs and Activities Proposed and How the Proposed Use Meets the Attached Standards for
Conditional Use Approval (attach additional sheets if necessary)
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have b~ ~factodly submi~ W ~e P~g Divhiom h~mPl~ ~b~ ~U n~ ~ ac~p~ It h ~ongly ~d &a ~e
p~ifion~ schedule ~ appo~ent ~ &e appro~ate Village ~ff ~ ~at mat~a~ c~ ~ ~iew~ for ac~ ~d ~mplgen~
at ~e ~e of submit.
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to ~h mqu~ ~e appli~t h ~e o~er or au&o~ mpr~en~five of ~e o~er of &e pmk. ~e ~fioner ~d ~e o~er of ~e
prope~ ~t employees of ~e Vi~ge ofMo~t ~spect ~d ~ek ~en~ p~sion w en~r on ~e pw~ ~g ~onable ho~
for vh~l ~on of~e subject prope~.
I hereby aff~ ~at all ~fo~afiOn pwvided here~ ~d ~ ~1 match submi~ed ~ ~sociafion wi& ~ application ge ~e ~d
accurate to ~e best of my ~owledge.
~p~ic~t ~ not prope~ omer:
l hereby de~i~ate ~e applier to a~ ~ my agent for ~e pu~ose of seeking ~e V~iation(~) described in ~is application ~d ~e
~ociated ~up~ing material.
~ope~ Owner Date
Mount ~o~pect Depment of Communi~ Development Phone 847.818.5~28
100 Sou~ ~e~on S~eet, Mount Prospect lllinoi~ F~ 847.818.5329
~ ~D 847.392.6064
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REC.',
ovember 2, 2000
William Cooney
Village of Mount Prospect
Community Development Department
100 S. Emerson Street
Mount Prospect, IL 60056
Dear Mr. Cooney,
We are writing to request that upon the Village Board's approval at the
First Reading of the Ordinance (Nov. 8) that the Second Reading (Nov. 21)
be waived.
The Ordinance is a Conditional Use for an unenclosed covered front porch
which ties into our new second floor addition. Our general contractor is
trying to keep the construction moving along especially with inclement
weather approaching.
The Zoning Board of Appeals has recommended approval (Case No. ZBA-
36-2000) on October 26, 2000. The porch will encroach five feet into the
required setback. We have met all the standards for Conditional Use.
We appreciate your consideration to make the Board's final action at the
First Reading on November 8 and waive the Second Reading. Thank you.
S7ly'
617 N. Fairview Ave.
Mt. Prospect, IL 60056
VWL
1112/00
ORDINANCE NO.
AN ORDINANCE GRANTING A CONDI'TIONAL USE FOR PROPERTY
LOCATED AT 617 NORTH FAIRVlEW AVENUE
WHEREAS, Kevin and. Julie Anderson (hereinafter referred to as Petitioner) have filed a
petition for a Conditional Use permit with respect to property located at 617 North Fairview
Avenue, (hereinafter referred to as the Subject Property) and legally described as follows:
Lot 20 in Block 10, in Randview Highlands, being a subdivision of the NW ¼ of the
NW ¼ and the NE ¼ of the NW 1/, of Section 34, Township 42 North, Range 11,
East of the Third Principal Meridian, in CookCounty Illinois;
Property Index Number: 03-34-109-003
and
WHEREAS, the Petitioner seeks a Conditional Use permit for the construction of an
unenclosed front porch, encroaching five-feet (5') into the required thirty-foot (30') front
yard setback; and
WHEREAS, a Public Hearing was held on the request for Conditional Use being the
subject of ZBA Case No. 36-2000 before the Zoning Board of Appeals of the Village of
Mount Prospect on the 26t~ day of October, 2000, pursuant to proper legal notice having
been published in the Mount Prosoect Journal & Topics on the 11t~ day of October, 2000;
and
WHEREAS, the Zoning Board of Appeals has submitted its findings and recommendations
to the President and Board of Trustees in support of the request being the subject of ZBA
36-2000; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have
given consideration to the request herein and have determined that the same meets the
standards of the Village and that the granting of the proposed Conditional Use permit
would be in the best interest of the Village.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: The recitals set forth hereinabove are incorporated as findings of fact by
the President and Board of Trustees of the Village of Mount Prospect.
Page 2/2
617 N. Fairview Avenue
SECTION: TVVO: The President and Board of Trustees of the Village of Mount Prospect
do hereby grant a Conditional Use permit, as provided for in Section 14.203.F.7 of the
Village Code, to allow the construction of a front porch encroaching five-feet (5') into the
required front yard setback, as shown on the Site Plan, a copy of which is attached hereto
and hereby made a part hereof as Exhibit "A."
SECTION THREE: The Village Clerk is hereby authorized and directed to record a
certified: copy of this Ordinance with the ReCorder of Deeds of Cook County.
SECTION FOUR: This Ordinance shall be in full force and; effect from and after its
passage, approval and publication in pamphlet form in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED andAPPROVEDthis dayof ,2000.
Gerald L. Farley
Village President
ATTEST:
Velma W. Lowe
Village Clerk
H;\G E N~Ies~WIN~O RDINANC\C,U SE,617 N Fairview, Nov2000.doc
Village of Mount Prospect
Community Development Department
MEMORANDUM
TO: MICHAEL E. JANONIS, VILLAGE MANAGER ~
FROM: DIRECTOR OF COMMUNITY DEVELOPMENT
DATE: NOVEMBER 3, 2000 II
SUBJECT: ZBA-37-2000 -VARIATION - EXTERIOR SIDE YARD
502 W. BUSSE AVENUE
WARREN ZEDII~ER- APPLICANT
The Zoning Board of Appeals Iransmits their recommendation to deny a side yard setback variation to construct a porch.
The subject home is located on a comer lot on a single-family residential street. The proposal is described in
detail in the attached ZBA staffreport. The Zoning Board of Appeals heard the request at their October 26, 2000
meeting.
The applicant proposes to construct the unenclosed porch in the exterior side yard, Milch acts as the front of the
house. The petitioner indicated that he may convert it to a handicap ramp at a later date if a health condition
worsens and requires a life style change. The home is curremtly set back 12.40' from the exterior lot line and the
proposed porch will encroach 10.55' into the required 20-foot exterior side yard setback. The ZBA discussed the
structure's close proximity to the street, the construction requirements for a handicap ramp, and alternative designs
that would better suit the applicant!s needs if the porch needed to be converted to a ramp.
Based on their consideration of the facts, the Zoning Board of Appeals voted 6-0 to recommen~l that the Village
Board deny the request for an exterior side yard setback variation to construct an unenclosed porch 10.55-feet
into the 20-foot setback for the residence at 502 W. Busse Avenue, Case No. ZBA-37-2000.
Please forward this memorandum and attachments to the Village Board for their review and consideration at their
November 8th meeting. Staff'Mll be present to answer any questions related to this matter.
William'JI Cooney, Jq, AICP
MINUTES OF THE REGULAR MEETING OF THE
MOUNT PROSPECT ZONING BOARD OF APPEALS
CASE NO. ZBA-37-2000 Hearing Date: October 26, 2000
PETITIONER: Warren Zediker
PUBLICATION DATE: October 1 I, 2000 JOURNAL/TOPICS
REQUEST: Proposal for a variation to allow construction of a 6' x 15.5' unenclosed porch
in the exterior side yard setback at 502 W. Busse Ave.
MEMBERS PRESENT: Merrill Cotten
Hal Ettinger
Leo Floros
Elizabeth Luxem
Keith Youngquist
Arlene Juracek, Chairperson
MEMBERS ABSENT: Richard Rogers
STAFF MEMBERS PRESENT: Michael Blue, AICP, Deputy Director of Community Development
Judy Connolly, AICP, Senior Planner
INTERESTED PARTIES: Warren Zediker
Chairperson Arlene Juracek called the meeting to order at 7:35 p.m. Elizabeth Luxem made a motion to approve the
minutes of the September 14 meeting, seconded by Keith Youngquist. Chairperson Arlene Juracek made a correction
to the minutes of the ZBA-26-2000 case. Elizabeth Luxem made a motion to approve the corrected ZBA-26-2000
minutes and the minutes of the ZBA-33-2000 case, Leo Floros seconded the motion, and the minutes were
unanimously approved. At 8:18, Ms. Juracek opened Case ZBA-37-2000, a request for a variation to allow
construction ora 6' x 15.5' unenclosed porch in the exterior side yard setback.
Judy Connolly, Senior Planner, stated that public notice had been given and introduced the staff memorandum for the
item, a variation to allow construction ora 6' x 15.5' unenclosed porch in the exterior side yard setback. She stated that
the property is an existing home located on a comer lot on a single-family residential street, set back 29.94' from the
front lot line (Busse Ave.) and 12.40' from the exterior side lot line (Wapella). The applicant wants to build a 6'x15.5'
unenclosed porch in the exterior side yard, which is used as the front of the house. The proposed porch will encroach
10.55' into the required 20-foot exterior side yard setback, which will require a variation. The existing home currently
encroaches 7'4" into the required 20-foot exterior side yard setback.
Ms. Connolly said the proposed porch would be set back 9.45' from the exterior side property line (WaPella). The
petitioner intends to remove the garage door of the attached unused garage, and create an attractive front elevation at a
later date. He feels that the porch will improve the appearance of his home, add a desirable feature to the structure,
and has the potential to be converted to a handicap romp in the future if necessary. If the porch is converted to a
handicap ramp, it is permitted to encroach into 50% (10-feet) of the required setback. That conversion ~vould not meet
the required setback because the exterior setback of the porch/ramp would be 9.45' from the lot line and 10-feet is
required.
Ms. Connolly pointed out that this proposal is similar to other porches that received a conditional use permit. The
difference is that this structure would come to within 10' of the property line as opposed to 25' for front yard porches.
The applicant is seeking a variation because the structure wilt be located in the exterior side yard setback, and the
conditional use is applicable to porches in the front yard setback.
Zoning Board of Appeals ZBA-37-2000
Arlene Juracek, Chairperson Page 2
Ms. Connolly stated that the subject parcel is a 7,780 square foot parcel that is relatively level, out of any flood zone,
and rectangular. The parcel is developed with a single family home and a detached garage. The applicant proposes to
construct an unenclosed porch in the exterior side yard setback·
Ms. Connolly cited the reasons for the proposed variation as aesthetic, rather than financial. The applicant proposes
the encroachment to provide an unenclosed porch and enhance the existing structure. The proposed porch could
enhance the character of the existing single-family residential area and would not have a negative effect on the public
welfare.
Ms. Connolly explained that, even though the porch might meet the standards for a conditional use, the request is
required to meet the standards for a variation. However, no particular condition of the lot makes the encroachment
appropriate based on the Zoning Ordinance standards. The petitioner could construct a handicap ramp now, modified
slightly to meet code requirements, and not require a variation. Although the proposed variation could have a positive
effect on neighborhood character, the submittal does not support a finding of hardship, as required by the Variation
standards. Therefore, staff recommends that the ZBA make a recommendation to the Village Board to deny the
proposed Variation to permit a 6' x 15.5' unenclosed porch to encroach 10.55' into the required 20' exterior side yard
setback for the residence at 502 W. Busse Avenue, Case No. ZBA-37-2000. The Village Board's decision is final for
this case.
Ms. Juracek asked why this proposal was considered a porch as opposed to a stoop, since it did not have a covering
over it. Ms. Connolly responded that it was higher than a stoop and had the characteristics of a porch.
Keith Younquist said a handicap ramp would require 36' of length and he could not envision how the ramp would tie-
in with this porch request.
Warren Zediker was sworn in and said a handicap ramp, either permanent or temporary, could be attached to the 3'
length of the east end of the porch and run the length of the old garage over to the driveway of the new garage, and
would be approximately 15' long. Mr. Youngquist informed him that government codes would require that ramp to be
36' long.
Mr. Zediker said he did not know about the government requirements and hopes he will not need to install a ramp but
he has chronic obstructive pulmonary disease and may require surgery and confinement to a wheelchair.
Ms. Juracek pointed out the home already encroaches into the 20' setback and with the porch it would have only a 9.45'
setback. Ms. Juracek asked his intentions for the pomh prior to erection of a handicap ramp. Mr. Zediker said he
would sit on the porch and make note of speeders passing by and throwing garbage out the car windows.
Ms. Juracek closed the public hearing at 8:30 and asked for a motion before discussion of the case.
Elizabeth Luxem made a motion to recommend approval of the proposed variation to permit a 6' x 15.5' unenclosed
porch to encroach 10.55' into the required 20' exterior side yard setback for the residence at 502 W. Busse Avenue,
Case No. ZBA-37-2000. Keith Youngquist seconded the motion.
Ms. Juracek pointed out that this house is much closer to the street than surrounding houses and this is a request for a
further encroachment in a very tight situation. Ms. Juracek said this proposal would limit future options for a handicap
ramp rather than enhance that option.
Merrill Cotten asked why the ramp needed to be considered in this request. Ms. Juracek responded that this furore
option for a ramp was presented as a persuasive argument for approval of the request for an enclosed porch and, as
such, must be considered.
Mr. Youngquist pointed out that the attached garage is at grade level and a lift could be installed inside the garage so
that a handicap ramp would not be necessary.
oning Board of Appeals ZBA-37-2000
Arlene Juracek, Chairperson Page 3
Ms. Juracek summarized the concerns that the house already encroached into the setback and this request would
further that encroachment. She pointed out the request has been presented with the intention of a future further
encroachment with a handicap ramp. Ms. Juracek said the petitioner had been provided with an interior solution to the
question of installing a ramp. She asked for a vote on the motion to approve the request.
UPON ROLL CALL: AYES: None
NAYS: Cotten, Ettinger, Floros, Luxem, Youngquist, and Juracek
Motion was denied 6-0. Ms. Juracek told petitioner the request will go to the Village Board where it will require a
super majority vote due to the denial of approval by the Zoning Board of Appeals.
At 9:44 p.m., Hal Ettinger made motion to adjourn, seconded by Merrill Cotten. The motion was approved by a voice
vote and the meeting was adjourned.
Barbara Swiatek, Planning Secretary
Conrlj~fl~, Senior Planner
Village of Mount Prospect
Community Development Department ......
MEMORANDUM
TO: MOUNT PROSPECT ZONING BOARD OF APPEALS
ARLENE JURACEK, CHAIRPERSON
FROM: JUDY CONNOLLY, AICP, SENIOR PLANNER
DATE: OCTOBER 20, 2000
HEARING DATE: OCTOBER 26, 2000
SUBJECT: ZBA-37-2000 - VARIATION FOR AN UNENCLOSED PORCH
502 W. BUSSE AVENUE (ZEDIKER RESIDENCE)
BACKGROUND INFORMATION
PETITIONER: Warren L. Zediker
502 W. Busse Avenue
Mount Prospect, EL 60056
STATUS OF PETITIONER: Property O~vner
PARCEL NUMBER: 08-11-202-021
LOT SIZE: 7,780 square feet
EXISTING ZONING: RA Single Family Residence
EXISTING LAND USE: Single Family Residence
LOT COVERAGE: 35.3% existing
46.5% proposed
50% maximum per RA district
REQUESTED ACTION: PROPOSAL FOR A VARIATION TO ALLOW CONSTRUCTION OF A 6' X
15.5' UNENCLOSED PORCH IN THE EXTERIOR SIDE YARD SETBACK.
BACKGROUND AND PROPOSED VARIATION
The subject property is an existing home located on a comer lot on a single-family residential street. The home is
currently set back 29.94' from the front lot line and 12.40' from the exterior lot line. The applicant proposes to
construct a 6'x15.5' unenclosed p~rch in the exterior side yard, which is used as the front of the house. The
proposed porch will encroach 10.55' into the required 20-foot exterior side yard setback, which will require a
Variation. The existing home currently encroaches 7'4" into this yard.
As illustrated on the attached plans, the porch would be set back 9.45' from the exterior property line. The
petitioner is not proposing improvements other than the front porch at this time, but intends to remove the
(attached) garage door and create an attractive front elevation at a later date. He feels that the porch will improve
the appearance of his home, add a desirable feature to the structure, and has the potential to be converted to a
handicap ramp in the future if necessary. If the porch is converted to a handicap ramp, it is permitted to encroach
into 50% (10-feeo of the required setback. Therefore, the conversion will not meet code requirements because
the exterior setback will be 9.45' from the lot line and 10-feet is required, and would require further variations.
BA-37-2000
ZBA Meeting of October 26, 2000
Page 2
The proposed unenclosed porch is similar to other porches that received a Conditional Use permit. The difference
is that this proposed structure would come to within 10-feet of the property line as opposed to 25-feet for front
yard porches. The applicant is seeking a variation because the structure will be located in the side yard setback
and the Conditional Use is applicable to porches in the front yard setback.
To conduct its analysis of the proposed Variation, staff reviewed the petitioner's plat of survey and site plan and
visited the site.
REQUIRED FINDINGS
Variation Standards
Required findings for all variations are contained in Section 14.203.C.9 of the Village of Mount Prospect Zoning
Code. The section contains seven specific findings that must be made in order to approve a variation. These
standards relate to:
[] A hardship due to the physical surroundings, shape, or topographical conditions of a specific property not
generally applicable to other properties in the same zoning district and not created by any person presently
having an interest in the property;
rn lack of desire to increase financial gain; and
Q protection of the public welfare, other property, and neighborhood character.
The subject parcel is a 7,780 square foot parcel that is relatively level, out of any flood zone and rectangular. The
parcel is developed with a single family home and a detached garage. The applicant proposes to construct a 6' x
15' unenclosed porch in the exterior side yard setback.
The reasons for the proposed variation are aesthetic, rather than financial. The applicant proposes the
encroachment to provide an unenclosed porch and enhance the existing structure. The proposed porch could
enhance the character of the existing single-family residential area and would not have a negative effect on the
public welfare.
Even though the porch might meet the standards for a Conditional Use, the request is required to meet the
standards for a variation. However, no particular condition of the lot makes the proposed encroachment
necessary. The petitioner could construct a handicap ramp now, modified slightly to meet code requirements, and
not require a variation. Therefore, there is not sufficient justification for a Variation by the above standards.
RECOMMENDATION
Although the proposed variation could have a positive effect on neighborhood character, the submittal does not
support a finding of hardship, as required by the Variation standards in Section 14.203.C.9 of the Zoning
Ordinance. Based on these findings, Staff recommends that the ZBA make a recommendation to the Village
Board to deny the proposed Variation to permit a 6' x 15' unenclosed porch to encroach 10.55' into the required
20' exterior side yard setback for the residence at 502 W. Busse Avenue, Case No. ZBA-37-2000. The Village
Board's decision is final for this case.
I concur:
William J./Cooney, AI~P, Director of Community Development
VILLAGE OF MOUNT PROSPECT
FAXCOMMUNITYPhoneMount100 S. Emerson Prospect,847.818.5329 847.818.5328 Street Illinois DEVELOPMENT 60056 DEPARTMENT -" planning Division
Variation Request
The Zoning Board of Appeals has final administrative authority for all petitions for fence variations and
those variation requests that do not exceed twenty-five (25%) of a requirement stipulated by the Village's
Zoning Ordinance.
PETITION FOR ZONING BOARD OF APPEALS REVIEW 121 Village Board Final 121 ZBA Final
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Common Address(es) (Street Number, Street)
Tax I.D. Number or County Assigned Pin Number(s)
z 08- zl - ~o~
~ Legal Description (attach additional sheets if necessary)
Z Name Telephone (day)
'~ Corporation Telephone (even~g)
Z g S~eet Address Fax
~ ~ Ci~ State Zip Code Pager
~ Interest in Prope~
Code Section(s) for which Variation(s) is (are) Requested
Summary and Justification for Requested Variation(s), Relate Justification to the Attached Standards for Variations
Please note that thc application will not be accepted until this petition has been fully completed and all required plans and other materials
have been satisfactorily submitted to the Planning Division. It is strongly suggested that the petitioner schedule an appointtnent with the
appropriate Village staff so that materials can be reviewed for accuracy and completeness prior to submittal.
In consideration of the information contained in this petition as well as all supporting documentation, it is requested that approval be given
to this request. The applicant is the owner or authorized representative of the owner of the property. The petitioner and the owner of the
property grant employees of the Village of Mount Prospect and their agents permission to enter on the property during reasonable hours
for visual inspection of the subject property.
I hereby affirm that all information provided herein and in all materials submitted in association with this application are tree and
accurate to the best of my knowledge.
If applicant is not property owner:
I hereby designate the applicant to act as my agent for the purpose of seeking the Variation(s) described in this application and the
associated supporting material.
Property Owner Date
Mount Prospect Department of Community Development Phone 847.818.5328
100 South Emerson Street, Mount Prospect Illinois, 60056 Fax 847.818.5329
3 TDD 847.392.6064
~.~,.,~,o,),,.,,.~. PROFESSIONALS ASSOCIATED SURVEY, INC.
Property - Alta - Topo - Condo - Mortgage Surveys
~D, II~INOI~6 PLAT OF SURVEY RIOHLANDP~K.~LINOI5~
OF
~ I~ 287 ~N It. ROY BERRY ~PANYtS ~I~NIAI, MANOR, BEING ~ SUBDIVISION OF PART OF
~R771EA.~'~ I/~ OF SE(~ION II AND 771E ~R771YE,~ I/~ OF SENIOR 12, ~RSIIIP ~1 ~ORTN,
RANGE Il. EA~' OF 771E 771IRD PRINC]PAL NER]DIA~, IN C~K COUP'}', ~LLI~IS.
COMMONhY KNOliN 45~ '302 DUSSE AVENUE, MOUNT PROSPECT, ILLINOIS.
S'~'~ ~ BUSSE . AVE.
/
Warren L Zediker
502 W Busse Ave
Mount Prospect, IL 60056
EXISTING ,SINGLE FAMILY RESIDENCE
39.35' ,g 13.35'
g4 Bars 2'-0" Length
v, xls~g ~ -~ 2.97'
'~t' 5'4"
15.45'
st~p
New H~dr~l to be added
9.45'
Existing
Propert~ Line~
Existing Building Line
~ OS~xistingMasonryWa11)
w ~ PLAN -Not to Scale
S ~,,6" x 6"1.9xL9 Welded wire Fabr
~<~,,.~,~ ~,~ExpansionJoint .us9 Asphalt coated
expansion mater~al
g4 Bars to ~ck out o --_..
Trench Footing 2'-0" ~ g4 Dowel Rod ~ 46" on - center
~ ~ 6 MIL Vapor Barrier
E. XI~_ T_I/~IG_G_R~...E ....... -- ~ C6 Cumpacted Granular ~'ill
Detail #4 Bars ~ 46 ~' o.e
SECTION
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to
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illage of Mount Prospect October 31, 2000
Community Development Department
100 South Emerson Street Mount Prospect Illinois 60056
Attention: Judith M. Connolly, AICP
RE: PROPOSED VARIATION, 502 W. BUSSE AVENUE
Dear Judith:
I have modified my requirements; I have mitigated the requirements by changing the width
of the proposed unenclosed (porch or stoop) from six feet to four feet six inches and remain
with the length of fifteen feet six inches. I am also mitigating the requirement for a future
ramp. I do not plan to have a ramp at any time.
As a result of the changes the encroachment is only U - 6" beyond the existing building
encroachment. This places the setback from the property line to be 10.95 FEET.
In addition to the setback, there is a walk that is 5 FEET in width and the parkway, which
is 14 FEET in width?.not counting the curb, this change provides 30 FEET to the street.
At present the stoop and stairs encroach 7 FEET 1~1/2 inches leaving a distance to the street
of approximately 27.45 feet.
I feel that these modifications are reasonable and I am still requesting a Variation. The
changes do enhance the property and do improve the neighborhood.
Enclosed is a copy of the new plan showing the reduced width.
Sincerely,
Warren L Zediker
502 W Busse Ave
Mount Prospect, UL 60056
EXISTING SINGLE FAMILY RESIDENCE
39.35' ~ ~ ! 3.35'
~ Bars 2'-0" Length ~ ~
Existing lt~ '-~ 2.97'
15.45' porch '~ I
Bar into existing stoop
New HandfUl to be added
]0.95'
Existing
Property Line~
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w r PLAN -Not to Scale
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4"-0-~ J~, Expansion Joint uSe Asphalt coated
"~ex~ansion material
~4 Bars to stick out of.~
Trcnch Footing 2'-0" ~ ~~ T~ ~ ~4 Dowel'Rod ~ 46" on - center
2'-11" -- X 6 MIL Vapor Barrier
I--
EXISTING GRADE m ~ C6 Compacted Granular Fill
Detail 3'-0" ~4 Bars ~ 46 "o.c.
SECTION
not
to
scale
~ ,~ ~'-~rench Footing Hand Dig Undisturbed Earth
VWL
11/~00
ORDINANCE NO.
AN ORDINANCE GRANTING A VARIATION FOR PROPERTY
LOCATED AT 502 WEST BUSSE AVENUE
WHEREAS, Warren Zediker (hereinafter referred to as "Petitioner") has filed a petition for
a Variation with respect to property located at 502 West Busse Avenue (hereinafter
referred to as the "Subject Property") and legally described as follows:
Lot 287 in H. Roy Berry Company's Colonial Manor, being a subdivision of part of
the Northeast ¼ of Section 11, and the NW ¼ of Section 12, Township 41 North,
Range 11, East of the Third Principal Meridian, in Cook County Illinois;
Property Index Number: 08-11-202-021
and
WHEREAS, the Petitioner seeks a Variation to construct an unenclosed porch within the
required twenty-foot (20') extedor side yard; and
WHEREAS, a Public Hearing was held on the request for a Variation being the subject of
ZBA Case No. 37-2000 before the Zoning Board of Appeals of the Village of Mount
Prospect on the 26th day of October, 2000, pursuant to proper legal notice having been
published in the Mount Prospect Journal & Topics on the 11"~ day of October; and
WHEREAS, the Zoning Board of Appeals of the Village of Mount Prospect did consider the
request for a Variation from Section 14.1005.B1 of Chapter 14 (Zoning), said request being
the subject of ZBA 37-2000, and has submitted its findings and negative recommendation,
having voted 6-0 to deny the request; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have
considered the request being the subject of 37-2000, and have determined that the best
interests of the Village of Mount Prospect would be served by granting said request.
Page 2/2
502 W. Busse Avenue
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: The recitals set forth hereinabove are incorporated as findings of fact by
the President and Board of Trustees of the Village of Mount Prospect.
SECTION TWO: The President and Board of Trustees of the Village of Mount Prospect
do hereby grant a Variation, as provided in Section 14.203.C.7 of the Village Code, to allow
the construction of an unenclosed porch encroaching within the required twenty-foot (20')
exterior side yard, as shown on the Site Plan, a copy of which is attached hereto and
hereby made a part hereof as Exhibit "A."
SECTION THREE: This Ordinance shall be in full force and effect from and after its
passage, approval and publication in pamphlet form in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this day of ,2000.
Gerald L. Farley
Village President
ATTEST:
Velma W. Lowe
Village Clerk
Village of Mount Prospect
Community Development Department
MEMORANDUM
TO: MICHAEL E. JANONIS, VILLAGE MANAGER
FROM: DIRECTOR OF COMMUNITY DEVELOPMENT
DATE: NOVEMBER 3, 2000
SUBJECT: ZBA-39-2000 - CONDITIONAL USE APPROVAL - AUTO REPAIR
620 E. NORTHWEST HIGHWAY
GEORGE ZERVOS - APPLICANT
The Zoning'Board of Appeals transmits their recommendation to approve Case ZBA-39-2000, a request for/a
Conditional Use to operate an auto repair business in the B5 Central Commercial zoning district. The proposal is
described in detail in the attached ZBA staff report. The Zoning Board of Appeals heard the request at their
October 26, 2000 meeting.
The subject property is a vacant used ear dealership at the northeast comer of Northwest Highway and William
Street. The petitioner proposes minor modifications to the existing structure to operate an auto repair business.
The ZBA discussed the proposal and several neighbors expressed concerns about hours of operation, outdoor
storage, and the aesthetics of the property.
The Zoning Board of Appeals voted 5-1 to recommend approval of the Conditional Use for Case No; ZBA-39-
2000 at 620 E. Northwest Highway with the following conditions:
1. Development of the site in general conformance with the site plan prepared by Place Associates
dated August 24, 2000.
2. Submission of a final landseape plan in general conformance with the preliminary site plan prepared
by Place Associates, dated August 24, 2000:
a. revised to meet all requirements of Article 23 of the Zoning Ordinance;
b. revised to provide evergreen bushes at a 3' height along Northwest Highway and along 50% of
the east property line, enhanced landscaping along the rear property line, enhanced planter
boxes, and annuals planted in the spring/summer months.
3. The petitioner shall not park any employee or customer vehicles on the surrounding public streets.
4. Submittal and approval of final engineering plans meeting all Development Code requirements for
newly paved areas.
5.Submittal of final building plans meeting all applicable Building Code and Fire Code requirements.
6.Hours of operation are confined to 7am to 8pm.
7.No overnight stacking of vehicles.
The Village Board's decision is final for the Conditional Use. Please forward this memorandum and attachments
to the Village Board for their review and consideration at their November 8th meeting. Staff will be present to
answer any questions related to this matter. ~ ~CP
William J.,..uon ~, .,
MINUTES OF THE REGULAR MEETING OF THE
MOUNT PROSPECT ZONING BOARD OF APPEALS
CASE NO. ZBA-39-2000 Hearing Date: October 26, 2000
PETITIONER: George Zervos
PUBLICATION DATE: October 11, 2000 JOURNAL/TOPICS
REQUEST: Conditional use approval to operate an auto repair shop at 620 E. Northwest
Highway
MEMBERS PRESENT: Merrill Cotten
Hal Ett'mger
Leo Floros
Elizabeth Luxem
Keith Youngquist
Arlene Juracek, Cha'u'person
MEMBERS ABSENT: Richard Rogers
STAFF MEMBERS PRESENT: Michael Blue, AICP, Deputy D/rector o£ Community Development
Judy Connolly, AICp, Senior Planner
INTERESTED PARTIES: Tom Hames
Michael Joyee
John Kachoukas
Dave Nurok
Walter Trachsel
Jerry Wester
Bob Lucci
Frank Zeman
Cha'mperson Arlene Juracek called the meeting to order at ?:35 p.m. Elizabeth Luxem made a motion to approve the
minutes of the September 14 meeting, seconded by Keith Youngquist. Chairperson Arlene Juracek made a correction
to the minutes of the Z~A-26-2000 case. Elizabeth Luxem made a motion to approve the corrected ZBA-26-2000
minutes and the minutes of the ZBA-33-2000 case, Leo Floros seconded the motion, and the minutes were
unanimously approved. At 8:58, Ms. Juracek opened Case ZBA-39-2000, a request for conditional use approval to
operate an auto repair shop at 620 E. Northwest Highway
Judy Counolty, Senior Planner, stated that public notice had been given and introduced the staff memorandum for the
item, a conditional use to operate an auto repair facility, and said the case would be Village Board final. Ms. Connolly
said that the subject property is a vacant used car dealership at the northeast comer of Northwest Highway and William
Street, adjacent to single family residential, commercial, and across the street from the Union Pacific Kailroad tracks.
The applicant proposes minor modifications to the existing structure to operate an auto repair shop. The petitioner does
not propose to change access to the site or modify the existing driveway.
Ms. Connolly said the petitioner's plans include installing five additional parking spaces, new planter boxes by the
building, and grooming the existing landscaping. The interior improvements would be minor because the existing
structure was an auto-related use and currently has two service bays. The bays are accessed from the front of the
property and do not open along the rear wall. The proposal requires a conditional use permit because auto repair shops
are a conditional use in the B5 Zoning District.
Zoning Board of Appeals ZBA-39-2000
Arlene Juracek, Chairperson Page 2
The Village's Comprehensive Plan designates the subject property for general commercial and office uses. The
Comprehensive Plan is in the process of being updated to include a study of the Northwest Highway Corridor.
Preliminary findings for that study and other research indicate that automotive uses are common along a major arterial
street such as Northwest Highway, especially when a train station is in close proximity. Commuters can drop off their
car for repairs in the morning and take the train to work and pick up the car after work.
Ms. Connolly said the existing building is 1,500 s.f., primarily comprised of concrete block, large glass windows, and
roll-up doors and the petitioner does not plan to modify the exterior of the building. The applicant has submitted a
preliminary Landscape Plan for the property. Approximately 30% of the site is devoted to green space. Other than
planter boxes by the foundation of the building, the plan does not show installing new landscaping, jusi "grooming" the
existing bushes and trees. The plan does not meet code and should be revised so that the size and/or quantity of the
planter boxes meets the intent of the code for foundation landscaping. The petitioner should also install a 10-foot
perimeter landscape area around the entire site, including a solid, three-foot evergreen landscape screen along
No~dawest Highway and along half of the east property line, to be consistent with the landscaping installed at other
new projects located along the Village's commercial corridors. The petitioner also should screen parked vehicles and
meet code.
Ms. Connolly said the site meets the parking requirements, but there are concerns about employ6es and customers parking on
the street. Since the petitioner's request is a conditional use, customer and employee parking should be limited to the subject
property only. Other departments have reviewed the proposal and noted that the project must meet current code
requirements.
Ms. Connolly said the subject property is a vacant used ear dealership along a commercial corridor. The applicant
proposes to establish an auto repair shop and not modify the existing structure. The proposal is of a similar intensity to
the surrounding commercial area. Revising the landscape plan to provide an enhanced buffer for the residences and
restricting the hours of operation and parking should allow liffie or no negative impact on the adjacent area, utility
provision or public streets in the area. The proposed conditional use will comply with the Comprehensive Plan and the
Zoning Ordinance requirements.
Ms. Connolly stated that the auto repair shop would meet the required standards for a conditional use when the
following conditions of approval have been met. The conditions of approval are:
1) development of the site in general conformance with the site plan prepared by Place Associates dated August 24,
2000;
2) submission of a final landscape plan in general conformance with the preliminary site plan prepared by Place
Associates, dated August 24, 2000:
a. revised to meet all requirements of Article 23 of the Zoning Ordinance;
b. revised to provide evergreen bushes at a 3' height along Northwest Highway and along 50% of the east property
line; enhanced landscaping along the rear property line, enhanced planter boxes, and annuals planted in the
spring/summer months;
3) the petitioner shall not park any employee or customer vehicles on the surrounding public streets;
4) submittal and approval of final engineering plans meeting all Development Code requirements for newly paved
areas;
5) submittal of final building plans meeting all applicable Building Code and Fire Code requirements;
6) hours of operation are confined to 8am to 8pm.
Based on these findings, Staff recommends that the ZBA recommend approval of the proposed conditional use to
permit an auto repair shop at 620 E. Northwest Highway, Case No. ZBA-39-2000. The Village Board's decision is
final for this case.
Keith Youngquist had concerns about stacking cars in parking spaces along Northwest Highway. Ms. Connolly said
those concerns could be addressed as a condition of approval in a recommendation to the Village Board.
Zoning Board of Appeals ZBA-39-2000
Arlene Juracek, Chairperson Page 3
Elizabeth Luxem asked about the limitations to petitioner's business imposed by the condition for approval confining
the hours of operation to 8am to 8pm. Ms. Connolly said that was based on the hours of operation submitted by the
petitioner. Merrill Cotten said an 8am opening time would not be practical for dropping-off ears before boarding the
train to go to work.
Frank Zeman, owner of the property at 620 E. Northwest Highway, John Kachoukas, architect for the project and
residing at 3518 S. Surmyside in Brookfield, George Zervos, petitioner who resides at 714 Chris Lane and Charles
Randolph, the mechanic for the business who resides at 423 Alice in Des Plaines, were sworn in.
Mr. Zervos stated he had been operating the Shell Station at Rand and Central Roads, which had just been closed.
They want to stay in the same area to service their established customers. Mr. Zervos said the hours of operation
stated in the conditions for approval were satisfactory and he was confident no stacking of cars would be required. Ms.
Luxem pointed out that they would be confined to those 'hours and might want to reconsider that restriction. Mr.
Randolph said they only repair cars from 8am to 8pm. Ms. Juracek suggested they hear testimony from others before
deciding on this condition.
Hal Ettinger asked about the length of the lease. Mr. Zervos said it was a one-year lease with an option to purchase.
Ms. Juracek asked if members of the audience wished to speak.
Bob Lueci, 109 N. Maple, was sworn in and said he had been a customer of Mr. Zervos for many years and wanted to
show his support of this request. He said he has taken good care of his vehicles.
,Jerry Wester, 300 S. William, was sworn in and said he has concerns about the children in the neighborhood. There is
a lot of traffic in the neighborhood and he also feels the area is being saturated with this type of business.
Michael Joyce, 307 S. William, was sworn in and testified he was concerned about the scrap byproducts from this
business being in view from his house.
Walter Tmehsel, 300 S. Louis, said his concerns were with the administrative procedures employed in this case. He
said many people bad not been notified of this ease. Mr. Blue said the notice is placed in the newspaper and a sign is
placed on the property. Ms. Connolly produced the list of property owners within 250' of the subject property that had
been provided by the township and to whom notices had been mailed.
Dave Nurok previously ran the business at 620 E. Northwest Highway and said he was able to accommodate 45 cars
without double stacking at any time. He also said the building backs up to the property line and there is no room for
trash to be stored outside the building, which is also screened by landscaping. He said test-driving of cars is done only
on Northwest Highway, and it is not necessary to drive on the residential streets to test-drive vehicles.
Mr. Randolph said used tires would be kept indoors. Storage tanks for oil and coolant would also be in the shop.
Scrap metal will be contained in a barrel inside the shop. He also said all test-driving would be done on Northwest
Highway. He said no additional lighting would be installed
Ms. Juracek asked for a motion and suggested approval be subject to the conditions imposed by staff.
Elizabeth Luxem made a motion to change Condition #6 to allow hours of operation from 7am to 8pm; Merrill Cotten
seconded the motion. The motion was unanimously approved.
Keith Youngquist made a motion to add Condition #7, that no overnight stacking of cars be allowed to occur on the
lot; Elizabeth Luxem seconded the motion. The motion was unanimously approved.
Leo Floros made a motion to recommend approval of the proposed Conditional Use to permit an autO repair shop at
620 E. Northwest Highway, Case No. ZBA-39-2000 with the seven conditions of approval. The Village Board's
oning Board of Appeals ZBA-39-2000
Arlene Juraeek, Chairperson Page 4
decision is final for this case. Ms. Juracek said, in her opinion, there were too many car repair uses on No~hwest
Highway and she would east a symbolic "no" vote.
UPON ROLL CALL: AYES: Cotten, Ettinger, Floros, Luxem and Youngquist
NAYS: Juraeek
Motion was approved 5-1.
At 9:44 p.m., Hal Ettinger made motion to adjourn, seconded by Merrill Cotten. The motion was approved by a voice
vote and the meeting was adjourned.
Barbara Swiatek, Planning Secretary
tud~, C~/ol[y, ~enior Planner y
Village of Mount PrOspect
Community Development Department
MEMORANDUM
TO: MOUNT PROSPECT ZONING BOARD OF APPEALS
ARLENE JURACEK, CHAIRPERSON
FROM: JUDY CONNOLLY, AICP, SENIOR PLANNER
DATE: OCTOBER 20, 2000
HEARING DATE: OCTOBER 26, 2000
SUBJECT: ZBA-39-2000-CONDITIONAL USE APPROVAL TO OPERATE AN AUTO
REPAIR SHOP - 620 E. NORTHWEST HIGHWAY
BACKGROUND INFORMATION
Petitioner: George Zcrvos
G2 Inc.
1020 E. Rand Road
Mount Prospect, IL 60056
Statns of Petitioners: Tenant
Lot Size: .40 acres
Existing Zoning: B5 Central Commcreial
Existing Land Use: Vacant Used Car Lot
Lot Coverage: Existing: 65%
Proposed: 70%
: Maximum permitted: no regulations in B5 Zoning District
Requested Actions: Conditional Use approval to operate an auto repair shop in the existing structure
BACKGROUND
The subject property is a vacant used ear dealership at the not'aheast comer of Northwest Highway and William
Street, adjacent to single family residential, commercial, and across the street l~om the UPRR tracks. The
applicant proposes minor modifications to the existing 1,495 square foot structure to operate an auto repair shop.
The site can be accessed fi.om the driveway on William Street and the alley that is parallel to the rear property
line. The petitioner does not propose to change access to the site or modify the existing driveway.
The attached site plan shows the location of the building, parking stalls, and landscaping. The paved area in the
northeast comer of the property, ze. oessed from the alley only, has a recorded casement that provides ingress and
egress for the adjacent property. 'l'he petitioner's plans include installing five additional parking spaces, new
planter boxes by the building, and grooming the existing landscaping. The Interior improvements would be minor
because the existing structure was an auto-related use and currently has two service bays. The bays are accessed
fi.om the front of the property only and do not open along the rear wall.
ZBA-39-2000
ZBA Meeting of October 20, 2000
Page 2
To conduct its analysis of the proposed Conditional Use, staff reviewed the petitioner's plat of survey and site
plan and visited the site.
ANALYSIS
Surrounding Zoning and Land Uses:
North: RA Single Family Residence
South: I2 Railroad / Railroad right-of-way and railroad tracks
East: B5 Central Commercial / vacant building
West: B5 Central Commercial / Medical Office
Approval Process
The subject site is in the B5 Central Commercial District. "Automobile repair and service stations" are listed as
Conditional Uses in the B5 district. The proposed auto repair shop will require Conditional Use approval by the
Village Board, following a public hearing and recommendation by the Zoning Board of Appeals.
Comprehensive Plan Designation
The Village's Comprehensive Plan designates the subject property for general commercial and office uses. The
site was a used car dealership and the petitioner's proposal is similar to the previous use. The Comprehensive
Plan is in the process of being updated to include a study of the Northwest Highway Corridor. Preliminary
findings for that study and other research indicate that automotive uses are common along a major arterial street
such as Northwest Highway, especially when a train station is in close proximity. Commuters can drop off their
car for repairs in the morning and take the train to work and pick up the car after work.
Structure and Elevations
The existing structure is a 1,495.75 s.f. building constructed of a variety of materials, including concrete block,
large glass windows, and roll-up doors. The rear elevation of the building is concrete block with four small
window opening towards the single family residences. The petitioner does not plan to modify the exterior of the
structure.
Landscape Plan
The applicant has submitted a preliminary Landscape Plan for the property. Approximately 30% of the site is
devoted to green space.
Foundation plantings are not provided around the existing structure. Article 23 requires a 10' foundation planting
around the structure, however this requirement may be reduced administratively if the intent of the code is met.
In this ease, the petitioner proposes (6) two-foot diameter planter boxes to meet the intent of the code. The
planter boxes shown on the plan do not satisfy the intent of the code. The size and/or quantity need to be
increased to meet code requirements.
In addition, the petitioner proposes to only groom the existing landscaping and not install new landscaping. The
perimeter landscaping does not meet the proposed Corridor Design Guidelines and is not consistent with the
landscaping installed at other new projects located along the Village's commercial corridors. Additional
landscaping that better screens the vehicles is required to meet the proposed Corridor Guidelines. The plans
should be revised to include a 10-foot perimeter landscape area around the entire site. Also, a solid, three-foot
evergreen screen along Northwest Highway and 50% of the east property line should be included in addition to
planting annuals during the spring and summer months. The screening along the rear property line is sporadic and
should be enhanced to provide a noise buffer for the adjacent residential properties as required by code. The site
will meet code if the plan is revised to include the above comments.
ZBA-39-2000
ZBA Meeting of October 20, 2000
Page 3
Setbacks
The proposed building is set back 72-feet from the south property line (across from the railroad tracks), 13'7"
from the north property line (single family homes), 24'3" from the east property line (commercial building), and
59.5' from the west property line (commercial building). The new parking stalls along the east property line will
be setback 10-feet from the property line. The existing setbacks are legally non-conforming. The petitioner does
not propose gas dispensers, a canopy, or modifying the structure in any way that will increase those non-
conformities.
Parking and Stacking
Section 14.2224.1 lists parking requirements for the B5 Central Commercial District. Although the site meets the
parking requimlnents, residmts have expressed concerns about the proposed auto repair shop parking customer's
vehicles on the street. Existing repair shops in this same area use the public street to park customer's cars, creating an
undesirable parking situation. The petitioner's request is a Conditional Use and customer and ¢ii~loyee parking could be
limited to the subject property ordy.
Review by Other Departments
Other departments have reviewed the proposal and noted that the project must meet current code requirements.
REQUIRED FINDINGS
Conditional Use Standards
The standards for Conditional Uses are listed in Section 14.203.F.8 of the Village Zoning Ordinance. The section
contains seven specific findings that must be made in order to approve a Conditional Use. These standards relate
to:
The Conditional Use wiil not have a detrimental effect on the public bealth, safety, morals, comfort or
general welfare;
The Conditional Use will not be injurious to the use, enjoyment, or value other properties in the vicinity
or impede the orderly developmont of those properties;
~ Adequate provision of utilities and drainage and design of access and egress to minimize congestion on
Village streets; and
~ Compliance of the Conditional Use with the provisions of the Comprehensive Plan, Zoning Code, and
other Village Ordinances.
The subject parcel:for the proposed Conditional Use is a vacant used car dealership along a commercial corridor.
The applicant proposes to establish an auto repair shop and not modify the existing structure. The proposal is of a
similar intensity to the surrounding commercial area. Revising the landscape plan to provide an enhanc~ buffer
for the residences should allow little or no negative impact on the adjacent area, utility provision or public streets
in the area. The proposed Conditioual Use will comply with the Comprehensive Plan and the Zoning Ordinance
requirements. Therefore, the proposed Conditional Use and Variation would not have any significant effect on
the public welfare.
RECOMMENDATION
The proposed Conditional Use will meet the required standards listed in the Zoning Ordinance, when the
conditions of approval, listed below, have been met. Based on these findings, Staff recommends that the ZBA
recommend .approval of the proposed Conditional Use to permit an auto repair shop at 620 E. Northwest
Highway, Case No. ZBA-39-2000. The Village Board's decision is final for this case. The conditions of
approval are:
BA-39-2000
ZBA Meeting of October 20, 2000
Page 4
h Development of the site in general conformance with the site plan prepared by Place Associates
dated August 24, 2000 (Attachment 1).
2. Submission of a final landscape plan in general conformance with the preliminary site plan prepared
by Place Associates, dated August 24, 2000:
a. revised to meet all requirements of Artiele 23 of the Zoning Ordinance;
b. revised to provide evergreen bushes at a 3' height along Northwest Highway and along 50% of
the east property line, enhanced landscaping along the rear property line, enhanced planter
boxes, and annuals planted in the spring/summer months.
3. The petitioner shall not park any employee or customer vehicles on the surrounding public streets.
4. Submittal and approval of final engineering plans meeting all Development Code requirements for
newly paved areas.
5. Submittal of final building plans meeting all applicable Building Code and Fire Code requirements.
6. Hours of operation are con£med to 8am to 8pm.
I concur:
W~illi~ J ~ 'Coot city, AI~C~, Director of Community Development
VILLAGE OF MOUNT PROSPECT
COMMUNITY DEVELOPMENT DEPARTMENT - Planning Division
100 S. Rmer~on S~t
Mount Prospect, Illinois 60056
Phone 847.818.5328
P^X 847.818.5329
Application for Conditional Use Approval
l~v~lopment Nm~/Addr~.... · ~ t , ~ ." :,~'. ·. · ....
~,~ ~ ~~~ =~::~ ~,:.. :.., ....~:.:
Date of Subm~ion . i ·
Ad~) (S~t N~r, S~)
620 NORTHI4EST HIGH~4AY
Site ~ (A~)~' To~I Build~g ~. F~ (Site)
Front 7~' R~{----~tw ,/, ,, Side g~ t,~ t, Side 5q/ ~ t¢ ,t
Build~g.He~t ~t ~ve~ge (%) Number o~ 'P~g Spaces
T~ LD. N~r or ~ ~i~ PA N~s)
08= 12-222-026-000
~ ~on (a~ch addifio~l ~ if n~s~)
LOTS 53 TflROUGH 58, EXCEPT THE EASTERLY 3 FEET AND 1 AN0 1/2 INCHES 0F SAID LOT
!~ 'fl0R"I~SlOE ~aROE~S, ~ SOSDIVlSl0~ 0~ Pa~T 0~ ~E ~Oa~EASr l/~ O~ SECTIO~ 12,
T0I'INS~IP ~l NORT~, ~N~E Il EAST OF THE THI'R0 PRINCIPAL ~ERIDI. AN IN COOK COUNTY,
N~o ~lephone ({ay) ,
~el~hon~ ~[venint)_~ 'i ~
ldtermt'in Pmp~' ~
Name Telephone (day)
City State I Zip Code Pager
Developer
N~e Telephone (day)
Address Fax
~ttomey
N~e Telephone (day)
Ad.ess F~
Su~eyor
N~e Telephone (day)
Ad~s
Engin~r
N~e Telephone (day)
Ad~ F~
....
A~hltect
N~e Telephone (day):
Ad.ess F~ ·
Landscape Architect
N~e Telephone (day):
Address Fax
Mount Prospect Department of Community Development Phone 1{47.818.5328
100 Sou~h Emerson Street, Mount Prospect Illinois Fax 847.818.5329
Proposed Conditional Use (as listed in the zoning district)
Describe in Detail the Buildings and Activities Proposed and How the Proposed Use Meets the Attached Standards for
Conditional Use Approval,(attach additional sheets if neee~ary)
Address(es) (Street blumber~S~ee.t) ~ ~,~..
~i : Se 'tba~c~: 8ita Area (A~es)] Prope~ning I/~To~l~Building Sq Ft ($1te)
,uildin& ~,ight I~1~ Lot C~ta(~e~ ' ~nm~arl ~pa~es .
Please note that the application will not be reviewed until this petition bas been fully completed and ail ~equi~ed plans and other materials
have been ~sfak'torily submitted to the ~iauning Oivision. konmpleta submittals will not be att, copted. It is strongly suggasted that the
petitioner se~hedule an appointolcot with the apptopriata Village start so that materials can be reviewed fur acoura~/and completeness
at the time of submittaL
In coesideration of the information contained in ibis petition as well as all supportiag documentation, it is ;~quastad that approval be §ired
to this request. The applicant is the owner o~ authorized representative of the owner of the property. The petitioner and the owner of the
property grant employees of the ¥illage ofMoont kpect and thek agents permission to enter on the property during reasonable bouts
for visual inspe~ion of the subject property.
! hereby nff'u'm thnt nil information provided herein and in all materials submitted in association with this application are U'ue and
Applicant /¥~., .-,
It' applicant is not propel~ty owner:
I hereby designate the applicant to act as my agent for the puq}ose of seeking the Variation(s) dcscrib?,~ in this application and th~
associated sopponin§ material. '/
Mount Prospect Department of Community Development Phone 847.818.532.$
100 South Emerson Street, Mount Prospect Illinois Fax 847.818.532f)
3 TDD 847.392.6064
S. WILLIAMS STREET
ovember 1, 2000
George Ze vos
GZ, Inc.
714 Chris Lane
Mount Prospect, IL 60056
Village of Mount Prospect
Community Development Department
100 S. Emerson St.
Mount Prospect, IL 60056
Re: ZBA-3902000/CONDITIONAL USE/AUTO REPAIR BUSINESS ---: -':':: ' - 620 E. Northwest Hwy.
Atto: William J. Cooney, AICP
Director of Community Development
I request that the secotld reading be waived and take final action on November 8th, 2000 so that
we my go ahead with our plans to open our business at 620 E. Northwest Hwy.
Timing is important because it takes a week or two to prepare the property for opening on
December 1, 2000.
Thanks for your consideration. Any effort to make things move faster is appreciated.
Sincerely,
George Zervos
VWL
ORDINANCE NO.
AN ORDINANCE GRANTING A CONDITIONAL USE FOR PROPERTY
LOCATED AT 620 EAST NORTHWEST HIGHWAY
WHEREAS, George Zervos (hereinafter referred to as Petitioner) has filed a petit[on for a
Conditional Use permit with respect to property located at 620 East Northwest Highway (hereinafter
referred to as the Subject Property) and legally described as follows:
Lots 53 through 58, (except 3 feet and 1 ~ inches take evenly off the Eastedy side of said
Lot 58) in Morningside Gardens, a subdivision of part of the Northeast ¼ of Section 12,
Township 44 North, Range 11, East of the Third Principal Meridian, in Cook County Illinois;
Property Index Number: 08-12-222-026
and
WHEREAS, the Petitioner seeks a Conditional Use permit for the operation of an auto repair
business in the B-5 Central Commercial zoning district; and
WHEREAS, a Public Hearing was held on the request for Conditional Use being the subject of ZBA
Case No. 39~2000 before the Zoning Board of Appeals of the Village of Mount Prospect on the 26t~
day of October, 2000, pursuant to proper legal notice having been published in the Mount Prosoect
Journal & Tooics on the .1~1t~ day of October, 2000; and
/
WHEREAS, the Zoni.n'g Board of Appeals has submitted its findings and recommendations to the
President and Board of Trustees in support of the request being the subject of ZBA 39-2000; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have given
consideration to the request herein and have determined that the same meets the standards of the
Village and that the granting of the proposed Conditional Use permit would be in the best interest
of the Village.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
~ The recitals set forth herainabove are incorporated as findings of fact by the
President and Board of Trustees of the Village of Mount Prospect.
SECTION TWO: The President and Board of Trustees of the Village of Mount Prospect do hereby
grant a Conditional Use permit, as provided for in Section 14.203.F.7 of the Village Code, to allow
the operation of an auto repair business in the B-5 Central Commercial zoning district, as shown
on the Site Plan, a copy of which is attached hereto and hereby made a part hereof as Exhibit "A."
Page 2/2
620 E. Northwest Hwy.
SECTION THREE: Prior to the issuance of a building permit relative to the Conditional Use permit,
the following conditions and/or written documentation shall be fulfilled:
1. Development of the site in general conformance with the site plan prepared by Place
Associates dated August 24, 2000,
2. Submission of a final landscape plan in general conformance with the preliminary site plan
prepared by Place Associates, dated August 24, 2000:
a, revised to meet all requirements of Article 23 of the Zoning Ordinance;
b~ revised to provide evergreen bushes at a 3' in height along 100 percent of the
Northwest Highway frontage and along 50 percent of the east property line; evergreen
or similar year-round type landscaping clustered along the rear property line; and
planter boxes with evergreen type plantings with annuals planted in the spring/summer
months.
3. The petitioner shall not park any employee or customer vehicles on the surrounding public
streets.
4. Submittal and approval of final engineering plans meeting all Development Code
requirements for newly paved areas.
5. Submittal of final building plans meeting all applicable Building Code and Fire Code
requirements·
6. Hours of operation are confined to 7 a.m. to 8 p.m.
7. No overnight stacking of vehicles.
SECTION FOUR: The Village Clerk is hereby authorized and directed to record a
certified copy of this Ordinance with the Recorder of Deeds of Cook County.
SECTION FIVE: This Ordinance shall be in full force and effect from and after its
passage, approval and PU~lication in pamphlet form in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this day of ,2000.
Gerald L. Farley
Village President
A'I-I'EST:
Velma W. Lowe
Village Clerk
Village of Mount PrOspect
Community Development Department
MEMORANDUM
TO: MICI~AEL E. JANONIS, VILLAGE MANAGER
FROM: WILLIAM J. COONEY JR., DIR.ECTOR OF COMMUNITY DEVELOPMENT
DATE: NOVEMBER 1, 2000
SUBJECT: ANDREWS PRODUCTS, INC. - INDUCEMENT RESOLUTION SUPPORTING
COOK COUNTY CLASS 6 PROPERTY TAX ABATEMENT APPLICATION
Staff has been working with representatives from Andrews Products, Inc. in an effort to relocate their
manufacturing facilities to Mount Prospect. Andrews Products is currently located in multiple facilities in
Chicago and Rosemont and is proposing to consolidate all of these facilities into a new building in the Kensington
Business Center. They are requesting support from the Village in the form of an inducement resolution so that
they may pursue the Class 6 designation from Cook County.
Andrews Products is proposing to construct a 35,000 square foot office and manufacturing facility at 431
Kingston Court. They manufacture precision motorcycle component parts and raeecar component parts that are
sold primarily to manufacturers of motorcycles such as Harley DavidsOn and after motorsport distributors and
engine manufactures including NASCAR race teams. They will employ approximately 60 individuals at the new
facility and currently enjoy sales in excess of $ l0 million.
I have attached a cover letter, company brochure and color rendering of the proposed facility for the Village
Board's review and consideratii~n. Staff and Andrews Product's representatives will be present at the November
8th meeting to further discuss/~his matter.
William ~t. Cooney Jr.
H:\CDADMINkBILLhMEMOS~andrews-olass& 110100.doo
///////ANDREW'S
ANDREWS PRODUCTS, INC.
October 26, 2000
Mr. William Clooney
Director of Community Development
Village of Mount Prospect
100 South Emerson Street
Mount Prospect, IL 60056
Dear Mr. Clooney:
I am writing this letter on behalf of Andrews Products,
Inc. who is respectfully requesting that the Village of Mount
Prospect Board of Trustees pass a resolution in order to allow
Andrews Products, Inc. or its assignee (who is solely controlled
by the only shareholder of Andrews Products, Inc.) to .obtain
.?
Class 6(b) re~l estate tax incentive from the Cook County
Assessors Office. Andrews Products, Inc. currently has a
contract pending to purchase real estate commonly known as 431
Kingston Court, which is subject to Andrews Products, Inc. or
its assignee obtaining Class 6(b) real estate tax incentive
resolution from the village of Mount Prospect in order that the
move and cost of construction of new industrial building is
economically viable from the standpoint of Andrews Products,
Inc.
Andrews Products, Inc. was founded in 1972 and moved to
Rosemont, Illinois in 1974. Andrews Products, Inc. manufactures
high technology and precision motorcycle component parts and
racecar component parts which are sold primarily to
5212 Shapland Avenue · Rosemont, IL 60018 · Phone: (773) 992-4014 · Fax: (773) 992-4017
October 26, 2000
2
manufacturers of motorcycles such as Harley Davidson and after
motorsport distributors and engine manufacturers including
NASCAR race teams. The focus has been primarily motorcycle
parts such as gears and cam shaft production, but Andrews
Products, Inc. has been expanding into the NASCAR racing arena.
Andrews Products, Inc. currently employs approximately sixty
(60) full time temporary and regular employees and enjoys sales
in excess of ten million ($10,000,000.00) dollars per year.
Over the last several years the annual sales growth rate is
approximately fifteen (15%) percent and the number of full time
temporary and regular employees has increased approximately at a
rate of seven and a half (7.5%) percent year over year.
In the foreseeable future Andrews Products, Inc. expects to
continue its historical growth rate with respect to sales and
additional employees. Andrews Products, Inc. plans to move its
entire manufacturing operation from Rosemont to Mount Prospect
and provide sufficient capacity to expand the facility to meet
its foreseeable future needs.
The contemplated purchase and construction of a new
industrial building will result in significant local economic
benefits to Mount Prospect in addition to a substantial increase
to real estate tax base to the Village of Mount Prospect.
Andrews Products, Inc~ also has a history of relationships with
the local Community Colleges and High Schools by employing
apprentices in order that the .students may later become full
time employees or pursue other employment opportunities.
The impact of economic benefits to Mount Prospect are
substantial. Based upon the U.S. Chamber of Commerce and
Illinois Department of Commerce and Community Affairs, total
October 26, 2000
3
impact of one hundred (100) new jobs which has been adjusted to
reflect sixty (60) new jobs being created in the Village of
Mount Prospect.
As a result of the aforementioned adjustment, the impact of
new jobs to the community are increased as follows:
Personal income $1,994,334.00
New Retail Establishments 4.2
Non Manufacturing Jobs 38.4
Wholesale Retail Entertainment 4.2
Transportation Jobs 4.2
Finance Insurance Real Estate Jobs 1.8
Business Services Jobs 1.8
Construction Jobs 1.8
Public Administration Jobs 1.8
Population Increase 121.2
School Enrollment Increase 36.6
Retail Sales $1,512,321.00
Building Materials Sales $75,636.30
Automobile Dealers Sales $251,044.80
Furniture & Appliances Sales $68,053.80
Food Sales $347,833.80
Genera,l'Merchandise Sales $184,503.00
Eatin~ & Appliances Sales $142,158.60
Service Stations Sales $155,769.60
Clothing Sales $72,591.60
Drug Stores Sales $51,418.20
Other Sales $163,310~40
The Village of Mount Prospect does not receive any real
estate tax revenue from the property that Andrews Products, Inc.
is contemplating purchasing since it is owned by the Illinois
Teacher's Retirement System of the State of Illinois. By
passing this resolution which is essentially the only
contingency which will terminate the contract, Andrews Products,
Inc. will proceed to acquire the vacant property and begin
construction of the new industrial building next spring. After
completion of the construction of the new industrial building of
approximately 35,000 square feet with the market value of
October 26, 2000 4
approximately $1,575,000 (based upon a value of $45 per square
foot) and the real estate taxes of approximately four percent
(4%) of the market value, it will generate at least $63,000.00
in additional real estate tax revenue after granting the Class
6(b) real estate tax incentive which would not otherwise be
generated. Accordingly, we believe it is in the best interests
to the Village Mount Prospect to pass a resolution granting
Andrews Products, Inc. or its assignee Class 6(b) real estate
tax incentive. We also will look forward to a long term and
mutually beneficial relationship with the Village.
Sincerely,
EHJ: 1 sm
3s/bc
11/1/2000
RESOLUTION NO.
A RESOLUTION IN SUPPORT OF ANDREWS PRODUCTS, INC.
MAKING APPLICATION FOR COOK COUNTY CLASS 6 TAX ABATEMENT
WHEREAS, the Village of Mount Prospect encourages community development to provide
for economic growth and career opportunities; and
WHEREAS, through property tax incentives offered by Cook County, various opportunities
exist for new businesses to become established in Mount Prospect, Cook County; and
WHEREAS, without the Cook County property tax incentives, Mount Prospect is at a
competitive disadvantage with the neighboring counties of Lake and Du Page in attracting
industrial development; and
WHEREAS, Andrews Products, Inc., has requested the Village of Mount Prospect to support
their application for a Class 6 real property classification at 431 Kingston Court; and
WHEREAS, the corporate authorities of the Village of Mount Prospect believe that their
request is in the best interest of the economic development in the Village of Mount Prospect.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF
THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That the Mayor and Board of Trustees of the Village of Mount Prospect do
hereby support and consent to the application of Andrews Products, Inc., located at 431
Kingston Court, for a Class 6 Property Classification from Cook County, which allows a 16%
assessment level for 8 years for the property legally described as follows:
Lot 5B in Kensington Center Resubdivision 25, a subdivision and
resubdivision in part of the North of Section 35, Township 42 North, Range
11 East of the Third Principal Meridian in Cook County, Illinois
and further identified by Permanent Index Number 03-35-200-053.
SECTION TWO: That the Village of Mount Prospect supports industrial growth, increased
employment and economic development and this proposed development is in furtherance
of this goal. The Board of Trustees of the Village of Mount Prospect further finds that this
incentive is necessary for development to occur on the Subject Property.
Page 2/2
Andrews, Class 6
SECTION THREE: That development of the property is subject to compli:ance with all
requirements of the I'-1 (Light Industrial) District and development standards of the
Kensington Center for Business,.
SECTION FOUR: That this Resolution shall be in full force and effect from and after its
passage and approval in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this __ day of ,2000.
Gerald L. Farley
ATTEST: Mayor
Velma W. Lowe
Village Clerk
LAW OFFICES
KLEIN, THORPE AND JENKINS, LTD.
Suite 1660
Patrick A. Lucansky 20 North Wacker Drive Rinda Y. Allison
E. Kenneth Ffike~ Chicago, Illinois 60606-2903 James V. Femlo
Gerard E. Dempsey ..... Michael T. Jurusik
Terrenee M. Bami¢le Telephone (312) 984-6400 Thomas M. Melody
Bruce A. Zolna Facsimile (312) 984-6444 Lance C. Malina
James P. Battley (312) 606-7077 Ju.ie E. Heubergers
Pdehard T. Wimmer ......... Arthur C. Thorpe
Michael J. Duggan Orland Park Office Michael P. O=Brien
Thomas P. Bayer 15010 S. Ravlnia Avenue David $. Fish
Dennis G. Walsh Suite 17
Scott F. Uhler Orland Park, Illinois 60462
Everevx M. Hill, Jr. Telephone (708) 349-3888 Of Counsel
Janet N. Petsche (312) 984-6446 Arthur C. Thorpe
Facsimile (708) 349-1506 Philippe R. Weiss
MEMORA,DVM
TO: Mr. Mike danonis
Mr. Doug EIIsworth
FROM: Everette M. Hill, Jr.
DATE: October 31, 2000
RE: Transfer Tax Ordinance
Attached please find the new Transfer Tax Ordinance modified to retain the concept
of primary liability falling on the buyer. The Board had advised that it was not in favor of
shifting the liability to the Seller. I have also changed 8.805 by removing the requirement of
a Uno zoning violation certificate." It was believed that this would be unduly onerous for the
Department of Community Development.
Except for these modifications, the ordinance is the same as that presented to the
Board for consideration earlier this month. Although it was in the earlier draft, I would point
out once again that we are charging an administrative fee of $15.00 to issue an exempt
stamp.
If you have any questions, please contact me.
ORDINANCE NO.
AN ORDINANCE AMENDING
CHAPTER 8, ARTICLE VIII OF THE
VILLAGE CODE OF MOUNT PROSPECT
BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION 1: Chapter 8, Article VIII, entitled "Real Estate Transfer Tax" of the
Mount Prospect Village Code shall be amended by deleting it in its entirety and inserting
in lieu thereof a new Article VIII, entitled "Real Estate Transfer Tax" to be and read as
follows:
8.801. DEFINITIONS:
PERSON: Any natural person, trustee, receiver, administrator, executor,
conservator, assignee, trust in perpetuity, trust, estate, firm, co-
partnership, joint venture, club, company, joint stock company,
business trust, domestic or foreign corporation, association,
/ syndicate, society, or any group of individuals acting as a unit,
/ whether mutual, cooperative, fratemal, nonprofit, or otherwise.
Whenever the term "person" is used in any clause prescribing
and imposing a penalty, the term as applied to associations
shall mean the owners or part-owners, and as applied to
corporations, the officers.
RECORDATION: The recording of documents transferring applicable interests
with the offica of the Recorder of Deeds of Cook County,
Illinois.
VALUE: The amount of the full actual consideration for any transfer
covered by this Article VIII, including the amount of any
mortgage, lien or liens assumed by the grantee or purchaser.
8.802. LOCAL REAL ESTATE TRANSFER TAX IMPOSED:
A. Imposition of Tax
A tax is imposed on the privilege of transferring certain interests in real estate
in the Village. For purposes of this tax, transfer shall include the execution and
delivery of any of the following:
1. Deed;
2. Assignment of Title or other beneficial interest;
3, A lease or similar contract for a term of more than thirty (30) years (including
assignment or reassignment);
4: Articles of Agreement to Convey Deed or similar document upon the future
payment of money.
B. Corporate Transfer
Transfer shall also inclUde any corporate buyout, merger, or stock transfer,
where the real property in the Village is specifically valued or specifically set forth
as consideration or a portion of the consideration, for any transfer or assignment of
corporate equity.
C. Circumstances of Transfer
This tax shall apply to the transfer of any of the foregoing interests in property
that is located v~i~thin the Village and shall include, but not be limited to, the following
circumstances?
1. The transfer purports to vest either a beneficial interest in or legal title to the
real estate;
2. The interest transferred is only the possession or use of the real estate so
long as consideration is paid for the possession or use.
3. Even if the consideration is to be paid in the future or the actual transfer is to
be made in the future as under Articles of Agreement.
D. Rate of Tax
Except as otherwise provided in Section 8.04, the tax shall be at the rate of
$3.00 for every $1,000 or fraction of $1,000 of consideration paid for the transfer.
If the real estate is transferred subject to a mortgage or similar lien or ah existing
mortgage is to be assumed by the transferee, the outstanding balance of the
mortgage shall be added to any other consideration paid for the real estate interest.
2
If a transaction is determined to be exempt pursuant to this Article, a fifteen dollar
($15.00) fee shall be assessed for the exemption seal
This tax shall be in addition to any and all other taxes.
E. Liability for Payment
The primary liability for payment of the tax shall be borne by the Grantee or
Purchaser. It shall be unlawful for the grantor or seller to convey real property in the
Village and for the grantee or purchaser to accept a conveyance if the transfer tax
has not been paid. If the tax has not been paid, then the grantee's title shall be
subject to the lien provided in Section 8.811 of this Article and the grantee or
purchaser shall be liable for payment of the tax.
F. Transfers in Trust
No trustee of real estate shall accept an assignment of beneficial interest in
real estate located in the Village without first obtaining a statement of consideration
from the assignor and assignee and unless revenue stamps in the required amount
have been affixed to the assignment.
G. Property Ineligible for Transfer.
No interest in property may be transferred from one person to another if the
property is in violation of any building regulation or if the transferor of the property
owes any judgment fee or fine of any kind or nature to the Village. The sole
exception shall be if the transferor or transferee obtains a letter from the Department
of Community Development stating that the Department has approved the transfer
in order to achieve the correction of any violations.
H. Investigation of Documentation; Immunity.
The Village shall attempt to expeditiously comply with any request-for transfer
stamps or an exemption. In any instance, the Village shall have at least three (3)
business days to process the application. Under no circumstances shall the Village,
its agents, officials or employees have any liability of any kind or nature for any
failure of the real estate transaction to close or a document to be recorded because
the Village attempted to verify the nature of the transaction or amount owed. The
applicant shall have the right under all circumstances to pay the amount that.the .
'Village asserts to be due. If proof is provided that the amount paid was not the
actual amount due, the appropriate amount will be refunded.
8.803. TAX ON TRANSFER OF INTERESTS IN LEASEHOLDS GREATER
THAN 30 YEARS.
Leasehold interests of greater than thirty (30) years shall be taxed as follows:
1. Upon the execution of a lease, the tax shall be paid on the present value of
the net lease amount that is payable over the term of the Lease. Net lease
amount shall exclude tax and utility payments. Present value shall be figured
using the interest rate paid on one-year U.S. Treasury bills on the date of
execution of the lease.
2. If the entire lease amount is paid in a lump sum, then the tax shall be figured
on the lump sum.
3. If the transaction involves the transfer or assignment of an existing leasehold
interest, then the tax shall be figured on the value of the consideration paid
for the transfer plus the present value of the remaining lease term. This shall
be due even if the remaining lease term is less than thirty (30) years provided
the original lease was for more than thirty (30) years.
8.804 APPLICATION FOR REBATE.
Any person who has paid the real estate transfer tax at the three dollars
($3.00) per one thousand dollar ($1,000.00) rate shall be entitled to a rebate on the
purchase of a second or subsequent property in Mount Prospect. This rebate shall
be two dollars ($2.00) for each three ($3.00) dollars paid, provided that proper
application is re.ada to the Village Finance Department and further provided that the
person proVide~ proof of the following:
1. Residential Property:
a. The person shall have owned and occupied a single-family residence,
townhouse or condominium unit within the corporate boundaries of the
Village as his or her principal residence. Such single-family residence,
townhouse or condominium Unit must have been sold within two (2) years of
the date of the application for rebate; and the transfer tax of $3.00/$1,000
must have been paid on such transfer; and
b. Within two (2) years of the date of selling the previous residence
located within the Village, the person purchased and currently occupies a
single-family residence, townhouse or COndominium within the Village as his
or her principal residence and paid the appropriate tax on that house; or
2. Nonresidential Property:
a. The person shall have owned and operated a duly licensed business
within the corporate boundaries of the Village and the property on which the
business was located was sold; and there was a transfer tax of $3.00/$1,000
paid on such transfer; and
b. Within two (2) years of the date of sale of the previous business
property located within the Village, the person purchased nonresidential
property in the Village and currently operates a duly licensed business at the
property and paid the appropriate tax on that business property.
Within thirty (30) days following the receipt of application for rebate of real
estate transfer tax, the Director of. Finance shall verify the information provided. If,
in the opinion of the Director of Finance, the applicable criteria has been met the
Director of Finance shall cause the rebate to be issued to the person applying for
the rebate.
8.805. DECLARATION FORMS.
A. Declaration of Consideration.
At the time the tax is paid, or application is made for an exemption, there
shall also be presented to the Director of Finance, on a prescribed form, a
declaration of consideration signed by at least one of the sellers or grantors and by
at least one of ~the purchasers or grantees involved in the transaction. The
declaration me/~/be signed by an attorney or agent, or by a licensed real estate
salesperson .(~r broker having knowledge or the terms of the transaction. The
declaration shall state the full consideration for the property and shall be deemed
a confidential record.
If the property is in a land trust and the trustees are the mere repository of
record legal tlfle with a duty of conveying the real estate only when and if directed,
in writing, by the beneficiary or beneficiaries, then only the land trust and not the
beneficiary or beneficiaries needs to be identified.
B. Certificate of Payment of Water and Sewer and Garbage Collection Charges.
In order to obtain stamps or an exemption seal, the applicant must satisfy the
Village that all water, sewer and garbage collection charges have been paid'in full~
5
8.806. DOCUMENT OF CONVEYANCE.
Every document of conveyance shall show the date of the transaction that it
evidences, the names of the grantor and grantee, and a legal description of the
property to which it relates.
8.807. EXEMPT TRANSACTIONS.
The tax imposed by this Chapter shall not apply to the following transactions:
1. A governmental body is the grantee;
2. The document of transfer only assures that the property secures a debt or
other obligation;
3. The document of transfer, without additional consideration, confirms,
correots, modifies or supplements a previously recorded document;
4. The actual consideration is less than five hundred dollars ($500.00);
5. The deed is a tax deed;
6. The deed is a release of property which was security for a debt or other
obligation;
7. A court er'tiered the transfer and no consideration was paid for the transfer.
(If the?decree is a decree of divorce, consideration shall be presumed
according to Section 8.802 or unless satisfactory documentary evidence to
the contrary is presented);
8. A transfer between a subsidiary corporation and a parent for no consideration
other than the cancellation or surrender of the subsidiary corporations' stock;
9. An actual exchange of real property when both properties ara within the
Village limits, except that the money differenca or money's worth paid for one
or the other shall not be exempt from the tax;
10. Transfers subject to the imposition of a documentary stamp imposed by the
govemment of the United States, except that such deeds shall not be exempt
from filing the declaration;
11. Conveyances of partition;
6
12. Leasehold interests of a lessee occupying the premises as a residence;
13. Any leasehold interest the term of which is less than thirty (30) years.
8.808. EXEMPTION FOR WILLS, GUARDIANSHIPS AND
CONSERVATORSHIPS.
No tax shall be imposed by this Article upon delivery or transfer in the
following instances, provided however, that a declaration form is filed:
1. Transfers by will or intestacy;
2. A decedent to an executor or administrator;
3. A minor to a guardian or from a guardian to a ward upon attaining majority;
4. An incompetent to a conservator, or similar legal representative, or from a
conservator, or similar legal representative to a former incompetent upon
removal of disability;
5. A bank, trust company, financial institution, insurance company or other
similar entity, ~or nominee, custodian, or trustee, to a public officer or
commission, or person designated by such officer or commission or by a
court, in the taking over of its assets, in whole or in part, under State or
Federal !aw regulating or supervising such institutions, or upon redelivery or
retran~.fei' by any such transferee or successor;,
6. A bankrupt person or a person in receivership to trustee or receiver, or upon
redelivery or retransfer by any such trustee or receiver back to the bankrupt
or person in receivership;
7. Trustee to a surviving, substitute, succeeding or additional trustee of the
same trust;
8. Upon the death of a joint tenant or tenant by the entirety to the survivor or
survivors.
8.809. REVENUE STAMPS REQUIRED:
This tax shall be collected by the Director of Finance through the sale of
revenue stamps. Such revenue stamps shall be available for sale from 8:30 a.m.
to 5:00 p.m., Monday through Friday at the Village offices or at other locations
designated by the Director of Finance. Prior to recording, the revenue stamps shall
7
be affixed to the deed or other instrument of conveyance. Any person affixing a
revenue stamp or stamps shalllmark it with his or her initials and the day, month and--- ......
year when the affixing occurs. Such markings shall be made by wdting or stamping
in indelible ink or by perforating with a machine or punch. However, the revenue
stamp(s) shall not be so defaced as to prevent ready determination of the
domination and genuineness.
8.810. STATE REAL ESTATE TRANSFER DECLARATION; FILING.
A signed copy of the real estate transfer declaration filed pursuant to Section
3 of the Real Estate Transfer Act of the State shall be filed with the Director of
Finance by the grantor of any deed or assignor of beneficial interest within ten (10)
days after delivery of the deed or assignment of beneficial interest or at the time of
payment of the tax, whichever first occurs.
8.811. LIEN CREATED; ENFORCEMENT.
If a document of conveyance is filed for recordation or there is an assignment
of beneficial interest conveying real estate within the corporate limits of the Village
without the purchase of revenue stamps in the required amount, a lien is declared
against the real estate in the amount of the tax. The fact that the document of
conveyance does not contain an exemption seal or a Village revenue stamp in an
amount equal to three (3) times the amount of State transfer taxes shall constitute
constructive notice of lien. The lien may be enforced by proceedings to foreclose,
as in cases of mortgages or mechanics' liens. A suit to foreclose this lien must be
commenced with~in three (3) years after the date of recording the deed. Nothing
shall be construed as preventing the Village from bdnging a civil action to collect the
tax imposed I~y this Chapter from any person who has the ultimate liability for
payment of the same. Such suit shall include interest and penalties.
8.812. ENFORCEMENT; SUIT FOR COLLECTION.
Whenever any person fails to pay any tax pursuant to this Article, or any
purchaser or grantee accepts a conveyance where the tax has not been paid, the
Village shall bring or cause to be brought an action to enforce the payment of the
tax, including interest and penalties on behalf of the Village in any court of
competent jurisdiction.
8.813. INTEREST AND PENALTIES.
· In the event of failure by any person to pay to the Director of Finance the
required tax when due, or to file a return when due, interest and penalties shall
accumulate and be due consistent with Section 8.2009 and 8.2010 of the Village
Code as it may from time to time be amended.
8
8.814. PROCEEDS OF TAX.
All proceeds resulting from the imposition of the tax under this Article,
including interest and penalties, shall be paid to the Village and shall be credited to
and deposited in the general fund of the Village.
8.815. NONCOMPLYING DOCUMENT OF TRANSFER.
Any transfer of real property or assignment of beneficial interest recorded or
registered in violation of any portion of this Article shall be null and void. The Village
may bring an action in a court of competent jurisdiction to direct the Recorder of
Deeds to indicate the invalidity of the deed or trust document on the records.
8~81-6~ CONSTRUCTION OF EXEMPTIONS.
All exemptions from the taxes imposed by this Article shall be strictly and
narrowly construed, and all other provisions of this Article shall be broadly construed
in order to give effect to the intent of this Article, which is to tax all transfers of real
property within the Village, unless specifically exempt.
8.817. SEVERABILITY.
If any provision, clause, sentence, paragraph, section or part of this Article,
or application to any person or circumstance, shall for any reason by adjudged by
a court of competent jurisdiction to be unconstitutional or invalid, the judgment shall
not affect, impair or invalidate the remainder of this Article and the application of
such provision:.~to other persons or circumstances. The judgment shall be confined
in its operation to the provision, clause, sentence, paragraph or section directly
involved in the controversy in which such judgment shall have been rendered and
to the person or circumstances involved, It is the legislative intent of the Village
Board of Trustees that 'this Article would have been adopted had such
unconstitutional or invalid provisions, clause, sentence, paragraph, section not be
included.
~ Chapter 23, Article XXIV, Section 23 entitled "Transfer of Real
Property with Outstanding Violations or Obligations to Village Prohibited".
It shall be unlawful to lease, sell, mortgage or otherwise transfer title to any real
property in the Village if (1) the property or structure is the subject of a current
compliance order or other lawful notice of code violation; or (2) if the owner owes an
unsatisfied judgment in favor of the Village; or (3) the owner owes any fee or debt
to the Village.
9
SECTION 3: This Ordinance shall be in full force and effect from and after January
1, 2001 and publication in pamphlet form in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this __ day of ,2000.
Gerald L. Farley, Village President
ATTEST:
Velma Lowe, Village Clerk
l0
VILLAGE OF MOUNT PROSPECT
FINANCE DEPARTMENT
INTEROFFICE MEMORANDUM
TO: MICFiAEL JANONIS, VILLAGE MANAGER
FROM: DIRECTOR OF FINANCE
DATE: OCTOBER 26, 2000
SUBJECT: TAXPAYERS' BILL OF RIGHTS ACT
PURPOSE:
To present for the Village Board's consideration an ordinance establishing a Local Taxpayers' Bill
of Rights pursuant to recent State legislation.
BACKGROUND:
Several months ago, Governor Ryan signed into law SB 1440, the "Taxpayers' Bill of Rights Act"
(P.A. 0920). The new law takes effect January 1, 2001, and provides for certain standards with
regard to tax appeals, refunds, penalties and interest assessed for late payments, and filings of
locally imposed and collected taxes. SB1440 does contain a preemption of home rule authority.
DISCUSSION: ;
The Taxpayers' Bill of Iki'ghts Act requires local governments to establish the following policies' .
with regard to the assessment and collection of locally imposed and collected taxes:
· an order in which payments for any overdue tax will be applied to the liability and any interest
or penalties;
· a statute of limitations for the collection of unpaid taxes, not to exceed four years (six years in
some cases);
· an appeals process, which must include a protest period of at least 45 days and which must
provide a way in which a closed protest can be reopened or extended upon a showing of
reasonable cause;
· the amount of interest and penalties to be charged for late filings and payments;
· a requirement that a Notice of Determination of Tax Liability, with certain required disclosures,
be mailed certified or registered mail when a tax payment becomes delinquent;
For the majority of locally imposed taxes, the Village Code already provides interest on late
payments of 1% interest per month in addition to a late penalty of 10% of the unpaid taxes.
Although SB 1440 allows local governments to charge a penalty of up to 30% for late filings and
payment, staff is recommending the total penalty assessed remain at 10%. We have not had any
significant problems collecting taxes to warrant such a large increase in penalties.
nteroffice Memorandum
Village Manager
October 26, 2000
Page Two
RECOMMENDATION:
It is recommended the Village Board adopt the attached ordinance establishing the Taxpayers' Bill
of Rights Act.
DOUGLAS R. ELLSWORTH, CPA
copy: Carol Widmer, Deputy Finance Director
I:\Corresp~Intlk2000kPolicies\Taxpayer Bill of Rights,doc
ORDINANCE NO.
AN ORDINANCE AMENDING
CHAPTER 8 OF THE
VILLAGE CODE OF MOUNT PROSPECT
BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION 1: A new Article XX, entitled ~Local Government Taxpayers' Bill of
Rights" shall be added to Chapter 8, entitled ~Village Government, Miscellaneous
Provisions" of the Mount Prospect Village Code, to be and read as follows:
ARTICLE XX
LOCAL GOVERNMENT TAXPAYERS' BILL OF RIGHTS
Sec. 8.2001. DEFINITIONS:
CODE means the Village Code.
TAX means ar~y pecuniary burden imposed by this Village on individuals or
entities to support Village government (including the Infrastructure Maintenance Fee)
that is not a permit or other fee, is not collected or administered by a department or
agency of the State of Illinois, or is not a tax on real property under the Illinois Property
Tax Code (35 ILCS 200/1-1 et seq.). This shall include, but not be limited to any of the
following taxes that may now, or in the future be collected or administered by this
Village:
Natural Gas User Tax
Auto Rental Tax
Food and Beverage Tax
Municipal Motor Fuel Tax
Hotel/Motel Tax
Utility Tax
Real Estate Transfer Tax
Foreign Fire Insurance Tax
Coin-Operated Games and Devices Tax
Infrastructure Maintenance Fee
Telecommunications Tax
Sec. 8.2002 Application of Payments.
Notwithstanding any provision in the Code to the contrary, any payment
designated by a taxpayer as payment of a particular tax liability shall be applied to that
taxpayer's liabilities pertaining to the particular tax as follows: (A) First to the interest
accrued on outstanding tax liabilities; (B) Second to the outstanding tax liability; (C)
Third to any penalties due on outstanding tax liabilities; and (D) Fourth to current tax
liabilities.
Sec. 8.2003 Interest on Overdue Payments.
Notwithstanding any provision in the Code to the contrary, any tax not paid on
the date due shall accrue interest at one (1%) percent of the amount due for each
month or part of a month the tax remains unpaid.
Sec. 8.2004 Determination of Tax Liability.
To collect overdue taxes, a Notice of Determination of Tax Liability shall be sent
to the taxpayer by registered or certified mail within six (6) years after the calendar year
when the tax was due. However, if more than seventy-five (75%) pement of the tax due
has been paid, a determination notice must be sent within four (4) years after the end of
the calendar year when the tax was due.
Any Notice of Determination of Tax Liability shall include the following:
a) reason for tax liability
b) th~ amount of tax, interest and penalty due on the date of the
~letermination and information on how interest and penalties accrue
c) ' procedure for appeal
d) information regarding the right of the Village to audit the taxpayer's
books and records for a particular period and its obligation to refund
overpayments.
Sec. 8.2005 Appeals.
Any taxpayer may within forty-five (45) days of the date of receipt of a Notice of
Determination of Tax Liability or at any time before a current tax becomes due, seek a
hearing before the Director of Finance to appeal the tax liability.
Upon full payment of the amount of tax protested plus accrued interest due, the
Director of Finance shall extend the forty-five (45) day period for appeal for up to an
additional forty-five (45) days for good cause upon the written request of the taxpayer.
Sec. 8.2006 Credits and Refunds.
Notwithstanding any provision in this Code to the contrary, a taxpayer may make
a written claim for a credit or refund for payment of taxes, interest or penalties paid in
error for up to four (4) years after the end of the calendar year in which the payment
was made. Claims must include dates, amount paid, and an explanation of the error
that occurred. The Director of Finance shall determine whether a credit or refund is
justified and shall respond to the taxpayer in writing within thirty (30) days of receipt of
the claim. Tax amounts paid in error shall be refunded along with five (5%) percent
simple interest per year.
Sec. 8.2007 Voluntary Application for the Determination.
A taxpayer who has not received a written notice of an audit or a Notice of
Determination of a Tax Liability may make a written-application to the Director of
Finance for a determination of the taxpayer's liability pertaining to a particular tax. Such
an applicant must agree to pay, within ninety (90) days of the date of the application, the
tax due plus one (1%) percent interest per month for all periods within four (4) years
prior to the filing of the application. The taxpayer shall be liable for any underpaid taxes
and accrued interest during the four (4) year time period.
Sec. 8.2008 Liens.
In the first month of each year the Director of Finance shall cause all liens
against taxpayers to be reviewed. The Village shall at its sole expense release
improper liens, correct the taxpayer's credit record and correct any public disclosure of
said lien.
Sec. 8.2009 Interest.
In the event of failure by any person to pay a required tax when due, interest
shall accumulate and be due at the rate of one (1%) percent per month commencing on
the first day after the day on which the tax became due.
Sec. 8.2010 Penalties.
A. A penalty of five (5%) percent of the amount of tax due shall be charged
against any taxpayer whose tax payment is not made on or before the date the tax is
due.
B. A penalty of five (5%) of the amount of tax due for the period in which a
report or return is required to be filed shall be charged against any taxpayer who fails to
file, before the date that a determination of liability is issued, a report or return for that
pedod.
3
C. Any penalty may be abated by the Director of Finance if reasonable cause
for nonpayment or failure to file is shown.
SECTION 2: This Ordinance shall be in full force and effect from and after
January 1, 2001 and publication in pamphlet form in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED by me this __ day of , ,2000.
By:
Gerald L. Farley, Village President
ATTEST AND FILED in the office of the
Village Clerk this ,.' day of
,2000.
By:
Velma Lowe, Village Clerk
I:~Policies\Fiscal~Taxpayers Bill of Rights Ord..doc
4
VILLAGE OF MOUNT PROSPECT
FINANCE DEPARTMENT
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL SANONIS J, [ ~.~ [ ~.~"x
FROM: DIRECTOR OF FINANCE
DATE: OCTOBER 22, 2000
SUBJECT: 2000 BUDGET AMENDMENT NO. 1
PURPOSE:
To present a recommendation the annual budget for the fiscal year beginning January 1, 2000 and ending
December 31, 2000 be amended.
BACKGROUND:
Ordinance 5077, adopted December 21, 1999, established the annual budget for the year ending December
31, 2000.
DISCUSSION:
Governments ofien fmd themselves in a position of having to amend their current year's budget to reflect
material variations in revenues and expenditures. Typically, these variations are the result of timing
differences in either the completion of major capital projects orthe receipt or disbursement of certain
revenues or expenses.
A proposed ordinance amending the 2000 Annual Budget is attached for the Board's consideration.
Following is a summary of the changes being recommended. In total, we are increasing our revenue
projections by $2,274,036 and decreasing the budget for expenditures by $1,590,091. I believe the Village
Board is already aware of the issues and facts behind the more material budget amendments. However, I
would be pleased to explain any of the proposed amendments.
RECOMMENDATION:
It is recommended the Village Board adopt the proposed ordinance amending the 2000 Annual Budget.
DOUGLAS R. ELLSWORTH, CPA
Copy: Finance Commission
Department Directors
ORDINANCE NO.
AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL
BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2000
AND ENDING DECEMBER 31, 2000
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed
and approved Ordinance No. 2342 which sets the finances of the Village under the "Budget
Officer System"; and
WHEREAS, pursuant to the aforesaid Ordinance and the Statutes of the State of Illinois an
annual budget for the fiscal year commencing January 1, 2000 and ending December 31, 2000
was adopted through the passage of Ordinance No. 5077 approved by the Corporate Authorities
of the Village of Mount Prospect on December 21, 1999; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have further
reviewed certain additions and changes to the aforesaid budget for the fiscal year beginning
January 1, 2000 and ending December 31, 2000; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect believe the
changes, as specified on the attached January 1, 2000 through December 31, 2000 Budget
Amendment No. 1 to be in the best interest of the Village of Mount Prospect; and
WHEREAS, the Village has now revised the revenue projections or has reserves in each of the
Funds in which the budget is being increased adequate in amount to cover the budget changes
reflected in Budget Amendment No. 1, attached hereto.
NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
~F~G.T_LO__~_O__~: That the fiscal year budget for January 1, 2000 through December 31, 2000
for the Village of Mount Prospect is hereby amended, as detailed on Budget Amendment No. 1
attached hereto.
~: That this ordinance shall be in full force and effect from and after its passage,
approval and publication in pamphlet form as provided by law.
AYES:
NAYES:
ABSENT:
PASSED and APPROVED this day of ., 2000.
Gerald L. Farley, Village President
ATTEST
Velma W. Lowe, Village Clerk
VILLAGE OF MOUNT PROSPECT
Amendment No. 1 to the
Budget for Fiscal Year from January 1, 2000 through December 31, 2000
Revenues
Odginal Amended
Item Revenue Increase Revenue
No. Fund/Pr~ram/Classification Account # Account Description Estimate (Decrease) Estimate
General Pund
I Other Taxes 0010000-410000 Sales Tax 6,971,000 609,000 7,580,000
2 Other Taxes 0010000-410400 Food & Beverage Tax 448,800 31,200 480,000
3 Other Taxes 0010000-417100 Telecommunications Tax 802,000 28,000 830,000
4 Other Taxes 0010000-417300 Commonwealth Edison Tax 707,300 (57,300) 650,000
5 Intergovernmental 0010000-430100 State Income Tax 3,931,300 48,700 3.980,000
6 Intergovernmental 0010000-430400 State Use Tax 557,000 62,400 619,400
7 Intergovemmental 0010000-434205 Tobacco Enforcement Grant 0 2,320 2,320
8 Intergovemmental 0010000-434206 Body Armor Grant 0 10,587 10,587
9 Intergovernmental 0010000-435201 STP S~ewalk Grant 83,000 (83,000) 0
10 Intergovernmental 0010000-435210 Wind Storm Reimburaement 0 80,084 80,084
11 Investment Income 0010000-460100 Interest Income 330,000 70,000 400,000
12 Other Revenue 0010000-481000 IDB Revenue 0 58,581 58,581
13,830,400 860,572 14,690,972
All other General Fund Accounts 12.484,850 0 12,484,850
Total General Fund 26~315,250 860,572 27,175,822
Motor Puel Tax Fund
13 Intergovernmental Revenue 0500000-432000 State Motor Fuel Tax 1,380,700 194,300 1,575,000
14 Reimbursements 0500000-472100 MFT Project Reimburae. 0 922,426 922,426
1,380,700 1,116,726 2,497,426
Ail other Motor Fuel Tax Fund accounts 40,000 0 40,000
Total Motor Fuel Tax Fund 1~420,700 1,116,726 2,537,42.~6
Law Enforcement Block Grant Fund
15 Intergovernmental Revenue 0600000-434400 Law Enf. Block Grant 0 14,603 14,603
16 Investment Income 0600000-460800 Bank Account Interest 0 400 400
Total Law Enforcement Block Grant Fund 0 15,003 15,003
1996B Downtown Redevelopment B & I Fund
17 Other Financing Sources 2700000-490850 Equity Transfer in 0 1,671 1,671
All other 1996B Downtown Redev. B & I Fd. Accounts 127,332 0 127,332
Total 1996B Downtown Redev. B & I Fund 127,332 1,671 129,003
1998A Flood Control B & I Fund
18 Other Financing Sources 3500000-490705 Transfer- 1992A B & I 0 33,934 33,934
Ail other 1998A Flood Control B & I Fd. Accounts 66,024 0 66.024
Total 1998A Flood Control B & I Fund 66,024 33,934 99,958
2000 Flood Control B & I Fund
19 Other Financing Sources 3900000-494100 Bond Proceeds 238,150 23,809 261.959
Ail other 2000 Flood Control B & I Fd. Accounts 6,000 0 6,000
Total 2000 Flood Control B & I Fund 244,150 23,809 267,959
VILLAGE OF MOUNT PROSPECT
Amendment No. 1 to the
Budget for Fiscal Year from January 1, 2000 through December 31, 2000
Revenues
Odginal Amended
Item Revenue Increase Revenue
No. Fund/Pre~ram/Classificetion Account # Account Description r:stimate (Decrease) Estimate
Capital Improvements Fund
20 Intergovernmental 510000-435203 General Store Grant 0 20,000 20,000
21 Intergovemmenta~ 5100000-435220 STP Grant- Street Lights 100,000 (100,000) 0
22 Intergovernmental 5100000-435221 Southside Street Lights 100,000 (50,000) 50,000
23 Intergovernmental 5100000-436100 Streetscepe State Grant 180,000 (180,000) 0
24 Investment Income 5100000-460100 Interest Income 45,000 75,000 120,000
25 Reimbursements 5100000-470900 other Reimbursements 0 130,000 130,000
425,000 (105,000) 320,000
All other Capital Improvements Fund Accounts 1,159,000 0 1,159,000
Total Capital Improvements Fund 1,584,00~0 (105,000) 1,479,000
Police and Fire Bldg. Construction Fund
26 Investment Income 5200000-460100 Interest Income 0 2,500 2,500
Total Police and Fire Bldg. Construction Fund 0 2,500 2,500
Capital Improvements Construction Fund
27 Investment {ncerne 5300000-460100 Interest Income 0 9,800 9.800
Total Capital Improvements Construction Fund 0 9,800 9,800
Street Improvement Construction Fund
28 Investment Incerne 5600000-460100 Interest Income 75,000 95,000 170,000
All other Street Improvement Construction Fund accounts 2,296,600 0 2,296,600
Total Street Improvement Construction Fund 2,371,600 95,000 2,466,600
1998A Flood Loan Construction Fund
29 Investment Incerne 5700000-460100 Interest Income 0 180 180
Total 1998A Flood Loan Construction Fond 0 180 180
Flood Control Constr. Fd
30 Other Taxes 5900000-410100 Home Rule Sales Tax 1 0 3,999 3,999
31 Intergovernmental 5900000-435901 State Grant 1,000,000 (1,000,000) 0
32 Investment Income 5900000-460100 Interest Income 30,000 60,000 90,000
33 Other Financing Sources 5900000-494100 Bond Proceeds 1.926.850 (23,809) 1,903,041
34 Other Financing Sources 5900000-494321 EPA Loan - Maple/Berkshire 0 209,108 209,108
35 Other Financing Sources 590000-494330 EPA Loan - See Gwun/Mil. 0 0 0
2,956,850 (750,702) 2,206,148
All other Flood Control Constr. Fd accounts 200,000 0 200,000
Total Flood Control Constr. Fund 3,156,850 (750,702) 2,406,148
Vehicle Replacement Fund
36 Investment Income 6700000-460100 Interest Income 200,000 80,000 280,000
All other Vehicle Replacement Fund accounts 882,981 0 882,981
Total Vehicle Replacement Fund 1,082,981 80,000 ' 1,162,981
2
VILLAGE OF MOUNT PROSPECT
Amendment No. 1 to the
Budget for Fiscal Year from January 1, 2000 through December 31, 2000
Revenues
Original Amended
Item Revenue Increase Revenue
No. Fund/Procjmm/Classiflcation Account # Account Description Estimate (Decrease) Estimate
Risk Management Fund
37 Reimbumements 6900000-475100 Insurance Reimbursements 60,000 890,000 950,000
All other Risk Management Fund accounts 3,355,394 0 3,355,394
Total Risk Management Fund _3,415,394 890,000 , 4,305,394
Special Service Area f B & I Fund
38 Investment Income 8100000-460110 Interast - IPTIP 0 543 543
Total Special Service Area # 1 B & I Fund 0 543 543
Total Estimated Revenues
Funds being changed 39,784,281 2,274,036 42,058,317
Ail other Village Budget accounts 28,488,837 0 28,488,837
Total Estimated Revenues After Changes 68,273,118 2,274,036 70,547,154
VILLAGE OF MOUNT PROSPECT
Amendment No. 1 to the
Budget for Fiscal Year from January 1, 2000 through December 3'1, 2000
Expenditures
Odginal Amended
Item Budget Increase Budget
No. Fund/Program/Classification Account # Account Description Amount (Decrease) Amount
General Fund
39 Village Manager, LogaIServices 0011102-540090 Legal - Special Counsel 85,000 35,000 120,000
40 Village Manager, Public Info. 0011105-540210 Printing Expense 36,600 13,400 50,000
41 Village Manager, Public Info. 0011105-570090 Paper & Supplies 12,600 11,000 23,600
42 Comm. Dev., Bldg Inspections 0012105-500100 Part Time Earnings 11,480 6,900 18,380
43 Comm. Dev., Bldg. Inspections 0012105-500200 Seasonal Earnings 4,388 (4,388) 0
44 Comm. Dev., Housing Inspect. 0012106-500100 Part Time Earnings 0 5,000 5,000
45 Comm. Dev., Housing Inspect. 0012106-500200 Seasonal Earnings 8,862 (6,662) 2,200
46 Police, Commodities 0014102-570043 Police Protective Clothing 6,375 6,500 12,875
47 Public Works, Street Maint. 0015104-690003 Sidewalk Construction 104~000 (89,000) 15,000
48 Public Works, Forestry 0015203-540725 Tree Removal 38,000 3,950 41,950
49 Public Works, Engineering 0015401 ~540225 Other Services 30,000 30,000 60,000
50 Community Groups, Contract. 0016102-540955 Sister Cities Commission 6,000 9,340 15,340
51 Fourth of July, Contract. Serv. 0016103-540970 Fourth of July Parade t5,000 5,500 20,500
52 BIood Donor Program, Commod. 0016105~570080 Other Supplies 500 300 800
53 Contingencies 0018901-500300 Overtime 0 47,200 47,200
54 Contingencies 0018901-540682 Contract. Serv. Storm 0 152,500 152,500
358,805 226,540 585,345
All other General Fund Accounts 26,5'10,031 0 26,510,031
Total General Fund 26,868,836 226,540 27,095,376
Motor Fuel Tax Fund
55 Public Works, Traffic Control 0505405-690058 Traffic Signal Replacement 95,000 (70,000) 25,000
56 Street Improvement Projects 0507706-690091 Central Rd. Improvements 0 122,200 122,200
95,000 52,200 147,200
All other Motor Fuel Tax Fund Accounts 1,339,520 0 1,339,520
Total Motor Fuel T~ix Fund 1,434.520 52,200 1,486,720
Communi~ Development Block Grant Fund
57 CDBG Community Programs 0702305-540218 CEDA Resoume Center 15,000 (15,000) 0
58 CDBG Community Programs 0702305-540221 Boy Scouts Program 0 3,000 3,000
59 CDBG Community Programs 0702305-540222 Camp Fire Gids Program 0 12,500 12,500
60 CDBG Community Programs 0702305-540260 Boxwood Program t5,000 (15,000) 0
61 CDBG Cornmunity Programs 0702305-540282 First Time Homeowners 0 20,000 20,000
62 CDBG Neighborhood Program 0702306-640010 CEDA Building Rehab 0 15,000 15,000
30,000 20,500 50,500
All other CDBG Accounts 260,869 0 260,869
Total CDBG Fund 290,869 20,500 311,369
1987A Debt Service Fund, Public Buildings
63 Debt Service, Property Taxes 1408102-710215 Bond Principal 47,000 6,885 53,885
64 Debt Service, Property Taxes 1408102-720216 Bond Interest 0 71,115 71,115
47,000 78,000 125,000
All other 1987A Debt Service Fund accounts 0 0 0
Total 1987A Debt Service Fund 47,000 78,000 125,000
VILLAGE OF MOUNT PROSPECT
Amendment No. 1 to the
Budget for Fiscal Year from January t, 2000 through December 31, 2000
Expenditures
Original Amended
Item Budget Increase Budget
No. Fund/Procjram/Classitication Account # Account Description Amount (Decrease) Amount
1994B Debt Service Fund, TIP
65 Debt Service, TIF 2608103-800067 Equity Transfer Out 0 1,671 1.671
All other 1994B Debt Service Fund accounts 0 0 0
Total 1994B Debt Service Fund 0 1,671 1,671
1992A Debt Service Fund, Flood Control
66 Debt Service, Flood Control 3108104-800067 Equity Transfer Out 0 33,934 33,934
All other 1992A Debt Service Fund accounts 343,200 0 343,200
Total 1992A Debt Service Fund 343,200 33,934 377,134
Capital Improvement Fund
67 Village Improve. & Equipt. 5107701-640019 General Store Restoration 0 50,000 50,000
68 Village Improve. & Equipt. 5107701-650039 SCI Computer Convemlon 190,000 (160,000) 30,000
69 Village Improve. & Equipt. 5107701-670067 Telephone Systems, VH 30,000 (30,000) 0
70 Village Improve. & Equipt. 5107701-670207 Voice Permit System 30,000 (30,000) 0
71 Community ImProvements 5107702-690005 Residential Street Lights 595,000 (510,000) 85,000
72 Community Improvements 5107702-690220 South Side Street Lights 100,000 (70,000) 30,000
945,000 (750,000) 195,000
All other Capital Improve. Fd. Accounts 826,653 0 826,653
Total Capital Improvement Fund 1,771,653 (750,000) 1,021,653
Downtown Redevelopment Constr. Fd.
73 Downtown Redevelopment 5507703-540030 Relocation Expense 0 346,258 346,258
74 Downtown Redevelopment 5507703590025 Property Acquisition 300,000 160,000 460,000
75 Downtown Redevelopment 5507703-590030 Demolition Expense 100,000 75,000 175,000
76 Downtown Redevelopment 5507703-590035 Site Clean-up 500,000 395,000 895,000
77 Downtown Redevelopment 5507703-590052 Fascede Improvements 100,000 (100,000) 0
78 Downtown Redevelopment 5507703-590400 Infrastructure 300,000 (300,000) 0
79 Downtown Redevelopment 5507703-590750 NWE Sales Tax Rebate 75,000 (50,000) 25,000
80 Downtown Redevelopment 5507703-690059 Streetscape Improve. 530,000 (445,000) 85,000
1,905,000 81,258 1,986,258
Ail other Downtown Redev. Constr. Fd accounts 211,000 0 211,000
Total Downtown Redev. Construct. Fund 2,116,000 81,258 2,197,258
Flood Control Constr. Fd
81 Flood Control Projects 5907704-690007 Addison Court Improvements 120,000 (120,000) 0
82 Flood Control Projects 5907704-690102 Weller Creek Improvements 2,420,000 (2,320,000) 100,000
83 Flood Control Projects 5907704-590111 Wedgewood Storm Swr Imp 210,000 (180,900) 29,100
2,750,000 (2,620,900) 129,100
Ail other Flood Control Constr. Fd accounts 551,117 0 551,117
Total Flood Control Constr. Fund 3,301,117 (2,620,900) 680,217
VILLAGE OF MOUNT PROSPECT
Amendment No. I to the
Budget for Fiscal Year from January 1, 2000 through December 31, 2000
Expenditures
Odginal Amended
Item Budget Increase Budget
No. Fund/Program/Classification Account # Account Description Amount (Decrease) Amount
Water and Sewer Fund
84 Admin. ContractuaIServ. 6105501-540612 GIS Maintenance 62,100 20,040 82,140
85 System Improvements 6105510-680007 Addison Court Improve. 80,000 (80,000) 0
142,100 (59,960) 82,140
All other Water and Sewer Fd accounts 7,856,118 0 .7 856,118
Total Water and Sewer Fund 7,998,218 (59,960) 7,938,258
Parking System Revenue Fund
86 Infrastructure 6305111-690103 Parking Lot Improvements 98,105 (98,105) 0
All other Parking System Revenue Fund accounts 176,446. 0 176,446
Total Parking System Revenue Fund ._~_274,551 (98,105) '~176,446
Vehicle Maintenance Fund
87 Vehicle Maint., Commodities 6605702-570635 Vehicle Fuel - Gas 140,000 24.000 164,000
All other Vehicle Maintenance Fund accounts 963,331 0 963.331
Total Vehicle Maintenance Fund 1,103,331 24,000 1,127,331
Risk Management Pund
88 Casualty & Property Insurance 6908501-560202 Liability Claims 65,000 1,195,000 1,260,000
All other Risk Management Fund accounts 3,148,743 0 3,148,743
Total Risk Management Fund 3,213,743 1,195,000 4,408.743
Police Pension Fund
89 Police Pensions 7108202-530300 Surviving Spouse Pensions 131,400 40,600 172,000
Ail other Police Pension Fund accounts 1.568,330 0 1,568,330
Total Police Pension Fund 1.699,730 40,600 1,740,33~0
Firefighters' Pension Fund
90 Firefighter Pensions 7208203-530100 Retirement Pensions 977,400 88,150 1,065,550
9t Firefighter Pensions 7208203-530200 Disability Pensions 319.330 60,570 379,900
92 Firefighter Pensions 7208203-530400 Childrens Pensions 0 22,210 22,210
1,296,730 170,930 1,467,660
All other Fireflghters' Pension Fund aC(~unts 216.305 0 216,305
Total Fireflghters' Pension Fund 1,513,035 170,930 1,683,965
Special Service Area I B & I Fund
93 Other Expenditures 8108106-590056 Property Tax Refund 0 14,241 14,241
All other Special Service Area #1 B& I Fund accounts 0 0 0
Total Special Service Area # 1 B & I Fund 0 14,241 14,241
VILLAGE OF MOUNT PROSPECT
Amendment No. 1 to the
Budget for Fiscal Year from January 1, 2000 through December 31, 2000
Expenditures
Original Amended
Item Budget Increase Budget
No. Fund/Pro~lram/Classification Account # Account Description Amount (Decrease) Amount
Total Village Budget
Funds being changed 51,975,803 (1,590,091) 50,385,712
All other Village Budget accounts 16,147,650 0 16,147,850
Total Village Budget after Changes 68,123,653 (1,590,091) 66,533,562
7
Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL JANONIS % I ~ '~;~ I I:::~Cl
VILLAGE CLERK VELMA LOWE
FROM: VILLAGE ENGINEER
DATE: NOVEMBER 1, 2000
SUBJECT: ITT EDUCATIONAL CENTER / 1401 FEEHANVlLLE DRIVE
Attached please find the Village Board Approval and Acceptance form for the subject
project. The project has been satisfactorily completed and I recommend approval and
acceptance of this project. Please place this in line for inclusion at the next Village
Board Meeting.
JAW
x:\files\engineer~dev~rdacc\lTTbdmm
VILLAGE BOARD ACCEPTANCE OF PUBLIC IMPROVEMENT
AND/OR
PRIVATE IMPROVEMENT APPROVAL
PROJECT: ITT Educational Center
LOCATION: 1401 Feehanville Drive
DATE: October 30, 2000
STAFF APPROVAL
ENGINEERING DRAWINGS APPROVED: ~l~ ENGINEER
PLAT OF SLrBDMSION RECEIVED: ~ CLERK
PLAT OF SUBDIVISION RECORDED: t4/~,~ CLERK
AS BUiLT PLANS REVIEWED AND APPROVED: ~ . ENGINEER
PUBLIC WORKS APPROVAL: ~ PUB.WKS.DIR.
COMMUNITY DEVELOPMENT APPROVAL: ~"' COMM.DEV.DIR.
FIRE DEPARTMENT APPROVAL: FIRE PREVENTION
PUBLIC IMPROVEMENTS FOR ACCEPTANCE BY VILLAGE
WATER MAIN N/A
SANITARY SEWER N/A
STORM SEWER N/A
ROADWAYS N/A
SIDEWALKS N/A
STREET REGULATORY SIGNS N/A
STREET LIGHTS # N/A
PARKWAY TREES # N/A
PARKWAY LANDSCAPING N/A
RETENTION/DETENTION AREAS N/A
PRIVATE IMPROVEMENTS APPROVED
WATER MAIN Building Service
SANITARY SEWER Building Service
STORM SEWER Complete
ROADWAY N/A
PARKING LOTS Complete
LANDSCAPING Complete
RETENTION/DETENTION AREAS Complete
APPROVED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY,
ILLINOIS, THIS DAY OF ,19__.
Village Clerk
Mount Prospect Public Works Department ~.
INTEROFFICE MEMORANDUM ta~ cr~ Usa
TO: vILLAGE MANAGER MICHAEL E. JANONIS
FROM: VEHICLE/EQUIPMENT SUPERINTENDENT
DATE: NOVEMBER 2, 2000
/ /
SUBJECT: SEALED BID RESULTS - FUEL
On October 24, 2000, sealed bids were opened for the proposed purchase of 87 octane
unleaded gasoline and no. 2 Iow-sulfur premium diesel fuel for all Village vehicles. The
proposed one-year contract is for estimated quantities of 125,000 gallons of unleaded
gasoline and 32,000 gallons of no. 2 Iow-sulfur premium diesel fuel. Invitational bids
were mailed to 13 vendors, and a bid notice was placed in local papers. Three bids
were received, with vendors using Oil Price Information Service (OPIS) data sheets as
price verification.
When we order fuel, we receive it in transport loads of 7,000-8,000 gallons each. Cost
of fuel per gallon will ~ary according to market conditions, as reflected in the OPIS data
sheets.
The fuel contract will be in effect from November 18, 2000 to November 17,
2001 .Funds for this proposed contract are available in the current 2000 budget and
proposed 2001 budget. (Fire Department Vehicle Maintenance Account #0014206-
570635 and Public Works Vehicle Maintenance Account #6605702-570635).
Using the estimated number of gallons needed times the per gallon price bid, total bids
received ranged from a Iow of $155,153.90 to a high of $156,079.90. Please see the
attached 2000/2001 fuel bid work sheet for bid results.
Also included on the work sheet is the NWMC fuel contract pricing. The NWMC for the
first time requested bid proposals for the purchase of fuel. The NWMC contract was
awarded to Texor Petroleum our current fuel supplier. When we received notice of the
fuel contract price from the NWMC the Village was under contract with Texor
Petroleum. After reviewing the bid price tabulations and comparing them to the NWMC
contract pdce, the bid prices we received are below the NWMC bid price.
Sealed Bid Results
Novembe~ 2, 2000
Page 2 of 2
It is my recommendation that the new 2000/2001 fuel contract be awarded to the lowest
bidder Texor Petroleum Company, Riverside, Illinois. Texor Petroleum Company is our
current supplier of fuel and has performed well this past year.
I concur with the recommendation.
Glen R. Andler
JG
attach.
c: Director of Public Works Glen R. Andler
Deputy Director of Public Works Sean P. Dorsey
\\PUB LICWORK~SYS2\FILES\F:RONTOF~BIDS\RESULTS\FueiBid2000.doc
INTEROFFICE MEMORANDUM T~.,~ Cra' t~
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: VEHICLE MAINTENANCE SUPERINTENDENT
DATE: NOVEMBER 2, 2000
SUBJECT: SEALED BID RESULTS FOR ONE 35,000 LB. GV~VR
CAB AND CHASSIS
Background
In the current budget, there are funds available to replace unit 4513. 4513 is a 35,000 lb. GVWR
dump truck with snow and ice control equipment. This unit is used by the Public Works
Department maintenance crews to haul miscellaneous materials, such as asphalt, black dirt,
sand, stone, etc., to job sites throughout the Village. This unit is also equipped with a snowplow
and salt spreader for winter snow and ice control.
Replacement Schedule
4513 was purchased in 1984. The vehicle/equipment replacement schedule for large dump
trucks is 15 years. 4513 is entedng its 17th year of service and has logged 33,478 miles. In
addition, the hour meter on the engine has logged 4369 hours of operation (equivalent to
131,070 read miles). This vehicle satisfies the Vehicle/Equipment Replacement Schedule
criteria for replacement.
Life Cycle Cost Analysis
Life cycle cost analysis has been completed for this vehicle and is attached for your review. The
optimum economic replacement point for 4513 has been calculated at year 4. The modified
optimum economic replacement point for 4513 has been calculated at year 10.
Other Factors
The existing truck requires the following repair work:
4513
Replace dump body due to rust, 8,000,00
Rebuild cab floor board due to rust 4,500.00
Repaint entire unit 7,500.00
Total $20,000.00
Replacement Recommendation
It is my recommendation that replacements for 4513 be purchased during the 2000 budget year.
ealed Bid Results for One 35,000 lb. GV~NR Cab & Chassis
November 2, 2000
Page 2 of 2
Bid Results
On Tuesday, October 24, 2000, at 10:00 A.M., sealed bids for the proposed purchase of one
35,000 lb. GVVVR cab and chassis were opened and read aloud. Eighteen invitational bids were
distributed, and public notice was placed in a local newspaper as required. The results are as
follows:
Bidder Year/Make/Model Bid Price Delivery_
J. Merle Jones & Sons 2001 International $48,750.00 45 days
Kankakee, IL 4900 4x2
City International Trucks 2001 International $49,672.32 90 days
Chicago, IL 4900 4x2
Pollard Motor Co. 2001 International $49,858.16 60 days
Melrose Park, IL 4900 4x2
All bidders met our specifications.
Bid Recommendation
I recommend accepting the lowest qualified bid for the proposed purchase of the one 2001
International 4900 4x2 35,000 lb. GVWR cab and chassis, as submitted by J. Merle Jones at a
cost not to exceed $48,750.00. Funds for this proposed purchase are available in account
6707709-660115 ($74,800), page 288, of the current budget. Funds remaining will be used to
purchase the necessary equipment to make the unit a completely functional dump truck. The
unit being replaced will be sold at the fall 2001 Northwest Municipal Conference auction.
ames E. Guent~h r
I concur.
Glen R. Andler
Director of Public Works
JG
Attachment
Director of Public Works Glen R. Andler
Deputy Director Public Works Sean Dorsey
\~UBLICWORK~S¥S2\FILES\FRONTOFF~BIDS\RE~SULTS\Cab&Chassis2000.doc
NTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: PROJECT ENGINEER
DATE: NOVEMBER 2, 2000
SUBJECT: 2000 STREET LIGHT PROJECT
Background
This past summer the Village received a $100,000,00 grant from the Illinois Depamnent of
Commerce and Community Affairs to install street lights in a south side neighborhood. The
project includes street lights along Magnolia Lane, Catalpa Lane and Willow Lane and continues
the Village's street light improvement program in this part of the Village. The work is expected
to be completed in the Spring of 2001.
In 1996, the Village installed street lights along Pheasant Trail between Tamarack Drive and
Busse Road, and along Lavergne Drive between Pheasant Trail and Willow Lane. In 1997, the
Village installed street lights along Magnolia Lane and Catalpa Lane between Lavergne Drive
and Busse Road, and along Tamarack Drive between Pheasant Trail and Willow Lane.
B. ids Results '
At 10:00 a.m. on October 31st, sealed bids were publicly opened and read aloud for the 2000
Street Light Project. A Notice to Bidders was published in a local newspaper as required.
Six contractors picked-up contract bid documents and four contractors submitted bids. A low bid
of $66,280.00 was received by Contracting and Materials Company and a high bid of
$113,900.00 by Heeker and Company, Inc. The Engineer's estimate for the project was
$106,770.00. A copy of the bid tab is attached.
All bidders submitted bid bonds in the amount of 10% of their total bids as required by the
contract documents. All bids were cbeeked for their accuracy. No errors were found. All bidders
correctly signed their bids and bid bonds. Below is a summary of the bids.
Bidders Total Bid
Contracting and Materials Company $66,280.00
Pinner Electric, Inc. $79,595.00
Mars Electric Company, Inc. $95,941.83
Hecker and Company, Inc. $113,900.00
Engineer's Estimate: $106,770.00
Page 2
2000 S~reet Light Project
November 2, 2000
Discussion
The Village intends to use ail of the grant money and, therefore, lengthen the project to include an
additional six or seven street lights. The low bidder has agreed to increase the quantities and
maintain the same unit prices so that the entire $100,000.00 can be spent. Staff is currently
designing plans to include the additional street lights. The attached map shows the intended area
for the entire project.
The Iow bidder, Contracting and Materials Company, was the Village's Ixaffic signal maintenance
contractor in 1998. They have also performed various traffic signal, street light and underground
utility work in the past here in the Village. Their work has been acceptable.
Recommendation
The low bidder, Contracting and Materials Company, has submitted a bid in the amount of
$66,280.00. Since the Village intends to use the entire grant amount, I recommend awarding the
contract to Contracting and Materials Company for the 2000 Street Light Project in the amount
not to exceed $100,000.00.
Funding for this project is shown on Page 285 of the 2000 budget where $100,000.00 is allocated
under Account Code No. 5107702-690220.
Please include this item on the November 8t~ Village Board Meeting Agenda.
I concur with the above recommendation.
Public Works Director Glen Andler
Attachments: Bid Tabulation & Project Area Map
x:\fi lcs~ngincerk~treet_light~OOOprol ecfirecoromend.doe
O~ 0
O. o~7
I_ ~L 0_
.I
VILLAGE OF MOUNT PROSPECT
FINANCE DEPARTMENT
INTEROFFICE MEMORANDUM
TO: MICHAEL JANONIS, VILLAGE MANAGER 3'~, ~'~
FROM: DIRECTOR OF FINANCE ~ ~ [:/~l~
DATE: NO~ER 1, 2000
S~CT: PROPOSES FOR A~IT~G SER~CES
PURPOSE:
This memorandum presents a recommendation to accept a proposal for auditing services for the next
four fiscal years.
BACKGROUND:
In late 1995 the Village Board awarded a contract for auditing services to the CPA firm of Friedman,
Eisenstein, Raemer and Schwartz, LLP for the fiscal years 1995 through 1998. In 1999, the Village
Board granted a one-year extension to the contract due to the amount of staff time being put into our
computer conversion. I informed the Board at that time that we would be soliciting proposals for
auditing services in late 2000.
DISCUSSION:
On October 6, 2000 we mailed a Request for Proposal for Auditing Services (RFP) to six local and
regional accounting firms that specialize in governmental auditing. The farms were: McGladrey &
Pullen; Miller, Cooper & Co.; Crowe, Chizek and Company LLP; Lauterbach and Amen, LLP; Sikich
Gardner Company; and Friedman, Eisenstein, Raemer and Schwartz, LLP.
The RFP asked firms to provide a fee quotation for auditing services for the fiscal years ending
Deeamber 31, 2000 through 2003. Multi-year proposals are usually requested due to the fact an audit
firm makes a substantial investment of time during the first year of an audit and the fee is usually more
reasonable if the first-year costs can be amortized over a multi-year period.
The scope of services to be performed, as outlined in the RFP, include auditing the financial statements
of the Village as well as performing the Single Audit on federal assistance and the TIF audit. In
addition, we asked for a fee for performing an audit on the Library's financial statements. The Village
has incorporated the Library's audit into our RFP process for many years, as a means of keeping the
Library's costs down. The Library does pay its own auditing fees however.
n addition to the basic required auditing services, we asked each audit firm to present a fee quotation
to perform certain optional services. These services include typing and preparing the comprehensive
annual financial report, preparing the Comptrollers Annual Report, and preparing the Illinois
Department of Insurance Reports for the Police and Firefighters' Pension Funds. While we have
utilized the services of the auditors to prepare the comprehensive annual financial report in the past, we
hope to be at a point where we can prepare the entire report in-house sometime over the next year or
tWO.
Of the six RFP's we distributed, four proposals were received. Miller, Cooper & Co. declined to
submit a proposal, saying that their fees would probably not be competitive. McGladrey & Pullen did
not submit a proposal due to the fact they just announced an upcoming merger with Friedman,
Eisenstein, Raemer & Schwartz, who did submit a proposal.
Attached is a copy of the fee quotation page of the proposal submitted by each of the four CPA firms.
Also attached is a summary spreadsheet comparing the four-year total fees submitted by each firm.
Crowe, Chizek and Company submitted the best proposal, with the fees for the required services
totaling $95,450 for the four year covered by the RFP. The next lowest submittal was from Friedman,
Eisenstein, Raemer & Schwartz, whose four-year proposal was for $99,000. I have utilized the
services of Crowe, Chizek in the past, and found their work to be of the highest quality. Given their
experience and their competitive fee proposal, it is my recommendation that the Board accept the
proposal submitted by Crowe, Chizek.
At this time, it would be my intention to continue doing the Comptroller's Report and the Illinois
Department of Insurance Annual Reports for the two pension funds in-house. Therefore, we would
expect to pay Crowe, Chizek a maximum of $95,450 over the next four years.
RECOMMENDATION:
It is recommended the Village Board accept the proposal from Crowe, Chizek and Company, LLP for
auditing services for the fiscal years ending December 31, 2000 through 2003.
DOUGLAS R. ELLSWORTH, CPA
l:XauditXRFp -2000~Bd Memo.doe
SUMMARY OF AUDIT PROPOSALS
Total Fees - 2000 thru 2003
October 30, 2000
Crowe, Lauterbach Sikich
Chizek & Amen Gardner FERS
Required Services
Opinion on CAFR 62,625 86,000 97,400 86,750
SAS No. 61 Letter 265 Included Included Included
Management Letter 1,300 Included Included Included
TIF Audit 1,825 4,300 3,500 2,000
Single Audit 5,200 6,450 14,600 2,000
Preparation of CAFR 24,235 7,450 12,600 8,250
95,450 104,200 128,100 99,000
Optional Services
Comptroller's Report 1,040 2,150 3,500 2,000
IDOl Reports 18,220 17,200 13,500 16,400
19,260 19,350 17,000 18,400
Total Fees - Village 114,710 123,550 145,100 117,400
Library Audit 6,495 7,450 14,200 6,950
NOTE: Miller, Cooper declined to submit a proposal, saying that their fees fees
would not likely be competitive.
McGladrey & Pullen declined to submit a proposal due to an upcoming
merger with FERS.
ATTACHMENT 1
OF MOUNT
VILLAGE
PROSPECT
REQUEST FOR PROPOSAL
AUDITING SERVICES
DUE: 9:00 A.M., October 30, 2000
FEE STRUCTURE
COPIES
DESCRIPTION NEEDED 2000 2001 2002 2003 TOTAl
BASIC SERVICES TO BE PROVIDED
OPINION ON CAFR - VILLAGE 60 $ 14.505 $ 15.085 $ 15.685 $ 17.350 $ 62.625
ANNUAL FINANCIAL REPORT - LIBRARY 20 1.530 1.590 1.655 1.720 6,49;5
STATEMENT ON AUDITING STANDARDS
NO. 61 L~'t-i'e,R 10 60 65 70 70 265
PREPARATION OFTH~ MANAGEMENT LEi'i~R 10 305 ~t20 ~0 ~t45 1.300
TAX INCREMENT FINANCING OPINION 5 430 445 465 485 1.825
SINGLE AUDIT REPORT (IF NECESSARY) 5 1.225 1,275 1.32.5 137,5 5.200
TOTAL $ 18.05__.~5; Ig.7g0 $ 19.53__.~0 5; 21.345 $ 77.710
OTHER SER VICES ( 0 PTI O NAL)
PREPARATION OF COMPREHENSIVE ANNUAL
FINANCIAL REPORT 60 $ 4,895 $ 5.090 $ 5.29.5 $ 8.955 $ 24.235
PREPARATION OF COMPTROLLERS ANNUAL
FINANCIAL REPORT 5 245 2.5.5 265 275 1.040
PREPARATION AND ELECTRONIC FILING OF THE
ILLINOIS DEPT. OF INSURANCE REPORTS FOR:
POLICE PENSION FUND 5 2.145 2,230 2,320 2,415 9,110
FI REFIGHTER'S PENSION FUND 5 2.145 2,2~,0 2.320 2.415 9,110
II ~___~_., ~,~.~ FIRM SUBMt r t lNG PROPOSAL:
SIGNATURE OF AUTHORIZED REPRESENTATIVE
LOUIS G. RARRISON CROWE. CHIZEK AND COMPANY LLP
NAME OF AUTHORIZED REPRESENTATIVE
PARTNER
TITLE
OCTOBER 27. 2000
DATE
20
FEES AND BILLING
FEESTRUCTURE
Copies
Description Needed 2000 2001 2002 2003 Total
Opinion on CAFR-Village 60 $20,000 $21,000 $22,000 $23,000
Annual Financial Report-Library 20 $1,750 $1,825 $1,900 $1,975 $~-~
Statement on Auditing Standards No. 61 10 $0 $0 $0 $0 $0
Preparation of the Management Letter 10 $0 $0 $0 $0 ~,, .$.0.
Tax Increment Financing Opinion 5 $1,000 $1,050 $1,100 $1,150
Jingle Audit Report (If Necessary) 5 $1.500 $1,575 $1,650 $1,725
TOTAL $24,250 $25,450 $26,650 $27,850 $29,050
>reparation of CAFR 60 $1,750 $1,825 $1,900 $1,975 ~2'~
Preparation of Comptrollers AFR 5 $500 $525 $550 $575
Preparation of Electronic Filing of the
IL Dept. of Insurance Report
Police Pension Fund * 5 $2,000 $2,100 $2,200 $2,300 $2,40G'.
Firefighters Pension Fund * 5 $2,000 $2,100 $2,200 $2,300
Agreed upon fee if investment income recorded by investment by the Village of Mount Prospect
~5~~ Firm Submitting Propos*l:
Signature oT Authorized Revresentative
Lauterbach & Amen, LLP
Ronald J. Amen . e:~ PO Box 4236
Name of Authorized Revresentative Wheaton. IL 60189
Partner
Title ·
October 30, 2000
Date
14
ATTACHMENT 1
VILLAGE OF MOUNT PROSPECT
REQUEST FOR PROPOSAL
AUDITING SERVICES
DUE: 9:00 A.M., October 30, 2000
FEE STRUCTURE
Copies
Description Needed 2000 2001 2002 : 2003 Total
BASIC SERVICES TO BE PROVIDED
OPINION ON CAFR 60 $ 22)000 $ 22,900 $ 23,800 $ 28,700 $ 97,400
ANNUAL FINANCIAL REPORT ~ LIBRARY 20 3,400 3)500 3,600 3,700 14,200
STATEMENT OF AUDITING STANDARDS
NO. 61 LETTER** [0
PREPARATION OF THE MANAGEMENT LETTER** lO
TAX INCREMENT FINANCING OPINION* 5 800 850 900 950 3,500
SINGLE AUDIT REPORT (IF NECESSARY') 5 3~500 3,600 31700 3,800 141600
TOTAL 29,700 30.850 32,000 37,150 129,700
OTHER SERVICES (OPTIONAL)
PREPARATION OF COMPREHENSIVE ANNUAL
FINANCIAL REPORT 60 2,500 2,600 2,700 4,800 12,600
PREPARATION OF COMPTROLLERS ANNUAL
FINANCIAL REPORT 5 800 850 900 950 3~500
PREPARATION AND ELECTRONIC FILING OF THE
ILLINOIS DEPT OF INSURANCE REPORTS FOR:
POLICE PENSION FUND 5 1,600 1,650 1,700 1,800 6,750
FIREFIGHTER'S PENSION FUND 5 1,600 1,650 I~700 1,800 6,750
* This includes the opinion only. If the Village wishes a report similar to pri~r years, the fee would be an additional $1,500 each year.
** These letters ar~ required commugications to the Village as part of the audit and have been included in the above fee for the opinion on the
CAFR - Village.
SIGNtATURE OF AUTHORtlf/,L~ REPRESENTATIVE
Frederick G. Lantz Sikich Gardner & Co, LLP
NAME OF AUTHORIZED REPRESENTATIVE
Accountants and Consultants
Partner, Director of Government Services
TITLE 1877 West Downer Place
October 30, 2000 Aurora, IL 60506
DATE
I ~ Sikieh Gardner & Co, LLP 21
FERS
i VILLAGE OF MOUNT PROSPECT
REQUEST FOR PROPOSAL
AUDITING SERVICES
DUE: 9:00 A.M., October 30, 2000
i
FEE STRUCTURE
i
COPIES
DESCRIPTION NEEDED 2000 2001 2002 2003 TOTAL
I BA$1CSERFICE$ TO BE PROVIDED
IOPIN-IONONCAFR- VILLAGE 60 19, 100 19,950 20,800 26,900 86,750
ANNUAL FINANCIAL KEPORT - LIBRARY 20 1,600 1,650 1., ?00 2,000 6,950
STA'I'EMENT ON AUDrrING STANDARDS No. 61LE 11P.R 10 0 0 0 0 0
I' PREPARATION OF THE MANAGEMENT LETrER 10 iq 0 0 O 0
! TAX INCREMENT FINANCING OPI~ON $ 500 500 500 500 .2~000
SINGLE AUDIT REPORT (1F NECF~SARY) 5 500 500 500 500 2,000
i 21,700 22,600 23,500 29,900 97,700
TOTAL
I OTHE. RSERFIC~S (OPTIONAL)
PREPARATION OF COMPREHENSIVE ANNUAL
f'IN.42qC L4L RF_ic~)RT 6{) 1,~00 1,550 1,600 5.600 8,250
I' PREPAI~A'rlON OF ~COMPll~OIJ_JZ~ AIqNUAL
fllq~2,,lCl[~d, ~RT 5 500 500 500 500 2~000
IPR.EI~AP. ATIOlq ~ F. LEC'rROIN-IC F~D'qG OF
1LL]I'qQ~ DEPT. OF INS~CE 3R.EI~2)R~ FOR:
POLICE PERqSION PUND $ 1,900 2,000 2,100 2,200 8,200
FIR]ZFIO~R'S PENSION PUND 5 1 ~ 900 2 ~ 000 .2,100 2 ~ 200 8,200
!
FRIEDH32q EISEIqSTEIN P,A.E~IER ~,ND S~HWARTZ, LLP
Joseph J. Evans
i N.~MEOFAIYrHOR~EDREPRESENTATi'VE 401 Iq. M±¢h±gan Avenue, Ste. 2800
Partner
IITLE Ch±eago, Illino±$ 60611
I October 30, 2000 (312) 245-1776
DATE
I
VILLAGE OF MOUNT PROSPECT, ILLINOIS
PROPOSAL TO PROVIDE
PROFESSIONAL AUDIT SERVICES
FOR THlg YEARS ENDING
DECEMBER 31, 2000 - 2003
OCTOBER 27, 2000
CRO~,/E CHIZEK
Crowe, Chizek and Company LLP
One Mid America Plaza
P.O. Box 3697
Oak Brook, Illinois 60522-3697
Tel.: 630-574-7878
Fax: 630-574-1609
E-mail: lkarrison@ crowechizek.com
Contact: LoUis G. Karrison, Partner
CRO'~/E CHIZEK
TABLE OF CONTENTS
Page
Executive Summary 1
Profile of the Firm 4
Firm Qualifications and Experience 4
Partner, Supervisory, and Staff Qualifications and Experience 8
Similar and Other Engagements 11
Audit Engagement Approach 12
Identification of Anticipated Potential Audit Problems 18
Cost
Cost Schedule 19-20
Basis of Billing for Services 21
Appendix
EXECUTIVE SUMMARY
The Honorable Mayor
Members of the Board of Trustees
Village of Mount Prospect, Illinois
100 South Emerson Street
Mount Prospect, Illinois 60056
We appreciate the opportunity to respond to your request for a proposal for the We believe that no
audits of the annual financial statements of the Village of Mount Prospect,
Illinois for the years ending December 31,2000, 2001, 2002, and 2003.
other firm matches
Crowe Chizek, the eighth largest pub/lc accounting firm in the United States, is
a diversified firm of certified public accountants and management consultants, our combination of
The firm was founded in 1942 and maintains offices located in Oak Brook, '"
Illinois; South Bend, Elkhart, Merrillville, and Indianapolis, Indiana; Cleveland
and Columbus, Ohio; Grand Rapids, Michigan; Louisville and Lexington, resources, expertise,
Kentucky; and Fort Lauderdale, Florida. The professional staff of the firm
consists of over one hundred partners and more than eleven hundred staff and service. Our
accountants and consultants. In addition to auditors and accountants, our staff
includes industrial engineers; psychologists; specialists in computer selection, strength is our ability
installation, and programming; EDP audit specialists; and tax and human
resources consultants.
tO provide, on an
We believe that we are qualified to perform this engagement for the reasons
summarized below: ongoing basis,
· We have had extensive experience in the field of local governmental
accounting and auditing. We currently serve as auditors for a substantial immediate and
number of municipalities, park districts, library districts, townships,
special districts, educational entities, joint ventures, and governmental responsive service by
organizations. We have included a partial list of such clients and would
encourage you to contact any or all of them to obtain their opinions as to knowledgeable
our qualifications and service.
· We utilize a team approach to provide continuity and effective service to professionals.
our clients. A team consisting of an engagement executive (partner),
engagement executive (senior manager), engagement manager/senior
staff, and staff accountant is assigned to serve each client. When
selecting a team, we first identify our client's requirements and then we
select the personnel ,with the technical skills and experience matching
those requirements. Because of the degree of experience that our
panners and staff possess, we are able to conduct the audit in an
efficient, orderly fashion. We feel that this is an important point because
it means that there will be a minimum of disruption in the day-to-day
duties of the Village's staff.
CROWE CHIZEK
· The Comprehensive Annual Financial Report as prepared would be
generally in compliance with the recommendations and standards set
forth in "Governmental Accounting, Auditing and Financial Reporting";
"GASB Codifications"; and subsequent GASB Statements and
Interpretations as issued by the Governmental Accounting Standards
Board and would be in accordance with the format of presentation
required by the Village. Our expertixe with
· The Village is the recipient of the GFOA Certificate of Achievement for
Excellence in Financial Reportng. Our finn is a leader in the field of public entities allows
governmental financial reporting. A substantial number of our clients
currently hold the Certificate. We have assisted in over three hundred Us to understand the
seventy-five successful submissions during the past twenty, years. The
engagement executive (partner) who would be assigned to this audit
engagement is a member of GFOA's special review committee for the complexities associated
Certificate Program and is a former member of GFOA's special review
executive committee. The engagement executive (senior manager) who with the Village of
would be assigned is also a member of GFOA's special review
committee. Mount Prospect,
· We have an excellent reputation in the credit marketplace. Bond rating
agencies rely on our auditor's report as a part of their analyses. One of Illinois and,
our clients, the Village of Glenview, currently enjoys a triple A rating.
accordingly, provide
· A parmer would supervise the field audit and be available for any
questions from the Board, management, or staff, both during the course valuable insights
of the audit and on an ongoing basis throughout the year.
· We are prepared to meet or exceed all specifications in the Village's drawn from similar
Request for Proposal.
clients.
Unlike most public accounting firms, both large and local, a major emphasis of
our finn is governmental auditing and consulting. A significant percentage of
our time is spent on governmental clients. Accordingly, our partners and staff,
as outlined in later sections of this proposal, have acquired a wide range of
experience in the governmental field in terms of both direct engagement
responsibilities and in memberships on committees and in governmental
organizations. We view each govemmental engagement as an important
commitment.
Our audit would encompass all funds and account groups of the Village, would
be conducted in accordance with generally accepted auditing standards, the
standards for financial audits set forth in the U.S. General Accounting Office's
Government Auditing Standards, the provisions of the Single Audit Act, the
of the U.S. Office of and Budget (OMB) Circular A-
provisions
Management
133 titled "Audits of States, Local Governments, and Non-Profit
Organizations"; and would be of sufficient scope as to lead to the rendering of
an opinion on the Village's financial statements.
CROWE CHIZEK
We would include preparation of the Library's Annual Financial Report, the
TIF Report, and the Single Audit Report and deliver the Comprehensive
Annual Financial Reports in aocordance with the dates specified in the
Village's Request for Proposal As part of the engagement, we would be
available to make a presentation before the Board or Finance Committee. We
would prepare a management letter with appropriate suggestions for the
Village's consideration and be available to meet with the Village's staff to
discuss such suggestions.
Since, if accepted, this would be our initial engagement, we expect that
additional "first-time-through" time and expense cost will occur. Such cost
will not be billed but will be absorbed by us as an investment in a potentially
continuing relationship. This proposal contains proprietary information. As
such, we respectfully request that the Village not allow it to be distributed to
anyone not associated with the Village unless compelled to do so by operation
of law.
For your review and consideration, we have included information related to our
qualifications and approach to the proposed engagement. Please feel free to
contact either Louis G. Karrison, Engagement Executive (Partner), or Daniel
A. Berg, Engagement Executive (Senior Manager), if you wish additional
information on or clarification of any of the points contained in this proposal.
Crowe Chizek is looking forward to establishing a lasting professional
relationship with the Village.
Thank you for considering our firm.
October 27, 2000
CROWE CHIZEK
PROFILE OF THE FIRM
I INDEPENDENCE AND PROFESSIONAL STANDARDS
We require that our partners and staff inform the firm of any lack of
independence with respect to all clients. Specific guidelines to be followed are
those set forth in the AICPA's Code of Professional Ethics. Additionally, we
are in compliance with the standards established by the General Accounting
Office (GAO). More specifically, we are completely independent with respect
to the Village. Should we be selected as auditors, our professional standards
(SAS 84) require that our initial acceptance is contingent upon our
'l communication with the predecessor auditors. We do not expect that
I
communication to result in any difficulties.
· LICENSE TO PRACTICE
t The firm and all key personnel are duly licensed to practice in the State of
Illinois and authorized to practice in other states.
I FIRM QUALIFICATIONS AND EXPERIENCE
Our Oak Brook office total personnel exceeds three hundred and fifty. Of this
· total, approximately thirty-five, including partners and all levels of professional
staff, serve on our governmental audit staff. Members of the audit team would
We
have
created
a
number five and would be drawn from this office.
The firm's offices in Indianapolis, South Bend, Merrillville, and Elkhart, Public Sector
Indiana; Grand Rapids, Michigan; and Columbus, Ohio also provide a variety
of audit and consulting services to lOcal and state governments. Firmwide,
total personnel exceeds fourteen hundred. Services Group to
QUALITY CONTROL help our clients meet
~ As a member of the Securities and Exchange Commission Practice Section of
the AICPA Division for CPA Firms, Crowe, Chizek and Company LLP is the ever-changing
required to have a formal peer review evel'y three years. Our most recent peer
"l review was conducted as of November 6, 1998 and resulted in our receiving an challenges they face.
'I
unqualified opinion (see appendix). In addition, the firm maintains a formal
Quality Control system, as described in Statement on Quality Control
Standards 1, encompassing quality control policies and procedures, assignment
of responsibilities, communications, and monitoring. The review included
- governmental engagements. There has been no disciPlinary action taken or
pending against the firm during the last three years. All desk and field reviews
. by federal and state agencies have resulted in either no findings or immaterial
comments.
CROWE CHIZEK
FIRM QUALIFICATIONS AND EXPERIENCE
(CONTINUED)
SERVICES PROVIDED
We have had extensive experience in the field of local governmental
accounting and auditing. We currently serve as auditors for a substantial
number of municipalities, townships, park districts, library districts, special
districts, joint ventures, and governmental organizations. We have included a
partial list of such clients as an integral part of this proposal and would
encourage you to contact any or all of them for references as to our
qualifications and service.
While our firm would be primarily engaged to perform an annual audit We have aggressively
function, we are available to our clients on a year-round basis. It has been our
experience that questions or pwblems may arise during the year for which a
client may call upon us for assistance. As a result, we have been retained in .. expanded the scope
such non-audit areas as:
· Financial Reporting - implementation of authoritative pronouncement of our services to
requirements, assistance in securing a Certificate of Achievement for
Excellence in Financial Reporting from the Government Finance meet increasingly
Officers Association or the Association of School Business Officials
· Taxpayer Compliance - specialized audits for selected revenue sources complex needs of our
Cable Television Fees clients.
Hotel/Motel Tax
Food/Beverage/Liquor Tax
·Special Assessments implementation, analysis, rebates, expert
testimony during negotiation and litigation
·Utility or Enterprise Funds - analysis, forecasting, rate structure, expert
counsel
· Federal, State, and Local Grants
·Budget, Appropriation, and Tax Levy Documents - assistance in
preparation
General Obligation and Revenue Bonds - analysis and assistance in
issuance
· Cash Flow Projections
· Personnel Evaluation
CROWE CHIZEK
FIRM QUALIFICATIONS AND EXPERIENCE
(CONTINUED)
SERVICES PROVIDED (CONTINUED)
· Refundings - preliminary structuring runs and subsequent modifications,
cash flow verifications
We will provide effective
· Employee Benefit Plans - cafeteria plans, self-insurance
· Intergovernmental Merger consulting services,
· Electronic Data Processing
because not only do we
Information requirements analysis and design
PC and minicomputer evaluation, selection and installation have significant
Local area network analysis and implementation
Software package evaluation and installation accounting, information
Custom application development and programming technology, and business
Office automation and productivity studies
Training and post-implementation support operations experience,
Data processing operations effectiveness reviews
Data security and contingency planning
but
also
understand
we
Organizational analysis and planning your industry and
Financial planning and control
Personnel evaluation and executive search environment and will
· Internal Revenue Service Compliance communicate effectively
Review of bond issues, proceeds, and investments to determine
applicability of arbitrage rebates, including performing required with your team.
computations
Compliance by the governmental entity with Internal Revenue Service
regulations (e.g., auto usage and 1099 reporting)
CROWE CHIZEK
FIRM QUALIFICATIONS AND EXPERIENCE
(CONTINUED)
GO VERNMENTAL 1ND U STR Y A CTI VITIES
Our involvement in the local governmental field includes active membership in
those professional organizations which serve the financial and management
staffs of local government:
· Government Finance Officers Association
· lllinois Government Finance Officers Association
· Chicago Metropolitan Area and South Suburban Metropolitan Area
Chapters - Iliinnis Government Finance Officers Association
· Illinois CPA Society Committee on Governmental Accounting - Sections
on Local Governmental Units, State Government, and Federally Assisted We are committed to
Programs
In 1987, we published "A Practical Guide (For Illinois Governments) to
set~itlg
the public
Implementing GASB Statement 3" which covered deposits and investments
and how to evaluate risk categories. This guide was distributed on a gratis sector.
basis to our clients and purchased by over governments and CPA
seventy
firms.
In 1988, we co-authored an ardcle in the Illinois GFOA Finance Review on
GASB 5 Pension Disclosures; also, the Illinois Department of Insurance used
our sample note disclosures in its recommendations to local governments.
We consider it essential to maintain the lines of communication throughout the
year. To that end, we both formally (via meetings, letters, etc.) and informally
(via telephone calls, etc.) attempt to keep our clients advised as to changes and
recent developments rehted to government. It is our intention to supplement
the continuous updating process that local governmental officials and
management and financial staffs are engaged in on a day-to-day basis.
LIBRARY AND RESEARCH FACILITIES
We maintain a complete library of publications relevant to government, such
· Governmental Accounting Standards Board Statements and
Interpretations
· Government Finance Officers Association - textbooks, guides, and
publications
CROWE CHIZEK
FIRM QUALIFICATIONS AND EXPERIENCE
(CONTINUED)
LIBRARY AND RESEARCH FACILITIES (CONTINUED) The experience of our
· American Institute of Certified Public Accountants - guides and team specialists will
publications
· Illinois CPA Society - guides and publications substantially reduce the
· Illinois State Board of Education - "Guide to Auditing and Reporting for
Illinois Public Local Education Agencies" potential inconvenience
PARTNER, SUPERVISORY, AND STAFF relative to changing
QUALIFICATIONS AND EXPERIENCE auditors.
PERSONNEL TO BE ASSIGNED
Our approach to an engagement is that of a team concept with an engagement
executive (partner), engagement executive (senior manager), engagement We have assembled a
manager, senior staff (in-charge), and staff accountant assigned to each team.
As such, the individuals whose professional resumes follow have the
experience, training, education, and background to render efficient, quality highly-experienced
service. All partners, managers, and supervisory staff meet, at a minimum, the
13eneral Accounting Office's (GAO) standards for continuing professional engagement team
education (CPE) in governmental accounting and auditing. Such CPE is
obtained by attendance at GFOA, Illinois GFOA, AICPA, and ICPAS courses, committed to
as well as in-firm training sessions held semiannually. We expect that the
quality of the audit team staff will be maintained over the term of our
engagement by our assigning similarly qualified individuals to succeed those providing the Village
who leave the team by virtue of promotion, reassignment, or departure from
the finn. It is our objective to either reassign the manager to each successive of Mount Prospect,
year's audit or promote the staff person to the manager level.
Louis 13. Karfison would be the engagement executive (parmer) and Daniel A. Illinois the level of
Berg would be the engagement executive (senior manager) assigned to this
engagement, service you desire
The other audit team members would be selected after the Village has engaged
our firm. We have not included every potential person's resume, but would and deserve.
assign individuals of requisite background, experience, and training.
CROWE CHIZEK
LOUIS G. KARRISON, CPA
Engagement Executive (Partner) - Audit Group, Concentrating in Position
Auditing Governmental Entities
Experience
Mr. Karrison has been involved in governmental auditing and consulting since
1967 and has conducted over nine hundred audit engagements during that
period on the local, state, and federal levels. He serves on the Government
Finance Officers Association's (GFOA) Special Review Committee for the
Certificate of Achievement for Excellence in Financial Reporting program.
His function is to review reports submitted for the Certificate and make
recommendations accordingly. Mr. Karrison also serves as an advisory
member the Illinois Government Finance Officers Association's
to
(IHFOA)
Technical Accounting Review Committee. He has previously been the General
Chairman of the Illinois CPA Society's Committee on Governmental
Accounting, Chairman of the section on Local Governmental Units, and a
member of the section on State Government. One of his functions has been to
assist in a quality review program of annual financial reports submitted to the
Office of the Comptroller of the State of Illinois.
Mr. Karfison is a current member of the American Institute of Certified Public Professional Memberships
Accountants and the Illinois CPA Society. In addition, he is a member of the
Government Finance Officers Association, and the Illinois Government
Finance Officers Association.
He has taught governmental accounting at the level and at several
university
Speaking
and
Writing
Illinois HFOA seminars and spoken before the Illinois Municipal League.
Mr. Karrison co-authored a manual on reporting risk categories for deposits Engagements
and investments and also co-authored an Illinois GFOA article on GASB
pension disclosures.
University of Illinois Education
B.S. in Accountancy
CROWE CHIZEK
DANIEL A. BERG, CPA
Engagement Executive (Senior Manager) - Audit Group Position
Mr. Berg has participated in approximately five hundred audits of Experience
i municipalities and other governmental units since 1982. He serves on the
i Government Finance Officers Association's (GFOA) special review committee
for the Certificate of Achievement for Excellence in Financial Reporting
: Program. His client responsibilities have included the audits of the cities of
~ Des Haines, Elgin, Elmhurst, and Highland Park; the County of DeKalb; the
! villages of Bartlett, Deerfield, Glenview, Glencoe, La Grange, Libertyville, and
Wilmette; and the Arlington Heights, Winnetka, and Wheeling Park Districts.
He has performed cable franchise fee "agreed-upon procedures" engagements
for the Contra Costa County, CA Franchiser's Consortium; the Northern
· Dakota County Cable Communications Commission, MN; the City of Saint
Paul, MN; the City of Fort Wayne, IN; the Northwest Cable
Municipal
Council, IL; the Miami Valley Cable Council, OH; the City of Louisville; and
Jefferson County, KY and has assisted on several others. He has also
'~ performed numerous cable rote regulation assignments including Miami Valley
Cable Council, OH; Woodridge, IL; Mentor, OH; Lincoln, NE; Ojai, CA; and
Pittsburgh, PA.
'"j Mr. Berg in a member of the American Institute of Certified Public Professional Memberships
Accountants and the Illinois CPA Society. Additionally, he is a member of the
Illinois Government Finance Officers Association and the Illinois Association
of School Business Officials.
Mr. Berg has served as an instructor for several Illinois GFOA Courses. He has Speaking and Writing
also been responsible for writing and teaching semiannual firm seminars on
governmental accounting and auditing. Engagements
Benedictine University Education
B.A. in Accountancy
CROWE CHIZEK
SIMILAR AND OTHER ENGAGEMENTS
We annually perform audits and financial consulting services for a substantial
number of governmental entities, including many similar to this engagement.
We believe that one of the most important and frequent questions directed to
prospective auditing firms is, Which local governmental units engage your
services? It is our viewpoint that our clients' opinions of our capabilities and
pedormance provide the fairest evaluation of our firm. We would encourage
you to contact any or all of the following:
MUNICIPALITIES
* Indicates Certificate of Achievement for Excellence in Financial
Reporting We believe that our
Dates Hours
* City of Elgin .clients provide the best
Mr. James R. Nowieki,
Finance Director 1993-99 700 847-931-6100
endorsement
of the
* Village of Glenview
Mr. Daniel Wiersma, quality of our service.
Finance Director 1998-99 600 847-724-1700
* City of Highland Park
Mr. David Fairman,
Director of Fiscal and
Administrative Services 1998-00 450 847-632-0800
* City of Etmhurst
Ms. Marilyn K. Gaston,
Director of Finance 1994-00 400 630-530-3105
* Village of Wilmette
Mr. Robert Amoroso,
Director of Finance 1993-99 350 847-251-2700
In addition to the above, we also serve as auditom for nine other municipalities
which have the Certificate of Achievement (Addison, Bartlett, Deerfield,
Downers Grove, Olencoe, Lake Bluff, LaOrange, Libettyville, and Wheeling).
~ 11
CROWE CHIZEK
AUDIT ENGAGEMENT APPROACH
OVERVIEW
Crowe Chizek's approach to an audit is ever mindful of our professional
responsibilities and that sufficient audit evidence has to be obtained before any
opinion is rendered on any financial statements. We recognize that our audits
have to be accomplished efficiently and effectively especially since we realize
that the cost of an audit should not exceed the benefits that can be derived. The
primary benefit being that users of the financial statements are confident that
the statements are fairly presented in accordance With generally accepted
accounting principles for governmental entities. In order to obtain the audit
evidence and complete the engagement, we have to continually keep the lines
of communication open not only among ourselves but also with our clients.
Our audits are organized in three phases: planning and systems evaluation,
fieldwork, and report preparation and compliance review. The following is a
brief synopsis of each of the phases and is not all inclusive.
PLANNING AND SYSTEMS EVALUATION
This phase of our audit encompasses many aspects. Included in this phase are Performittg quality work,
the following:
· Determination of proper staffing needs. The field audit would be providing quality service,
planned and supervised by a partner. Engagement executives (partners
and senior managers) in firm have extensive in the field and
our
experience
buiMing
long-term
a
of governmental accounting and auditing and are assigned direct account
responsibility. Staff members would perform the detail auditing relationship with our
procedures set forth in the audit program.
· Discussions with the client's management and staff to determine clients isfundamentalto
availability of accounting records, source documents, technical problem
areas, items requiring special attention, and the start of fieldwork.
· Determination of suggested audit program, reliance on internal control, our approach.
use of sampling methods, and evidence gathering through substantive
tests and analytical procedures.
Because we annually audit a substantial number of governmental clients, our
firm has developed both a master internal control questionnaire and a master
audit program to be used on governmental engagements. These documents
provide the basic framework for the audit program utilized, such program
being custom4ailored to fit the particular engagement and whose scope is
dependent our evaluation of internal control and the in
upon
accounting
system
operation.
CROWE CHIZEK
AUDIT ENGAGEMENT APPROACH
(CONTINUED)
PLANNING AND SYSTEMS EVALUATION (CONTINUED)
Our emphasis is placed on the evaluation of the adequacy and the actual
functioning of the internal control structure. Our review of internal controls
would be concerned with such matters as whether (a) operations were
conducted as authorized; (b) transactions were properly recorded; and
(c) assets were properly safeguarded. We believe that this approach reduces,
but does not eliminate, the need for extensive transaction testing and provides
for a minimum of disruption in the day-to-day personnel. Our Public Sector
duties
of
the
client's
The increasing utilization of electronic data processing has made it necessary
for auditors to take the EDP system and its audit implications into Services Group has
consideration when Planning and conducting the audit. The extent to which
EDP system controls and applications need to be reviewed and evaluated is
determined early in the engagement, and if necessary, computer specialists are developed customized
brought in under the direction of the audit staff to perform the necessary
reviews and tests, programs, procedures,
FIELD WORK checklists, and
Our fieldwork phase of the audit would be executed in accordance with our
planning phase summarized as follows: workpapersfor
* Managers or senior staff and staff accountants would review in more
detail the accounting intemal control systems and revise questionnaires governmental audits
and programs accordingly after approval by the engagement senior
manager or partner, that are structured to
· Managers or senior staff and staff accountants would then complete this
phase of the audit by compiling all necessary questionnaires, programs,
or papers; analytical procedures; and potential management letter points, address specific audit
REPORT PREPARATION AND COMPLIANCE REVIEW needs of those entities.
The final phase of the audit would include, but would not be limited to, the
following:
The senior staff and staff accountants would draft the
·
manager
or
financial statements, footnotes, and all required supplemental schedules
in accordance with generally accepted accounting principles for
governmental entities. In addition, they would draft any compliance
reports in accordance with required standards and regulations of the
Single Audit Act.
13
CROWE CHIZEK
AUDIT ENGAGEMENT APPROACH
(CONTINUED)
REPORT PREPARATION AND COMPLIANCE REVIEW
(CONTINUED)
· Finally, they would draft potential management letter points and review
and discuss these points with the client and engagement senior manager
and panner. The engagement senior manager and panner would review
all workpapers and reports for compliance with the finn's policies of
quality control. The repons would then be reviewed by a nonclient-
related panner for compliance with the appropriate technical standards.
FIELD AUDIT
We would attempt to commence the audit before the close of the year, at the
convenience of the Village. We encourage the preparation of workpaper
analyses and schedules by Village staff in order to keep the cost of our services
to a minimum. We would discuss with the appropriate Village officials our
field audit schedule so as to minimize any logistical problems which might
We have estimated that the following hours will be expended on this
engagement:
Level .Hours
Engagement Executive (Panner) and
Engagement Executive (Senior Manager) 60
Engagement Manager/Senior Staff 160
Staff Accountant 155
3"/5
CROWE CHIZEK
AUDIT ENGAGEMENT APPROACH
(CONTINUED)
OUTLINE OF AUDIT APPROACH
Planning and Systems Evaluation Phase Timing
Hold entrance conference
a) Scheduling
b) Working location - physical arrangement
c) Scope
1) Client perceptions
2) Auditor perceptions January
d) Allocation of workpaper preparation
e) Financial reposing -,
Obtain "overview" understanding of the accounting
system and organization January
Review and evaluate internal control
Review
a) Flowchart
b) Questionnaire
c) Conferences
d) Document review January
Evaluate
a) Test controls for compliance
b) Evaluate controls
Fieldwork Phase
Design audit program January
Perform aUdit procedures and evaluate results April
Reporting Phase
Form opinion (expressed in auditor's report) April
Hold exit conference with management and staff April
Review draft of financial statements and
management letter - make any agreed upon
revisions May
Issue financial statements and letter May
management
Be available for discussions regarding implementation
of recommendations Ongoing
~ 15
CRO'~-/E CHIZEK
AUDIT ENGAGEMENT APPROACH
(CONTINUED)
OUTLINE OF AUDIT APPROA CH (CONTINUED)
We would use a mix of statistical sampling and nonstatistical sampling
(judgmental). Such samples can vary from five to seventy-five items,
depending upon the materiality and audit risk levels associated with the tests.
We would be unable to determine specific sample sizes for purposes of
compliance testing until we have performed our review and documentation of
the intemal control system. Certain workpapers and analyses would be
prepared by our staff using Excel/Lotus software. Our analytical procedures
would be primarily directed toward comparisons of balances to prior periods
and to budgets. We would also conduct various predictive tests to analytically
test various accounts. Compliance with laws and regulations testing would
occur throughout the audit and would be guided by our specific checklist
which is part of our governmental audit package. We would gain an
understanding of laws and regulations that have a direct and material effect on
the Village's financial statements by reviewing all applicable state statutes and
uniform reporting requirements, reviewing minutes of the governing body,
reviewing all Office of Management and Budget (OMB) regulations related to
the Village's federal financial assistance programs, and inquiring of
management.
OBJECTIVES OF THE ANNUAL AUDIT
The objective of our audit of the financial statements would be to express an
opinion on the fairness of the representations contained in the balance sheets
and the related statements of revenues, expenditureS/expenses, changes in fund
equity, and cash flows for the year then ended. Our audit would be made in
accordance with generally accepted auditing standards and would include all
auditing procedures which we consider necessary in the circumstances.
These procedures would include, but would not be limited to, tests of
underlying documentary evidence supporting the transactions recorded in the
accounts; direct Confirmation of assets, liabilities, revenues, and
expenditures/expenses with the appropriate entities involved; and physical
inspections and observations of certain assets. Our audit would primarily be
based upon selected samples of transactions and would not include extensive
detail tests as would be necessary to disclose defalcations and irregularities.
While irregularities may occasionally be disclosed by a normal audit as
proposed, such an audit is not intended for that purpose. If any irregularities
do come to our attention, we would, of course, report them to the Village.
CROWE CHIZEK
AUDIT ENGAGEMENT APPROACH
(CONTINUED)
COMPREHENSIVE ANNUAL FINANCIAL REPORT
The Comprehensive Annual Financial Report would be prepared in accordance
with the guidelines set forth by the Village. It would be genemliy in Your financial
compliance with the recommendations contained in "Governmental
Accounting, Auditing and Financial Reporting' "GASB CodificationS"; and
subsequent GASB Statements and Interpretations as published by the statements will be in
Governmental Accounting Standards Board.
Our policy is to review drafts of financial statements and footnote disclosures compliance with the
with our clients prior to issuance of the final report. We include a maximum of
sixty printed Comprehensive Annual Financial Reports, five Single Audit highest current reporting
Reports, twenty Library Financial Reports, five TIF Compliance Reports, and
ten Management Letters in our proposed fee. :~tandards.
REPORT REVIEW
All reports are reviewed prior to issuance by a technical review partner, who
was not involved in the particular report under review. The purpose of this
review is twofold. First, it provides assurance that the report is in compliance
with generally accepted accounting principles applicable to local governmental
units and is as complete as possible as to the full disclosure principle.
Second, and perhaps more importantly, this review provides a fresh look at the
financial statements from an analysis point of view.
SUGGESTIONS TO MANAGEMENT
At the conclusion of the engagement, we would issue a management letter.
The purpose of the letter would be to disclose any reportable conditions
(deficiencies in internal control or accounting procedures) that may have come
to our attention during the course of the audit and to outline, for the
consideration of the Village our suggestions for improvement. Our policy is to
make ourselves available to meet with the Village's management and staff to
discuss implementation of any suggestions.
Some typical subjects covered in our management letters are: · Compliance with statutes, policies, or procedures
Information needed but not generated
· Duplication of effort, including non-useful reports and records
· Segregation of duties and functions
· Improvements in accounting systems
CROWE CHIZEK
IDENTIFICATION OF ANTICIPATED
POTENTIAL AUDIT PROBLEMS
None
1
1
: ~ 18
· ! CROWE CHIZEK
COST SCHEDULE
I
A. Crowe, Chizek and Company LLP
! We seek whatyou
} B. Louis G. Karrison, Partner, is entitled to represent the firm, empowered to
submit the proposal, and authorized to sign a contract with the Village of are also seeking:
Mount Prospect, Illinois.
~'~ C. Sehedute of professional fees and expenses for the audits of the Village of along-term
Mount Prospect, Illinois.
'] relationship.
See next page. Therefore, we have a
:'vested interest in
controlling our costs.
: ~ 19
· t CROWE CHIZEK
ATTACHMENT 1
VILLAGE OF MOUNT PROSPECT
REQUEST FOR PROPOSAL
AUDITING SERVICES
DUE: 9:00 A.M., October 30, 2000
FEESTRUCTURE
COPIES
DESCRIPTION NEEDED 2000 2001 2002 2003 TOTAl,
BASIC SERVICES TO BE PROVIDED
OPINION ON CAFR - VILLAGE 60 $ 14.505 $ 15,085 $. 15,68~ $ 17,350 $ 62.625
ANNUAL FINANCIAL REPORT - LIBRARY 20 1.530 1,590 1,65_5 1,720 . 6,49~
STATEMENT ON AUDITING STANDARDS
NO. 61 L]~I'I'ER 10 60 65 70 70 265
PREPARATION OF THE MANAGEMENT LE'i', ~R 10 305 320 330 345 1,300
TAX INCREMENT FINANCING OPINION 5 430 445 46~ 485 1,82_5
SINGLE AUDIT REPORT (IF NECESSARY) 5 1,225 1,275 1,325 1,375 5,200
TOTAL $ 18.05~ $ 18.7~ $ 19.530 $ 21.~ $ 77.71~0
0 THER SER VICES (OPTIONAL)
PREPARATION OF COMPREHENSIVE ANNUAL
FINANCIAL REPORT 60 $ 4,895 $ 5,090 $ 5.295 $ 8,955 $ 24,235
PREPARATION OF COMPTROLLERS ANNUAL
FINANCIAL REPORT 5 245 255 265 275 1,040
PREPARATION AND ELECrRONIC FILING OF THE
ILLINOIS DEPT. OF INSURANCE REPORTS FOR:
POLICE PENSION FUND 5 2,145 2,230 2,320 2,415 9,110
FIR.EFIGHTER'S PENSION FUND 5 2,145 2,230 2,320 2~415 9~110
SIGNATURE OF AUTHORIZED REPRESENTATIVE
LOUIS G. KARRISON CRQWE, CHIZEK AND COMPANY LLP
NAME OF AUTHORIZED REPRESENTATIVE
PARTNER
TITLE
~['OBER 27, 21300
DATE
20
BASIS OF BILLING FOR SERVICES
AUDIT FEE
Our policy is to bill monthly, based upon the amount of time expended on the
engagement during the previous month.
We have predicated our proposal on the assumption that all of the books of
original and final entry would be prepared by the Village, that all control and
detail accounts would be reconciled to the fully adjusted general ledger trial
balances, and that the Introductory and Statistical sections of the CAFR would
be completed by the Village. If, during the course of the audit, we find that
additional efforts would be required to reach such an objective, we would bring
such findings to the attention of the Village and discuss any arrangements for
completion of such efforts and the effect, if any, upon the delivery date of the
reports. In no event would we perform any additional work without the
concurrence of the Village.
We have also assumed that beginning of the year account balances, fund
classifications, and other GAAP presentations, as attested to by the previous
audit firm, have been supported by adequate accounting records and reported
in accordance with generally accepted accounting principles. If during the
course of our audit we ascertain that corrections of prior period balances,
classifications, etc. are required, we will bring such matters to the attention of
the Village and discuss the necessary arrangements.
Additional audit work necessitated by the implementation of new authoritative
pronouncements of the Governmental Accounting Standards Board (those
whose effective dates are subsequent to December 31, 2000) has not been
contemplated in this proposal. We would be pleased to discuss services and
fees when such requirements have been defined.
ADDI~ONAL SERVICES (AT THE REQUEST OF THE VILLAGE)
Our fees are based upon the actual time expended on an engagement at an
hourly rate which is related to the level of skill, training, and experience
required. Our current hourly rates are as follows:
Engagement Executive (Partner) Level $ 250 $ 275
Engagement Executive (Senior Manager) Level 160 190
Engagement Manager Level 100 130
Senior Staff (In-Charge) Level 90 95
Staff Accountant Level 70 85
CROWE CHIZEK
~ APPENDIX
1
'1
'i
t
CROWE CHIZEK
o the Partners
Crowe, Chizek and Company LLP
We have reviewed the system of quality control for the accounting and auditing practice of
Crowe, Chizek and Company LLP (the firm) in effect for the year ended June 30, 1998. A system
of quality control encompasses the firm's organizational structure and the policies adopted and
procedures established to provide it with reasonable assurance of complying with professional
standards. The elements of quality control are described in the Statements on Quality Control
Standards issued b.y the American tnstimte of Certified Public Accountants (the AICPA). The
design of the system, and compliance with it, are the responsibilities of the firm. In addition, the
firm has agreed to comply with the membership requirements of the AICPA Division for Firms (the
Section). Our responsibility is to express an opinion on the design of that system, and the firm's
compliance with that system and the Section's membership requirements based on our review.
Our review was conducted in accordance with standards established by the Peer Review Committee
of the Section. In performing our review, we obtained an understanding of the system of quality
control for the firm's accounting and auditing practice. In addition, we tested compliance with the
firm's quality control policies and procedgres and with the membership requirements of the Section
to the extent we considered appropriate. These tests covered the application of the fn'm's policies
and procedures on selected engagements. Because our review was based on selective tests, it would
not necessarily disclose all weaknesses in the system of quality control or all instances of lack of
compliance with it or with the membership requirements of the Section. As is customary in a peer
review, we are issuing a letter under this date that sets forth comments relating to certain policies and
procedures or compliance with them. These matters were not considered to be of sufficient
significance to affect the opinion expressed in this report.
Because there are inherent limitations in the effectiveness of any system of quality control,
departures from the system may occur and not be detected. Also, projection of any evaluation of a
system of quality control to future periods is subject to the risk that the system of quality control may
become inadequate because of changes in conditions, or that the degree of compliance with the
policies and procedures may deteriorate.
In our opinion, the system of quality control for the accounting and auditing practice of Crowe,
Chizek and Company LLP in effect for the year ended June 30, 1998, has been designed to meet the
requirements of the quality control standards for an accounting and auditing practice established by
the AICPA, and was complied with during the year then ended to provide the firm with reasonable
assurance of complying with professional standards. Also, in our opinion, the firm was in
conformity with the membership requirements of the Section in all material respects.
Greensboro. North Carolina
November 6, 1998
CHARLOTTE L. MA JURE, CPA
Senior Staff (In-Charge) - Audit Group Position
Ms. Majure has participated in approximately fifteen audits of municipalities Experience
and other governmental units since 1995. Her client responsibilities have
included the Village of Downers Grove, the Village of Indian Creek, the Solid
Waste Agency of Northern Cook County, the Northwest Suburban Joint Action
Water Agency, the Plainfield Public Library, and Knox College.
Ms. Majure is a member of the American Institute of Certified Public Professional Memberships
Accountants.
University of Illinois Education
B.S. in Accountancy
CROWE
KEVIN J. VRBA, CPA
Senior Staff (In-Charge) - Audit Group Position
Mr. Vrba has participated in approximately fifteen audits of municipalities and Experience
other governmental units since 1996. His client responsibilities have included
the audits of the Village of Glencoe and the DuKane Valley Council.
Mr. Vrba is a member of the American Institute of Certified Public Professional Memberships
Accountants.
"] Northern Illinois University Education
B.S. in Accountancy
CRO~Y,,~E CHIZEK
VILLAGE OF MOUNT PROSPECT
FINANCE DEPARTMENT
INTEROFFICE MEMORANDUM
FROM: DIRECTOR OF FINANCE
DATE: OCTOBER 27, 2000
r----?
SUBJECT: DETERMINATION OF ESTIMATED TAX LEVY
PURPOSE:
To request that the Village Board determine the amount of money estimated to be necessary to be
raised by taxation for the 2000 levy year pursuant to Statute.
BACKGROUND:
The recently adopted Property Tax Reform Act requires the corporate authorities of local
governments to determine the amount of property taxes expected to be needed at least ~ (30)
days prior to adoption of the actual levy ordinance.
DISCUSSION:
The 2001 proposed budget includes Village property tax revenue estimated at $10,146,824, net of
certain debt service tax levy abatements. This represents an increase of 3.5% over the 1999
extended levy.
At the time the proposed budget was prepared and distributed, the Library Board had not yet voted
on their budget and tax levy request. They have since done so and attached hereto is a
memorandum summarizing their tax levy request for $4,105,800. The levy request represents an
increase of 0.66% over the 1999 levy.
Following is a summary of the proposed 2000 tax levy for the Village and Library:
General Corporate $ 5,601,953 1.5%
Garbage 2,441,000 0.5
Debt Service 658,313 0.5
Police Pension 704,214 15.7
Firefighters' Pension 741,344 24.8
Total Village Levy $10,146,824 3.5%
Library Levy $ 4,105,800 0.7%
Total Levy $14,252,624 2.7%
nteroffice Memorandum
Estimated Tax Levy
Page Two
It is estimated that the Village's tax rote for the 2000 levy will be $0.925, compared to $0:897 for
1999. The increase for a home with an equalized assessed value of $44,000 (approximate market
value of $230,000) would be $12.
The Library's tax rote for the 2000 levy is estimated to be $0~374, compared to $0.373 for 1999.
The increase for a home with an equalized assessed value of $44,000 would be $1.
Once the Village Board establishes the tentative tax levy, staff can publish the notice of the public
hearing on the tax levy. The hearing is required to be held on Monday, December 4, 2000. It
should be pointmt out that this is just a determination of the tentative levy. The Board can still
choose to increase or decrease the levy as they may deem appropriate based on the upcoming
budget workshops and public hearings.
RECOMMENDATION:
It is recommended the Village Board authorize staff to publish the notice of public hearing on the
proposed 2000 tax levy based upon a tentative levy of $14,252,624.
DOUGLAS IL ELLSWORTH, CPA
\\VI~V01 \USERSBgELLSWOR\Taxes~roper fy',2000 Levy~levy determination memo.doe
VILLAGE OF MOUNT PROSPECT
FINANCE DEPARTMENT
INTEROi, i~iCE MEMORANDUM
TO: VILLAGE MANAGER
FROM: DIRECTOR OF FINANCE
DATE: OCTOBER 23, 2000
SUBJECT: PROPOSED 'LIBRARY TAX LEVY AND BUDGET
On October 19, 2000 the Library Board of Trostees approved Resolution 2000, ~stablishing their
2000 tax levy and setting forth their budget for the fiseai year ending December 31,2001.
Attached is a copy of said resolution.
The Library's approved budget totals $4,573,000, representing an increase of 6.08% over the
2000 Budget.
The Library's 2000 tax levy request is for $4,025,294. When the 2% allowance for loss and
costs is added in, their extended levy will be $4,105,800. This represents an increase of 0.66%
over the 1999 levy. Following is a summary of their 2000 levy request with a comparison to the
prior year.
1999 Proposed 2000 Increase Percent
Levy Purpose Extended Levy Extanded Levy (Decrease) Change
Library Fund $2,971',354 $3,004,000 $ 32,646 1.10 %
IMRF 324,646 293,200 (31,446) (9.69) %
Insurance, Audit 40,000 41,100 I, 100 2.75 %
Maint. & Repair 212~240 219~300 7,060 3.33 %
Subtotal $3,548,240 $3~557,600 $ 9,360 0.26 %
Working Cash $ 530,600 $ 548,200 $ 17,600 3.32 %
Total $4,078,840 $4,105,800 $ 26,960 0.66 %
Pursuant to your direction, we will present the Library's budget and tax levy to the Village Board
at their November 28t~ Committee of the Whole meeting for discussion. Representatives of the
Library will be invited to attend this meeting.
DOUGLAS R. ELLSWORTH, CPA
RESOLUTION NO, 2000
A RESOLUTION APPROVING AND CERTIFYING
THE 2001 BUDGET AND 2000 TAX LEVY DETERMINATION
WHEREAS, heretofore the Board of Trustees of the Mount Prospect Public Library, Mount Prospect, Illinois,
at open and public meetings have considered the financing requirements of the Mount Prospect Library for
the year commencing January 1, 2001; and
WHEREAS, the Board of Trustees of the Mount Prospect Public Library has determined the ~inancial
requirements of the Mount Prospect Public Library for the ensuing year and has caused to be made, a
statement thereof, a copy of which is attached hereto and marked "Exhibit A," for inclusion in the 2001 budget
of the Village of Mount Prospect; and
WHEREAS, the Board of Trustees of the Mount Prospect Public Library has further determined the amount
of money which in its judgment, it will be necessary to levy for library purposes in the 2000 tax levy ordinance
to be adopted by the President and Board of Trustees of the Village of Mount Prospect;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE MOUNT PROSPECT
PUBLIC LIBRARY, VILLAGE OF MOUNT PROSPECT:
SECTION ONE: That the financial requirements for library purposes of the Mount Prospect Public Library
require the budget for the year commencing January 1, 2001, and ending December 31, 2001, the sum of
4,573,000 such to be included within the 2001 Budget of the Village of Mount Prospect, Illinois.
SECTION TWO: That the amount of money hereby determined by the Board of Trustees of the Mount
Prospect Public Library to be necessary for library purposes and to be included in the 2000 Tax Levy
Ordinance of the Village of Mount Prospect (taking into consideration other income from accumulations from
the prior year, anticipated tax shrinkage, fines, non-resident fees, and maintenance, repairs, and alterations
of library buildings and equipment) and for the collection and deposit to the LIBRARY FUND, totals 4,025,294
(of which 287,451 is for the Illinois Municipal Retirement Fund payments for employees of the Mount Prospect
Public Library pursuant to Section 5/7-171, Chapter 40 of the Illinois Compiled Statutes; and 215,000 is for
the maintenance repairs, and alterations of the library buildings and equipment, pursuant to Section 5/3-4 of
Chapter 75 of the illinois Compiled Statutes; and 537,451 for the library working cash fund pursuant to Section
5/4-13 of Chapter 75 of the Illinois Compiled Statutes; and 40,294 is for insurance and audit fees pursuant
to Section 5/4-14 of Chapter 75 of the Illinois Compiled Statutes).
A. In accordance with Chapter 75, Section 5~3-5 of the Illinois Compiled Statutes we request
that the amount of 4,025,294 so determined be levied and collected in like manner with the
other general taxes of the Village of Mount Prospect and that such taxes be paid directly by
the County Collector to the Library fund.
B. Expenditures from the LIBRARY FUND shall be under the direction of the Board of Trustees
of the Mount Prospect Public Library.
SECTION THREE: That the Secretary of the Board of Trustees of the Mount Prospect Public Library file a
copy of this Resolution, with {he Village Clerk of the Village of Mount Prospect, for transmittal to the President
and Board of Trustees of the Village of Mount Prospect.
SECTION FOUR: That, if necessary, a committee hereof confer with the Board of Trustees of the Village of
Mount Prospect or a committee thereof, or appear before the said Village Board, as may be necessary in
conjunction with the enactment of the 2001 Budget and 2000 Levy.
ECTION FIVE: That if any part or parts of this Resolution shall be held to be unconstitutional, such
unconstitutionality shall not affect the validity of the remaining parts of this Resolution. The Board of Trustees
of the Mount Prospect Public Library hereby declares that it would have passed the remaining parts of this
Resolution if it had known that such part or parts thereof would be declared unconstitutional.
SECTION SIX: That this Resolution shall be in full force and effect as of October 19, 2000.
AYES: Draznin, Grouwinkel, Hinaber, Kern, Klein, Kobler, Luteri
NAYS: None
ABSENT: None
PASSED THIS 19a day of October, 2000.
The undersigned, President of the Board of Trustees of the Mount Prospect Public Library, Village of Mount
Prospect, Illinois, does certify that the foregoing Resolution was duly adopted by the vote spec'~ed at a legally
convened meeting of the Board of Trustees of the Mount Prospect Public Library held at the Mount Prospect
Public Library Building on the 19t~ day of October, 2000.
Laura L. Luteri, President
EXHIBIT A
MOUNT PROSPECT PUBLIC LIBRARY
2000 TAX LEVY REQUEST AND 2001 APPROPRIATION BUDGET
Library Fund Tax Levy $ 2,945.098 Administration
Payroll $ 2,350,000
IMRF Tax Levy 287,451 Pension 265,000
Medical Insurance 145,000
Insurance & Audit Levy 40,294 $ 2,760,000
Maint. & Repair Levy 215,000 Other Administration
Postage & Printing $ 45,000
Operating Levies $ 3,487,843 Programs 40,000
Outside Services 60,000
Supplies 65,000
Estimated Other Funds 1,085,157 Other 70,000
Insurance 39,000.
Total Appropriation $~ 4,573,000 319,000
Building
Operating Levies $ 3,487,843 Utilities $ 60,000
Building Maintenance 375,000
Working Cash Levy 537,451 Equipment Maintenance 210,000
Equipment 114,000
Total Levies $ 4.025.294 Other 35,000
794,000
Materials
Print $ 500,000
Non-Print 200,000
700.000
$ 4,573.000
MAYOR ~
Gerald L. Farley VILLAGE MANAGER
Michael E. Sanonis
TRUSTEES
T,mothy3. Co cora, ,l Wm. Village of Mount ProspectVILLAGECLE val W.
Richard M. Lohrstorfer
DcnnisO. Prik l Community Development Department 847/818-5328
Michaele W. Sko~on F~: 847/818-5329
Irvana ~:. wi~ks 100 South Emerson Street Mount Prospect, Illinois 60056 TDD: 847/392-6064
AGENDA
MOUNT PROSPECT ZONING BOARD OF APPEALS
MEETING LOCATION: MEETING DATE & TIME:
Senior Center Thursday
50 South Emerson Street November 9, 2000
Mount Prospect, IL 60056 7:30 p.m.
I. CALL TO ORDER
II. ROLL CALL
III. APPROVAL OF MINUTES
A. Minutes of October 26, 2000
I. ZBA-34-2000 / 518 N. Emerson St.
2. ZBA-35-2000 / 1800 Hopi Lane
3. ZBA-36-2000 / 617 N. Fakview
4. ZBA-37-2000 / 502 W. Busse Ave.
5. ZBA-38SR-2000 /420 Dempster (RecPlex)
6. ZBA-39-2000 / 620 E. Northwest Hwy.
IV. OLD BUS ~I~qESS
V. NEW BUSINESS
A. ZBA40-2000 / 350 E. Kensington / Home Depot / Amend Conditional Use to allow
construction of an addition to the building for a tool rental center. NOTE: This Case is
Village Board Final
B. ZBA-41SR-2000 / 600 E. Rand Rd. / Northwest Electric / Special Use to erect an
electronic message board. NOTE: This Case is ZBA Final
C. ZBA-42-2000 / 1750 E. Kensington Parking Lot / Conditional Use to allow a stand alone
parking lot. WITHDRAWN 11/1/00
D. ZBA-43-2000 / 1201 Feehanville / AT&T Broadband / Variation to permit 14 ground
mounted satellite dishes. NOTE: This Case is Village Board Final
VI. QUESTIONS AND COMMENTS
VI. ADJOURNMENT
Any individual who would like to attend this meeting, but because of a disability needs some accommodation
to participate, should contact the Community Development Department at 100 S. Emerson, Mount Prospect,
IL 60056, 847-392-6000, Ext. 5328, TDD #847-392-6064.
MINUTES OF THE REGULAR MEETING OF THE
MOUNT PROSPECT ZONING BOARD OF APPEALS
CASE NO. ZBA-36-2000 Hearing Date: October 26, 2000
PETITIONER: Kevin & Julie Anderson
PUBLICATION DATE: October 1 I, 2000 JOURNAL/TOPICS
REQUEST: Conditional use to allow coustmetion of an unenclosed porch addition within
25' of the front property line
MEMBERS PRESENT: Merrill Cotten
Hal Ettiager
Leo Flores
Elizabeth Luxem
Keith Youagquist
Arlene Juracek, Chairperson
MEMBERS ABSENT: Richard Rogers
STAFF MEMBERS PRESENT: Michael Blue, AICP, Deputy Director of Community Development
Judy Connolly, AICP, Senior Planner
INTERESTED PARTIES: Mr. & Mrs. Kevin AndersOn
Richard Handricks
Chairperson Arlene Juracek called the meeting to order at 7:35 p.m. Elizabeth Luxem made a motion to approve the
minute~ of the September 14 meeting, seconded by Keith Youngquist. Chairperson Arlene Juracek made a correction
to the minutes of the ZBA-26-2000 case. Elizabeth Luxem made a motion to approve the corrected ZBA-26-2000
minutes and the minutes of the ZBA-33-2000 case, Leo Flores seconded the motion, and the minutes were
unanimously approved. At 8:01, Ms. Juracek opened Case ZBA-36-2000, a request for a conditional use to allow
construction of an unenclosed porch addition within 25' of the front property line.
Judy Connolly, Senior Planner, stated that public notice had been given and introduced the staff memorandum for the
item, a conditional use to construct an unenclosed front perch and said the case would be Village Board final. Ms.
Connoliy ~tid that the subject property is an existing home located on an interior lot on a single-family residential
street The home is currently set back 30.0S-feet from the front lot line. The applicants propose to construct a
unenclosed porch along a portion of the front of the house. The porch would be attached to the front of the existing
home and set back 25-feet from the front property line. The petitioners are adding a second story addition and the
porch will create a unified look to the residence. As with other conditional use requests for a porch, the petitioners feel
that the proposed addition will enhance the home and add a desirable feaBlm to the structure.
Ms. Connolly reported that the subject parcel for the proposed conditional use is a 7,232.5 square foot parcel
developed with a single family home. The applicant proposes a porch that extends 5-feet into the front setback. The
proposal would have no negative impacts on the adjacent area, utility provision or public streets. The proposed
conditional use will be in compliance with the Comprehensive Plan and the Zoning Ordinance requirements. The
essential character of the neighborhood would not be affected by the proposed Conditional Use and it would not have
any significant effect on the public welfare. Therefore, staff reeommends that the ZBA make a recommendation to the
Village Board to approve a conditional use for a covered, unenclosed porch to encroach five-feet into the required
front setback for the residence at 617 lq. Falrview, Case No. ZBA-36-2000. The Village Board's decision is final for
this case.
oning Board of Appeals ZBA-36-2000
Arlene Juracek, Chairperson Page 2
Kevin and Julie Anderson were sworn in and said they were adding a second story and wanted to include an enclosed
front porch on the first floor to protect the front entrance and windows.
Hal Ettinger pointed out that the second level of the home juts out and is already less than 30' from the property line.
Ms. Anderson agreed that the right side of the second story juts out two feet from the existing structure, but the
foundation does not encroach into the setback. Ms. Anderson said the plans had been designed to have the second
floor jut out and the porch jut out beyond the second floor to give a three dimensional look to the house.
Chairperson Juracek said the nature of the case had now changed, a variation and a conditional use would be required
for this project. Ms. Anderson said they had an approved permit to build the second story as it was, and had begun
construction (except for the porch).
Mr. Blue, Deputy Director of Community Development, apologized for the confusion and said staff would need to
discuss this with the Building Division to determine their interpretation of this issue and whether the variation would
be necessary at a future date. Mr. Ettinger pointed out that the contractor and petitioner were waiting for a decision so
they could continue with construction.
Ms. Jaracek asked if the Board could discuss and make their recommendation on the conditional use and would handle
a variation request at a future meeting if neeessary. Staffand petitioner agreed.
Richard Hendricks, a resident of Twin Lakes, Wisconsin (196 Christie Lane), was sworn in and complimented Hal
Ettinger on being very articulate and bringing this discrepancy to the attention of the Board.
Ms. Juracek asked for a motion to approve the conditional use. Leo Floros made a motion to recommend approval to
the request for a conditional use to allow construction of an unenclosed porch addition within 25' of the front propemy
line. Keith Youngquist seconded the motion. Ms. Juracek asked if there was any discussion on the conditional use
request.
Merrill Cotton said he felt it best to approve the variation and conditional use for the enclosed porch on the property,
rather than ask the petitioner to come back. Mr. Blue said that state statutes require that the variation receive proper
public notice before the variation ease could be heard.
Ms. Juraeek asked for a vote on the motion already before the Board to recommend approval of the conditional use.
UPON ROLL CALL: AYES: Cotten, Ettinger, Floros, Luxem, Youngquist, and Juracek
NAYS: None
Motion was approved 6-0.
At 9:44 p.m., Hal Ettinger made motion to adjourn, seconded by Merrill Cotten. The motion was approved by a voice
vote and the meeting was adjourned.
Barbara Swiatek, Planning Secretary
MINUTES OF THE REGULAR MEETING OF THE
MOUNT PROSPECT ZONING BOARD OF APPEALS
CASE NO. ZBA-37-2000 Hearing Date: October 26, 2000
PETITIONER: Warren Zediker
PUBLICATION DATE: October 11, 2000 JOURNAl/TOPICS
REQUEST: Proposal for a variation to allow constructiOn of a 6' x 15.5' u~enclosed porch
in the exterior side yard setback at 502 W. Busse Ave.
MEMBERS PRESENT: Merrill Cotten
Hal Err'roger
Leo Flores
Elizabeth Luxem
Keith Youngquist
Arlene Juracek, Chairperson
MEMBERS ABSENT: Richard Rogers
STAFF MEMBERS PRESENT: Michael Blue, AICP, Deputy Director of Community Development
Judy Counolly, AICP, Senior Planner
INTERESTED PARTLES: Warren Zadiker
Chairperson Arlene Juracek called the meeting to order at 7:35 p.m. Elizabeth Luxem made a motion to approve the
minutes of the September 14 meeting, seconded by Keith Youngquist. Chairperson Arlene luracek made a corr~tiun
to the minutes of thc ZBA-26-2000 case. Elizabeth Luxem made a motion to approve the corrected ZBA-26-2000
minutes and the minutes of the ZBA-33-2000 case, Leo Flores seconded the motion, and the minutes were
unan'nnously approved. At 8:18, Ms. Juracek opened Case ZBA-37-2000, a request for a variation to allow
construction of a 6' x 15.5' unenclosed porch in the exterior side yard setback.
Judy Counolly, Senior Planner, stated that public notice had been given and introduced the staff memorandum for the
item, a variation to allow construction of a 6' x 15.5' unenclosed porch in the exterior side yard setback. She stated that
the property is an existing home located on a comer lot on a single-family msidantial street, set back 29.94' from the
front lot Fine (Busse Ave.) and 12.40' from the exterior side lot line 01Vapolla). The applicant wants to build a 6'x15.5'
unenclosed porch in the exterior side yard, which is used as the front of the house. The proposed porch will encroach
10.55' into the required 20-fcot exterior side yard setback, which will require a variation. The existing home currently
encroaches T4" into the required 20-foot exterior side yard setback.
Ms. Connolly said the proposed porch would be set back 9.45' from the exterior side property line (WaPella). The
petitioner intends to remove the garage door of the attached unused garage, and create an attractive front elevation at a
later date. He feels that the porch will improve the appearance of his home, add a desirable feature to the structure,
and has the potential to be converted to a handicap ramp in the future if necessary. If the porch is converted to a
handicap ramp, it is permitted to encroach into 50% (10-feet) of the required setback. That conversion would not meet
the required setback because the exterior setback of the porch/ramp would be 9.45' from the lot line and 10-feet is
required.
Ms. Connolly pointed out that this proposal is similar to other porches that received a conditional usc permit. The
difference is that this structure would come to within Iff of the property line as opposed to 25' for front yard porches.
The applicant is seeking a variation because the structure will be located in the exterior side yard setback, and the
conditional use is applicable to porches in the front yard setback.
Zoning Board of Appeals ZBA-37-2000
Arlene Juracek, Chairperson Page 2
Ms. Connolly stated that the subject parcel is a 7,780 square foot parcel that is relatively level, out of any flood zone,
and rectangular. The parcel is developed with a single family home and a detached garage. The applicant proposes to
construct an unenclosed pomh in the exterior side yard setback.
Ms. Connolly cited the reasons for the proposed variation as aesthetic, rather than financial. The applicant proposes
the encroachment to provide an unenclosed porch and enhance the existing structure. The proposed porch could
enhance the character of the existing single-family residential area and would not have a negative effect on the public
welfare.
Ms. Connolly explained that, even though the porch might meet the standards for a conditional use, the request is
required to meet the standards for a variation. However, no particular condition of the lot makes the encroachment
appropriate based on the Zoning Ordinance standards. The petitioner could construct a handicap ramp now, modified
slightly to meet code requirements, and not require a variation. Although the proposed variation could have a positive
effect on neighborhood character, the submittal does not support a finding of hardship, as required by the Variation
standards. Therefore, staff recommends that the ZBA make a recommendation to the Village Board to deny the
proposed Variation to permit a 6' x 15.5' unenclosed porch to encroach 10.55' into the required 20' exterior side yard
setback for the residence at 502 W. Busse Avenue, Case No. ZBA-37-2000. The Village Board's decision is final for
this case.
Ms. Juracek asked why this proposal was considered a porch as opposed to a stoop, since it did not have a covering
over it. Ms. Connolly responded that it was higher than a stoop and had the characteristics ora porch.
Keith Younquist said a handicap ramp would require 36' of length and he could not envision how the ramp would tie-
in with this porch request.
Warren Zediker was sworn in and said a handicap ramp, either permanent or temporary, could be attached to the 3'
length of the east end of the porch and run the length of the old garage over to the driveway of the new garage, and
would be approxhnately 15' long. Mr. Yotmgquist informed him that government codes would require that ramp to be
36~ long.
Mr. Zediker said he did not know about the government requirements and hopes he will not need to install a ramp but
he has chronic obstructive pulmonary disease and may require surgery and confinement to a wheelchair.
Ms. Jurncek pointed out the home already encroaches into the 20' setback and with the porch it would have only a 9.45'
setback. Ms. Sumcek asked his intentions for the porch prior to erection of a handicap ramp. Mr. Zediker said he
would sit on the porch and make note of speeders passing by and throwing garbage out the car windows.
Ms. Juracek closed the public hearing at 8:30 and asked for a motion before discussion of the case.
Elizabeth Luxem made a motion to recommend approval of the proposed variation to permit a 6' x 15.5' unenclosed
porch to encroach 10.55; into the required 20' exterior side yard setback for the residence at 502 W. Busse Avenue,
Case No. ZBA-37-2000. Keith Youngquist seconded the motion,
Ms. Juracek pointed out that this house is much closer to the street than surrounding houses and this is a request for a
further encroachment in a very tight situation. Ms. Juracek said this proposal would limit future options for a handicap
ramp rather than enhance that option.
Merrill Cotton asked why the ramp needed to be considered in this request, Ms. Juracek responded that this future
option for a ramp was presented as a persuasive argument for approval of the request for an enclosed porch and, as
such, must be considered.
Mr. Youngquist pointed out that the attached garage is at grade level and a lift could be installed inside the garage so
that a handicap ramp would not be necessary.
oning Board of Appeals ZBA-37-2000
Arlene Juraeek, Chairperson Page 3
Ms. Jurecek summarized the concems that the house already encroached into the setback and this request would
further that encroachment. She pointed out the request has been presented with the intention of a future further
eneroechment with a handicap ramp. Ms. Juracek said the petitioner had been provided with an interior solution to the
question of installing a ramp. She asked for a vote on the motion to approve the request.
UPON ROLL CALL: AYES: None
NAYS: Cottan, Etfinger, Flores, Luxem, Youngquist, and Juracek
Motion was denied 6-0. Ms. Juracek told petitioner the request will go to the Village Board where it will require a
super majority vote due to the denial of approval by the Zoning Board of Appeals.
At 9:44 p.m., Hal Ettinger made motion to adjourn, seconded by Merrill Cotten. The motion was approved by a voice
vote and the meet'rog was adjourned.
Barbara Swiatek, Planning Secretary
J~y Conno~l~, ~'~n]~or Planncr - ' ' ~
MINUTES OF THE REGULAR MEETING OF THE
MOUNT PROSPECT ZONING BOARD OF APPEALS
CASE NO. ZBA-38SR-2000 Hearing Date: October 26, 2000
PETITIONER: Lou Ennesser for
Mount Prospect Park District
1000 W. Central Road
PUBLICATION DATE: October l 1, 2000 JOURNAL/TOPICS
REQUEST: Special use for an electronic message board sign at 420 Dempster Street
(RecPlex)
MEMBERS PRESENT: Merrill Cotten
Hal Ettinger
Leo Floros
Elizabeth Luxem
Keith Youngqnist
Arlene Juracek, Chairperson
MEMBERS ABSENT: Richard Rogers
STAFF MEMBERS PRESENT: Michael Blue, AICP, Deputy Director of Community Development
Judy Connolly, AICP, Senior Planner
INTERESTED PARTIES: Lou Eunesser
David M. Thometz
Chairperson Arlene Juracek called the meeting to order at 7:35 p.m. Elizabeth Luxem made a motion to approve the
minutes of the September 14 meeting, seconded by Keith Youngquist. Chairperson Arlene Juracek made a correction
to the minute~ of the ZBA-26-2000 case. Elizabeth Luxem made a motion to approve the corrected ZBA-26-2000
minutes and the minutes of the ZBA-33-2000 case, Leo Floros seconded the motion, and the minutes were
unanimously approved. At 8:40, Ms. Juracek opened Case ZBA-38SR~2000, a reque~ for a special use approval for
an electronic message board sign at 420 Dempster Street (RecPlex).
Judy Connolly, Senior Planner, stated that public notice had been published in the newspaper as required by the Sign
Code and introduced the staff memorandum for the item, a request for a special use approval for an electronic message
beard sign at 420 Dempstar Street (RecPlex).
Ms. Coanolly stated that the subject property is zoned CR and is a park district recreation center. The applicant is in
the process of applying for a new freestanding sign and is seeking approval of a special use to include an electronic
me~sage center as part of the new sign. The proposed sign includes two brick columns at the base with a decorative
metal feature linking the brickwork. The sign is designed to match the RecPlex Center building by including bricks
similar to those on the main structure. The sign is 12-feet from grade to the top of the sign. The sign face is 45 square
feet, including the electronic message center. The sign meets code for height and size, but the electronic message
center is a special use and the petitioner needs approval to install it on the freestanding sign. The message center
would have one line of text approximately 15" in height. The message center will provide time, temperature, and
weather information, messages related to park district, non-profit organizations, and local Village activities.
Ms. Connolly explained that ltm proposed elecaronie message board is positioned on a freestanding sign on park district
property along a major arterial road, adjacent to commercial use to the east and multifamily buildings to the west. The sign is
located lO0-feet from the nearest residential preperty. The proposed design and materials are consistent with the existing
Zoning Board of Appeals ZBA-38SR-2000
Arlene Juracek, Chairperson Page 2
recreation center and other signs in the neighborhood. The sign meets ail applicable sign regulations regarding height, size,
and design.
Ms. Connolly stated that the special use standards for signs are similar in nature to the conditional use standards. As with a
conditional use, apeciai use signs are generally appropriate for most commercial and/or arterial road locations, but may
present situations that need special consideration and/or control. In the case of an electronic message eenter, special use
approval is intended to ensure that the sign meets safety and aesthetic concerns of the Village.
Ms. Connolly said that, based on review of the special use standards and the proposed sign, staff recommends that the
ZBA approve the proposed special use to permit an electronic message center on the freestanding sign at the RecPlex,
with the following condition: that the electronic message center must meet the requirements of Section 7.330.A at all
times. The Village may revoke this approval for violations of those requirements. The Zoning Board's decision is
final for this case.
Chai~oerson Suracek asked for clari[ication on what would allow the Village to suspend the Special Use permit and
require the Park District to remove the electronic message board. Ms. Connolly said that if the sign caused traffic
l~a?ards and accidents that the Village could require removal of the electronic message board.
Elizabeth Luxem asked for assurance that this sign would have one line of text and no capability for. two lines. Ms.
Conaolly said that could bo made a coudition of approval.
Lou Ennesser of the Mt. Prospect Park District and residing at 405 W. Clarendon, Prospect Heights, and Dave
Thometz of Whiteway Signs, 1317 Clyboum, Chicagn, were sworn in and testified the sign would have one llne of text
1' high, with just one line capability.
Hal Ettinger asked for the cost of the electronic message board component of the sign. Mr. Thometz responded that it
costs $5,000 for the message board plus $3,000 for the electric source. Ivfr. Enaesser said that the sign would
announce the time and temperature, park district events and programs, joint Park District and Village events and
RecPlex events.
Mr. Ettinger asked how far the sign would be located from the intersection of Dempstar and Rte: 83. Mr. Ennesser
said about 600'-700'. Mr. Ettinger asked for clarification on the petitioner's need for the electronic message board and
Mr. Ennesser responded that the message sign is necessary because the RecPlex is setback 200'-300' from the street.
Mr. Thometz said an electronic sign is needed because it is much more convenient than signs that require someone to
go out and physically change the letters on a sign. He also pointed out that the lights are only 3.85 watts with an
automatic dimming device and would not throw offa glare for passing motorists.
Chairperson Juraeek asked if information to sign-up for park district classes would be displayed on the sign. Mr.
Ennesser said messages would be brief because only 13 letters could be displayed at one time.
Mr. Floros asked about the hours of operatinn for the sign. Mr. Ennesser said they had not yet determined the hours of
operation of the sign, but the ReePlex is open from 5am - 11 pm. Ms. Juracek said other message signs in the Village
run continuously.
Chairperson Juracek asked if anyone from the audience was present who wanted to address the ZBA about tl~is case.
As there was no response, the public hearing was closed at 8:5 l pm and Ms. Juraeek asked for a motion.
Mr, Floros made a motion to recommend approval of the proposed special use to permit to permit an electronic
message center on the freestanding sign at the ReePlex, Case No. ZBA-38SR-2000 with the one condition listed in the
staffreport imposed on the approval. Keith Youngquist seconded the motion.
Ms. Luxem complimented the design of the sign, pointed out that, despite the initial high cost, message signs are an
efficient advertising tool for any business, and would not create a traffic hindrance on Dempster.
oning Board of Appeals ZBA-38SR-2000
Arlene Juraeek, Chairperson Page 3
Mr. Cotten stated that he was unalterably opposed to moving signs. He said that not enough of the message would be
seen by passing motorists because traffic moves at a fast speed along Dempster Street.
Mr. Ettinger said message signs were not effective and he was eonoemed about the safety of motorists.
Mr. Floros stated that the Village has permitt~l these types of signs at other locations. He said there are several
electronic message boards at businesses along Rte. 83 and other main roads and that the proposed sign is not a unique
request.
Mr.Youngquist said he had no objections to this request. He said that the building is not signed and is set-back far
from the street. Ms. Juraeek concurred with Mr. Youngquist's remarks.
UPON ROLL CALL: AYES: Floros, Luxem, Youngquist and Juraeek
NAYS: Cotten, Ettinger
Motion was approved 4-2.
At 9:44 p.m., Hal Ettinger made motion to adjourn, seconded by Me,Till Cotton. The motion was approved by a voice
vote and the meeting was adjourned.
Barbara Swiatek, Plann'mg Secretary
MINUTES OF THE REGULAR MEETING OF THE
MOUNT PROSPECT ZONING BOARD OF APPEALS
CASE NO. ZBA-39-2000 Hearing Date: October 26, 2000
PETITIONER: George Zervos
PUBLICATION DATE: October 11, 2000 JOURNAL/TOPICS
REQUEST: Conditional use approval to operate an auto repair shop at 620 E. Northwest
Highway
MEMBERS PRESENT: Merrill Cotten
Hal Ettinger
Leo Flores
Elizabeth Luxem
Keith Youngquist
Arlene Juracek, Chairperson
MEMBERS ABSENT: Richard Rogers
STAFF MEMBERS PRESENT: Michael Blue, AICP, Deputy Director of Community Development
Judy Connolly, AICP, Senior Planner
INTERESTED PARTIES: Tom Hames
Michael Joyce
John Kachoukas
Dave Nurok
Walter Trachsel
Jerry Wester
Bob Lueci
Frank Zeman
Chairperson Arlene Juracek called the meeting to order at 7:35 p.m. Elizabeth Luxem made a motion to approve the
minutes of the September 14 meeting, seconded by Keith Youngquist. Chairperson Arlene Juracek made a correction
to the minutes of the ZBA-26-2000 ease. Elizabeth Luxem made a motion to approve the corrected ZBA-26-2000
minutes and the minutes of the ZBA-33-2000 case, Leo Flores seconded the motion, and the minutes were
unanimously approved. At 8:58, Ms. Juracek opened Case ZBA-39-2000, a request for conditional use approval to
operate an auto repair shop at 620 E. Northwest Highway
Judy Connolly, Senior Planner, stated that public notice had been given and introduced the staff memorandum for the
item, a conditional use to operate an auto repair facility, and said the case would be Village Board final. Ms. Connolly
said that the subject property is a vacant used ear dealership at the northeast comer of Northwest Highway and William
Street, adjaeeut to single family residential, commercial, and across the street from the Union Pacific Railroad tracks.
The applicant proposes minor modifications to the existing structure to operate an auto repair shop. The petitioner does
not propose to change access to the site or modify the existing driveway.
Ms. Connolly said the petitioner's plans include installing five additional parking spaces, new planter boxes by the
building, and grooming the existing landscaping. The interior improvements would be minor because the existing
slructure was an auto-related use and currently has two service bays, The bays are accessed from the front of the
property and do not open along the rear wall. The proposal requires a conditional use permit because auto repair shops
are a conditional use in the B5 Zoning District.
Zoning Board of Appeals ZBA-39-2000
Arlene Juracek, Chairperson Page 2
The Village's Comprehensive Plan designates the subject property for general commercial and office uses. The
Comprehensive Plan is in the process of being updated to include a study of the Northwest Highway Corridor.
Preliminary findings for that study and other research indicate that automotive uses are common along a major arterial
street such as Northwest Highway, especially when a train station is in close proximity. Commuters can drop offtheir
oar for repairs in the morning and take the train to work and pick up the ear after work.
Ms. Counolly said the existing building is 1,500 s.f., primarily comprised of concrete block, large glass windows, and
roll-up doors and the petitioner does not plan to modify the exterior of the building. The applicant has submitted a
preliminary Landscape Plan for the property. Approximately 30% of the site is devoted to green space. Other than
planter boxes by the foundation of the building, the plan does not show installing new landscaping, just "grooming', the
existing bushes and trees. The plan does not meet code and should be revised so that the size and/or quantity of the
planter boxes meets the intent of the code for foundation landscaping. The petitioner should also install a 10-foot
perimeter landscape area around the entire site, including a solid, three-foot evergreen landscape screen along
Northwest Highway and along half of the east property line, to be consistent with the landscaping installed at other
new projects located along the Village's commercial corridors. The petitioner also should serean parked vehicles and
meet code.
Ms. Connolly said the site meets the parking requirements, but there are concerns about employees and customers parking on
the street. Since the petitioner's request is a conditional use, customer and employee parking should be limited to the subject
property only. Other departments have reviewed the proposal and noted that the project must meet current code
requirements.
Ms. Cormolly said the subject property is a vacant used car dealership along a commercial corridor. The applicant
proposes to establish an auto repair shop and not modify the existing structure. The proposal is of a similar intensity to
the surrounding eommereiai area. Revising the landscape plan to provide an enhanced buffer for the residences and
restrinting the hours of operation and parking should allow little or no negative impact on the adjacent area, utility
provision or public streets in the area. The proposed conditional use will comply with the Comprehensive Plan and the
Zoning Ordinance requirements.
Ms. Counolly stated that the auto repair shop would meet the required standards for a con~titionai use when the
following conditions ofapprovai have been met. The conditions of approval are:
1) development of the site in general conformance with the site plan prepared by Place Associates dated August 24,
2000;
2) submission of a final landscape plan in general conformance with the preliminary site plan prepared by Place
Asscoiates,-dated August 24, 2000:
a. revised to meet all requirements of Article 23 of the Zoning Ordinance;
b. revised to provide evergreen bushes at a 3' height along Northwest Highway and along 50% of the east property
line; enhanced landscaping along the rear property line, enhanced planter boxes, and annuals planted in the
spring]summer months;
3) the petitioner shall not park any employee or customer vehicles on the surrounding public streets;
4) submittal and approval of final engineering plans meeting all Development Code requirements for newly paved
areas;
5) submittal of final building plans meeting all applicable Building Code and Fire Code requ!rements;
6) hours of operation are confined to 8am to 8pm.
Based on these findings, Staff recommends that the ZBA recommend approval of the proposed conditional use to
permit an auto repair shop at 620 E. Northwest Highway, Case No. ZBA-39-2000. The Village Board's decision is
final for this case.
Keith Youngquist had concerns about stacking cars in parking spaces along Northwest Highway. Ms. Connolly said
those concerns could be addressed as a condition of approval in a recommendation to the Village Board.
Zoning Board of Appeals ZBA-39-2000
Arlene Juracek, Chairperson Page 3
Elizabeth Luxem asked about the limitations to petitioner's business imposed by the condition for approval confining
the hours of operation to Sam to Spm. Ms. Connolly said that was based on the hours of operation submitted by the
petitioner. Merrill Cotten said an 8am opening time would not be practical for dropping-off ears before boarding the
train to go to work.
Frank Zeman, owner of the property at 620 E: Notthwest Highway, John Kaehoukas, architect for the project and
residing at 3518 S. Sunnyside in Brookfield, George Zervos, petitioner who resides at 714 Chris Lane and Charles
Randolph, the mechanic for the business who resides at 423 Alice in Des Plaines, were sworn in.
Mt. Zervos stated he had been operating the Shell Station at Rand and Central Roads, which had just been closed.
They want to stay in the same area to service their established customers. Mr. Zervos said the hours of operation
stated in the conditions for approval were satisfactory and he was confident no stacking of cars would be required. Ms.
Luxem pointed out that they would be confined to those hours and might want to reconsider that restriction. Mr.
Randolph said they only repair cars from 8am to 8pm. Ms. Juracek suggested they hear testimony from others before
deciding on this condition.
Hal Ettinger asked about the length of the lease. Mr. Zervos said it was a one-year lease with an option to purchase.
Ms. Juracek asked if members of the audience wished to speak.
Bob Lueei, 109 lq. Maple, was sworn in and said he had been a customer of Mt. Zervos for many years and wanted to
show his support of this request. He said he has taken good care of his vehicles.
Jerry Waster, 300 S. William, was sworn in and said he has concerns about the children in the neighborhood. There is
a lot of traffic in the neighborhood and he also feels the area is being saturated with this type of business.
Michael Joyea, 307 S. William, was sworn in and testified he was concerned about the scrap byproducts from this
business being in view from his house.
Walter Traehsel, 300 S. Louis, said his concerns were with the administrative procedures employed in this case. He
said many people had not been notified of this case. Mt. Blue said the notice is placed in the newspaper and a sign is
placed on the property. Ms. Connolly produced the list of property owners within 250' of the subject property that had
been provided by the township and to whom notices had been mailed.
Dave Nurok previously ran the business at 620 E. Northwest Highway and said he was able to accommodate 45 cars
without double stacking at any time. He also said the building backs up to the property line and there is no room for
trash to be stored outside the building, which is also screened by landscaping. He said test-driving of cars is done only
on Northwest Highway, and it is not necessary to drive on the residential streets to test-drive vehicles.
Mr. Randolph said used tires would be kept indoors. Storage tanks for oil and coolant would also be in the shop.
Scrap metal will be contained in a barrel inside the shop. He also said all test-driving would be done on Northwest
Highway. He said no additional lighting would be installed
Ms. Juracek asked for a motion and suggested approval be subject to the conditions imposed by staff.
Elizabeth Luxem made a motion to change Condition #6 to allow hours of operation from 7am to 8pm; Merrill Cotten
seconded the motion. The motion was unanimously approved.
Keith Youngquist made a motion to add Condition #7, that no overnight stacking of cars be allowed to occur on the
lot; Elizabeth Luxem seconded the motion. The motion was unanimously approved.
Leo Florns made a motion to recommend approval of the proposed Conditional Use to permit an auto repair shop at
620 E. Northwest Highway, Case No. ZBA-39-2000 with the seven conditions of approval. The Village Board's
oning Board of Appeals ZBA-39-2000
Arlene Juracek, Chairperson Page 4
decision is final for this case. Ms. Juracek said, in her opinion, there were too many ear repair uses on Northwest
Highway and she would cast a symbolic "no" vote.
UPON ROLL CALL: AYES: Cotten, Ettinger, Floros, Luxem and Youngquist
NAYS: Juracek
Motion was approved 5-1.
At 9:44 p.m., Hal Ettinger made motion to adjourn, seconded by Merrill Cotten. The motion was approved by a voice
vote and the meeting was adjourned.
Barbara Swiatek, Planning Secretary
RodeHck ]~ O'Oonovan
Mount Prospect Public Works Oepsrtment
1700 W. Central Road, Mount Prospect, ~llinois 60056-2228
Phone 847/870-5640 Fax 847/2~3-8377 TDD 847/392-1235
NOTICE
THE NmVEMBER 13, ~-OrlO MEETINB rlF THE SAFETY CrlMMISSlON
HAS BEEN CANCELLED. THE NEXT REBULAR M EETI NI~ IS
SCHEDULED fnR MONDAY~ DECEMBER I 3 ~ '~00I-I AT ?:30 P.M, AN
ABENDA OR CANCELLATII-IN NnTICE WILL BE BENT PRIrIR TO THIS
MEETINB.
Recycled Paper - Printed with Soy Ink
Minutes of the Meeting
October ~, ~000
Villn§e H~!I B~ildln~
Call to Order
The meeting was called to order at 7:00 p.m. Those present included Commissioners Charles Bennett,
Vince Grochocinski, Tom Pekras, and Ann Smilanic. Also present were Public Works Director Glen
Andler, Deputy Public Works Director Sean Dorsey, Finance Director Douglas Ellsworth, Deputy
Finance Director Carol Widmer and Finance Administrative Assistant Lisa Burkemper. Chairman
John Kom and Commissioners George Busse and Betty Launer were absent.
Commissioner Tom Pekras motioned to appoint Commissioner Vinee Groehoeinski as acting
chairman. The Commissioners unanimously approved.
II. Approval of Minutes
Commissioner Ann Smilanie asked for clarification of Section III paragraph 3 that ~o_t_ed life insurance
was included in the insurance figure in the past years budget. Commissioner Smilanie wanted to
clarify that the figure was ineinded in the medical insurance figure. Commissioner Charles Bennett
moved to approve the Oetoher 12, 2000 minutes as amended with Commissioner Tom Pekras
seconding the motion, all Commissioners were in favor.
III. Review of the Proposed 2001 Village Budget
PUSLtC Wop, xs
Public Works D'm~ctor Glen Andler began his presentation of the Depa~'h~ent's proposed 2001 Budget
by introducing Sean Dorsey the Deputy Director of Public Works. Mr. Andler then discussed the
2000 accomplishments of the Depa~hi~ent. During his discussion, he noted the May 18, 2000
windsWrm that resulted in $359,000 wo~'~ of damage and cle~u up costs. Mr. Andler stated that
Public Works has applied for and received an $84,000 ~rant from the state to offset the monies spent
on clean up. Mr. Andler further stated that there were 163 trees removed and 1,344 Village-owned
trees damaged in the storm.
Commissioner Charles Bennett asked Mr. Andler if there would be trees planted to replace the 163
that were lost. Mr. Andler said that Public Works has already requested additional funds and the
Village Board has approved a slight increase.
Mr. Andler also summarized the Route 83 Reconstruction Project, the Villages' Street
Resurfacing/Reconstruction Program, the FEMA Floodplain Map Revisions and the acquisition of
various state and federal §rants obtained by the Vi|la~e. Mr. Andler advised the Commissioners that
the Public Works staff was successfully involved in the appeals process to change the proposed Fl'.MA
Maps. With the help of a consultant, staff was able to greatly reduce the number of buildings in
Floodways and Floodplains.
Commissioner Charles Bennett asked if mstripping of the streets is included in the
Resurfacing/Reconstmetiun program. Mr. Andler stated that restripping is included in the program
and that half of the Village is done every other year. The members of the Finance Commission also
congratulated Public Works for their work in obtaining the various grants given the Village.
Mr. Andler concluded his portion of the presentation with a summary of the Public Works
Departments 2001 Proposed Budget highlights. In summary, Public Works budget will increase by
3.7 % (excluding the Capital Improvements and Vehicle Replacement Funds).
Deputy Public Works Director Sean Dorsey presented a summary of several of the 2001 Proposed
Budget highlights. Mr. Dorsey divided his presentation into several categories:
Streets/Buildings/Parking, Forestry/Grounds, Engineering, Water/Sewer, Refuse Disposal, Vehicle
Maintenance, Capital Improvements and Community Development Block Grants.
Streets/Buildings/Parking
· Training account was increased from $1,700 to $8,500 to provide for an outside consultant to
develop a written safety procedure document. The increase will also provide additional safety
training for Public Works personnel.
· Cleaning Services account was increased from $69,000 to $90,000 which reflects the cost of a new
contract and an increase in custodial services for the Police and Fire Building.
· Sidewalk Cost Share Program was increased from $75,000 to $100,000 to keep up with the
demand from residents interested in the program.
· Snow Removal - Contractual account was increased from $10,000 to $15,000 to allow for a new
contractor to plow the numerous cul-de-sacs throughout the Village.
· New line item of $3,500 for School Crossing Signs. The account will fund the start of a three-
year program to install new fluorescent signs near schools.
Commissioner Tom Pekras asked about the automated revenue collection system that was listed in the
Parking Lot Improvements Fund, and Commissioner Charles Bennett asked if the system was for all
public lots. Mr. Andler stated that the system would be for all lots and that currently the system for
collecting money is manual and is very labor intensive. Funding is being requested to install an
automated system that would use a machine to gather and keep track of the money. Charles Bennett
suggested that the residents be able to voice their opinion on what type of system would work best.
Forestry/Grounds
· Ground Maintenance account increased from $38,690 to $55,000 to fund the addition of several
state and county areas added to our mowing contract.
· Streetscape Maintenance account increased from $5,000 to $10,000 to keep up with the cost of
maintaining the additional streetseape areas.
Engineering
· New Right of Way Restoration account with funding requests of $16,000. The funds are needed
to offset costs incurred by the Village when utility companies do not complete work in a timely
manner and the Village has to step in and complete the job. Revenues collected from the utility
companies will offset this dollar amount.
· Electricity-Streetlights account has increased from $132,830 to $165,000 to offset the increased
cost of energy costs and the addition of 200 new streetiights.
· Addition of new Traffic Signal Electricity account with funding requests of $55,000. The account
was created because the expense is eligible for Motor Fuel Tax. Commissioner Charles Bennett
asked if the $55,000 was an estimate and Mr. Andler stated it was and that the Village gets billed
separately and will know exactly how much is spent.
Water/Sewer
· Stand-By Pump Repair account decreased from $110,000 to $0. All four of the stand-by pumps
have now been repaired; therefore the program has been discontinued.
· Booster Pump/Panel Replacement account increased from $95,000 to $160,000. The increase
includes funds needed to replace the Motor Control Center at Booster Pumping Station 17. Also
included in the increase is $50,000 for designing a new SCADA System.
· New Other Equipment account with funding ru-~luests of $35,000 for the purchase of a new closed
circuit sewer inspection camera that is 10 years old. Commissioner Tom Pekras asked if we
would discard the old camera or use it as a spare. Mr. Andler stated that it would either he used
as a trade-in or as a spare.
Capital Improvements
· $660,000 for Train Station improvements offset completely by grant money.
· $40,000 Parking Lot Improvements for the Police and Fire facility.
· $1,922,047 for Residential Streedights with the majority of the amount offset by grants and
contributions.
· $75,000 for new Storm Sewer Inventory & Maps. Mandated by the EPA and must be completed
by 2003 in order to receive the NPDES permit.
· $3,059,000 for Resuffaeing and Street Reconstruction. 'Final year for resuffacing.
· $50,000 for Village's share of the Northwest Highway Resuffacing project funded by IDOT.
· $467,800 for Replacement of Public Works Vehicles seheduled to he replaced in 2001.
Community Development Block Grants
· $50,000 for Sidewalk Repairs account to repair uneven or b~rdous sidewalks.
After the conclusion of the Public Works presentation several questions were raised. Commissioner
Tom Pekras asked why the Forestry Technicians salary was increased from $32,000 to $41,000.
Finance Director Doug Ellsworth stated that the large increase was due to a market adjustment
approved by the Village Manager. Mr. Pekras also asked why unaccounted water in the performance
measures have been 0% for the past two years and are now projected at I%. Mr. Andler stated that
they expect the figure to be 0% but were being conservative in stating 1%.
NoN-DEPARTMENTAL
Director of Finance Doug Ellsworth presented the Non-Depa~i,l~ental Proposed Budget for the year
2001.
Mr. Ellsworth sunmaarized the total outstanding debt of $29,294,778 as of January 1, 2001. Mr.
EIlsworth stated that although the amount of debt may look high the Village has a low debt burden.
Also summarized was the Proposed 2001 Budget for Pensions totaling $3,668,508, which is an
increase of 12.3% over the 2000 Budget. Finally, Mr. EIlsworth summarized the Risk Management
and Insurance Proposed Budget for 2001. The total proposed budget of $3,472,095 reflects an
increase of 8.4% over last year's budget of $3,203,843. Mr. Ellsworth stated that health insurance
is expected to increase approximately 10% in the year 2001.
At the conclusion of the Public Works and Non Departmental presentations, the members of the
Finance Commission made the following recommendations based on the presentations they l~ave beard
at the October 19 meeting:
· The Finance Commission voted in favor of recommending approval of the Fire Department's
proposed budget by a vote of 4 in favor and 0 opposed.
The Commission also voted to support the hiring of three lieutenants in the Fire Depmunent.
Furthermore, the Commission said they would expect to see a decrease in overtime in future
budgets by a vote of 4 in favor and 0 opposed.
· The Finance Commission voted in favor of recommending approval of the Community
Development proposed budget by a vote of 4 in favor and 0 opposed.
The Commission also voted to recommend that any additional revenues eolleeted in permit fees
should be allocated to hiring additional staff members by a vote of 4 in favor and 0 opposed.
IV. Other Business
There was no other business discussed.
V. Chairman's Report
Acting Chairman Vince Groehocinski had no report.
VI. Finance Director's Report
Mr. Ellsworth had no report.
Vll. Next Meeting: November 2, 2000
Commissioner Vince Grochocinslci motioned to adjourn and Commissioner Charles Bennett seconded.
Ail members were in favor. The meeting was adjourned at 9:45 p.m. The next meeting is scheduled
for November 2, 2000 at 7:00 p.m.
Respectfully submitted,
Lisa Burkemper
Administrative Assistant
4
MINUTES
FLOATING COFFEE WITH COUNCIL
Saturday, October 14, 2000
9:00 a.m.
LOCATION 1 - 2ud Floor Conference Room, Village Hall
Trustee Michaele Skowran convened the meeting at 9:00 a.m. Those present were
Trustees Paul Hoefert and Irvana Wilks. Representing staff were Village Manager
Michael Janonis and Chief of Police Ronald Pavloek. Village residents in attendance
wgre~
Mary Stout, 600 E. Lincoln, Arlington Heights
David Scheln, 512 NaWaTa
Ramon Rubio, 412 N. Elmhurst Ave.
Carol Tortorello, 223 S. Elmhurst Ave.
20 Residents from the Lincoln St. Town Homes
Mary Stout, 600 E. Lincoln, Arlington Heights, stated she was at the meeting to follow
up on a question she has had regarding the removal of trees from what she claims is her
property. Mr. Janonis stated that staffhad already reviewed this matter and it was found
that the trees were removed by an adjacent property owner, a contractor, to make way for
a development. The trees were on his property and not Mrs. Stout's. Trustee Hoefert
explained to her that neighbors do not need permission to remove trees on their own
property. Trustee Skowron asked the Village Manager to set up a meeting with Mrs.
Stout as soon as possible to review the matter.
A spokesperson was at the meeting representing approximately 20 neighbors from the
Lincoln Street Town Homes. She explained that over the past two years they have been
dealing with neighborhood concerns. In 1998 they joined Neighborhood Watch and have
been following the procedures for notifying the police of different problems in their
neighborhood. During the past summer, however, problems with a group of
approximately 18-20 teenagers escalated to where the police had to be called on many
occasions. She explained that these teens have been gathering on the Lincoln Street
condos property, creating disturbances with boom boxes, driving recklessly on Lincoln,
harassing neighbors' children, and harassing neighbors walking their dogs. It appears that
the kids for the most part were not even from the area.
The residents are looking for help from the Village to solve this problem. During this
discussion she presented evidence of an empty bottle that had contained an alcoholic
beverage and several empty cigarette packages that were left in the area where the
teenagers gather. The neighbors then gave several examples of the teens' behavior, and
indicated by a show of hands that the majority of them would be willing to cooperate
with the police and sign complaints.
Page 1 of 6
Trustee Skowron advised the Lincoln Street residents that they should consider doing the
following: l) meet with Police Department staff and invite a representative of the Park
District to discuss a cooperative effort on how the problems with these teenagers can be
resolved; and 2) the neighborhood association should meet and review their bylaws and
establish certain roles that everyone would have to abide by or face an assessment from
the association for violating the roles.
At 10:15 a.m. Trustee ~ilks left tO attend the second Coffee ~ith Council meeting to be
hem at Euclid School.
The residents then asked if radar could be set on Lincoln Street to catch the violators, and
lights installed in certain areas to discourage loitering in the area. They iudicated that
they would certainly meet with the Police Department in an attempt to resolve these
issues.
The meeting at Location 1 was adjourned at 10:35.
LOCATION 2 - Euclid School, 1211 N. Wheeling Road
The Floating Coffee with Council was reconvened at 10:30 a.m. by Trustee Wilks.
Representing staffwas Public Works Deputy Director Scan Dorsey.
Dick Baizer, 1904 Ivy
Mike & Cindy Young, 1903 Ivy Lane
Elaine Costello, 605 Greenwood
Charles & Helen Keiter, 608 Haekberry
Stephen Floder, 1207 Wheeling Road
Ross & Donna Johnson, 1009 Westgate
David Kwak, 1900 Ivy
Shirley Smalley, Superintendent, School District 26
Rita Franks, 1902 Ivy
Ramon Rubio, 412 N. Elmhurst
Mary Pendergast, 801 Brentwood
Pon Cassidy, 708 Cedar Lane
David Schein, 512 NaWaTa
David Kwak, 1900 Ivy, explained that he was attending the meeting to voice his
objection to the large homes being built directly behind his property.
Cindy Young, 1903 Ivy Lane, added that she, her husband, and several other residents
were attending to discuss the same issue. She related that the lot at the southeast comer
of Euclid Avenue and Burning Bush Lane was originally a very large lot (approximately
1200' x 300'). Recently, it was subdivided into three (3) smaller lots and a developer has
constructed a large house on one of the lots. Ms. Young explained that the neighbors are
Page 2 of 6
concerned about the effect that this large house will have on aesthetics and property
values in the neighborhood. They are concerned that the large house doesn't "fit in" with
the smaller homes that are predominant in the area. They are also concerned that the
developer plans to build a similarly sized house on the remaining undeveloped lot.
Ms. Young also commented that Village staff should have notified area residents about
the intended development. She related that she called the Village when construction
started and was told that the proposed home does not cover more than 45% of the lot.
Originally she though that assessment was correct. However, as construction progressed,
she realized that the lots were actually much smaller. She now has doubts that the
coverage percentage is true. Trustee Wilks responded that there is no public notification
requiremeut if all of the Village's zoning and permit requirements are satisfied.
Dick Balzer, 1904 Ivy, stated that he personally visited the Community Development
Department and met with Deputy Director Mike Blue. Mr. Balzer reported that Mr. Blue
informed him that the lot had been legally subdivided and that the new single-family
residence satisfied Village codes. Mr. Blue also reportedly advised Mr. Balzer that
neighbors objecting to the development had no legal recourse to stop or reverse the
project.
Mr. Balzer commented that something should be done to clean up the debris and tall
weeds covering the undeveloped lot. He suggested that Mr. Kwak has had his backyard
vista disrupted by piles of construction debris and weeds. He noted that the vacant lot
has been kept in this condition since last May.
Pillage Manager Michael E. Janonis and Police Chief Ronald W.. Pavlock joined the
meeting at thisjuncture. Trustee Wilks reviewed the proceedings.
Mr. Janonis agreed with Trustee Wilks' assessment that no public notification is required
if Village codes are satisfied. He also commented that the issue of lot coverage is a
matter that can easily be verified by staff. He also stated that staff will arrange to have
the vacant lot cleaned up.
Ms. Young stated that she understands that, in this instance, there may be little or nothing
that can be done to change that fact that a large house has been built, and another large
house probably will be built, amidst much smaller homes. However, she also suggested
that the Village Board should visit the issue of single-family residenfial redevelopment
and consider whether this type of redevelopment is beneficial to the Village.
Elaine Costello, 605 Greenwood, wanted to compliment the Village on the fantastic job
they have done over the past years with the Boxwood area. However, she was concerned
about the garbage bins that are left open in the alley behind the 1070 Wheeling Road
building. She stated they are rarely closed and she is concerned about rodents. Mr.
Janonis stated he would have Lisa Angell, look into the matter and attempt to educate
residents on the importance of keeping the garbage bins closed. He also stated that the
Boxwood project was a Village-wide effort and, in fact, in the 2001 budget there are
Page 3 of 6
funds allocated to put streetlights along Wheeling Road. These would be directed
streetlights and should not affect the residents along Wheeling Road. Mr. Janonis also
stated the Village is always looking for ways to improve the area, including the adoption
of an ordinance that requires at least 20% of all apartments in the Village be inspected on
an annual basis.
Dr Shirley Smalley, Superintendent, School District 26, was very pleased with the
construction permit system in the Village. Her summertime construction projects went
very smoothly due to the efforts the Village made to coordinate inspections with her
contractors.
Charles & Helen Reiter, 608 Hackberry, complimented the Police Department on its
approach to all types of enforcement, keeping it fair and impartial. They wanted all the
officers to know that they and their neighbors totally support the Police Department.
They also brought up the concerns about the signage at Euclid Road and Wheeling Road.
A discussion then took place about future studies and perhaps changes. Mr. Janonis
indicated that there are no immediate plans to make any changes at that location.
Mary Pendergast, 801 Brentwood Court, expressed concerns she has about the
construction of the 800 Berman Court building atd the Kensington Business Center. She
contacted several staffpersons regarding the contractors at this location starting as early
as 5:00 a.m. on Saturday and Sunday, as well as throughout the week. She asked that the
ordinance that requires contractors to start at 8:00 a.m. be enforced without any
exceptions, and recommended that no construction be allowed on Sundays. She stated
that the previous Sunday there was a dust storm in her neighborhood and that the heavy
equipment shook her house. She asked that the Village review the 200 foot rule relative
to the heavy equipment, and would be willing to assist the Village on working on these
ordinances. Mr. Janonis stated that last week Assistant Village Manager Dave Strahl had
been working with the Police Department to deliver the contractor a notice to cease this
activity and start construction only on the agreed upon times. He further stated that he
had Sgt. John Dahlberg assign officers to monitor the project starting last Thursday and
through this weekend.
Stephen Floder, 1207 Wheeling Road, lives next to Euclid School and expressed
concerns about the size of the stones that have been used to cover a school lot. He stated
the children have taken the stones out of the area mad thrown them in his yard and even
on his roof. Dr. Smalley stated she has had at least one other call on the situation, and
she and her staff are currently looking at alternatives. Mr. Dorsey explained that the
Public Works Department does use a plastic material to cover these areas, generally
around sewer projects, and if Dr. Smalley's staff will contact him he will be more than
willing to give them the details about the material.
Page 4 o f 6
Ron Cassidy, 708 Cedar Lane, also was concerned about the noise in the Kensington
Business area during the construction, but did not call the Village regarding the problem.
He also expressed to Dr. Smalley a concern about the drainage area by Euclid School
next to his house where SUV's will occasionally drive. He is concerned that by driving
in this area the vehicles may damage the drain tiles behind his home. He has had
problems in the past with flooding and would not like to see these problems return.
Mr. Cassidy then gave his opinion on the real estate transfer tax and stated it should be on
the seller. Trustee Wilks indicated that the discussion about this subject would be re-
addressed at the November 8, 2000, 7:30 p.m. Village Board meeting. She invited Mr.
Cassidy as well as anyone else in the audience to attend and express their opinion.
Resident David Schein stated that he has no problem with the current ordinance.
Ross & Donna Johnson, 1009 Westgate, wanted to compliment the Village on their
efficient action on a concern they had relative to the condition of bushes on the OPUS
property. They stated they had taken photographs of the b'ashes, and had given these
photos and the name of the owner of the building to Mike Blue in the Planning
Department. Within a short period of time the bushes were taken care of.
They also wanted to thank the Village and Mr. Sanonis. After an entrance marker to their
Camelot Subdivision was damaged by private contractor construction crews the Village
immediately repaired the damage.
Mr. & Mrs. Johnson reported that at a recent meeting with the Village Manager and the
Police Chief the attendees realized that Mount Prospect is light years ahead when dealing
with problem landlords and diversity issues. A resident of another municipality
commented to the Johnson's that the Village of Mount Prospect knows how to handle
diversity issues, and they should be proud of Mount Prospect's leadership.
They also wanted to pass on a compliment about how the Police Department deals with
its citizens as customers of Village service. They gave an example of when their son had
a question asked of him by a friend about whether a certain activity was legal, his son
told his friend to contact Officer Roseop who would give him a straight answer. The
friend did contact Officer Roscop and was given a comprehensive, but straight answer.
The Johnson's brought up the ongoing problems with noise at O'Hare and Palwaukee
Airports. They suggested that the hot line for the O'Hare Noise Comparability
Commission be published in the Newsletter. Mr. Janonis stated it was in the last
Newsletter (September-October, page 3). Trustee Wilks indicated that she serves on this
Commission with Mayor Farley, and they have made it very clear that there are still noise
problems, but asked the Johnson's to continue to call in their concerns with the time of
the flight that is causing the problem. There then was a discussion about monitors that
have been placed in various locations and that they are notifying the airlines and the
pilots when there is a specific problem. Dr. Smalley brought up the fact that the schools
in District 26 not only have a problem with O'Hare flights but also with Palwaukee
Page 5 of 6
lights. Mr. Janonis indicated that Assistant Manger Strahl is working with Prospect
Heights and Wheeling on the placement of monitors for Palwaukee Airport. Dr. Smalley,
who is a resident of Prospect Heights, stated she would contact representatives from her
community expressing the concern she has with the impact of aircraft noise on her
schools in District 26.
There was also a concern with the grass cutting on Euclid Avenue were new trees had
been planted. Trustee Wilks and Mr. Janonis explained that this had been a county
responsibility, but next year the Village is taking over the mowing of this area,
Mr. & Mrs. Johnson also expressed their opinion about the future proposal for the new
Village Hall that included a three-story parking ramp. Trustee Wilks and Mr. Janonis
explained the tremendous problems that businesses and residents have with parking in
downtown Mount Prospect, and the only solution will be to building parking decks that
are aesthetically pleasing. They further explained that the condo complexes have their
own underground parking, but the above ground parking is desired for the business area
because people do not like underground parking facilities.
Trustee Wilks closed the meeting at 12:20 p.m.
Ronald W. Pavlock
Chief of Police
RWP:jd
Attachments
Page 6 of 6