Loading...
HomeMy WebLinkAbout10/26/2000 FC minutes Minutes of the Meeting October 2~, ~000 Village Hall Buildin~o I. Call to Order The meeting was called to order at 7:00 p.m. Those present included Commissioners Charles Bennett, Vince Grochocinski, Tom Pekras, and Ann Smilanic. Also present were Public Works Director Glen Andler, Deputy Public Works Director Scan Dorsoy, Finance Director Douglas Ellsworth, Deputy Finance Director Carol Widmer and Finance Administrative Assistant Lisa Burkemper. Chairman John Kom and Commissioners George Busse and Betty Launer were absent. Commissioner Tom Pekras motioned to appoint Commissioner Vince Grochocinski as acting chairman. The Commissioners unanimously approved. II. Approval of Minutes Commissioner Ann Smilanic asked for clarification of Section III paragraph 3 that stmed life insurance was included in the insurance figure in the past years budget. Commissioner Smilanic want~l to clarify that the figure was included in the medical insurance figure. Commissioner Charles Bennett moved to approve the October 12, 2000 minutes as amended with Commissioner Tom Pekras seconding the motion, all Commissioners were in favor. III. Review of the Proposed 2001 Village Budget PUBLIC WORKS Public Works Director Glen Andler began his presentation of the Department's proposed 2001 Budget by introducing Sean Dorsey the Deputy Director of Public Works. Mr. Andler then discussed the 2000 accomplishments of the Depa~hnent. During his discussion, he noted the May 18, 2000 windstorm that resulted in $359,000 worth of damage and clean up costs. Mr. Andler stated that Public Works has applied for and received an $84,000 grant from the state to offset the monies spent on clean up. Mr. Andler further staled that there were 163 trees removed and 1,3~4 Village-owned trees damaged in the storm. Commissioner Charles Bennett asked Mr. Andler if there would be trees planted to replace the 163 that were lost. Mr. Andler said that Public Works has already requested additional funds and the Village Board has approved a slight increase. Mr. Andler also summarized the Route 83 Reconstruction Project, the Villages' Street Resurfacing/Reconstroction Program, the FEMA Floodplain Map Revisions and the acquisition of various state and federal grants obtained by the Village. Mr. Andler advised the Commissioners that the Public Works staff was suec~ssfully involved in the appeals process to change the proposed FEMA Maps. With the help of a consultant, staff was able to greatly reduce the number of buildings in Floodways and Floodplains. Commissioner Charles Bennett asked if restripping of the streets is included in the Resurfacing/Reconstruction program. Mr. Andler stated that restripping is included in the program and that half of the Village is done every other year. The members of the Finance Commission also congratulated Public Works for their work in obtaining the various grants given the Village. Mr. Andler concluded his portion of the presentation with a summary of the Public Works Departments 2001 Proposed Budget highlights. In summary, Public Works budget will increase by 3.7% (excluding the Capital Improvements and Vehicle Replacement Funds). Deputy Public Works Director Scan Dorsey presented a summary of several of the 2001 Proposed Budget highlights. Mr. Dorsey divided his presentation into several categories: Streets/Buildings/Parking, Forestry/Grounds, Engineering, Water/Sewer, Refuse Disposal, Vehicle Maintenance, Capital Improvements and Community Development Block Grants. Streets/Buildings/Parking · Training account was increased from $1,700 to $8,500 to provide for an outside consultant to develop a written safety procedure document. The increase will also provide additional safety training for Public Works personnel. · Cleaning Services account was increased from $69,000 to $90,000 which reflects the cost of a new contract and an increase in custodial services for the Police and Fire Building. · Sidewalk Cost Share Program was increased from $75,000 to $100,000 to keep up with the demand from residents interested in the program. · Snow Removal - Contractual account was increased from $10,000 to $15,000 to allow for a new contractor to plow the numerous cul-de-sacs throughout the Village. · New line item of $3,500 for School Crossing Signs. The account will fund the start of a three- year program to install new fluorescent signs near schools. Commissioner Tom Pekras asked about the automated revenue collection system that was listed in the Parking Lot Improvements Fund, and Commissioner Charles Bennett asked if the system was for all public lots. Mr. Andler stated that the system would be for all lots and that currently the system for collecting money is manual and is very labor intensive. Funding is being requested to install an automated system that would use a machine to gather and keep track of the money. Charles Bennett suggested that the residents be able to voice their opinion on what type of system would work best. Forestry/Grounds · Ground Maintenance account increased from $38,690 to $55,000 to fund the addition of several state and county areas added to our mowing contract. · Streetscape Maintenance account increased from $5,000 to $10,000 to keep up with the cost of maintaining the additional strcetscape areas. Engineering · New Right of Way Restoration account with funding requests of $16,000. The funds are needed to offset costs incurred by the Village when utility companies do not complete work in a timely manner and the Village has to step in and complete the job. Revenues collected from the utility companies will offset this dollar amount. · Electrieity-Streetlights account has increased from $132,830 to $165,000 to offset the increased cost of energy costs and the addition of 200 new streetlights. · Addition of new Traffic Signal Electricity account with funding requests of $55,000. The account was created becanse the expense is eligible for Motor Fuel Tax. Commissioner Charles Bennett asked if the $55,000 was an estimate and Mr. Andler stated it was and that the Village gets billed separately and will know exactly how much is spent. Water/Sewer · Stand-By Pump Repair account decreased from $110,000 to $0. All four of the stand-by pumps have now been repaired; therefore the program has been discontinued. · Booster Pump/Panel Replacement account increased from $95,000 to $160,000. The increase includes funds needed to replace the Motor Control Center at Booster Pumping Station 17. Also included in the increase is $50,000 for designing a new SCADA System. · New Other Equipment account with funding requests of $35,000 for the purchase of a new closed circuit sewer inspection camera that is 10 years old. Commissioner Tom Pekras asked if we would discard the old camera or use it as a spare. Mr. Andler stated that it would either be used as a trade-in or as a spare. Capital Improvements · $660,000 for Train Station improvements offset completely by grant money. · $40,000 Parking Lot Improvements for the Police and Fire facility. · $1,922,047 for Residential Streetiights with the majority of the amount offset by grants and contributions. · $75,000 for new Storm Sewer Inventory & Maps. Mandated by the EPA and must be completed by 2003 in order to receive the NPDES permit. · $3,059,000 for Resurfacing and Street Reconstruction. Final year for resurfacing. · $50,000 for Village's share of the Northwest Highway Resurfacing project funded by IDOT. · $467,800 for Replacement of Public Works Vehicles scheduled to be replaced in 2001. Community Development Block Grants · $50,000 for Sidewalk Repairs account to repair uneven or hazardous sidewalks. After the conclusion of the Public Works presentation several questions were raised. Commissioner Tom Pekras asked why the Forestry Technicians salary was increased from $32,000 to $41,000. Finance Director Doug Ellsworth stated that the large increase was due to a market adjustment approved by the Village Manager. Mr. Pekras also asked why unaccounted water in the performance measures have been 0% for the past two years and are now projected at 1%. Mr. Andler stated that they expect the figure to be 0% but were being conservative in stating 1%. NoN-DEPARTMENTAL Director of Finance Doug Ellsworth presented the Non-Departmental Proposed Budget for the year 2001. 3 Mr. Ellsworth summarized the total outstanding debt of $29,294,778 as of January 1, 2001. Mr. Ellsworth stated that although the amount of debt may look high the Village has a low debt burden. Also summarized was the Proposed 2001 Budget for Pensions totaling $3,668,508, which is an increase of 12.3% over the 2000 Budget. Finally, Mr. Ellsworth summarized the Risk Management and Insurance Proposed Budget for 2001. The total proposed budget of $3,472,095 reflects an increase of 8.4% over last year's budget of $3,203,843. Mr. Ellsworth stated that health insurance is expected to increase approximately 10% in the year 2001. At the conclusion of the Public Works and Non Depariinental presentations, the members of the Finance Commission made the following recommendations based on the presentations they have heard at the October 19 meeting: · The Finance Commission voted in favor of recommending approval of the Fire Department's proposed budget by a vote of 4 in favor and 0 opposed. The Commission also voted to support the hiring of three lieutenants in the Fire Deparhnent. Furthermore, the Commission said they would expect to see a decrease in overtime in future budgets by a vote of 4 in favor and 0 opposed. · The Finance Commission voted in favor of recommending approval of the Community Development proposed budget by a vote of 4 in favor and 0 opposed. The Commission also voted to recommend that any additional revenues collected in permit fees should be allocated to hiring additional staff members by a vote of 4 in favor and 0 opposed. IV. Other Business There was no other business discussed. V. Chairman's Report Acting Chairman Vince Gmchocinski had no report. VI. Finance Director's Report Mr. Ellsworth had no report. VII. Next Meeting: November 2, 2000 Commissioner Vince Grochocinski motioned to adjourn and Commissioner Charles Bennett seconded. All members were in favor. The meeting was adjourned at 9:45 p.m. The next meeting is scheduled for November 2, 2000 at 7:00 p.m. Respectfully submitted, Lisa Burkemper Administrative Assistant 4