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HomeMy WebLinkAbout10/19/2000 FC minutes FINANCE COMMISSION Minutes of the Meeting October 19, 2000 Village Hall Building I. Call to Order The meeting was called to order at 7:00 p.m. Those present included Chairman John Korn and Commissioners Charles Bennett, Vince Grochoeinski, Tom Pekras, and Ann Smilanic. Also present were Community Development Director Bill Cooney, Deputy Community Development Director Mike Blue, Building Commissioner Bill George, Environmental Health Manager Bob Roels, Village Manager Mike Janonis, Finance Director Douglas Ellsworth, Deputy Finance Director Carol Widmer, Fire Chief Mike Figolah, Deputy Fire Chief John Malcolm, and Fire Marshal Paul Valentine. Commissioner George Busse arrivod at 7:20 p.m. Finance Commissioner Betty Lanner was absent. II. Approval of Minutes Approval of the October 12, 2000, minutes was deferred until the October 26 meeting. III. Review of the Proposed 2001 Village Budget Community Development Department Community Development Director Bill Cooney began his presentation of the Department's proposed 2001 Budget by introducing his staff members: Mike Blue, Bill George, and Bob Roels. Mr. Cooney then discussed the 2000 accomplishments of the Department. During his discussion, Mr. Cooney highlighted the continuing customer service improvements in the Building Division, the acquisition and work on the downtown Phase IA properties, the grant funding for the train station area improvements and the substantial progress toward improvement of Judith Ann neighborhood. Mr. Cooney then reviewed the Department's 2001 objectives for the Finance Commission. Mr. Cooney noted that many of the objectives are continuations of programs ~dready started including the continuation of the downtown redevelopment program, pursuing grants for Village projects, and continuing the work with the Judith Ann neighborhood. One of the new initiatives to be undertaken in early 2001 is reviewing the fee structure for permits to bring it more in line with current costs. The fees have not been raised since 1979. The Community Development proposed 2001 Budget totals $1,421,927, an increase of 4.3% over 2000. Of this amount, $1,222,840 or 86% can be attributed to the personal services and employee benefits expenditure classifications. At the conclusion of the presentation, Chairman Korn asked what Clayground is. He referred to page 145 of the budget where the Clayground Ceramics Program is listed. Mr. Cooney explained that the activities at Clayground have to do with teaching ceramics. Children within Mount Prospect are referred to the programs there and the PIa~ing Commission and the Village Board approved fimds to help rehabilitate the building the program is located in. The funds will be spent according to CDBG guidelines. Commissioner Busse asked why the Village is funding programs from CDBG for other agencies when the Human Services Department is searching for funding for their Summer Adventure/Mentor Program. Mr. Cooney explained that agencies request funding from the Planning Commission. Upon review of those requests, the Planning Commission makes their recommendations that are then presented to the Village Board for their approval. The Human Services Department will receive $10,000 in. both 2001 and 2002 for the Summer Adventure/Mentor Program but additional funding is still required in order to continue the program. Mr. Busse asked why Human Services does not administer the CDBG grant. Mr. Janonis explained that the Federal Government requires the administration of the grant to be a responsibility of the Planning Department. Mr. Kom remarked that the Village should increase its publicity regarding grants secured by various Village Departments. He also supported the initiative to increase fees for permits. George Busse asked for more information on the types of inspections the Village performs and how the number of inspections have increased or decreased over the past few years. Mr. George indicated that he would compile the requested information. Chuck Bennett asked about the improvements to the train station. Mr. Cooney said the grant will be used to improve the parking for both vehicles and bikes, improve the drop-off area, and provide some additional landscaping. Police Department The Police Department's proposed 2001 Budget was presented by Police Chief Ron Pavlock and Deputy Chiefs Run Richardson and Tom Daley. Chief Pavlock presented the Department's 2001 Proposed Budget of $9,430,288 which represents an increase of 3.7% over the 2000 budget. Salaries and benefits make up $7,987,528 or 84.7% of the Police Department budget. During the current year the Village Board authorized the addition of one full-time records clerk position and the elimination of two pan-time records clerk positions. This change is being reflected as part of the 2001 Budget. The 2001 Budget also reflects the deletion of one seasonal records clerk. Chief Pavlock reviewed the significant changes in department accounts or programs for the members of the Finance Commission. Chairman Kora asked for an explanation of the assessment center process for kir'mg. Chief Pavlock explained that an outside finn is brought in to provide objective evaluations using criteria setby the Manager and the Board of Police and Fire Commissioners. Also in response to a question by Chairman Korn regarding when the Village might expect to receive the $50,000 state grant for in-car video cameras, Chief Pavlock stated that the Village would receive the money in a few weeks. The Village will be able to equip six cars at approximately $7,500 each. Commissioners Tom Pekras asked about in-car computers. Deputy Chief Ron Richardson responded by stating that after the next two computers are purchased all the cars will be equipped with the computers. Fire Department Fire Chief Mike Figolah, Deputy Fire Chief John Malcolm, and Fire Marshal Paul Valentine presented the Proposed 2001 Fire Department Budget. Chief Figolah reviewed the Deparunent's structure and organization as well as the 2000 accomplishments and 2001 objectives for the members of the Finance Commission. He then provided an overview of the significant changes in the Departments Proposed 2001 Budget of $7,575,651. The Budget reflects an increase of $479,861 or 6.8% over 2000. Included in the budget is the addition of three new firefighter positions. The intent of the increase in personnel is to reduce department overtime expenses incurred on account of maintaining minimum staffing levels. Also included in the budget is an increase of three in the number of authorized lieutenants. Chairman Korn stated that he is glad to see improvements to Fire Station 12 are included in the budget. In response to a question from Commissioner Busse regarding the additional personnel, Chief Figolah explained the daily staffing requirements of the department and noted that the changes in the 2001 budget will address action plans 1, 4 and 6 in the department's five year plan which was presented earlier in the year. 2 At the conclusion of the Departmental presentations, the members of the Finance Commission made the following recommendations based on the presentation they have heard at the October 12 and October 19 meetings: The Finance Commission supports the Village Manager's 2001 Budget as proposed by a vote of 6 in favor and 0 opposed. By the same vote the members of the Finance Commission also support the expenditure for management training and recommend that the Village begin to move towards a consolidation of MIS functions. · The Finance Commission supports the Finance Department's 2001 Budget as proposed by a vote of 6 in favor and 0 opposed. · The Finance Commission supports the Human Services 2001 Budget as proposed by a vote of 6 in favor and 0 opposed. By the same vote the members of the Finance Commission requested that the Human Services Department make a presentation in 2001 by constituency served as to the t/me and funds spent on each group. · The Finance Commission supports the Police Deparm~ent's 2001 Budget as proposed by a vote of 6 in favor and 0 opposed. IV. Other Business There was no other business discussed. V. Chairman's Report Mr. Korn had no report. VI. Finance Director's Report Mr. Ellsworth distributed information for the next Finance Commission meeting along with a copy of the Senior Center survey. VII. Next Meeting: October 26, 2000 Commissioner Vince Grochocinski motioned to adjourn and Commissioner Charles Bennett seconded. All members were in favor. The meeting was adjourned at 11:05 p.m. The next meeting is scheduled for October 26, 2000 at 7:00 p.m. Respectfully submitted, Carol Widmer Deputy Finance Director 3