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HomeMy WebLinkAbout09/12/2000 COW minutes MINUTES COMMITTEE OF THE WHOLE SEPTEMBER 12, 2000 I. CALL TO ORDER The meeting was called to order at 7:31 p.m. by Mayor Gerald Farley. Present at the meeting were: Trustees Timothy Corcoran, Richard Lohrstorfer and Dennis Prikkel. Absent from the meeting were: Trustees Michaele Skowron and Irvana Wilks. Staff members present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Public Works Director Glen Andler, Deputy Public Works Director Sean Dorsey, Village Engineer Jeff Wulbecker, Project Engineer Joel Michalik and GIS Analyst Leanne Brehob. I1. APPROVAL OF MINUTES Approval of Minutes from August 22, 2000. Minutes were held due to the number of elected officials present at the meeting. III. CITIZENS TO BE HEARD None. IV. INFORMATIONAL UPDATE ON FEMA FLOODPLAIN MAPS Village Engineer Jeff Wulbecker introduced Mike Hughes of Burns & McDonnell engineering firm that performed the fieldwork on behalf of the residents. Mike Hughes, Burns and McDonnell, spoke. He stated that his firm was hired to evaluate and appeal the 1997 proposed Floodplain Map and floodway designations for the northeast corner of the Village. The appeals have been very successful and they are currently in the process of getting a letter of Map revisions processed. Maps are expected to be effective November of 2000. He stated the success of the revisions is evidenced by the fact that 106 buildings were originally identified in the floodway. With the revisions, only one building is now in the floodway. He said there were also 297 buildings originally in the floodplain. Now that number is down to 122. General comments from the Village Board members included the following items: It was pointed out the Village spent approximately $80,000 to benefit 190 homes and Trustees were very happy with the results and the funds expended on behalf of the residents to protect their investment. Village Engineer Jeff Wulbecker stated that a study of Weller Creek would be considered in an additional Phase and staff continues to assist residents on a case-by-case basis regarding any Flood Map revisions necessary. V. DES PLAINES RIVER LEVEE 37 UPDATE Village Engineer Jeff Wulbecker stated that this Levee is proposed for the west side of the Des Plaines River running from Euclid to Palatine Road and utilizing some Cook County Forest Preserve property. The Army Corps of Engineers has proposed a schedule which would begin construction in 2003 and the Village funding commitment could range from $855,000 to $1.5 million with a significant portion of the amount being reimbursed if the necessary funding becomes available. The available reimbursement would most likely be the difference between the $850,000 and the $1.5 million, however, the Village would have to front the money initially to participate in the process. He stated discussions are currently underway with IDOT in an effort to coordinate their proposed improvements along Milwaukee Road and some possible funding assistance. Once the Levee is constructed, it would be the responsibility of the municipalities of Mount Prospect and Prospect Heights to maintain. General comments from Village Board members included the following items: Village Board members were very thankful to the staff for continuing to monitor this project and it was suggested that the Village consider utilizing Flood Control debt monies for the funding necessary for this project when it is necessary. VI. GEOGRAPHIC INFORMATION SYSTEM (GIS) UPDATE GIS Analyst Leanne Brehob stated there are three main elements of the GIS system that are in development. These three elements are layer creation, database integration and GIS dissemination. She stated she is in the process of developing numerous layers that would overlay the existing maps to provide additional features, which can be studied and reviewed depending on the intended purpose. She stated there has been a recent completion of the property number identification to each property address and the layers are being integrated for use with the databases as they are being developed. She hoped that the GIS information will begin to be shared with other Departments beginning early next year. II. PAVEMENT MANAGEMENT UPDATE Village Engineer Jeff Wulbecker provided an overview to the Village Board regarding the status of the Accelerated Street Program. He stated the Village is in year four of the ten-year program and significant savings has been realized with the ability of staff to do the design work in-house and there has been 19.8 miles resurfaced at $177,000 per mile and 12.8 miles reconstructed at $705,000 per mile. He stated in 2001, the final year of reconstruction, all streets should be completed and at that point, resurfacing would only be necessary thereafter. He stated the streets have all been rated by a consultant and continue to be evaluated. He stated the program is on schedule and on budget and staff has experimented with several innovative methods to determine whether the street life can be extended. Results are yet to be realized for those experiments but there may be additional differences in the near future. General comments from the Village Board members included the following items: Board members were extremely complimentary in the efforts to communicate with the residents who are impacted by street reconstruction or resurfacing. VIII. VILLAGE MANAGER'S REPORT Village Manager Michael Janonis stated these items were provided to the Board for general information purposes and required no action but they are still critical in terms of advising the Board where various projects stand. IX. ANY OTHER BUSINESS None. X. ADJOURNMENT Since there was no further business, the meeting was adjourned at 8:27 p.m. Respectfully submitted, DAVID STRAHL Assistant Village Manager DS/rcc H:\GEN\Cow\Minutes\091200 COW Minutes.doc 3