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HomeMy WebLinkAbout01/26/1999 COW agenda COMMITTEE OF THE WHOLE AGENDA Meeting Location: Meeting Date and Time: Mount Prospect Senior Center Tuesday, January 26, 1999 50 South Emerson Street 7:30 p.m. I. CALL TO ORDER - ROLL CALL Mayor Gerald L. Farley Trustee George Clowes Trustee Richard Lohrstorfer Trustee Timothy Corcoran Trustee Daniel Nocchi Trustee Paul Hoefert Trustee Irvana Wilks II. ACCEPTANCE OF MINUTES OF JANUARY 12, 1999 III. CITIZENS TO BE HEARD IV. OUTSOURCING OF BUS SHELTERS Through a longstanding arrangement between Mount Prospect and Pace, the Village maintains 10 bus shelters at various locations throughout the community. The shelters were installed at the Village's cost with Village crews. All maintenance such as repairs, graffiti removal, window cleaning and snow removal are currently performed by Village crews and outside contractors. It costs the Village on average $6,000 a year to maintain these shelters. In the past year, the Village has received proposals from two bus shelter companies seeking to take over the construction, and maintenance of new shelters in exchange for the right to sell advertising to be located on the shelters. The proposal includes, among other things, that the Village receive a percentage of advertising revenues, access to advertising space for Village events and a priority preference for local business advertising. Additionally, the Village is relieved of all responsibility for maintenance of the shelters. Such an arrangement would turn a $6,000 Village expense into a minimum $5,000 revenue generator. Additionally, the bus shelters would be maintained at a higher level, including snow removal, than Village staff is currently able to provide. Several other towns in the area have participated in this program and have been satisfied with the outcome. Based on an analysis by Public Works' staff, we are recommending that the Village of Mount Prospect enter into a similar arrangement. The attached information package provides revenue and service comparisons for the two companies along with current costs to the Village. Appropriate Public Works' staff will be present to answer questions and facilitate discussion. V. KENSINGTON BUSINESS CENTER STORMWATER STUDY The Kensington Business Center (KBC) is one of the Village's most important commercial/industrial development assets. Development of the 315-acre business park began in the late 1970s and was governed by an Annexation Agreement that established many of the technical aspects of the park's construction including storm water detention parameters. Over the intervening 20 years, the subject of storm water detention has gone through a series of refinements recognizing the potentially serious impact that flooding can have on a community. Staff has long recognized the storm water requirements under the Annexation Agreement were inferior to current Code requirements. However, staff's hands were tied with regard to imposing stricter standards until relatively recently. NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PART/C/PATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT I00 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064. In order to get a comprehensive handle on the extent of detention deficiencies and the condition of existing ponds, the engineering firm of Camp, Dresser and McKee was retain in 1998 to conduct a storm water study of KBC. As expected, deficiencies were found with regard to overall storage capacity. Some individual ponds have inadequate capacity while others have excess capacity. One option for addressing the problem is to redirect storm water flows from overburdened ponds to underburdened ponds. Additionally, the pond serving the last undeveloped area of the park needs to be expanded in order to accommodate the additional development. Finally, some of the ponds have experienced a moderate degree of silting and will need to be dredged at some time in the future. Estimated costs for all of the above-mentioned fixes exceeds $1.2 million. However, not all of the repairs need to be undertaken immediately. Also, there are several no-cost options that the Village can employ to mitigate the cost of improvements. The attached information package provides background and analysis of the more salient points of the study. Public Works Director Glen Andler, Village Engineer Jeff Wulbecker and appropriate Public Works' staff will be in attendance to answer questions and facilitate discussion. The information presented and the ensuing discussion will assist staff in developing a phased plan for addressing the deficiencies. The plan would then be included in the Village's multi-year Capital Improvement Program. VI. PROPOSED ORDINANCE MODIFICATIONS FOR STORM WATER DETENTION Besides reviewing the condition of storm water detention at KBC, Camp, Dresser and McKee was also charged with reviewing the Village current Code requirements for storm water management. The Code was examined for internal conflicts, deviation from accepted engineering practices and comprehensiveness in its intent to protect citizens from undue increases in flooding. The review turned up inconsistencies regarding what size development triggers detention requirements and the rainfall depths to use in design. It was also found that the Ordinance would benefit from a more comprehensive treatment of by-pass flows and computational requirements. Finally, it was recommended that all storm water management regulations be consolidated into a single Storm Water Management Ordinance rather than the current situation where regulations are located in two parts of the Code. The purpose of the evening's discussion is to explain the deficiencies found in the Village's Ordinance and what impact proposed changes would have on the cost of development throughout the Village. Storm water management and efforts to decrease the potential for flooding throughout the community is evidenced by the Village's almost decade-long, $15 million flood control initiative. Code changes seek to establish a reasonable balance between minimizing development costs and ensuring a reasonable measure of protection against increased flooding potential. Village Engineer Jeff Wulbecker and appropriate staff will be in attendance to answer questions and facilitate discussion. Based on direction given by the Village Board, staff would undertake the agreed- upon revisions to the existing Code. VII. MANAGER=S REPORT VIII. ANY OTHER BUSINESS IX. ADJOURNMENT CLOSED SESSION LAND ACQUISITION: 5 ILCS 120/2 (c) (5) -"The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired." LITIGATION: 5 ILCS 120/2 (c) (11)-"VVhen an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting." H:\GEN\Cow~Agenda\12699 COW AGENDA.doc