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HomeMy WebLinkAbout06/02/1987 VB minutes I17 MINUTES OF THE REGULAR MEETING OF TEE MAYOR AND BOARD~.,OF TRUSTEES OF TEE VILI~6E"0F'-MOUNT PROSPECT June 2, 1987 CALL TO ORDER CALL TO ORDER Due to the absence of Mayor Krause, Village Clerk Carol A. Fields called the meeting to order at 7:30 P.M. ROLL CALL ROLL CALL Present upon roll call: Trustee Ralph Arthur _. Trustee Gerald Farley Trustee Leo Floros Trustee Norma Murauskis Trustee George Van Geem Trustee Theodore Wattenberg Absent: Mayor Carolyn Krause The Village Clerk requested nominations for President Pro-Tem. Trustee Murauskis, seconded by Trustee Arthur, moved to nominate Trustee Wattenberg as President Pro-Tem. There being no further nominations, the Village Clerk called the motion. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem Nays: None Pass: Wattenberg Motion carried. Trustee Wattenberg took the chair. --- INVOCATION INVOCATION The invocation was given by Trustee Arthur. APPROVE MINUTE~ APPROVAL OF MINUTES Trustee Farley, seconded by Trustee Arthur, moved to approve the minutes of the regular meeting of the Mayor and Board of Trustees held May 19, 1987. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. APPROVAL OF BILLS Trustee Floros, seconded by Trustee Van Geem APPROVE BILLS moved to approve the following list of bills: General Fund $371,412 Revenue Sharing Fund 2,334 Motor Fuel Tax Fund 5,294 Community Development Block Grant Fund 4,853 Illinois Municipal Retirement Fund 7,960 Waterworks & Sewerage Fund 267,635 '- Parking System Revenue Fund 4,450 Risk Management Fund 48,341 Capital Improvement, Repl. or Repair Fund 58,991 Downtown Redevelopment Construction Fund 609 Communications Equipment 1984 5,010 Escrow Deposit Fund 30,478 Police Pension Fund 57,564 Firemens Pension Fund 17,573 $882,585 Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. 118 COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD LIONS FAIR: Jerry McIntosh, President of the Mount Prospect Lions WAIVE FEES Club, requested the Village Board to waive all fees and out-of-pocket expenses connected with the Annual Village Fair and Carnival to be held July 1 - 5 at Melas Park. Trustee Murauskis, seconded by Trustee Arthur, moved to waive the fees and out-of-pocket expenses in conjunction with the Annual Village Fair and Carnival to be held at Melas Park. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. MAYOR'S REPORT AMEND CH. 13 President Pro-Tem Wattenberg presented an Ordinance for ELIAS first reading that would delete a Class "S" liquor 253 E. RAND RD license, issued to Elias, 253 East Rand Road, and a Class "T" liquor license issued to Striking Lane STRIKING LANE Cocktail Lounge, 1050 South Elmhurst Road. Both of COCKTAIL LOUNGE these establishments have gone out of business. 1050 S.ELMHURST Trustee Farley, seconded by Trustee Arthur, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. Trustee Farley, seconded by Trustee Arthur, moved for ORD.NO. 3786 passage of Ordinance No. 3786 AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE CODE (Alcoholic Beverages) Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. OLD BUSINESS ZBA 20-V-87 ZBA 20-V-87, New Public Works Facility PUBLIC WORKS An Ordinance was presented for second reading that FACILITY would grant variations from the side yard, rear yard and to reduce the number of parking spaces required. The Zoning Board of Appeals recommended approving these requests by a vote of 5-0. 0RD.NO. 3787 Trustee Arthur, seconded by Trustee Farley, moved for passage of Ordinance No. 3787 AN ORDINANCE GRANTING VARIATIONS FOR PROPERTY COMMONLY KNOWN AS THE NORTH SID~ OF CENTRAL ROAD AT BUSSE ROAD IN THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. Page 2 - June 2, 1987 119 The Melas Park Plat of SubdiviSion was presented which MELAS PARK would create a lot of record for the 7 acre parcel the PLAT OF SUB. Village is purchasing from the Metropolitan Sanitary District of Greater Chicago for the site of the new Public Works Facility. Trustee Arthur, seconded by Trustee Farley, moved to authorize the Mayor to sign and Clerk to attest her signature on the Melas Park Plat of Subdivision. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. An Ordinance was presented for second reading that would BONDS: authorize the issuance of General Obligation Bonds in the PUBLIC WOR~ amount of $5,150,000. These bonds will be used to fund FACILITY balance of the costs involved with the acquisition and construction of the new Public Works Facility as well as other miscellaneous projects of the Village. Ron Norene, financial consultant for the Village, explained that the bid opening for these bonds was held earlier in the day. The Village has a AA rating with Moody which resulted in very favorable interest rates and resulting tax levy for the Village. There were 8 bids received with Harris Trust and Savings have the best interest rate of 6.8763%. Trustee Floros, seconded by Trustee Van Geem, moved to ORD.NO. 37~ accept the bid for these bonds received from Harris Trust and Savings at an average interest rate of 6.8763%, to incorporate this information into the pending Ordinance, to for passage of Ordinance No. 3788 AN ORDINANCE AUTHORIZING THE ISSUANCE OF $4,725,000 GENERAL OBLIGATION BONDS, SERIES 1987B AND $425,000 GENERAL OBLIGATION BONDS, SERIES 1987C, OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. ZBA 18-Z-87, Mitroff Development at Clearwater Park ZBA 18-Z-8' An Ordinance was presented for first reading that would MITROFF'S re-zone the property (formerly the Kennicott Property) CLEARWATER immediately west of Clearwater Park, between Golf Road and PARK PROPEl Lonnquist Blvd, from R-X to R-1. This Ordinance will be presented for second reading on June 16th. Frediani Court FREDIANI An Ordinance was presented for first reading that would COURT grant specified modifications from the Development Code for MODIFICATI~ property commonly known as Frediani Court, located on the FROM DEVEL west side of Busse Road across the street from Crumley CODE Basin. This Ordinance will be presented June 16th for second reading. NEW BUSINESS A Resolution was presented requesting the State of CLOSE CENTi Illinois, Highway Department, permission to close a portion ROAD FOR of Central Road in order to conduct the annual July 4th PARADE Parade. Page 3 - June 2, 1987 120 RES.NO. 20-87 Trustee Arthur, seconded by Trustee Murauskis, moved for passage of Resolution No. 20-87 A RESOLUTION REQUESTING THE CLOSURE OF A STATE ROADWAY IN ORDER TO CONDUCT A PARADE Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. ROUSE/RANDHURST Rouse/Randhurst, Variation for Sign SIGN VARIATION: The Rouse/Randhurst Corporation has requested an BANK BUILDING amendment to their Sign Planned Unit Development in order to permit a "Cash Station" sign to be located on the new First National Bank of Mount Prospect building located at the southeast corner of Euclid Avenue and Elmhurst Road. The Sign Review Board recommended granting the requested variation. Trustee Farley, seconded by Trustee Arthur, moved to concur with the recommendation of the Sign Review Board and grant the variation requested by the Rouse/ Randhurst Corporation. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. An Ordinance will be presented for first reading at the June 16th meeting of the Village Board. ZBA 32-V-87 ZBA 32-V-87, Hoffman Group's Brentwood Development HOFFMAN GROUP'S The Petitioner is requesting variations for several BRENTWOOD lots in this subdivision to allow 10 foot rear yards SUBDIVISION on specified lots and to allow a Floor Area Ratio (FAR) of .365 rather than the permitted .35. The Zoning Board of Appeals recommended denying these requests by a unanimous vote. Mr. De Grazia, Petitioner, stated that these requests are being made so that the future homeowners will be permitted to have patios or decks on the subject property, if so desired. It was explained that the largest model offered would require the requested variation and not knowing at this point where a specific model would be built on which lot, the requested variations would cover all possibilities. The size of the lots will remain as previously approved and nothing will be built on a utility easement. Trustee Floros and Trustee Van Geem expressed their concern relative to the desirability of granting further variations to this development since the lots are already smaller than normally required by the Village, especially considering the Village Engineer stated that there could be a drainage problem and the Fire Department was concerned about the close proximity of the homes. It was the opinion of a majority of the Board members that homeowners would be purchasing these homes for the living quarters and not for the size of the lot and therefore the requests were within reason. It was also stated Page 4 - June 2, 1987 that patios are a.desired item with~homeowners and could see no detriment to the area by permitting, them. Trustee Arthur, seconded by Trustee Farley, moved to approve the requests being the subject of ZBA 32-V-87 and overriding the recommendation of the Zoning Board of Appeals to deny the requests. Upon roll call: Ayes: Arthur, Farley, Murauskis, Wattenberg Nays: Floros, Van Geem Motion carried. -- An Ordinance will be presented June 16th for first reading. Chapman Plat of Subdivision CHAPMAN PLAT The Chapman Plat of Subdivision was presented for approval. OF SUBDIVISION The subject property is located on Lonnquist Boulevard just east of Elmhurst Road and formerly known as the Lilequist Property. The proposed subdivision would authorize the creation of 2 lots where a house exists presently. This house will be razed in order to provide for the proposed lots. Trustee Arthur, seconded by Trustee Farley, moved to authorize the Mayor to sign and Clerk to attest her signature on the Chapman Plat of Subdivision. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. Four Columns Development (Rosenow's South Busse Road FOUR COLUMNS: Development) ROSENOW'S A request was presented to the Plan Commission for a BUSSE RD. ._modification from the Development Code to permit a detention DEVELOPMENT area to be located closer to a structure than normally permitted. The subject property is the site of a proposed industrial development consisting of an office building and mini-warehouse. The Plan Commission recommended granting this request by a vote of 6-0. Trustee Farley, seconded by Trustee Arthur, moved to concur with the ~ecommendation of the Plan Commission and grant the requested modification from the Development Code relative to the location of a detention area. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. An Ordinance will be presented for first reading on June 16th. The Annual Report and Audit for the Mount Prospect Public LIBRARY'S Library has been received by the Village Board with receipt ANNUAL REPORT of same hereby acknowledged. AND AUDIT ,--A request was received from the Police Department to waive PIMS: the bidding procedure in order to obtain computerized COMPUTERIZED napping equipment for PIMS (Police Information and MAPPING Management System). This specialized equipment is required EQUIPMENT by the Illinois Criminal Justice Information Authority and available from only one supplier. A proposal to lease the equipment for a 3 year period Page 5 - June 2, 1987 122 at $161.00 per month was submitted. Following discussion it was determined that the most economical method to acquire this equipment would be to purchase it and not lease it. HEWLETT Trustee Arthur, seconded by Trustee Murauskis, moved to PACKARD waive the bidding procedures due to the fact that the computerized mapping equipment is specialized equipment and to authorize purchasing this equipment from Hewlett Packard at a cost not to exceed $5,223.47. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. VILLAGE MANAGER'S REPORT BIDS: John Fulton Dixon, Village Manager, presented his report noting that bids had been requested for the RAND ROAD water main improvement on Rand Road from the Courtesy WATERMAIN Home Center property to Mount Prospect Plaza, however IMPROVEMENTS no bids were received. It was the recommendation of the administration that the specifications be revised and re-bid this project at a future date. Trustee Floros, seconded by Trustee Murauskis, moved to concur with the recommendation of the administration relative to the Rand Road watermain improvement. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. COMPUTERIZED SIGN MACHINE The following bids were received for the purchase of a computerized sign machine for the Public Works Sign Shop: Bidder Make/Model Total Cost Neon Materials Co. GSP Sprint $19,973.90 Midwest Sign & GSP Sprint $20,173.41 Screen Printing Co. Naz-Dar KC Midwest Gerber Sprint $20,226.44 NEON MATERIALS Trustee Farley, seconded by Trustee Arthur, moved to COMPANY concur with the recommendation of the administration and purchase the computerized sign machine and accessories from Neon Materials Co. at a cost not to exceed $19,973.90. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. 8 FT. DUMP The following bids were received for the purchase of a TRUCK BODY heavy duty 8 foot dump body and related appurtenances and accessories: Bidder Amount Illinois Truck & Equipment Co. $ 8,990.00 General Body Sales, Inc. $12,383.00 Auto Truck, Inc. $14,618.00 Page 6 - June 2, 1987 Trustee Arthur, seconded by Trustee Farley, moved ILLINOIS TR to concur with recommendation of the administration and & EQUIPMENT accept the low bid submitted by Illinois Truck & Equipment for an 8 foot dump body at a cost not to exceed $8,990.00. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. The Village Manager presented the following bids received for the annual resurfacing project for the Village: Bidder Cost Arrow Road Construction $480,375.16 Allied Asphalt Paving Company $486,946.26 J. A. Johnson Paving Company $521,638.98 Peter Baker & Son Company $528,669.45 Trustee Floros, seconded by Trustee Farley, moved to ARROW ROAD concur with the recommendation of the administration and accept the low bid submitted for the resurfacing contract by Arrow Road Construction at a cost not to exceed $480,375.16. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. The following bids were received for the 1987 General CATCH BASI Maintenance of Catch Basin and Inlet Repairs: REPAIRS: Bidder Amount Artisan Construction Co. $17,415.00 Abboreno Construction Co. $20,158.00 Martan Construction Co. $21,562.00 Trustee Arthur, seconded by Trustee Farley, moved to ARTISAN CON concur with the recommendation of the administration and accept the low bid submitted by Artisan Construction Co. for the 1987 General Maintenance - Catch Basin and Inlet Repairs at a cost not to exceed $17,415.00. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. The following bids were received for the 1987 General CRACK SEALI Maintenance Crack Sealing Program: PROGRAM Bidder Amount Gannon Construction Co. $19,062.00 K. R. Hartman Co. $31,770.00 It was the recommendation of the administration to reject these bids, due to the fact that the low bidder was 8% over the Engineer's estimate and the second bidder was 80% over the estimate. This project will be advertised for another bid at a future date. Page 7 - June 2, 1987 Trustee Murauskis, seconded by Trustee Farley, moved to concur with the recommendation of the administration and reject the bids received for the crack sealing program. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. CENTRAL & Mr. Dixon presented a request to enter into a contract BUSSE ROADS with Donohue & Associates to take care of the TRAFFIC SIGNAL procedures necessary to upgrade the traffic signal and Central and Busse Roads from 3 light to 4 when the new Public Works Facility is constructed. The following bids were received Barton Aeschman Associates, Inc. $ 5,500 Donohue & Associates $ 8,500 Metro Transportation Group, Inc. $10,550 DONOHUE & ASSOC. Due to the fact that the bid received from Barton Aeschman Associates did not meet the specifications as established by the Village, it was the recommendation of the administration to reject the bid submitted by Barton Aeschman Associates and accept the next lowest bid received from Donohue & Associates for the prepare the necessary modifications for the traffic signal at Central and Busse Roads in an amount not to exceed $8,500. Trustee Arthur, seconded by Trustee Floros, moved to concur with the recommendation of the administration and reject the bid received from Barton Aeschman for the Central and Busse Roads traffic signal engineering and accept the low qualified bid submitted by Donohue & Associates at a cost not to exceed $8,500. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. BUDGET An Ordinance was presented for first reading that AMENDMENTS would authorize amendments to the Village budget for fiscal year 1986/87. This Ordinance will be presented for second reading on June 16th. 306 8ATLEN: The Village Manager brought a subject to the Village DEMOLITION Board requesting them to concur with the recommendation of staff and authorize the Village to seek an Order from the Circuit Court to demolish a single family home at 306 Hatlen Avenue. This home was abandoned approximately 2 years ago due to the fact that the foundation is actually sinking and since that time has been vandalized and was the scene of a fire which did further damage. Attempts by staff to communicate with the absentee owner have been unsuccessful. Trustee Van Geem expressed concern about razing a home without the direct knowledge of the owner. It was noted by staff that if a Court Order is granted the Village is then required to obtain an expert opinion Page 8 - June 2, 1987 from an engineer as to the soundness of the structure and the foundation. If the foundation is sound then the hole will be filled for future construction, however if not then the foundation will be removed also. In either case, the Village will then place a lien against the property in order to receive full reimbursement for the expenses involved. Trustee Arthur, seconded by Trustee Farley, m~ved to authorize the administration to proceed and file the necessary documents with the Circuit Court in order to initiate the process to demolish the home at 306 Hatlen Avenue, which is a hazard to the neighborhood. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. Mr. Dixon announced that the Village has received the CLASS II official notification of the Class II rating recently F~RE RATING awarded the Village. Also, Mr. Dixon announced that the Village is continuing CITIZENS the monitor of the rate increase recently requested by UTILITIES Citizens Utilities Water Company. Meetings will be held RATE CASE within the users of that system in order for the Village to be aware of any and all problems that exist. Meetings will be held for residents within the general area TIF MEETINGS of the Tax Increment Finance District to inform the residents of the proposed plans for that District. The Village Manager also noted that labor negotiations are continuing with the Police, Fire and Public Works ,. Departments, further information will be offered during the Executive Session anticipated at the end of this meeting. ANY OTHER BUSINESS Trustee Farley requested the Village to look into enforcing the defecation problem within the parks in the Village. EXECUTIVE SESSION Trustee Murauskis, seconded by Trustee Floros, moved to go EXECUTIVE into Executive Session for the purpose of discussing land SESSION: acquisition and collective bargaining. LAND ACQUISITI( & COLLECTIVE Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, BARGAINING Van Geem, Wattenberg Nays: None Motion carried. The Board went into Executive Session at 9:16 P.M. President Pro-Tem Wattenberg reconvened the meeting at 9:57 P.M. Present upon roll call: President Pro-Tem Wattenberg Trustee Arthur --- Trustee Farley Trustee Floros Trustee Murauskis Trustee Van Geem Page 9 - June 2, 1987 26 ADJOURN ADJOURN Trustee Arthur, seconded by Trustee Murauskis, moved to adjourn the meeting. Upon roll call: ~es: Unanimous Motion carried. The meeting was adjourned at 9:57 P.M. Carol A. Fields Village Clerk Page 10 - June 2, 1987