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Home My WebLink About02/16/1988 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT February 16, 1988 CALL TO ORDER CALL TO ORDER Mayor Krause called the meeting to order at 7:30 P.M. ROLL CALL ROLL CALL Present upon roll call: Mayor Carolyn Krause Trustee Ralph Arthur Trustee Norma Murauskis Trustee George Van Geem Trustee Theodore Wattenberg Absent: Trustee Gerald Farley Trustee Leo Floros INVOCATION INVOCATION The invocation was given by Trustee Wattenberg. APPROVE MINUTES APPROVAL OF MINUTES Trustee Wattenberg, seconded by Trustee Murauskis, moved to approve the minutes of the regular meeting of the Mayor and Board of Trustees held February 2, 1988. Upon roll call: Ayes: Arthur, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. APPROVAL OF BILLS~ Trustee Van Geem, seconded by Trustee Murauskis, APPROVE BILLS moved to approve the following list of bills: General Fund $ 439,419 Revenue Sharing Fund - Motor Fuel Tax Fund 4,461 Community Development Block Grant Fund 5,580 Illinois Municipal Retirement Fund 40,391 Waterworks & Sewerage Fund 46,286 Parking System Revenue Fund 1,153 Risk Management Fund 10,422 Downtown Redevelopment Const. 1987C - P W Facility Construction Fund Series A - Capital Improvement, Repl. or Repair Fund 3,125 Special Service Area No. 5 114,696 Downtown Redevelopment Const. Fund 32,250 P.W. Facility Construction Fund Series B 140,274 Debt Service Funds - FlexComp Trust Fund - Escrow Deposit Fund 5,907 Police Pension Fund - Firemens Pension Fund - Special Assessment Funds - $843,964 Upon roll call: Ayes: Arthur, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. Trustee Van Geem, seconded by Trustee Murauskis, moved to FINANCIAL accept the financial report dated January, 1988, subject to REPORT audit. Upon roll call: Ayes: Arthur, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None MAYOR'S REPORT None. OLD BUSINESS ZBA 4-Z-88, ZBA 4-Z-88, 5-SU-88, 6-V-88, Home by Hemphill & Village of 5-SU-88, 6-V-88 Mount Prospect TIF #1: Ordinances were presented for first readings that HEMPHILL DEVEL. will rezone the subject property, grant a special use in the nature of a Planned Unit Development, grant specified variations, and grant modifications from the Development Code as requested. These Ordinances will be presented for second readings at the next regular meeting of the Village Board on March 1st, along with other documents pertinent to the creation of this first TIF District in the Village. A Public Hearing will also be held at that meeting in order to comply with the regulations governing vacating a public right-of-way. ZBA 8-V-88 ZBA 8-V-88, 701 East Prospect Avenue 701 E.PROSPECT An Ordinance was presented for first reading that would repeal Ordinance No. 3510, which would grant variations to permit 48 parking spaces but with specific conditions as to requirements that must be met by any occupant of the subject property. The attorney for the owner stated that the conditions set forth in the proposed Ordinance are too restrictive and that if the Board passed the Ordinance as presented the matter would be decided as a subject of litigation. This Ordinance will be presented March 1st for second reading. AMEND CH. 22: An Ordinance was presented for second reading that would WATER & SEWER amend Article V entitled "Meters and Rates" of Chapter 22 RATES Of the Village Code. This Ordinance increases the water and sewer rates for those using the services, and creates a surcharge for users within the Prospect Meadows Sanitary Sewer District, which surcharge will cover the cost of acquiring that system. ORD.NO. 3893 Trustee Arthur, seconded by Trustee Wattenberg, moved for passage of Ordinance No. 3893 AN ORDINANCE AMENDING ARTICLE V ENTITLED "METERS AND RATES" OF CHAPTER 22 OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Arthur, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. NEW BUSINESS ZBA 79-V-87 ZBA 79-V-87, 900 Tower Lane 900 TOWER LN. The Petitioner is requesting a variation to permit a driveway width, along with a sidewalk running adjacent to the driveway, of 24' 7". The Zoning Board of Appeals recommended granting the Petitioners' request by a vote of 6-0. Page 2 - February 16, 1988 Trustee Arthur, seconded by Trustee Wattenberg, moved to concur with the recommendation of the Zoning Board of Appeals and grant the variation requested in ZBA 79-V-87 and permit a total width of 24' 7" for a sidewalk and driveway. UPon roll call: Ayes: Arthur, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. An Ordinance will be presented March 1st for first reading. ZBA 2-V-88, 322 Marcella ZBA 2-V-88 The Petitioner is requesting a variation to permit a 15 322 MARCELLA foot front yard, instead of the required 30 feet, in order to construct an attached garage. The Zoning Board of Appeals recommended granting the request by a vote of 6-0. Trustee Arthur, seconded by Trustee Wattenberg, moved to concur with the recommendation of the Zoning Board of Appeals and grant the variation requested in ZBA 2-V-88. Upon roll call: Ayes: Arthur, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. An Ordinance will be ~resented for first reading on March 1st. ZBA 3-V-88, 1005 Cypress ZBA 3-V-88 The Petitioner is requesting variations to permit a parking 1005 CYPRESS pad, which would result in a driveway width of 27-1/2 feet and a side yard of 6-1/2 feet instead of 7.3 feet and a zero foot front yard. The Zoning Board of Appeals recommended granting these requests by a vote of 6-0 provided the driveway taQer to 21 feet at the sidewalk. It was noted by the Petitioner that they apparently misunderstood the motion at the Zoning Board which was to taper the parking pad to 2] feet wide at the sidewalk, which the Petitioner felt would make maneuvering very difficult. Trustee Murauskis, seconded by Trustee Arthur, moved to grant the variations requested in ZBA 3-V-88, allowing the requested driveway width of 27-1/2 feet to the sidewalk and to have the driveway taper to 21 feet wide between the curb and sidewalk. U~on roll call: Ayes: Arthur, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. An Ordinance will be presented for first reading on ~arch 1st. ZBA 1-SU-88, Lexington Homes Development at Old Orchard ZBA 1-SU-88 Sporty Nine OLD ORCHARD, The Petitioner is requesting a Special Use in the nature of LEXINGTON a Planned Unit Development in order to permit 332 townhouses. The Subject Property is under a Consent Decree which presently permits 772 multi-family dwellin~ units, and if this request is granted the Consent Decree will have to be amended by motion of both the Village and Petitioner. The Zoning Board of A~peals recommended granting the requests by a vote of 7-0. Page 3 - February 16, 1988 Due to the fact that the Petitioner was unable ~o attend this meeting, this case will be presented again at the next regular meeting of the Village Board on March 1st. Mr. Emmett Stains, 212 Raleigh, representing the homeowners association in the Old Orchard Colony Develooment, stated that while the Petitioner has worked out many potential problem areas, he still has concerns relative to a secondary emergency access for the proposed development, sidewalks should be installed along the major roadway, and the Village should hasten the steps necessary to accept the existing sewer and water main dedication. FUNDING CDBG PROGRAMS A Resolution was presented that would approve the Community Development Block Grant Entitlement Program allocation for 1988. The Plan Commission has recommended accepting the various programs and expenditures by a vote of 7-0. Due to the fact that the programs being proposed will be discussed at the upcoming budget hearings, this Resolution was continued to the next regular meeting of the Village Boa'rd on March 1st. PARTICIPATE SOLID WASTE A Resolution was presented that would express the PROGRAM Village's support in the solid waste management program being conducted by the Northwest Municipal Conference. RES.NO. 8-88 Trustee Wattenberg, seconded by Trustee Arthur, moved for passage of Resolution No. 8-88 A RESOLUTION AUTHORIZING CONTINUED PARTICIPATION IN THE NORTHWEST MUNICIPAL CONFERENCE SOLID WASTE MANAGEMENT PLAN Upon roll call: Ayes: Arthur, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. AUTOMATIC FIRE RESPONSE WITH A Resolution was presented that would authorize an DES PLAINES automatic aid agreement for fire protection between the Village and the City of Des Plaines. RES. NOo9-88 Trustee Van Geem, seconded by Trustee Arthur, moved for passage of Resolution No. 9-88 A RESOLUTION AUTHORIZING AN AUTOMATIC AID AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE CITY OF DES PLAINES A FIRE SERVICE Upon roll call: Ayes: Arthur, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. FOREST RIVER The annual Agreement for emergency fire department FIRE PROTECTION services between the Village and the Forest River DISTRICT Fire Protection District was presented. AGREEMENT Trustee Arthur, seconded by Trustee Wattenberg, moved RES.NO.10-88 Page 4 - February 16, 1988 for passage of Resolution No. 10-88. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE FOREST RIVER FIRE PROTECTION DISTRICT FOR 1988 Upon roll call: Ayes: Arthur, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. An Ordinance was presented for first reading that would AMEND CH. 21 amend Chapter 21 of the Village Code (Building Code) in SOUND IMPACT order to establish minimum standards for sound impact levels between units within multi-dwelling structures. Trustee Arthur, seconded by Trustee Wattenberg, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Arthur, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. Trustee Arthur, seconded by Trustee Van Geem, moved for ORD.NO. 3894 passage of Ordinance No~ 3894 AN ORDINANCE AMENDING ARTICLE III OF CHAPTER 21 ENTITLED "BUILDING CODE" OF THE VILLAGE CODE Upon roll call: Ayes: Arthur, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. The following items were considered by the Safety Commission: Request to remove abandoned vehicles from Boxwood Drive and create a mid-block pedestrian crossing. The recommendation of the Safety Commission was to have the Police DeDartment monitor the abandoned vehicles in the area, it was also stated that mid-block crossings are more of a hazard that helD. Trustee Arthur, seconded by Trustee Wattenberg, moved to concur with the recommendation of the Safety Commission. Upon roll call: Ayes: Arthur, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. STOP SIGN: Request to install STOP sign on Milburn at Emerson, MILBURN AT instead of the existing YIELD sign. EMERSON The Safety Commission recommended granting this request. Due to the fact that the Trustees requested additional information, this item was continued to the March 1st meeting. Request to install a YIELD sign at Deborah Lane at Rusty Drive. The Safety Commission recommended denying this request. Page 5 - February 16, 1988 YIELD: DEBORAH Trustee Arthur, seconded by Trustee Wattenberg, moved & RUSTY to concur with the recommendation of the Safety Commission and deny the request for a YIELD sign at Deborah Lane at Rusty Drive. Upon roll call: Ayes: Arthur, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. Request to reduce speed limit on north Maple Street from 25 MPH to 15 MPH The Safety Commission recommended denying this request. Trustee Van Geem, seconded by Trustee Murauskis, moved to concur with the recommendation of the Safety Commission and deny the request for 15 MPH speed limit on north Maple Street. Upon roll call: Ayes: Arthur, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. Request to restrict parking on Stratton Lane The Safety Commission recommended denying this request. Inasmuch as the resident making this request, Mr. Jaqus, 121 N. Stratton Lane, was unable to attend the Safety Commission meeting, it was recommended by members of the Village Board that this matter be continued at that level. Request to prohibit overnight parking in municipal owned, operated and/or leased parking lots. The Safety Commission recommended granting the request. AMEND CH.18 Trustee Wattenberg, seconded by Trustee Arthur, moved to concur with the recommendation of the Safety Commission and prohibit overnight parking in municipal owned, operated and/or leased parking lots. Upon roll call: Ayes: Arthur, Murauski$, Van Geem, Wattenberg Nays: None Motion carried. An Ordinance will be presented March 1st amending Chapter 18 (Traffic Code). VILLAGE MANAGER'S REPORT Village Manager John Fulton Dixon presented various bid results. SPECIAL SERVICE The bid results for the George/Albert improvement AREA NO. 6 (Special Service Area No. 6) and engineering GEORGE/ALBERT inspection services were presented. A full IMPROVEMENT tabulation is attached to these minutes. Seven bids were received, with the Village's consulting engineer - Baxter and Woodman Page 6 - February 16, 1988 - recommending accepting the low qualified bid submitted by Callaghan Paving, Inc. in the amount of $554,788.20. Also presented was a general construction administration agreement between the Village and Baxter and Woodman as consulting engineers on this project at a cost not to exceed S63,000. Trustee Arthur, seconded by Trustee Wattenberg, moved to concur with the recommendation of the Village Manager and the consultants to accept the low bid submitted by Callaghan Paving, Inc. in the amount of $554,788.20 for the George/Albert improvement and to accept the proposal of Baxter and Woodman in the amount of $63,000 as consultants for this project. Upon roll call: Ayes: Arthur, Murauskis, Wattenberg Nays: Van Geem Motion failed. It was noted that the Village Code establishes a quorum as a majority of the President and Board of Trustees then holding office, therefore requiring 4 affirmative votes for passage. Due to the nature of this project and the fact that the attendance by all members of the Village Board is anticipated at the Committee of the Whole meeting on February 23rd, members of the Board requested a portion of that meeting be declared a Special Meeting in order to discuss the George/Albert improvement. Barbara Benham, 223 S. George, expressed her concern that a member of the Village Board would vote against a project that the court had ordered to proceed. Mr. Dixon presented a request to purchase an automated VIDEO PLAYBAC] video playback machine, noting that the Village Board had EQUIPMENT: authorized this purchase last year however the successful ROSCOR CORP. bidder was unable to meet the commitment. It is now recommended that this piece of equipment be purchased from Roscor Corporation. Trustee Wattenberg, seconded by Trustee Arthur, moved to concur with the recommendation of the administration and authorize the purchase of an automated videotape playback machine known as the TECH 5 system from Roscor Corporation at a cost not to exceed $14,818. UPon roll call: Ayes: Arthur, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. Mr. Dixon presented a request for funds in order to WILLOW LANE conduct sewer repairs on a portion of the Willow Lane SANITARY SEWE} sanitary sewer. The proposal is for $25,900 from REPAIR Insituform Midwest, Inc., which technique has been used successfully in other areas of the Village. Trustee Arthur, seconded by Trustee Wattenberg, moved to waive the bidding procedures in order to purchase specialized materials for a sanitary sewer repair project. Upon roll call: Ayes: Arthur, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. Page 7 - February 23, 1988 $0 INSITUFORM Trustee Arthur, seconded by Trustee Wattenberg, moved MIDWEST to authorize the expenditure of $25,900 for sanitary sewer repair materials from Insituform Midwest. Upon roll call: Ayes: Arthur, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. TELEPHONE The Village Manager presented a proposal from David MAINTENANCE: Jepson, Director of Finance, for the continuation of TONE a maintenance agreement for the Village telephone COMMUNICATIONS system with Tone Communications. Tone Communications installed the system and has been maintaining it for several years. The proposed agreement would cost $6,825.00. Trustee Arthur, seconded by Trustee Wattenberg, moved to accept the maintenance agreement with Tone Communications at a cost not to exceed $6,825.00 for the year 1988. Upon roll call: Ayes: Arthur, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. DEERFIELD BONDS Mr. Dixon noted that the Village Board had authorized the Village's participation in the 'Deerfield' bonds, however since that time legislation has been introduced in Springfield that could affect such an issue. It was the recommendation of the administration that any further action on this matter be postponed until the law makers have come to a determination of this matter. PURCHASE FIRE DEPT. The Village Manager stated that the proposed 1988/89 PUMPER: budget includes the purchase of a pumper for the Fire PIERCE Department. This type of equipment, built to specifications, usually takes over 18 months for delivery, however Pierce Equipment has informed the Village staff that they will be building a pumper for an upcoming Fire Chief's Convention in August and if the Village is interested in placing an order with them now, the Village would realize a savings of up to $20,000, as well as delivery immediately after the convention. It was noted that if granted this is not a firm order, just a request for commitment and the Village can withdraw at any point at no cost to the Village. Trustee Arthur, seconded by Trustee Wattenberg, moved to commit to purchasing a pumper for the Fire Department from Pierce Fire Equipment Co. Upon roll call: Ayes: Arthur, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. PUBLIC WORKS A request for payment was presented from Donohue & FACILITY: Associates for work performed on the new Public Works DONOHUE & ASSOC. Facility in the amount of $129,018. Page 8 - February 16, 1988 rustee Arthur, seconded by Trustee Murauskis, moved to authorize the expenditure of $129,018 for Donohue & Associates. Upon roll call: Ayes: Arthur, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. ~¥ OTRER BUSINESS ~e. ADJOURNMENT ADJOURN Trustee Arthur, seconded by Trustee Murauskis, moved to adjourn the meeting. Upon roll call: Ayes: Unanimous Motion carried. The meeting was adjourned at 9:2~ P.M. Carol A. Fields Village Clerk Page 9 - February 16, 1988