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HomeMy WebLinkAboutRes 30-90 06/19/1990 RESOLUTION NO. 30-90 A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND ILLINOIS PRAIRIE GIRL SCOUT COUNCIL INC. BOXWOOD ADVOCACY PROGRAM WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that Illinois Prairie Girl Scout Council Inc. shall provide an Advocacy Program for the residents of Boxwood in the corporate boundaries of the Village of Mount Prospect; and WHEREAS, the program proposed by the Girl Scout Council and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefitting low- and moderate-income persons; being that 60% or more of the residents in Boxwood are low- and moderate-income. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Village President of the Village of Mount Prospect and the Village Clerk are hereby authorized to execute a contract for Community Development Block Grant implementation, which contract is between the Village of Mount Prospect and Illinois Prairie Girl Scout Council, Inc. a not-for-profit corporation, said contract is attached to this Resolution. SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. ASrES: Arthur, Busse, Corcoran, Floros, Van Geem NAYS: None ABSENT: Wattenberg PASSED AND ~PROVED this 19th day of June ,1990. ATYEST: Mayor ~ AGREEMENT This Agreement is entered into this lgth day of dune , 1990, by and between the Village of Mount Prospect, a body politic of the State of Illinois (hereinafter referred to as the "VII I AGE" and Illinois Prairie Girl Scout Council Inc., a not-for-profit corporation of the State of Illinois (hereinafter referred to as the "COUNCIL"). SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U. S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the COUNCIL for operation of a Boxwood Advocacy Program for the residents of Boxwood as outlined in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE do~s hereby contract for services with the COUNCIL up to a maximum of $14,000.00 and the COUNCIL agrees to abide by the provisions and regulations of the 1974 Housing and Community Development ACt, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section Ill next. The VII J.AGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section II, to the actual amount invoiced by the COUNCIL, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract /L Indemnification. The COUNCIL agrees to indemni~ and save and hold harmless the VII I.AGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and successors from any and all claim% demands, causes of action, expenses, injuries, losses or damages of whatever kind, character of description the VII J.AGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the -1- COUNCIL, or those acting under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the COUNCIL's performance under this Agreement. The COUNCIL agrees to defend against any claims brought or actions filed against the VII I.AGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the COUNCIL agrees that the VII I.AGE may employ attorneys of its own selection to appear and defend the claim or action on behalf of the VII I.AGE at the expense of the COUNCIL. The VILLAGE, at its option, shall have the sole authority for the direction of the defense, and shall be the sole judge of the acceptability of any compromise or settlement of any claimq or actions against' the VILLAGE. B. Non-discrimination. The COUNCIL, performing under this Agreement, shall not discriminate, against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, recruitment or recruitment advertising, layoff or termination rates of pay, other forms of compensation, selection for training including apprenticeship. The COUNCIL agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non- discrimination and affirmative action shall be applicable with regard to both COUNCIL's internal personnel practices and its actions in the performance of this Agreement. The COUNCIL agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions. C. Examination of Records. The COUNCIL will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. D. Filing of Records. The COUNCIL shall file with the VII.I.AGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A't. E. Availability of Law. Regulations and 0rder~, The VII I.AGE shall, upon the request of the COUNCIL, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. -2- SECTION IV Compliance With Laws The COUNCIL shall, at all limes, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the COUNCIL shall be required to perform all acts under this Agreement in the same manner as the VILLAGE, as a contractor of the Federai Government, is or would be required to perform such acts. SECTION V Submission to HUD Subsequent to the execution of this Agreemem, the VILLAGE shall forthwith file all necessary doo~ments with HUD and shall comply with all applicable roles and regulations necessary to facilitate acquisition of funds ~approved for this program by HUD. The COUNCIL shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of its officers or employees. SECTION VI Billing and Renortine Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COUNCIL on the following basis: 1. The VII.I.AGE shall allocate the $14,000.00 contract amount for the services stipulated in this Agreement. The COUNCIL shall 'submit no more than one invoice per month for an amount equal to one-tenth of the contract amount. Every two months, the COUNCIL shall submit to the VII.I AGE a Bi-Monthly Performance Report. Said report shall include information on the: a. Number of Boxwood residents attending programs or activities. The name of the program or activity and date offered. b. Number of Boxwood residents contacted on an informal basis, nature of the -3- c. Number of referrals made to other agencies. d. Major accomplishments of the two-month period and list.objectives for the next two months. The first report shall be due on October 10, 1990. All others shall be submitted no later than the 10th of the month. 2. A final report shall accompany the COUNCIL's final billing in May of 1991. This report will highlight the accomplishments of the program over the past year, indicate what unmet needs still remain and itemize all actual cost incurred during the program year. The actual cost shall not exceed the cost of the program to the VII I.AGE. HUD Form 4078 (1-76) regarding population benefitting (Exhibit B) and a certification form (Exhibit C)for each child, shall be completed and also returned to the Village as part of the final report. SECTION VII Len~h of Contract This Agreement shall be valid from the date it is entered into thru April 30, 1991 and may be terminated by either party upon thirty (30) days written notice. All costs associated with the completed tasks shall be billed to the VII I.AGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignment The COUNCIL shall not assign this Agreement or any part thereof and the COUNCIL shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this Agreement, either in whole or in part, or any interest therein which shall be due to the COUNCIL shall be deemed of no force or effect and shall not be binding upon the VII J.AGE. -4- SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail, postage prepared, to the respective parties as follows: to the VILLAGE: Mr. David M. Clements Director of Pl3nning and Zoning Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the COUNCIL: Dr. Henry Scott Executive Director Illinois Prairie Girl Scout Council, Inc. 570 East Higgins Road Elk Grove Village, Illinois 60007 This Agreement is entered into this 19th day of dune ,1990. THE VII I.AGE OF MOUNT PROSPECT AIWEST: Board ~ - V~illage Clerk ILLINOIS PRAIRIE GIRL SCOUT COUNCIL, INC. an nlinois not-for-profit corporation ~ Executive Director v - . OA~ ¥ ~1~ ~ W rtne:ts my hand and official teal W)TMYNJ~UC~TA~ - 5 - Iq~, ~ ~l~. 8tgq; 'ta.~t~s Notary Pubtic E)~IBi'T A I_n fis~m/ y~ 1990, the Boxwood ~dvocacy ~ will: 1. c~tinue its year around recreation and l~arrdng program with tWO day a week se~sic~ offerin~ creative ]~wnir~ experiences that e~no/se ~ ~he ~ ~u~ ~ k~y. Pr~3ram will include Saturday eMoursi~x~ for the family c~ce a month. 2. assist residents and neighbor~x~ association in meeting their needs and plannin~ for the future, Such activities would include: a, actim~ as staff support to an overall ~ neighborhood that cs~ ider~ify the ooncerns of t~e cu-~lity at large a.~ express them applx~riately; b. makin~ refen-als to other agencies when ~iate in order c. workin~ with the Village staff on B~m~od neighborhood activities and ~__~c~municating wit~ e_he Village on Bc~.~)d a. with ap~z~A~riate publicity in all media; b. Dy enoouragir~ good ~/ations amo~ residents, ~