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HomeMy WebLinkAbout2. DRAFT MINUTES 10/06/2009 CALL TO ORDER ROLL CALL PLEDGE INVOCATION MINUTES APPROVE BILLS MAYOR'S REPORT FIRE PREVENTION WEEK OCTOBER 4-10 NATIONAL BREAST CANCER AWARENESS MONTH OCTOBER MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT October 6, 2009 Mayor Wilks called the meeting to order at 7:06 p.m. Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Michael ladel Absent: Trustee Arlene Juracek PLEDGE OF ALLEGIANCE Trustee ladelled the Pledge of Allegiance. INVOCATION Trustee Matuszak gave the Invocation. APPROVAL OF MINUTES Trustee Korn, seconded by Trustee ladel, moved to approve the minutes of the regular meeting held September 15, 2009. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Korn, Matuszak, Pol it, ladel None APPROVE BILLS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA" MAYOR'S REPORT Mayor Wilks presented two (2) proclamations: Fire Prevention Week, October 4 -10, 2009 Mr. Jim Miller, Public Education Officer, Mount Prospect Fire Department, accepted the proclamation. Mr. Miller thanked the Village for their support and highlighted the annual fire safety poster and essay contest. The contest winners will be recognized at the October 20, 2009 Village Board meeting. National Breast Cancer Awareness Month, October 2009 Ms. Cathy Bratu, Mount Prospect Police Department Records Division and Officer Bill Roscop accepted the proclamation and thanked the Village Board for their support of programs dedicated to breast cancer research and treatment. For the last five years Ms. Bratu has coordinated the collection of the "pink" Yoplait yogurt lids for Village staff. Ms. Bratu encouraged Village wide participation; residents can drop lids off to her attention at the police station. Yoplait contributes 10 cents for every lid collected during the designated period to the Susan G. Komen for the Cure organization. Officer Roscop has coordinated the route for the Susan G. Komen breast cancer walk through Mount Prospect for the last several years. Officer Roscop implemented the Adopt-A- Block program to generate commLlIlity wide support for the walkers. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 1 of 9 October 6, 2009 EMPLOYEE RECOGNITION The following employees are celebrating quinquennial anniversaries with the Village this year. Mayor Wilks and Police Chief John Dahlberg recognized those in attendance and presented each with a plaque or certificate. POLICE DEPARTMENT POLICE DEPARTMENT YEARS OF SERVICE POLICE DEPARTMENT YEARS OF SERVICE Dave Behun Dave Okon Joseph Belmonte Mark Bonner Jack Brogan Michael Nelson Jeffrey Schmitz Joseph Ziolkowski Thomas Follmer Lisa Grubb Timothy Janowick William Nelson 30 25 20 20 20 20 20 20 15 15 15 15 Anthony Addante Jonathan Juhl Cheryl Sampson Stevan Sparr Natalia Andrushko James Herman Carlos Huizar Daniel Kidd Anthony Lietzow Miguel Martinez Jean Petryniec Sean Siddiqui Frank Tolgyesi 10 10 10 10 5 5 5 5 5 5 5 5 5 Mayor Wilks presented for a first (151) reading an ordinance to amend Chapter 13 (Alcoholic Liquors) of the Village Code. This ordinance grants a Class "F-1" (restaurant without lounge) liquor license to Chipotle Mexican Grill Inc., d/b/a Chipotle Mexican Grill, 102 East Kensington Road. Granting the license would amend Chapter 13 (Alcoholic Liquors) of the Village Code by increasing the number of Class "F-1" liquor licenses issued by one (1). Village Manager Michael Janonis provided background information and stated he had met with Corporate Attorney Irene Bahr and General Manager Sheena Litt to review Village policy; with a focus on the serving of alcoholic beverages. The corporate office and Ms. Litt have complied with all Village requirements in the application process. Ms. Bahr and Ms. Litt were in attendance and provided the following information in response to questions from the Village Board. · Anticipate opening October 16, 2009 · Restaurants serve beer and margaritas; unless serving of alcohol does not fit into licensing. Trustee Hoefert, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an ordinance: Motion carried. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Trustee Hoefert, seconded by Trustee Korn, moved for approval of Ordinance No. 5762: ORD 5762 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Nays: Motion carried. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Hoefert, Korn, Matuszak, Polit, Zadel None Page 2 of 9 October 6, 2009 CONSENT AGENDA Trustee Korn, seconded by Trustee Matuszak, moved to approve the following business items: 1. Bills dated September 10- September 30, 2009 2. Request Village Board approval of items for the server virtualization project as follows: a. Accept Illinois state bid and purchase storage arrays, in an amount not to exceed $58,799. b. Waive bid process to purchase VMware licenses in an amount not to exceed $21,107. c. Waive bid process to purchase consulting services in an amount not to exceed $9,950. COMMUNICATIONS 3. Request Village approval to accept bid for communications tower in an amount not TOWER to exceed $52,400. 4. Request Village Board approval to accept bid for creek cleaning and tree work in an amount not to exceed $20,002. APPOINTMENTS CITIZENS TO BE HEARD CONSENT AGENDA APPROVE BILLS IT - SERVER VIRTUALlZATION PROJECT CREEK CLEANING/ TREE WORK OLD BUSINESS NEW BUSINESS PZ-23-09, 900 TOWER LANE APPOINTMENTS Mayor Wilks presented the following appointment for Village Board approval: Sister Cities Commission Appointment Patricia Fusilero Term expires September 2010 Trustee Zadel, seconded by Trustee Hoefert, moved to approve the appointment of Patricia Fusilero to the Sister Cities Commission. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Korn, Matuszak, Polit, Zadel None Ms. Fusilero who was in attendance thanked the Mayor and Village Board for the opportunity to serve on the Commission. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. Upon roll call: Ayes: Nays: Hoefert, Korn, Matuszak, Pol it, Zadel None Motion carried. OLD BUSINESS None. NEW BUSINESS PZ-23-09, 900 Tower Lane, Mr. Venamore (Petitioner) Mayor Wilks stated the petitioner of PZ-23-09 had submitted a request to defer the request to grant a variation (rear yard setback) the request to grant a variation (rear yard setback) for the property located at 900 Tower Lane. The petitioner requested deferral of this item until the October 20, 2009 Village Board meeting. Trustee Korn, seconded by Trustee Zadel, moved for approval of the petitioner's request to defer PZ-23-09, 900 Tower Lane until the October 20, 2009 Village Board meeting. Upon roll call: Ayes: Nays: Hoefert, Korn, Matuszak, Polit, Zadel None Motion carried. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 3 of 9 October 6, 2009 PZ-25-09, TEXT AMENDMENT, CHAPTER 15 (SUBDIV., DEV. AND SITE IMPROVEMENT) OF THE VILLAGE CODE ORD 5763 NEIGHBORHOOD TRAFFIC STUDY; FINAL REPORT FOR ZONES 9,14,15 AND17 PZ-25-09, Chapter 15 (Subdivision, Development and Site Improvement Procedures) Text Amendment. Mayor Wilks presented for a first (1) reading an ordinance amending Chapter 15, (Subdivision, Development and Site Improvement Procedures of the Village Code of Mount Prospect.) The ordinance amends Section 15.301, "Administrative Subdivision Regulation" by clarifying procedure requirements for lot line changes. Community Development Director William Cooney presented background information, stating this case was a housekeeping item for Chapter 15. In 2004, the Village approved some changes to require any adjustments of lot lines between new properties or consolidation of two (2) or more lots that are owned by the same owner to require an administrative plat; this authorized the Director of Community Development to sign off on these types of plats. Staff recently noticed the new section conflicted with Section 15.301 B that essentially exempted minor changes from the administrative plat process. It is the opinion of the Village Attorney that any lot line changes should be performed via the platting process. Therefore, to remove the contradiction in the current code, Section 15.301 B needs to be deleted. Mr. Cooney added that while the conflict existed in the Code, the plat process has been standard practice for several years. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Pol it, Zadel Nays: None Motion carried. In response to questions from the Village Board Mr. Cooney stated staff recommends the administrative process be kept in place. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5763: AN ORDINANCE AMENDING CHAPTER 15 (SUBDIVISION, DEVELOPMENT, AND SITE IMPROVEMENT PROCEDURES) OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Nays: Hoefert, Korn, Matuszak, Polit, Zadel None Motion carried. [To facilitate increased public awareness of Village Board proceedings, Trustee Korn stated the Village Board receives written background information regarding cases brought before them in advance of the meeting. This allows the Village Board time to review and study the matter prior to the meeting; depending on the subject matter and information provided, additional discussion/questions may not be necessary. And, minimal questions/discussion should not suggest the Village Board is proceeding with their decision(s) without full understanding and public impact of the matter before them.] Neighborhood Traffic Study; Final Report for Zones 9,14,15 and 17 Mayor Wilks stated Project Engineer Matt Lawrie would provide the final report with staff recommendations for Zones 9,14, 15 and 17. Mr. Lawrie provided a summary of the results form the two (2) post studies conducted in Zones 9, 14, 15 and 17; 6 and 12 months following implementation of intersection control and speed limit recommendations. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 4 of 9 October 6, 2009 The post studies included review of accident records at all intersections in the neighborhood, speed data as well as traffic and pedestrian data. Zone 9 - bounded by Rand Road to the north and east, Central Road to the south and Route 83 to the west; 33 intersections and approximately 6.9 miles of street. The results of the post-studies indicate the operating characteristics within the neighborhood have generally improved since implementation of the intersection traffic control and speed limit modifications; consistent or decrease in speed and reduction in accident rate. In addition, the access changes made at the four (4) neighborhood streets that intersect Rand Road have redistributed neighborhood traffic as residents now have alternative and more direct ways to access Rand Road. Based on the post-studies, there are no recommended adjustments to the intersection control or speed limit in the neighborhood nor to the access regulations along Rand Road. Villaqe Board Comments/Discussion · Pleased with modifications. · Will cross study be done at Highland Street and Rand Road? [Mr. Lawrie indicated that at the direction of the Village Board a study could be done as part of Zone 6 post study.] Zone 14 - bounded by Lincoln Street to the north, Route 83 to the east, Golf Road to the south and Busse Road to the west; 53 intersections and approximately 11.4 miles of street. The results of the post-studies indicate the operating characteristics within the neighborhood have generally improved since implementation of the intersection traffic control and speed limit modifications. While some streets experienced an increase in traffic volume, the increase was, generally, within the expected daily variations and/or in the range typically found on collector and local streets. The average speeds have remained within acceptable ranges and the accident rate continues to be low. Based on the post-studies, there are no recommended adjustments to the intersection control or speed limit in the neighborhood. Villaqe Board Comments/Discussion · Factors related to accidents? Mr. Lawrie stated the accidents that occurred did not happen at the intersections where changes were made. No apparent primary factor contributed to accidents. · Council Trail- V-intersection Mr. Lawrie stated this is unique intersection; streets merge together. Staff comfortable with current signage. · Traffic calming program - See Gwun Avenue Traffic calming program including speed humps on See Gwun Avenue to be discussed at Committee of the Whole meeting in early 2010. Recommendation to involve residents in discussion; possible resident survey regarding speed humps. Zone 15 - bounded by Northwest Highway to the north, Mount Prospect Road to the east, Golf Road to the south and Route 83 to the west; 70 intersections and approximately 14.6 miles of street. The results of the post-studies indicate that the operating characteristics within the neighborhood have generally improved since implementation of the intersection traffic control and speed limit modifications. Overall traffic volumes and speeds are within acceptable ranges and the accident rate has decreased. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 5 of 9 October 6, 2009 Based on the two post-studies, there are two (2) recommended changes to the intersection control that affect the Village Code but not actual sign changes. 1) The intersection at Lincoln Street and Main Street is controlled and operates safely with four (4) stop signs. However, the existing Village Code does not recognize Lincoln Street as having stop signs at Main Street. Recommend the Village Code be amended to add stop signs on eastbound and westbound Lincoln Street at Main Street; Chapter 18, Section 18.2004A. 2) The intersection at Milburn Avenue and Emerson street is controlled and operates safely with a single stop sign on Milburn Avenue. However, the existing Village Code reflects both stop sign and yield sign at Milburn Avenue. Recommend the Village Code be amended to remove the yield sign on eastbound Milburn Avenue at Emerson Street, Chapter 18, Section 18.2004B. Mr. Lawrie stated the ordinance for the recommended amendments to Chapter 18 (Traffic) of the Village Code is listed as item D. on the Agenda. VillaQe Board Comments/Discussion · William Street and Prospect Avenue - relocation of stop sign Mr. Lawrie stated this and other stop signs along Prospect Avenue have been relocated to enhance sign sight; hope to gain greater compliance with increased visibility. · Emerson Street and Sunset Road - pedestrian traffic post-study? Mr. Lawrie indicated a pedestrian traffic study had been conducted but may have only been around Lions Park School. Zone 17 - bounded by Golf Road to the north, Route 83 to the east, Dempster Street to the south and Busse Road to the west; 41 intersections and approximately 8.3 miles of street. The results of the post-studies indicate the operating characteristics within the neighborhood have generally improved since implementation of the intersection traffic control and speed limit modifications. Overall traffic volumes and speeds are within acceptable ranges and the accident rate has decreased. Based on the post-studies, there are no recommended adjustments to the intersection control or speed limit in the neighborhood. Mr. Lawrie closed his presentation with an overview of the public notification process for the traffic zones; mailing to residents, public meeting and web page for each zone. Public Comments Anthony Ciaccio 1015 Grace Drive · Overuse of stop signs in his neighborhood - stop sign every 300 feet. · Yield signs should be used at t-intersections. VillaQe Board Comments/Discussion · Overview of comprehensive neighborhood traffic study - consistency of intersection controls/establish right-of-way; provide resident with previous study. · Configuration of roads (t-intersections) - Village roads constructed as parcels became available. · Recommend Mr. Lawrie meet with Mr. Ciaccio regarding his concerns. In response to questions regarding traffic accidents, Mr. Lawrie stated staff reviewed the written police accident reports; cause/circumstances/were modifications a contributing factor. He further stated the accident reports indicated the accidents are less severe than those prior to the traffic control/speed limit changes. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 6 of 9 October 6, 2009 AMEND CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE VI LLAGE MANAGER'S REPORT PUBLIC WORKS TRUCKS, CAB AND CHASSIS PUBLIC WORKS STREET SWEEPER 1st reading of an ordinance amending Chapter 18 (Traffic) of the Village Code of Mount Prospect. Mayor Wilks stated this ordinance which amends Section 18.2004A and 18.2004B in accordance with the recommendations just presented by Mr. Lawrie, will stand for a second reading at the October 20,2009 Village Board meeting. VILLAGE MANAGER'S REPORT A. Request Village Board approval to accept State of Illinois bid for the purchase of four (4) trucks, cab and chassis in an amount not to exceed $247,880. Public Works Vehicle Maintenance Superintendent James Breitzman presented background information and staff recommendations for the purchase of the four (4) trucks, cab and chassis. The new trucks are replacement vehicles for four (4) dump trucks currently in the Public Works fleet. Purchased in 1992 and 1993 all four (4) trucks have exceeded the criteria established for vehicle/equipment replacement; mileage, deterioration of frame strength due to rust and poor condition of steel dump bodies. Mr. Breitzman stated life cycle analysis including optimum economic replacement was completed for each of the vehicles. Staff recommends the purchase of the four (4) replacement vehicles utilizing the State of Illinois bid. Funds for the purchase are available in the current budget. Remaining available funds will be used for needed equipment (front and underbody snowplows, pre-wet systems, dump body and hydraulic components) to provide completely functional vehicles. Villaqe Board Comments/Discussion · Questioned the standards used to equate hour meters (idling) logged to road miles. Public Works Director Glen Andler responded that while Public Works has minimized the amount of idling, due to leaf and snow control operations a certain amount of idling is unavoidable; idling does add to engine wear. · What would happen if drove trucks another year? Mr. Breitzman stated the existing truck will be used through the 2010 winter season. If use another year; the cost for new trucks would be higher; the resale value to existing vehicles would be lower; increased potential of trucks breaking down - negative impact on work efficiency. · Technological advances in heavy weight trucks/equipment over the last fifteen (15) years have enhanced labor efficiency and effectiveness. Newer vehicles are easier on roads. · Cost benefits with newer units. · New vehicles use biodiesel. · Vehicle Budget - funds for two (2) of the trucks carried over from 2008 budget. · State bids according to vehicle classification - State goes with low bid · American built product - support and advocates the purchase of American made products. Trustee Zadel, seconded by Trustee Hoefert, moved for approval of request to accept State of Illinois bid for the purchase of four (4) trucks, cab and chassis in an amount not to exceed $247,880. Upon roll call: Ayes: Nays: Hoefert, Korn, Matuszak, Polit, Zadel None Motion carried. B. Request Village Board approval to accept Northwest Municipal Conference (NWMC) Joint Purchasing bid for the purchase of one (1) street sweeper in an amount not to exceed $154,010. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 7 of 9 October 6,2009 Public Works Vehicle Maintenance Superintendent James Breitzman presented background information and staff recommendations for the purchase of one (1) new street sweeper. The new proposed sweeper will replace a 1997 street sweeper used by Public Works for the last thirteen (13) years. In addition to exceeding the vehicle/equipment replacement schedule criteria, the existing sweeper is in need of costly repairs; $14,000 - major rebuild of conveyor and main broom assemblies; $9,600 - $10,500 - engine overhaul. Staff recommended purchase of the Elgin Pelican sweeper which provides a cleaner, quieter operation with enhanced visibility. Village Board Comments/Discussion · Specifics related to problems and cost of repairs helpful in making decision regarding vehicle replacement. · Makes sense to purcahse same type of vehicle - stock parts for fleet maintenance. · Sweeper manufactured in Elgin, Illinois. In response to questions regarding the Pelican sweeper, Mr. Breitzman and Public Works Director Glen Andler highlighted the capability of this sweeper to meet the needs of the Village's leaf collection program. He added that the loose leaf program started October 5th and will continue through the last full week before Thanksgiving; bagged leaves will be collected at no cost through December 15th on residents regular solid waste collection day. The loose leaf collection as well as the bagged leaf collection schedule are on the Village's web-site. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of request to accept Northwest Municipal Conference (NWMC) Joint Purchasing bid for the purchase of one (1) street sweeper in an amount not to exceed $154,010. Upon roll call: Ayes: Nays: Hoefert, Korn, Matuszak, Pol it, Zadel None Motion carried. Village Manager Janonis announced the following community events: · Public Forum - Illinois American Water Rate Increase Village Board Room, October 8th at 7:00 p.m. · Fall Festival/Oktoberfest - sponsored by MPDMA October 1ih, Downtown Mount Prospect Fall Fest - Activities for kids 1 :00 - 4:00 p.m. Oktoberfest - Music and food 4:00 - 10:00 p.m. OTHER BUSINESS OTHER BUSINESS Trustee Korn stated that former Shining Star recipient Mr. Tom Maloney recently passed away. Mr. Maloney was 97 years old. Farmers' Market continues every Sunday through the end of October. CLOSED SESSION CLOSED SESSION Mayor Wilks asked for a motion to enter into Closed Session to discuss Review of Minutes 5 ILCS 120/2.06 (c) (21); Discussion of minutes of meetings lawfully closed under this Act, whether for purposes for approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06 and Personnel 5 ILCS 120/2 (c) (2); Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes or employees. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 8 of 9 October 6, 2009 Trustee Zadel, seconded by Trustee Polit, moved to meet in Closed Session to discuss Review of Meeting Minutes 51LCS 120/2.06 and Personnel 5 ILCS 120/2 (c) (2). Upon roll call: Ayes: Nays: Hoefert, Korn, Matuszak, Polit, Zadel None Motion carried. The Village Board entered Closed Session at 9: 18 p.m. ADJOURN ADJOURN The Village reconvened in Open Session at 9:40 p.m.; there being no further business to discuss the October 6, 2009 Village Board meeting adjourned at 9:41 p.m. M. Lisa Angell Village Clerk Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 9 of 9 October 6, 2009