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HomeMy WebLinkAbout2. DRAFT MINUTES 08/04/2009 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT August 4, 2009 CALL TO ORDER Mayor Wilks called the meeting to order at 7:09 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Trustee Matuszak led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Po lit gave the Invocation. MINUTES APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Korn, moved to approve the minutes of the regular meeting held July 21,2009. Upon roll call: Ayes: Nays: Abstain: Hoefert, Juracek, Korn, Po lit, Zadel None Matuszak Motion carried. APPROVE BILLS APPROVE BILLS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGEN DA." MAYOR'S REPORT MAYOR'S REPORT Hometown Award 2009, MPTV Mayor Wilks recognized the Village's Television Services Division as recipients of the national Hometown Video Award for "Overall Excellence in Combined Public, Education or Governmental Access Center with a Budget Under $200,000." Mr. Howard Kleinstein, Television Services Production Coordinator provided background information on this prestigious award from the Alliance for Community Media. The Overall Excellence Award is given exclusively to one (1) access center among many centers across the United States and Canada. Mr. Kleinstein thanked the Village Board as well as the residents of Mount Prospect for their support. He also recognized MPTV staff and partnerships with the Mount Prospect Library, Mt. Prospect Park District, and School District #59. In congratulating Mr. Kleinstein the Mayor and Village Board recognized the outstanding efforts of Mr. Kleinstein and MPTV staff; up to date technology and programming has enhanced resident accessibility to Village government and local activities. APPOINTMENTS APPOINTMENTS None. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 1 of 8 August 4, 2009 CITIZENS TO BE HEARD CONSENT AGENDA BILLS OLD BUSINESS PZ-11-09, 1750 WEST CENTRAL ROAD, DASOM COMMUNITY CENTER COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Mr. Chris Gruthusen 1123 Crabtree Lane Questioned Village regulations regarding noise - specifically the noise generated from demolition of Randhurst Mall. He indicated noise from this site begins at 7:00 a.m. Mr. Janonis stated the Village Code prohibits construction noise prior to 7:00 a.m.; most municipalities allow the 7:00 a.m. start time as it coincides with construction work day. If there is noise prior to the 7:00 a.m. start time Mr. Gruthusen should contact the Village. Mr. Gruthusen thanked the Village Manager for the information. Mr. Jerry Boldt 300 North School Street · Violation of Village Code - blocking/parking over public sidewalks. A number of residents in his area routinely block/park over the sidewalks. Public safety hazard as it obstructs access to sidewalk - forces pedestrians into the street. Village Board recognized safety concern - recommended increased public awareness regarding violation. Initial approach with residents - pubic education. Mr. Boldt will provide Village Manager Janonis with list of addresses. · Property Maintenance - Business at Louis Street and Rand Road Employees use public sidewalk to take their breaks. Leave chairs and cigarette butts on public sidewalk. Mayor Wilks stated staff will follow-up with business owner. . Handicap sidewalks - red vinyl sidewalk square is popping up creating a trip hazard. Public Works Director Glen Andler stated he was unaware of any problems but all locations will be checked. · School Street - recently resurfaced; when will stripping be done? Mr. Andler stated it was more economical to do stripping of a number of streets within the same time period; School Street should be done within the next couple of weeks. CONSENT AGENDA Trustee Hoefert, seconded by Trustee Juracek, moved to approve the following business item: Bills dated July 16 -31,2009 Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Motion carried. OLD BUSINESS PZ-11-09, 1750 West Central Road, Dasom Community Center 1) 2nd reading of AN ORDINANCE GRANTING A MAP AMENDMENT TO REZONE PROPERTY FROM LIMITED INDUSTRIAL (11) TO CONSERVATION RECREATION (CR) DISTRICT 2) 2nd reading of AN ORDINANCE GRANTING A CONDITIONAL US PERMIT TO OPERATE A COMMUNITY CENTER FOR PROPERTY LOCATED AT 1750 WEST CENTRAL ROAD Community Development Director William Cooney stated the petitioner, Dasom Community Center, requested deferral of PZ-11-09 until the September 1, 2009 Village Board meeting. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 2 of 8 August4,2009 AMEND CHAPTER 14 (ZONING) OF THE VILLAGE CODE ORD 5751 NEW BUSINESS PZ-16-09, 401 E. KENSINGTON ROAD Trustee Hoefert, seconded by Trustee Korn, moved for approval of the request for deferral of PZ-11-09, 1750 West Central Road, Dasom Community Center until the September 1,2009 Village Board meeting. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Motion carried. Mayor Wilks presented for a second (2nd) reading an ordinance amending Chapter 14 (Zoning) of the Village Code. The ordinance makes numerous updates to the Village Code related to Zoning regulations. The Planning and Zoning Commission recommended approval by a 6-0 vote. Community Development Director William Cooney provided clarification to the question raised by Trustee Juracek at the July 21st Village Board meeting specific to Section 14.312.F. Mr. Cooney stated the text in question was modified in error by the Village's codifier when this section was amended in 1994. The scrivener's error had gone unnoticed until Trustee Juracek noted the lack of clarity to the definition of family as written. The Mayor and Village complimented Mr. Cooney, the Planning and Zoning Commission and Village staff for completion of this undertaking and the modifications that will serve in the best interest of the residents. Trustee Hoefert, seconded by Trustee Po lit, moved for approval of Ordinance 5751: AN ORDINANCE AMENDING CHAPTER 14 (ZONING) OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel None Motion carried. NEW BUSINESS PZ-16-09, 401 East Kensington Road, Map Amendment Mayor Wilks presented for a first (1st) reading an ordinance granting a map amendment to rezone property from Attached Single Family (R-2) to Business Office (B-1) District. Mayor Wilks stated as the Planning and Zoning Commission recommended by a vote of 6-1 to deny the request, adoption of the ordinance requires a super majority vote for approval. Mr. Cooney stated the petitioner proposes to construct an office building on the property. In order to establish the office use, a map amendment to rezone the property from R2 Attached Single Family to B1 Business Office is required. Mr. Cooney stated the proposed develop- ment would consist of a one-story, 13,00 square foot office building with parking spaces located to the front and sides of the building. Mr. Cooney provided an overview of the site plan and building design; designed to minimize impact on surrounding area. The proposed development meets Code for B-1 standards. The Planning and Zoning Commission reviewed the request at the July 23, 2009 meeting and by a vote of 6-1 recommended denial of a Map Amendment to rezone. The Planning and Zoning Commission noted the lack of details in the plans submitted; the proposed plan did not provide adequate storm water detention or address the issue that there is no public sanitary sewer in front of the property. The Commission also indicated the proposed development should be required to provide 50% more landscaping than is required by Village Code. Mr. Cooney stated Ms. Gensburg, project architect was in attendance to present modifications to the proposed development and respond to questions from the Village Board. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 3 of 8 August 4, 2009 PZ-17-09, 927 S. BUSSE ROAD, SHELL SERVICE STATION Ms. Gensburg, Sara E. F. Gensburg, Ltd. Architecture/Design, Ltd, presented the modified plans for the proposed development. The two (2) modifications were made in response to the discussion at the Planning and Zoning hearing. 1) water detention area was eliminated - (revised to be under the parking lot) 2) additional landscaping and fencing to site plan Ms. Gensburg stated the drawings are only preliminary - to determine if zoning change for this property is feasible. Villaae Board Comments/Discussion · Confirmed use by Social Security Administration (SSA)? · Confirmation of project financing? · Is the proposed project simply a function for obtaining zoning change? · Lack of detail for proposed development/building - need more information to make decision on request for zoning change. · Need to look at long-term use of property - not just use by SSA · Not confident office building is best use for this property · Prospect of SSA should not drive decision to rezone · Does petitioner intend to sell property to developer if rezoned? · Request additional information/discussion with petitioner at August 18th Village Board meeting. In response to questions regarding the SSA Ms. Gensburg stated the property is on the short-list of potential sites. She reiterated that the proposed building is preliminary - petitioner's intent is to determine feasibility of zoning change; no other details regarding site plan/building have been dev~loped. Mr. Cooney also responded to questions from the Village Board in relation to the SSA relocating to this site. He indicated the developer interested in the property will not purchase unless SSA commits to this location. SSA project to be awarded fall of 2009. Mayor Wilks stated the second (2nd) reading of the ordinance would be held at the August 18, 2009 Village Board meeting. PZ-17-09, 927 South Busse Road, Variation (Front Yard Setback) Mayor Wilks presented for a first (1 5t) reading an ordinance granting a Variation (front yard setback) for property located at 927 South Busse Road. Mr. Cooney presented background information and reviewed the site plans of the property. The petitioner is seeking a Variation for the replacement of a canopy used to shelter the existing gas pumps that front the Golf Road property line and create a thirteen (13') front yard setback along the Golf Road property line; site plans were presented. Mr. Cooney stated the Planning and Zoning Commission by a vote of 7-0 recommended approval of the Variation for a front yard setback subject to the compliance with the required conditions including landscaping and repainting of the existing canopy and station structures. Mr. Cooney stated the petitioner agreed to all the conditions for the Variation and has already eliminated the four parking spaces and added the landscaping. He noted that Mr. Ron Ambrose, Warren Johnson Architects and Michelle Knapp, Shell Oil Company were in attendance to respond to questions from the Village Board. Villaae Board Comments/Discussion · Support replacement of canopy · General condition of property - needs to be enhanced Concrete around island/building needs repair Improve existing landscaping · Shell station on Mount Prospect Road - example of well-maintained station Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 4 of 8 August 4, 2009 ORD 5752 AMEND CHAPTER 4 (APPOINTIVE VILLAGE OFFICERS) OF THE VILLAGE CODE Ms. Knapp and Mr. Ambrose responded to the comments from the Village Board: · Full service station- Shell leases station · Tenant is responsible for landscape maintenance - Shell will step in if not properly maintained · Shell Oil - comply with Village guidelines including safety and aesthetic issues. Ms. Knapp also requested the second reading of the ordinance be waived. Trustee Hoefert, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, ladel None Motion carried. Trustee Hoefert, seconded by Trustee ladel, moved for approval of: AN ORDINANCE GRANTING A VARIATION (FRONT YARD SETBACK) FOR PROPERTY LOCATED AT 927 SOUTH BUSSE ROAD Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, ladel Nays: None Motion carried. Mayor Wilks called for a five (5) minute recess at 8:45 p.m. The Mayor reconvened the Village Board meeting at 8:50 p.m. Mayor Wilks presented an ordinance amending Chapter 4, Article I, entitled "Village Manager" and Appendix A, Division I, entitled "Bonds, Salaries, Insurance and Miscellaneous" of the Village Code. This ordinance amends the functions and duties of the Village Manager. Trustee ladel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Po lit, ladel None Motion carried In referencing the memo from Village Attorney Everette Hill, Village Manager Michael Janonis provided background information for the proposed ordinance to amend Chapter 4 as well as the proposed ordinance to amend Chapter 9, Item D. under New Business. Village Manager Janonis highlighted the revisions to Chapter 4 which included raising the Village Manager's statutory purchasing power from $10,000 to $20,000; this brings the Village in line with the state law. All Village purchasing policies remain as well as reporting purchases to the Village Board. Village Manager Janonis also reviewed the amendment to Chapter 9. Chapter 4 includes the provision for the Village Manager to grant licenses for the placement of private lawn sprinkling systems in the public right of way. As this subject is more appropriately addressed in the Village's public property chapter, this section of Chapter 4 was moved to Chapter 9. Villaqe Board Comments/Discussion · Increase appears reasonable · Chapter 4 - Section 104. F - weekly agenda packets serve as reporting system Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 5 of 8 August 4, 2009 ORD 5753 AMEND CHAPTER 9 (PUBLIC UTILITIES, PAVEMENT AND TREE REGULATIONS OF THE VILLAGE CODE ORD 5754 VILLAGE MANAGER'S REPORT PROSPECT MEADOWS WATERMAIN REPLACEMENT PROJECT, PHASE III · Chapter 4 - Section 104.1 - recommend written notification tq Village Board of any permanent delegation of duty or responsibility by village manager; $20,000 purchase authorization. Trustee Zadel, seconded by Trustee Hoefert, moved for approval of: AN ORDINANCE AMENDING CHAPTER 4, ARTICLE I, ENTITLED "VILLAGE MANAGER" AND APPENDIX A, DIVISION I, ENTITLED "BONDS, SALARIES, INSURANCE AND MISCELLANEOUS" OF THE VILLAGE CODE Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel Nays: None Motion carried. Mayor Wilks presented for a first (1st) reading an ordinance amending Chapter 9, entitled, "Public Utilities, Pavement and Tree Regulations" of the Village Code. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel Nays: None Motion carried Trustee Zadel, seconded by Trustee Hoefert, moved for approval of: AN ORDINANCE AMENDING CHAPTER 9, ENTITLED "PUBLIC UTILITIES, PAVEMENT AND TREE REGULATIONS" OF THE VILLAGE CODE Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. VILLAGE MANAGER'S REPORT A. Request Village approval to accept bid for Prospect Meadows watermain replacement project Phase III in an amount not to exceed $1,073,137. Public Works Water/Sewer Superintendent Matt Overeem provided background information including the bid process and staff's recommendation for Items A. and B. - Phase construction engineering services. Mr. Overeem stated the proposed watermain project includes the abandonment of 4" diameter cast iron pipe in rear-yard easements and the installation of new 8", 10" and 12" Class 56 ductile iron pipe into the public rights-of-way. The project also includes the reinstatement of 59 water service lines, installation of 15 fire hydrants and system distribution improvements. The Prospect Meadows watermain replacement project was implemented in 2005 - Phase I. With the completion of Phase III a total of 8,950 lineal feet of watermain improvements will have been completed and 8,100 lineal feet of rear-yard pipe installed. Staff recommend the contract for the Phase III watermain replacement project be awarded to Martam Construction Company in an amount not to exceed $1,073,137 (base bid of $975,579 with a 10% contingency of $97,558). In response to a question from the Village Board, Village Manager Janonis stated the project is funded through the Village's water/sewer account. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 6 of 8 August4,2009 PROSPECT MEADOWS WATERMAIN REPLACEMENT PROJECT, PHASE III - CONSTRUCTION ENGINEERING SERVICES COFFEE WITH COUNCIL OTHER BUSINESS Trustee Zadel, seconded by Trustee Polit, moved for approval to award contract for Prospect Meadows watermain replacement project Phase III to Martam Construction Company in an amount not to exceed $1,073,137. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. B. Request Village Board approval to accept proposal for construction engineering services from CE Design, Ltd. - Prospect Meadows watermain project Phase III in an amount not to exceed $49,744. Mr. Overeem stated as the design engineer for Phase II and III of the project, CE Design has the knowledge and experience of the overall project. To facilitate the successful completion of the project staff asked CE Design to submit a proposal to provide construction engineering, contract administration and inspection services for the Phase III work. Staff recommend approval of the proposal submitted by CE Design to provide all requisite services in an amount not to exceed $49,744. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of request to accept proposal for construction engineering services from CE Design, Ltd.in an amount not to exceed $49,744. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Motion carried. C. Request Village Board approval to ratify a collective bargaining agreement between International Union of Operating Engineers, Local 150 (Building Inspectors - Community Development) and the Village of Mount Prospect for the period May 1, 2009 through December 31,2011. Assistant Village Manager Dave Strahl stated the Village and the International Union of Operating Engineers, Local 150 recently came to an agreement covering the three (3) building and one (1) plumbing inspectors in the Community Development Department. The agreement essentially formalizes the existing wages and benefits the four (4) employees had prior to the agreement; there are no significant changes or enhancements that are unique to this group compared to any other group of employees. Staff request Village Board approval of the collective bargaining agreement between the International Union of Operating Engineers, Local 150 and the Village. Trustee Hoefert, seconded by Trustee Juracek, moved for approval to ratify a collective bargaining agreement between the International Union of Operating Engineers, Local 150 and the Village of Mount Prospect for a period of May 1, 2009 through December 31, 2011. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel Nays: None Motion carried. Village Manager Janonis announced the following: · Coffee with Council Saturday - August 8th, 9:00 a.m. - 11 :00 a.m. OTHER BUSINESS Page 7 of 8 August 4, 2009 Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Mayor Wilks announced the following events: · Boxwood Bash Saturday - August 8th, 2:00 p.m. - 4:00 p.m. Woodland Trails Park (Boxwood area) · Susan G. Komen 3-Day Breast Cancer Walk Saturday, August 8th - participants will be walking through the Village Saturday, August 8th. Trustee Korn stated the Walmart grand opening/ribbon cutting is Wednesday, August 5th, 7:30 a.m. CLOSED SESSION ClOSED SESSION Mayor Wilks asked for a motion to enter Closed Session to discuss the following item: REVIEW OF MINUTES 5 ILCS 120/2.06 (c)(21) - Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi- annual review of the minutes as mandated by Section 2.06. Trustee Zadel, seconded by Trustee Juracek, moved to meet in Closed Session to discuss Review of Minutes 5 ILCS 120/2.06 (c)(21). Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Motion carried. The Village Board entered Closed Session at 9:18 p.m. ADJOURN ADJOURN The Village Board reconvened in Open Session at 9:25 p.m.; there being no further business to discuss the August 4,2009 Village Board meeting adjourned at 9:26 p.m. M. Lisa Angell Village Clerk Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 8 of 8 August 4, 2009