HomeMy WebLinkAbout07/11/2009 SEC minutes
MOUNT PROSPECT
SPECIAL EVENTS COMMISSION
Meeting Minutes
Saturday, July 11, 2009
Village Hall- 9:00 a.m.
CALL TO ORDER: Chairman Tom Zander called the meeting to order at 9:05 a.m.
Present: Dawn Collins, Sandy DiCaro, Janice Farley, Eileen Gattas, Christina Greco, Martha
Helm, Linda Hoefert, Paul Seils, Jim Uszler, Teresa VanOpdorp, Laury Youngquist,
Tom Zander
Absent: Dale Draznin, Jill Friedrichs, Kathy Janonis, Mike Janonis
APPROVAL OF MINUTES: Paul Seils, seconded by Linda Hoefert, moved to approve the
minutes of the June 6, 2009 meeting. Motion approved.
FINANCIAL REPORT: The Treasurer's Report of June 30,2009 was not approved. There
were pending questions for Mike Janonis and Teresa VanOpdorp stated the Fine Arts Festival
Statement of Receipts and Disbursements was not correct.
CURRENT BUSINESS:
1. Fine Arts Festival Discussion: There were 42 artists in attendance. This is down from
the 60 artists the prior year. Some suggestions made for future Arts Festivals were to
have shirts for SEC members without any date on them. This will help artists, people
with any questions and SEC members selling t-shirts. All future SEC events will now
have a sign up sheet for specific shifts members will work.
2. Fourth of July Parade Discussion: No discussion due to Jill's absence at meeting. Jill
had sent an e-mail on 7/9 bringing up a few points. At that time, it appeared the parade
was under budget. There were approximately 85-90 units with a few glitches in the
parade itself. Jill was taking care of any of those issues.
3. Do-It-Yourself Sousa: Martha needed volunteers for the rehearsal to take place
Sunday, 7/26 starting at 6:00. People needed to set up chairs, help with registration and
copy music. At present, there are 25 registrants for the event but it was noted that every
year more people register closer to the event. The Community Band asked the SEC to
provide water and cookies for participants. Martha also needed many volunteers for the
Sousa, Monday 7/27 to pass out programs and flags.
4. Italian Band: Martha stated the SEC is no longer needed to host an event for the band
members. There is a picnic scheduled for 8/26 at 1 :00 and anyone who would like to
help with that is welcome to.
ADJOURNMENT: The July 11, 2009 meeting of the Mount Prospect Special Events
Commission adjourned at 10:00 a.m.
Respectfully submitted,
Eileen Gattas