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HomeMy WebLinkAbout02/26/2009 FC minutes FINANCE COMMISSION DRAFT MINUTES OF THE MEETING FEBRUARY 26, 2009 VILLAGE HALL BUILDING DRAFT I. CALL TO ORDER The meeting was called to order at 7:06 p.m. Those present included Vice Chairman John Kellerhals and Commissioners Pam Bazan, Wayne Gardner, Tom Pekras and Ann Smilanic. Also present were Fire Chief Mike Figolah, Director of Finance David Erb and Finance AdministrativeAssistantLisa Burkemper. Chairman Vince Grochocinsk~ Commissioner Don Ocwiejaand Deputy Director of Finance Lynn Jarogwere absent. II. ApPROVAL OF MINUTES There was a discussion regardingthe use of several apostrophes inthe minutes. Commissioner Wayne Gardner motioned to approve the minutes of October 29, 2008 as corrected Commissioner Pam Bazan seconded the motion and the minutes were approved as corrected CommissionerTom Pekras motioned to approve the minutes of January 22,2009 as presented. Commissioner Ann Smilanic seconded the motion and Commissioners Wayne Gardner and John Kellerhals abstained. The approval of the minutes failed for lack of a quorum. The approval of the January 22,2009 minutes will be deferred until the March meeting. III. UPDATE ON FIRE STATION 14 AND COMPANION PROJECTS Fire Chief Mike Figolah advised that currently a construction plan is being developed and that Leopardo Construction has been hired as the construction manager for the project. Leopardo has been involved with the architects early on in the project and have been working as an advocate for the Village to keep prices down. Leopardo will soon be submitting a guaranteed maximum price (GMP) to Village staff. This guarantee will provide a price before construction begins and Leopardo will be at risk if the project exceeds these guaranteed costs. The guarantee also allows for incentives for the Village as well as Leopardo if the project comes in under budget. ChiefFigolah stated that currently Leopardo is working on developing the bid packages, is involved in the building permit process and is currently finalizing the GMP. ChiefFigolah added that the building is projected to be built LEED (Leadership in Energy Environmental Design) certified Gold Standard. If the Village obtains the Gold Standard, a $150,000 grant would be available. Some of the items contributing to the Gold Standard are high efficiencyfumaces, a light colored roof, large overhangs on the roof, natural landscaping that require little or no water and a water recycling system on the bay floor that reuses the water used to wash the fire vehicles. ChiefFigolah mentioned that the Village is working on a $1 million grant for the Emergency Operations Center. The Village is applying for another grant for $200,000 and has already received a grant for $25,000. The projected start date on the EOC is April 1. In conjunction with the EOC construction will be the Public Works expansion. All vehicle maintenance operations have already been moved from the present Fire Station 14 to the Public Works facility. CommissionerTom Pekras asked if the Fire Department has solved the Ford ambulance chassis problems. Chief Figolah advised that the department has purchased a Chevy GM chassis and will evaluate it and see if the Chevy is acceptable. If the chassis is acceptable, they will purchase another Chevy for the Ambulance that needs a re- chassis in about a year. Minutes of the Finance Commission Page 1 of2 February 26, 2009 Commissioner Tom Pekras asked how long it is expected to take to build the new fire station. Chief Figolah advised that it would take approximately 9 months to build the station and within 12 months all the landscaping and final work would be completed. IV. OTHER BUSINESS Director of Finance David Erb provided a handout of a Press Release regarding the bond rating upgrade the Village recently received. Also provided was information on the bond issue for construction ofF ire Station 14 and the companion projects. Mr. Erb stated that the Village received a two step upgrade in their bond rating. The Village obtained a AA+ rating from Standard and Poor's. Mr. Erb advised that the 2009 General Obligation Bonds were sold on February 17, 2009 through an online municipal bond auction. Vice Chairman John Kellerhals asked if the Commission would be willing to move the meeting scheduled for March 26th to March 19th. After a brief discussion, Commissioner Pam Bazan motioned to move the March 26th meeting to March 1 <jh. Commissioner Ann Smilanic seconded the motion and the motion carried. V. CHAIRMAN'S REpORT There was nothing to report VI. FINANCE DIRECTOR'S REpORT Vice Chairman John Kellerhals asked for an update on the sales tax revenue stream. Mr. Erb stated that actual sales tax is up 14% through November. Mr. Erb also mentioned that home rule sales tax is down approximately 5- 6% and that income taxes are expected to be down for the year as well. Mr. Erb stated that December sales tax figures will be available on March Ilt and that he could provide an update at the March meeting. Vice Chairman John Kellerhals asked how the stimulus package would affect the Village. Mr. Erb stated that with regards to capital projects it could help the Village. Ifmonies were available, the Village would be able to move forward with some shovel ready projects that are currently in the Capital Improvements Plan. VII. Next Meeting: March 19, 2009 Commissioner Ann Smilanic motioned to adjourn which Commissioner Wayne Gardner seconded. The meeting was adjourned at 8:59 p.m. The next meeting will be Thursday,March 19, 2009. Respectfully submitted, Lisa Burkemper Administrative Assistant Finance Department Minutes of the Finance Commission Page 2 of2 February 26, 2009