Loading...
HomeMy WebLinkAboutRes 24-91 05/21/1991 RESOLUTION NO. 24-91 A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND ILLINOIS PRAIRIE GIRL SCOUT COUNCIL INC. BOXWOOD ADVOCACY PROGRAM/SPECIAL SUMMER PROGRAM WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that Illinois Prairie Gift Scout Council Inc. shall provide an Advocacy Program and Special Summer Program for the residents of Boxwood in the corporate boundaries of the Village of Mount Prospect; and WHEREAS, the program proposed by the Girl Scout Council and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefitting low- and moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Village President of the Village of Mount Prospect and the Village Clerk are hereby authorized to execute a contract for Community Development Block Grant implementation, which contract is between the Village of Mount Prospect and Illinois Prairie Girl Scout Council, Inc. a not-for-profit corporation, said contract is attached to this Resolution. SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AVES: Busse, Corcoran, Clowes, Floros, Hoefert, Wilks NAYS: None ABSENT: None PASSED AND APPROVED this 21st day of May ,1991. ATTEST: Village Clerk AGREEMENT This Agreement is entered into this ~day of ~lav , 1991, by and between the Village of Mount Prospect, a body politic of the State of Illinois (hereinafter re~erred to as the"VILI.AGE" and Illinois Prairie Girl Scout Council Inc., a not-for-profit corporation of the State Of Illinois (hereinafter referred to as the "COUNCIL"). SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U. S. Department of Housing and.Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the COUNCIL for operation of a special Summer program for the children of Boxwood and a Boxwood Advocacy Program as outlined in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the COUNCIL up to a maximum of $23,000.00 and the COUNCIL agrees to abide by the provisions and regulations of the 1974 Housing and community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section 11, to the actual amount invoiced by the COUNCIL, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The COUNCIL agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and successors from any and all clalm~, demands, causes of action, expenses, injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the COUNCIL, or those acting under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the COUNCIL's performance under this Agreement. The COUNCIL agrees to defend against -1- any claims brought or actions filed against the VII I .AGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wr6ngfully brought or filed. In case of such a claim brought or such an action filed, the COUNCIL agrees that the VII I.AGE may employ attorneys of its own selection to appear and defend the claim or action on behalf of the VILLAGE at the expense of the COUNCIL. The VILLAGE, at its option, shall have the sole authority for the direction of the defense, and shall be the sole judge of the acceptability of any compromise or settlement of any claims or actions against the VII ~I.AGE. B. Non-discrimination, The COUNCIL, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age or national origim Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, recruitment or recruitment advertising, layoff or termination rates of pay, other forms of compensation, selection for training including apprenticeship. The COUNCIL agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non- discrimination and affirmative action shall be applicable with regard to both COUNCIL's internal personnel practices and its actions in the performance of this Agreement. The COUNCIL agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions. C. Examination of Records. The COUNCIL will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. D. Filing of Records. The COUNCIL shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availability_ of Law. Regulations and Orders. The VILLAGE shall, upon the request of the COUNCII, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. -2- SECTION IV C_..0molianc0 With Lltw$ The COUNCIL shall, at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the COUNCIL shall be required to perform all acts under this Agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. SECTION V S~jbmission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary, to facilitate acquisition of funds approved for this program by HUD. The COUNCIL shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or 'any of its officers or employees. SECTION VI Billine and Reoorting Arrangements Pursuant to this Agreement, the VII JJAGE will disburse CDBG funds to the COUNCIL on the following basis: 1. The VII.LAGE shall allocate the $23,000.00 contract amount for the services stipulated in this Agreement. The COUNCIL shall submit monthly invoices to the VILLAGE with abi-monthly performance report. This report shall include: a. Number of children participating in program for the reporting period; b. Number of hours of activity for children for the reporting period; c. Types of activities provided to children for the reporting period; d. Number of trips taken and number of children on each for the reporting period; -3- 2. A~ completed Exhibit B shall be submitted with the last, monthly invoice along with a summary of actual cost incurred over the entire year for the operation of this program. The actual cost should be broken ou} by: a. Total salaries; b. Cost of tran~poratation; c. Cost of office supplies, program supplies, food and drinks, registration, insurance, admission fees, custodial fees and memberships; d. Miscellaneous. Identify each. 3. The COUNCIL shall also have completed by the parents or guardians of each child the Certification Form, Exhibit C. This form may be part of the child's application for participating in the program. Said Exhibit C shall indicate to the satisfaction of the Village, each participating child's household annual income as being below or above current HUD Section 8 IJmits. Failure to submit a completed Exhibit C for each participating child's household will violate the terms of this Agreement and cancel any pending and future payments due the COUNCIL from the VII I .AGE. All exhibits, reports and invoices must be completed and sent to the Village of Mount Prospect no later than May 10, 1992. SECTION VII Len~h of Contract This Agreement shall be valid until April 30, 1992 and may be terminated by either party upon thirty (30) days written notice. All costs associated with the noted tasks in Exhibit A shall be billed to the Village and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignment The COUNCIL shall not assign this Agreement or any part thereof and the COUNCIL shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this Agreement, either in-whole or in part, or any interest therein which shall be due to the COUNCIL shall be deemed of no force or effect and shall not be binding upon the VILLAGE. -4- Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail, postage prepared, to the respective parties as follows: to the VILLAGE: Mr. David M. Clements Director of Planning and Zoning Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the COUNCIL: Ms. Reta Wilcox Executive Director Illinois Prairie Girl Scout Council, Inc. 570 East Higgins Road Elk Grove Village, Illinois 60007 This Agreement is entered into this ?1 st. day of~qay ,1991. ATYEST: / Village Clerk ILLINOIS PRAIRIE GIRL SCOUT COUNCID INC. an Illinois not-for-profit corporation ATYEST: BY: _~.' ~ k:;xecut~ve Director Notary Public -5- ILLINOIS PRAIRIE GIRL SCOUTS EXHIBIT A BOXWOOD ADVOCACY PROGRAM, FISCAL YEAR 1992 PURPOSE: The purpose of Boxwood Advocacy is to provide safe, supervised activities for children from the Boxwood area. Through partici- pation in the program, children will be given the opportunity to experience fellowship, recreation, crafts, games, self development, leadership and learning opportunities, hand in hand with children from diverse backgrounds. It is our intention that the leaders dedicate themselves to creating an enjoyable atmosphere which will further growth and education and ensure a fully enriching experience for the children. Throughout the program the following Girl Scout U.S.A. program emphasis will be incorporated: 1. Realize self-potential 2. Develop values 3. Contribute to society 4. Relate to others PROGRAM: These goals will be accomplished through two programs; Summer Safari and Boxwood Afternoon Odyssey. The Summer Safari will be a six week, 3 days a week informal, recreational program offered on Tuesdays, Wednesdays and Thursdays, June 25 to August 1. Children will be in attendance at the program from 10:00 a.m. to 3:00 p.m. Tuesdays and Wednesdays. The children will be at Grace Evangelical Lutheran Church. Thursdays will be reserved for special field trips. The Afternoon Odyssey will occur two days a week during the school year with family activities planned for one Saturday a month. The afternoon program is scheduled to be held at Euclid School, pending availability of space. Boxwood Advocacy Program Page 2 Activities will be developed based on the ideas of the children, utilizing Girl Scout Contemporary Issues programs such as; Valuing Differences, Right to Read, Facing Family Crisis, The World of Today and Tomorrow, a focus on math and science skills. Additional activities will include health and safety techniques, games and sports activities, hand-outs, and dramatics. Community resource people will attend as special guests to share their expertise in many of these areas. Field trips for the Summer Program and the Afternoon Odyssey will be voted on by the children. Popular trips in the past have included: Shedd Aquarium, Kohl's Children's Museum, Friendship Conservatory, Museum of Science and Industry, Crystal Lake Beach, Lincoln Park Zoo, Wauconda Orchards, Oriental Institute, along with numerous sites in the village of Mt. Prospect. In addition to the recreational programs for children, the Advocacy Program will continue to assist residents and neighborhood associations in meeting their needs and planning for the future. Such activities would include: a. Acting as staff support to an overall Boxwood neighborhood that can identify the concerns of the community at large and express them appropriately; b. Making referrals to other agencies when appropriate in order to assist residents in meeting their needs; c. Working with the village staff on Boxwood neighborhood activities and communicating with the village on Boxwood concerns; d. Promoting the Boxwood community by good relations among residents, Boxwood Associations and others in the community. boxwood.adv 4/19/91 InnTNOIS PRAIRIE 'GIRL SCOUTS REGISTRATION FOR SUMMER SAFARI EXHIBIT C HOJA D[ R£GISTRO PARA IL SUMM[R SAFARI Yes, I want :o register m~ child (children) for Su..-er Safari 1990 Si, quisiera registrar a mi hijo(a)/s para el Safari de Verano 1990 is: child Primer Name Grade in Fall Age as of 6/~/90 niAo Nombre Nivel escolar en el oto~o Edad desde6/1/90 BirthdaF Troop # (If registered Girl Scout) Cumplea~os Cuadrilla Troop # (si es Girl Scout) Girl BO~ (Circle C~e) Ni~a Nifo (Indicar uno) 2nd child Segundo Name Grade in Fall Age as of 6/1/90 niflo Nombre Nivel escolar en el oto~o [dad desde 6/1/90 BirthdaF Troop # (If registered Girl Scout) Cumplea6os Cuadrtlla Troop # (st es Girl Scout) Girl ;BoF (Circle One) Ni~a Nifo (Indicar uno) 3rd child Terc~r Name Grade in Fall Age as of 6/1/90 nifio Nombre Ntve] escolar en el oto~o -Edad desde 6/1/90 Birthda~ Troop # (If registered Girl Scout) Cumpleafios Cuadri]la Troop # (si es Girl Scout) Girl Bo~ (Circle One) Ni~a Ni~b (Indicar uno) School child(rem) attend E$cue]a que atienden ]os ni~o$ Parent's Name Nombre de madre/padre Address Oireccidn number street citF N~mero calle ciudad zip Home Phone # Parent's Work Phone # Te]~fooo de casa Te]~fo.o de em~leo de ] I am interested in Financial Assistance. Me interesa obtener apoyo financiero. Amount of moneF enclosed (check or moneF order) $ ($4.00 per child) Canttdad de dinero incluido (cheque O giro) (4.00 pot nifo) NUMBER OF PERSONS IN HOUSEHOLD TODOSNUMEROS DE PERSONAS EN SU CASA __ Annual Income: Below $24,300 $31~250-$34,700 -- $39,050-$41,250 (check one) $24,300-$27.750 $34,700-$36,850__ $41,250-$43,400 Sa]ario anua]: $27,750-$31,250 . $36~850-$39,050 Above $43,400 (iodicar u~o) pLEASE C~LETE OTHER SIDE ~F POR FAVOR CO(~LETAR EL OTRO [.ADO ANTES DE ENVIAR 04-6?Iff-l-hq-n7 6490/6-90