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HomeMy WebLinkAbout2. DRAFT MINUTES 05/05/2009 CALL TO ORDER ROLL CALL PLEDGE INVOCATION MINUTES APPROVE BILLS MAYOR'S REPORT APPOINTMENTS CITIZENS TO BE HEARD MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT May 5, 2009 Mayor Wilks called the meeting to order at 7: 12 p.m. Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee Steven Polit Trustee Michael Zadel Absent: Trustee John Matuszak PLEDGE OF ALLEGIANCE Trustee Korn led the Pledge of Allegiance. INVOCATION Reverend Jolin Wilks McElroy, Pastor of First Christian Church (Disciples of Christ) Charolotte, North Carolina gave the invocation. Reverend Wilks McElroy, daughter of Alan and Mayor Wilks, is also the guest speaker at the May ih, Mayor's Prayer Breakfast. (invocation attached) * APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Polit, moved to approve the minutes, of the regular meeting held April 21, 2009. Upon roll call: Ayes: Hoefert, Juracek, Polit Nays: None Abstain: Korn, Zadel Motion carried. * (Three of the four Trustees in attendance at the April 2151 meeting represented the quorum required for the minutes to be presented for approval.) APPROVE BILLS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA. Trustee Juracek requested item E. A Resolution authorizing the Village Board to intervene in proceedings before the State of Illinois Property Tax Appeals Board be removed from the Consent Agenda to allow for questions and discussion. As there were no objection item E. was removed from the Consent Agenda for consideration under New Business as listed on the Agenda. MAYOR'S EPORT None. APPOINTMENTS None. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Mount Prospect Lions Club Members of the Mount Prospect Lions Club presented the annual report from the 2008 market and promoted the 2009 Farmers' Market. Minutes of the Regular Meeting of the Mayor and Board ofTrustees of the Village of Mount Prospect Page 1 of 10 May 5, 2009 CONSENT AGENDA BILLS RES 15-09 RES 16-09 RES 17-09 RES 19-09 MATERIAL TESTING CRACK SEALING PAVEMENT MARK CAMERAS IMPROVEMENTS LAKE CENTER PLAZA OLD BUSINESS NEW BUSINESS 2009 CONSOLIDATED ELECTION [Fred Steinmiller, Nick Acerenza, Rob Habel, Ron Habel and Mike Giblin.] Mr. Acerenza gave a report of the earnings from the 2008 market and where the money was donated. Total income was $16,900 and recipients included; Mount Prospect Food Pantry, Mount Prospect Police Department, Northwestern Memorial Hospital and Mount Lions Club Scholarship Fund. Mr. Steinmiller thanked the Village Board for their continued support of the Farmers' Market. He stated the 2009 Farmers' Market located in the commuter parking lot begins June 14th and will be held every Sunday through October 29th. He stated that in addition to the many fresh market items offered by various vendors, the marked will feature a local restaurant cafe every Sunday, food drives for the Village's food pantry and special activities for kids. The Village Board thanked the Lions Club for their hard work and the generous donations that help support local programs. Des Plaines Resident Wayne - thanked the Village Board for the opportunity to attend the meeting. Extended an invitation to the Mayor and Village Board to attend a Des Plaines City Council meeting. CONSENT AGENDA Trustee Zadel, seconded by Trustee Juracek, moved to approve the following business items: 1. Bills dated Apri/16-29, 2009 2. A RESOLUTION GRANTING PLAT OF EASEMENTS FOR PROPERTY LOCATED AT 930 EAST RAND ROAD (MOUNT PROSPECT PLAZA) 3. A RESOLUTION ACCEPTING A GRANT FROM THE ILLINOIS HOUSING DEVELOPMENT AUTHORITY FOR HOME BUYER ASSISTANCE PROGRAM 4. A RESOLUTION AUTHORIZING EXECUTION OF A GRANT OF LICENSE WITH THE MOUNT PROSPECT LIONS CLUB TO CONDUCT A FARMERS' MARKET 5. A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERN- MENTAL AGREEMENT WITH THE MOUNT PROSPECT PUBLIC LIBRARY FOR THE COST SHARING EXPENSES RELATED TO THE PTAB APPEALS 6. Request Village Board approval to accept proposal for material testing consultant in an amount not to exceed $95,000. 7. Request Village Board approval to accept bid for crack sealing in an amount not to exceed $58,350. 8. Request Village Board approval to accept bid for pavement marking contract in an amount not to exceed $56,920.80. 9. Request Village Board approval to accept State bid for the purchase of three (3) thermal image cameras in an amount not to exceed $22,522.33. 10. Request Village Board approval to accept and approve public and private improvements at Lake Center Plaza, 1660 and 1780 Wall Street. Public and private improvements for Lake Center Plaza have been satisfactorily completed and staff recommend approval of this project. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Po lit. Zadel None Motion carried. OLD BUSINESS None. NEW BUSINESS Mayor Wilks presented a resolution declaring the results of the April 7, 2009 Consolidated Election. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 2 of 10 May 5, 2009 Mayor Wilks was re-elected to a four (4) term; Trustee Michael ladel was re-elected to a four (4) year term, and after completing the term vacated by Trustee Richard Lohrstorfer, Trustee Po lit was elected to a four (4) year term as was Trustee John Matuszak who completed the term vacated by Trustee Timothy Corcoran. Trustee Korn, seconded by Trustee ladel, moved for approval of Resolution No. 13-09: RES 13-09 A RESOLUTION DECLARING THE RESULTS OF THE CONSOLIDATED ELECTION OF THE VILLAGE OF MOUNT PROSPEC, APRIL 7, 2009 Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Pol it, ladel None Motion carried. BOARD REMARKS BOARD REMARKS In extending their congratulations to Mayor Wilks, Trustee ladel, Trustee Po lit and Trustee Matuszak, Trustees Hoefert, Juracek and Korn also expressed their appreciation for having the opportunity to work with this Village Board; ethical and dedicated individuals committed to the residents they serve. Mayor Wilks, Trustee ladel and Trustee Polit each expressed their appreciation to the residents of Mount Prospect for their support as well as their personal commitment to serve in the best interests of the community. ADJOURN SINE DIE ADJOURN Trustee lade/, seconded by Trustee Hoefert, moved to adjourn the meeting. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Polit, ladel None Motion carried. The Village Board adjourned sine die at 7:34 p.m. ADMINISTER OATHS ADMINISTER OATHS OF OFFICE TO NEWLY ELECTED OFFICIALS Village Clerk Lisa Angell administered the oath of office to Mayor Irvana K. Wilks, Trustees Michael A. ladel and Steven S. Polit. [Trustee Matuszak will be sworn in on Friday, May 8th at 4:30 p.m.] CALL TO ORDER Mayor Wilks called the meeting to order at 7:39 p. m. CALL TO ORDER ROLL CALL ROLL CALL Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee Steven Polit Trustee Michael ladel Absent: Trustee John Matuszak MAYOR'S REPORT MAYOR'S REPORT Mayor Wilks presented proclamations in recognition of: POLICE WEEK · NATIONAL POLICE WEEK, May 10 -16,2009 Accepted by Police Chief John Dahlberg PUBLIC WORKS · NATIONAL PUBLIC WORKS WEEK, May 17 - 23,2009 WEEK Accepted by Public Works Glen Andler Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 3 of 10 May 5, 2009 COMPREHENSIVE CAPITAL INFRASTRUCTURE PROGRAM RES 14-09 AMEND CHAPTER 13 (ALCOHOLIC LIQUORS) ORD 5737 APPOINTMENTS NEW BUSINESS PZ-08-09, 915 HI LUSIAVENUE CONDITIONAL USE PERMIT Mr. Andler encouraged residents to attend the 30th annual Public Works Open House, Saturday, May 16th, 9:00 a.m. -1:00 p.m. Mayor Wilks presented a resolution urging passage of a comprehensive capital infrastructure program. Village Manager Michael Janonis stated the resolution supports the efforts of the Illinois Municipal League and other local governments in urging the General Assembly to pass a comprehensive capital infrastructure bill in 2009 and for local governments to receive an equitable share of such capital infrastructure program funds. Trustee Korn, seconded by Trustee Zadel, moved for approval of Resolution No. 14-09: A RESOLUTION URGING THE PASSAGE OF A COMPREHENSIVE CAPITAL INFRASTRUCTURE PROGRAM Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Pol it, Wilks, Zadel None Motion carried. Village Manager Janonis stated the resolution would be forwarded to the appropriate representatives. Mayor Wilks presented for a first (1st) reading an ordinance amending Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village Code. This ordinance deletes one (1) Class "F-2" liquor license issued to Breezes of Mexico, Inc., d/b/a Breezes of Mexico, 1742 East Kensington Road. Village Manager Janonis stated the restaurant was still open for business, but had given up their liquor license. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the ruling requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Pol it, Zadel None Motion carried. Trustee Hoefert, seconded by Trustee Juracek, moved for approval of Ordinance No. 5737: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Pol it, Wilks, Zadel None Motion carried. APPOINTMENTS None. NEW BUSINESS PZ-08-09, 915 Hi Lusi Avenue, Alexandros Agalianos (Petitioner) Mayor Wilks presented for a first (1st) reading an ordinance granting a Conditional Use permit for a circular drive at 915 Hi Lusi Avenue. The Planning and Zoning Commission recommended approval of the Conditional Use permit by a vote of 7- O. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 4 of 10 May 5, 2009 ORD 5738 INTERVENTION IN PROCEEDINGS BEFORE THE STATEOF ILLINOIS PTAB Mr. Cooney provided background information stating the Petitioner proposes to demolish the existing single-family home and construct a new two-story single-family with related improvements including a circular drive-way in the front yard. The proposed driveway would measure 12 feet wide and connect to a standard 12 foot wide by 20 foot wide driveway. Mr. Cooney reviewed the Village code that set forth minimum requirements for consideration of a Conditional Use approval for circular driveways for lots that measure 75 feet or greater in width. He stated the subject property measures 75 feet wide and the proposed driveway complies with the requirements of the Village Code. The Petitioner will be required to comply with the Village's tree preservation plan for an existing tree in the front yard, once new construction begins. Mr. Cooney stated the Petitioner has requested the rules requiring a second (2nd) reading of an ordinance be waived. Mr. and Mrs. Agalianos were in attendance and stated they were looking forward to moving into Mount Prospect. Trustee Hoefert, seconded by Trustee Korn, moved to waive the ruling requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Pol it, ladel None Motion carried. Trustee Korn, seconded by Trustee ladel, moved for approval of Ordinance No. 5738: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT (CIRCULAR DRIVE) FOR PROPERTY LOCATED AT 915 HI LUSI AVENUE Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Pol it, ladel None Motion carried. Mayor Wilks presented a resolution authorizing the Village Board to intervene in proceedings before the State of Illinois Property Tax Appeals Board (PTAB). This resolution authorizes intervention in appeal proceedings with the State of Illinois PTAB. Finance Director Dave Erb provided background information stating that as a taxing district the Village has the right to intervene in the proceedings of tax assessment appeals in order to protect its revenue interest in the assessed valuation of the subject parcels. Mr. Erb stated, at the request of Trustee Juracek the Village consulted with the Village attorney regarding the adoption of a "generic" resolution. that would allow the Village to intervene in appeal proceedings of assessed valuations for tax years 2007 and 2008, with respect to property located within the corporate boundaries of the Village of Mount Prospect; this would eliminate the need to adopt a new resolution for each intervention. Referencing the revised resolution presented to the Village Board, on this date, Mr. Erb stated the Village Attorney concurred that a single "generic" resolution would provide the necessary authorization to intervene in all 2007 and 2008 tax year appeals before the State of Illinois Property Tax Appeal Board. Stating this information satisfied her questions, Trustee Juracek thanked Mr. Erb for the follow-through with the Village Attorney and revisions to the resolution. Trustee Juracek, seconded by Trustee ladel, moved for approval of Resolution No. 18-09: Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 5 of 10 May 5, 2009 RES 18-09 A RESOLUTION AUTHORIZING THE VILLAGE BOARD TO INTERVENE IN PROCEEDINGS BEFORE THE STATE OF ILLINOIS PROPERTY TAX APPEALS BOARD (PT AB) Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Polit, Zadel None Motion carried. VILLAGE MANAGER'S REPORT VILLAGE MANAGER'S REPORT Village Manager Janonis stated the Public Works Department had several bid recommendations to present. SEWER PIPE REHAB CIPP PROCESS 1) Deputy Public Works Director Sean Dorsey presented the bid results and recommendations for sewer repairs using cured-in-place-pipe (CIPP) process. Mr. Dorsey stated the work primarily consists of rehabilitating existing sewer main pipes using a no-dig, cured-in-place (CIPP) process. The proposed CIPP work, along with the rehabilitation work performed since 2005, has resulted in the elimination of the worst defects (Category 5) and continues to focus on the Category 4 and Category 3 defects in the Village's combined sewer system. This year's proposed project features 17,289 linear feet of lining work in pipes ranging from 8" to 27" in diameter. Staff recommend the contract be awarded to the low bidder American Pipe Liners in an amount not to exceed $926,339. Mr. Dorsey stated American Pipe Liners is competent and qualified, having installed over 230,000 lineal feet of CIPP liner in the Chicago Metro area. Mr. Dorsey then stated, Insituform Technologies, the second-lowest bidder, raised concerns that American Pipe Liners did not meet the experience requirements as stipulated in the bid specification. And, while Insituform is technically correct, the experience requirement as written in the bid was incorrect; an unintended error that was not caught during proofreading of the bid specifications. Public Works staff consulted with the Village Attorney, Mr. Everett Hill regarding the error that is the source of the challenge to the experience requirement. It was Mr. Hill's opinion that despite the error regarding the experience requirement, the bid specifications includes language that allows the Village to waive certain requirements of the bid specifications; therefore, the Village could award the bid to American Pipe Liners. Mr. Hill was in attendance and reiterated his opinion, citing the language in the bid that allows the Village to waive certain requirements in the bid specifications. Mr. Hill also stated because of the waiver clause the Village would not need to reject all bids and rebid the project. The Village Board asked several questions regarding the American Pipe Liners work experience specific to the level of work required for the Village's project. Mr. Dorsey provided additional information regarding similar projects American Piper Liners had successfully completed. He also stated that while the complexity and scale of the Village's CIPP projects demands the attention of experienced and skilled installers, the high performance requirement incorrectly cited in the bid would unnecessarily preclude qualified bidders. Representatives from the Insituform Technologies, Mr. Kevin Coburn and Mr. David Goldwater, presented their concerns regarding staff's recommendation to award the bid to American Pipe Liners. · American Pipe Liners does not meet the experience requirement in the bid specifications. · The complexity and scope of work requires the high performance requirement in the bid specifications. · Legal opinion of Insituform Technologies' attorney - Recognize Insituform as lowest qualified bidder or reject all bids and rebid Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 6 of 10 May 5, 2009 2009 SIDEWALK IMPROVEMENTS KENSINGTON ROAD IMPROVEMENTS Mr. Goldwater and Mr. Coburn responded to questions from the Village Board related to CIPP work experience including whether Insituform's bid price would have been different if the correct experience requirement was in the bid specifications. [The bid from Insituform would have been the same dollar amount regardless of the work experience requirement.] In response to a question from a resident on Cedar Lane, Mr. Coburn explained the difference between the (CIPP) steam and hot water process. VillaQe Board Comments · Drafting error in bid specifications - · Rebid - no change in bidders pricing · Legal opinions - correct approach in making determination · Would rebid impact pricing? [Mr. Dorsey indicated material cost greater factor than labor costs.] Trustee ladel, seconded by Trustee Juracek, moved for approval to award bid for sewer pipe rehabilitation using CIPP process to American Pipe Liners in an amount not to exceed $926,339. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, ladel Po lit Motion carried. 2) Village Engineer Jeff Wulbecker presented the bid results and recommendations for 2009 sidewalk improvements. Mr. Wulbecker stated the project combines two (2) programs; the Shared Cost Sidewalk Program and the Sidewalk Construction Program. The Shared Cost Sidewalk Program is a cooperative effort between the residents and the Village to share in the cost of replacing sidewalk throughout the Village. This year's cost to the resident is $49.00 per sidewalk square; approximately half the cost of one square. The Sidewalk Construction Program includes the installation of new sidewalk on the north side of Euclid Avenue between Burning Bush Lane and River Road. Staff recommend the contract be awarded to the low bidder, Schroeder and Schroeder, Inc. in an amount not to exceed $162,000. Mr. Wulbecker stated Schroeder and Schroeder, Inc. is prequalified by the Illinois Department of Transportation for concrete construction projects. In response to comments and questions from the Village Board, Mr. Wulbecker provided the following information: · Work is determined through staff inventory of sidewalks and resident requests · Complete sidewalk on north side of Euclid - potential for sidewalk on south side but not a priority; other areas need one side of sidewalk completed. · Safe route to school program currently implemented in south side of Village; next year Kensington Road · Businesses required to install sidewalk if part of development agreement Trustee ladel, seconded by Trustee Polit, moved for approval to award 2009 Sidewalk Improvements contract to Schroeder and Schroeder, Inc. in an amount not to exceed $162,000. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Polit, ladel None Motion carried. 3) Village Engineer Jeff Wulbecker presented the project proposal results and recom- mendations for Kensington Road Improvements, Phase I Engineering recommendation to hire consultant. Mr. Wulbecker stated the Village is seeking to have improvements made to Kensington Road between Forest Avenue and Rand Road; complete pavement reconstruction right turn lanes at Route 12 and Route 83; widening to a three (3) lane cross section; storm sewer and light improvements. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 7 of 10 May 5, 2009 As this project is eligible for federal funding the Village must comply with the federal funding requirements which includes the full Phase I engineering study. Staff recommend the negotiated proposal submitted by Gewalt-Hamilton Associates, Inc. of Vernon Hills, Illinois for Phase I Preliminary Engineering services be accepted in an amount not to exceed $156,313; this represents 5% of the estimated construction costs. In response to comments and questions from the Village Board, staff provided the following information: · Not reimbursed for engineering services - funds from another federal grant to offset some of the costs · 70% of funding from Federal Government, State of Illinois matching funds · No construction cost to Village - agreement per jurisdictional transfer · Reconstruction same standard as Wolf Road with curb and gutters · Increased speed - Traffic Unit enforcement · lOOT resurfacing Kensington Road east of Rand Road · Construction to begin 2011 Trustee Zadel, seconded by Trustee Juracek, moved for approval to accept Gewalt-Hamilton Associates, Inc. proposal for Phase I Preliminary Engineering services in an amount not to exceed $156,313. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Pol it, Zadel None Motion carried. WE GO SPOT REPAIR 4) Deputy Public Works Director Sean Dorsey presented the bid results and recommendations for We Go Park Spot repair. Mr. Dorsey stated the proposed work involves replacing the sewer mains that run through We Go Park including the replacement of the four interconnecting manholes in the park and installing the replacement sewers on helical piers and timbers to compensate for the bad soils. The Village is coordinating the repair work with the Mt. Prospect Park District. Staff recommend the contract for We Go Park spot repair be awarded to the low bidder, LiFco Construction, in an amount not to exceed $134,642; $117,080 base award with 15% contingency of $17,562. In response to comments and questions from the Village Board, Mr. Dorsey provided the following information: · Problem discovered through televising of sewer · Basin has been a problem for number of years · Contractor required to address drainage during project - protect properties during process; minimize disruption to residents. Trustee Juracek stated that although she has not been affected several of her neighbor's do experience water back-up; neighbor's will be pleased to learn of project. Trustee Polit stated there is a natural spring running underground at this location; may be contributing factor. Trustee Zadel, seconded by Trustee Po lit, moved for approval to award contract to LiFco Construction for We Go Park spot repair in an amount not to exceed $134,642; $117,080 base award with 15% contingency of $17,562. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Polit, Zadel None Motion carried. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 8 of 10 May 5, 2009 2009 CDBG SIDEWALKS 5) Village Engineer Jeff Wulbecker presented the bid results and recommendations for 2009 CDBG sidewalk program. Mr. Wulbecker stated the CDBG Sidewalk program includes the installation of new sidewalk at three (3) locations in the Village where sidewalk is missing; (1) south side of Dempster Street, between Linneman Road and Elmhurst Road; (2) west side of Busse Road, south of Addison Court to the Tollway; and (3) north side of Algonquin Road between Brownstone Court and Dearborn Court. (Mr. Wulbecker introduced Project Engineer Donna Brown who oversees the program.) Staff recommend the contract for the 2009 CDBG Sidewalk program be awarded to the low bidder, B & G Services, Inc. in an amount not to exceed $98,266.25. As this bid is based on estimated quantities the amount includes a 15% contingency of $12,817. Trustee ladel, seconded by Trustee Hoefert, moved for approval to award contract to B & G Services, Inc. for 2009 CDBG sidewalks in an amount not to exceed $98,266.25; includes 15% contingency of $12,817. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Polit, ladel None Motion carried. SEWER LINE SPOT 6) Deputy Public Works Director Sean Dorsey presented the bid results and recommendation RELAYS for sewer line spot relays. Mr. Dorsey stated this request is a continuation of the Village's combined sewer system repairs project. The proposed work is for the services of a sewer excavation contractor capable of replacing structurally failed pipe and replacing manholes; includes both spot relays and CIPP. This work along with the rehabilitation work performed since 2005 has eliminated the Village's worst combined sewer defects. Staff recommend the contract for 2009 Sewer Line Spot Relays be award to the low bidder, R.A. Mancini in an amount not to exceed $97,146; $84,475 base award with 15% contingency of $12,671. Trustee Korn, seconded by Trustee Polit, moved for approval to award contract to RA Mancini for 2009 Sewer Line Spot Relays in an amount not to exceed $97,146; $84,475 base award with 15% contingency of $12,671. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Pol it, ladel None Motion carried. PROFESSIONAL SERVICES 7) Deputy Public Works Director Sean Dorsey presented the proposal and recommendation for professional services for CIPP and spot relay projects. The on-going CIPP and spot relay programs continue to be extensive and include additional materials testing and reporting. Staff recommend the continued use of Baxter & Woodman, consulting engineer, on a part- time basis to assist with these projects. [Baxter & Woodman conducted the initial combined sewer evaluation studies in 2004.] Staff recommend approval of the proposal from Baxter & Woodman, Consulting Engineers, to provide limited engineering assistance that includes half-time oversight of the CIPP project, 100% construction observation of the spot relay work, including the work in We Go Park and overall contract administration for all these projects in an amount not to exceed $96,000. Trustee Hoefert, seconded by Trustee ladel, moved for approval to award contract to Baxter & Woodman, Consulting Engineers, to provide limited engineering assistance that includes half-time oversight of the CIPP project, 100% construction observation of the spot relay work, including the work in We Go Park and overall contract administration for all these projects in an amount not to exceed $96,000. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 9 of 10 May 5, 2009 Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Pol it, Zadel None Motion carried. Village Manager Janonis announced the following community event: 1) May 9th - Coffee with Council - (9 - 11 :a.m.) Village Hall Community Center OTHER BUSINESS OTHER BUSINESS Mayor Wilks · Visit from Sister City - Sevres, France 15 people coming the end of May - Mayor will host Welcome Dinner · Arbor Day Celebration Euclid School - Mayor presented her "Red Jewel" poem student also presented poems and activities Outdoor Illinois Magazine - featured Mount Prospect Arbor Day Celebrations Trustee Po lit · Car Show sponsored by Mount Prospect Downtown Merchants Association begin May 16th;... first night "Military Vehicles" Trustee Korn May 7'h - Mayor's Annual Prayer Breakfast · Reverend Jolin Wilks McElroy - guest speaker · Chamber sponsored event - Bristol Court ADJOURN ADJOURN There being no additional business for discussion Mayor Wilks called for a motion to adjourn. Trustee Hoefert, seconded by Trustee Zadel, moved to adjourn the meeting. Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit Nays: None Motion carried. The May 5, 2009 Village Board meeting adjourned at 9:20 p.m. M. Lisa Angell Village Clerk Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 10 of 10 May 5, 2009 Invocation - May 5,2009 Reverend Jolin Wilks McElroy Pastor of First Christian Church (Disciples of Christ), Charlotte, North Carolina Lord of All Life, Master of All We Know and All that Remains Unknown, We come to you humbled this evening by the tasks at hand. We are your handiwork, and yet we lack your insight, your wisdom, when it comes to ordering our own lives and our own people. Here, in the halls where our leaders deliberate, where our people speak and yearn to be heard, where dreams are cast, where plans become reality, we pray for your guidance. We pray that tonight, as mere human beings stand up in this room to make weighty promises, that you will instill them with skill, compassion, humility, direction and conscience. Make this community, 0 God, a place where good government opens the door for peace, hope and justice on earth. Hallow these halls, Holy One, fashion us all into your blessing. Amen.