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HomeMy WebLinkAboutRes 16-92 05/05/1992 AF/ 4/29/92 RESOLUTION NO. 16-92 A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION RELATIVE TO PLAN REVIEW, MAINTENANCE AND CONSTRUCTION WHEREAS, the Illinois Department of Transportation has expressed interest in entering into an Agreement of Understanding with the Village of Mount Prospect relative to the maintenance and construction of streets within the Village, which maintenance and construction and funded by Motor Fuel Tax Funds; and WHEREAS, in order to perform maintenance and/or construction projects being funded by Motor Fuel Tax Funds, it has been the requirement of the Illinois Department of Transportation to obtain written approval before projects can commence; and WHEREAS, the proposed Agreement of Understanding, being'the subject of this Resolution, will give the Village of Mount Prospect permission to conduct, the plan review, maintenance and/or construction without prior approval of the Illinois Department of Transportation; and WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect as determined that the best interest of the Village of Mount Prospect would be served by entering into said Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor and Board of Trustees do hereby authorize execution of an Agreement of Understanding between the Village of Mount Prospect and the Illinois Department of Transportation relative to street maintenance and construction projects, which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: Busse, Corcoran, Floros, Hoefert, Wilks, Clowes NAYS: None ABSENT: None PASSED and APPROVED this 5th day of May , 1992. Mayor / ATTEST: Carol A. Fields Village Clerk AGREEMENT OF UNDERSTANDING FOR MAINTENANCE This Agreement, by and between the DEPARTMENT OF TRANSPORTATION, State of Illinois, hereinafter referred to as "Department" and the VILLAGE'OF MOUNT PROSPECT, of the State of Illinois, hereinafter referred to as "Municipality". WITNESSETH WHEREAS, the Illinois Highway Code provides that the DEPARTMENT, upon satisfying itself that the Village Engineer's office in a municipality is adequately organized, staffed, equipped and financed to discharge satisfactorily the duties and requirements of Section 7-203.2, may grant a municipality permission to construct or maintain streets or highways or sections thereof when such projects are financed in whole or in part with any funds received from the State except Federal-aid funds, without approval and supervision of the Department, providing the municipality will enter into an agreement of understanding with the Department; and WHEREAS, this agreement addresses the approval of Municipal Motor Fuel Tax maintenance and expenditures; and WHEREAS, the MUNICIPALITY has complied with the requirements of Section 7-301 of the Illinois Highway Code. NOW, THEREFORE, for and in consideration of the covenants and agreements herein contained, the parties agree as follows: THE MUNICIPALITY AGREES: 1. That it will effect a coordinated annual maintenance program in accordance with the intent of the law; 2. That it will follow the procedure set forth in Section 7-203 of the Illinois Highway Code for the maintenance of any street or highway; 3. It will supply the DEPARTMENT two copies of its maintenance estimates and appropriation Resolutions for the maintenance work to be performed. Also, a listing of all contract maintenance projects showing the limits, description, and estimated cost of each project; 4. That it will supply the DEPARTMENT, for record purposes, two copies of a maintenance expenditure statement showing how the funds were expended upon completion of the work; 5. That the maintenance work will be performed in accordance with the policies and procedures adopted by the Bureau of Local Roads and Streets. Modifications and deviations proposed by the MUNICIPALITY must be approved by the DEPARTMENT through its District Engineer; 6. To advertise for bids and let contracts for maintenance work and/or materials to the lowestresponsible bidder, or with the concurrence of the DEPARTMENT, do the work itself through its officers, agents and employees; 7. That it will perform or cause to be performed maintenance and material inspections required in connection with its maintenance projects using procedures acceptable to the DEPARTMENT. The MUNICIPALITY will document the inspections and make said documentation available to the DEPARTMENT at all times; 8. That it will make all records available to personnel of the DEPARTMENT for review and/or audit for a minimum of three (3) years after completion of the work; greement Page 2 of 2 9. That use of Motor Fuel Tax Funds other than specified in this agreement will require approval by the DEPARTMENT. The DEPARTMENT AGREES: 1. That in view of the foregoing covenants, its approval of Municipal Motor Fuel Tax maintenance projects and expenditures will not be required except as hereinabove specified. IT IS MUTUALLY AGREED: 1. That the provisions of this Agreement shall not apply to any Federally funded maintenance work and/or state funded maintenance work not administered under Motor Fuel Tax policies and procedures; 2. The DEPARTMENT may make periodic inspections of the job site, if it deems necessary, to satisfy itself that the work is being done in compliance with departmental policies and procedures; 3. This Agreement shall remain in full force and effect unless terminated by either party. This Agreement shall be temporarily suspended during any period theMUNICIPALITY does not have a full time Village Engineer. Executed by the MUNICIPALITY this 5th day of May , 1992. MUNICIPALITY: VILLAGE OF MOUNT PROSPECT COOK COUNTY, ILLINOIS Village President / / Village Engineer ATTEST: Carol A. Fields Village Clerk Executed by the DEPARTMENT this__ day of , 1992. DEPARTMENT: STATE OF ILLINOIS, DEPARTMENT OF TRANSPORTATION Director of Highways