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HomeMy WebLinkAboutRes 22-92 06/16/1992 AF/ 6/11/92 RESOLUTION NO. 22-92 A RESOLUTION AUTHORIZING EXTENSION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR ROADWAY MAINTENANCE AS SET FORTH IN RESOLUTION NO. 23-91 WHEREAS, the corporate authorities of the Village of Mount Prospect have accepted maintenance responsibilities for specified State roadways within the corporate boundaries of the Village; and WHEREAS, pursuant to the requirements of the Illinois Department of Transportation, an Agreement was authorized between the Village of Mount Prospect and the Illinois Department of Transportation through the adoption of Resolution No. 23-91 covering said maintenance of State roadways covering the period of July 1, 1991 through June 30, 1992, which Agreement specified the responsibilities assumed by the Village of Mount Prospect. WHEREAS, it has been determined that the best interests of the parties to said Agreement being the subject of Resolution No. 23- 91 would be served by extending said Agreement for one additional year; and WHEREAS, the Illinois Department of Transportation will reimburse the Village for said State roadway maintenance for the period from July 1, 1992 through June 30, 1993 in the amount of $49,654.00. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor and Board of Trustees of the Village of Mount Prospect do hereby authorize the extension of an Agreement between the Illinois Department of Transportation and the Village of Mount Prospect for roadway maintenance, as provided in Resolution No. 23-91, a copy of the statement to extend said Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: Clowes, Corcora~, Hoefert, Floros NAYS: None ABSENT: Busse, Wilks PASSED and APPROVED this 16th day of June , 1992. Carol A. Fields Village Clerk llinois Department of Transportation Division of. Highways/District i ' 201 West Center Cou rtJSchau mburg, Ifilnols/80196-1096 FY93 Mr. ~erbert Weeks, Director Village of Mt. Prospect 100 South Emerson Stceet Mt.. Prospect, iL 60056 Dear Mr. Weeks: On or about July l, 1991, the State of Illinois, acting through ils Department of Transportation, entered into an Agreement for the ~aintenance of Municipal Street's with your municipality. This is to inform you that the Department finds the terms of this Agreement to be satisfactory and is hereby extending it to co=er the 12-month pe:iod beginning July i, 1992, and endiag June 30, 1993. The adjustment factor used to dete=mine the rates of compensation'shown on the Computation Sheet will remain at 2..92 as the result of a Department decision to not decrease the adjustment factor despite a 2~4% decrease in the FHWA Index used to calculate this factor. As a result, the Department will pay your municipality ~49,$54.00 as compensation for the satisfactory maintenance and operation of the streets covered by this extension of the Agreement. If you have any questions or if we can be of any assistance, please contact Mr. Robert J. Holub at 708-705-4163. Very truly yours, Ralph C. Wehner Director of Highways TOTAL F'. 02 fnr' Poart one lt ' Agr ,nt for Maintenance of -,pal Streets THIS AGREEMENT, made and entered into this 21st.day of May A.D. 19 .91 , by zu between the State of Illinois, acting by a~ through its Department of Transportatiol hereinafter referred to as the "Department" and the Village of Mt. Prospect, a munici[~ corporation organized and existing under and by virtue of the laws of the State of Illinoi: hereinafter referred to as the "Corporation". WITNESSml'H, that for and in consideration of the covenants hereinafter mentioned, t2 Corporation agrees to operate and maintain for the period beginn_.~n~J~y 1, 1.991, and endil Jime 30, 1992~. ih a manner satisfactozy to the Depar..tS~n_t.,~~ certaun streets bei: used as extensions or parts of State highways lying wit~/~~ri~ of the Corporation. It is understood and agreed that this agreement ma _~x~ _'~t'_e discretion of the Department be extended to cover the twelve month period ending June 30, 1993, under the same tenm conditions and amounts stipulated herein, subject to an adequate appropriation being enacted bi the General Assembly, unless the Corporation gives written notice to the Department ( termination. Such extension shall be accomplished by a letter from the Degartment to ti Corporation. The Department reserves the right to amend this agreement at the time of the extension ~ adjusting the inflation factor used to determine the rates of compensation by application ~ the most recent Federal Highway Administration's "Highway Maintenance and Operations Cost Tren( Index." It is further understood that the terms of this agreement may be adjusted by addend[ during the agreement's tenure to compensate for the addition or deduction of lane miles ~ streets to be maintained. Such addendum shall be approved and signed by both parties. Operation and maintenance includes but is not limited to all routine surface and potho[ repairs, temporary full-depth patches, expansion bump removal on bit~m~inous surfaces, crack a~ joint sealing, cleaning and litter pickup, snow and ice control and all other routi~, operational services. Median maintenance, when applicable, shall consist of sweeping, litt~ pickup, mowing, and routine surface repairs. The Corporation agrees to operate and maintain the streets covered by this agreement in th( best interests of the people of the State of Illinois. The portions of streets to be maintaine~ are described on the Cu,iFutation Sheet (Form Mai. 411) attached hereto and made a part hereof. The Corporation agrees to permit no cuts or openings in the curbs or pavements of tJ streets covered by this agreement without the written approval of the Department. Pavem~ cuts, curb openings, utility fraaes and municipal fr~es and grates or covers disturbed settlement, construction or repair under permit are to be restored, repaired, adjusted ~, maintained by the utility owner or permit holder to the satisfaction of the Department at expense to the State. The Corporation agrees that, except in extreme emergencies, 'it will not undertake authorize repairs not covered by this agreement, at the expense of the State, without securJ~ the approval of the Department. The Department, in contracting with the Corporation for the maintenance and operation the effected streets has curtailed procurement of tools, equipment and personnel. Reversion t{ maintenance by State forces could entail time-consuming reallocation of resources. 17 Corporation therefore agrees that it will not terminate this agreement nor refuse to enter-in~ subsequent agreements without giving the Department written notice at least 90 days prior such termination. If the Corporation gives, the Department written notice of intent to ent~ into no future agreements, the current agreement will remain in force for 90 days from tt receipt of such notice or until the termination date of the current agreement, whichever dal is the later. The Department may, at its discretion, release the Corporation from t. agreement before the expiration of the 90 days required by the above stipulation.