HomeMy WebLinkAbout2. DRAFT MINUTES 04/08/2009
CALL TO ORDER
ROLL CALL
PLEDGE
INVOCATION
AGENDA
MINUTES
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
April 8, 2009
Mayor Wilks called the meeting to order at 7:07 p.m.
Present:
Mayor Irvana Wilks
Trustee Paul Hoefert
Trustee Arlene Juracek
Trustee John Korn
Trustee John Matuszak
Trustee Steve Po lit
Trustee Michael Zadel
PLEDGE OF ALLEGIANCE
Trustee Korn led the Pledge of Allegiance.
INVOCATION
Trustee Zadel gave the Invocation.
Mayor Wilks congratulated Trustee Zadel on his re-election and Trustees Matuszak and Po lit
on their election to the Village Board. Mayor Wilks also thanked residents for their support
during the recent election. She recognized Mr. Matt Stankowicz for a well-run campaign for
the office of Village Trustee.
AGENDA
Mayor Wilks requested the following items be added to the Agenda:
1) VII. Mayor's Report
D. Welcome Home First Lieutenant Aaron Kletzing
2) CLOSED SESSION
Land Acquisition 51LCS 120/2 (c) (5) - The purchase or lease of real property for the use
of the public body, including meetings held for the purpose of discussing whether a
particular parcel should be acquired.
Trustee Hoefert, seconded by Trustee Korn, moved to approve the following items to the
April 8, 2009 Agenda:
Mayor's Report
D. Welcome Home First Lieutenant Aaron Kletzing; and
CLOSED SESSION
Land Acquisition 51LCS 120/2 (c) (5) - The purchase or lease of real property for the use
of the public body, including meetings held for the purpose of discussing whether a
particular parcel should be acquired.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Pol it, Zadel
None
APPROVAL OF MINUTES
Mayor Wilks requested the comments made by Ms. Kathy Dyre regarding Phase I project,
Fire Station # 14, be separated from the comments/questions presented by the two (2) other
residents listed; Pages 7 and 8. Minutes to be revised as follows:
Page 8 - remove name/address from the top of the page and insert name/address between
3rd and 4th bullet - so as to read: Ms. Kathy Dyre
1615 Linden Lane
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 1 of 10
March 17,2009
APPROVE BILLS
MAYOR'S REPORT
NATIONAL
LIBRARY WEEK
APRIL 12-18, 2009
WEEK OF THE
YOUNG CHILD
APRIL 19-25, 2009
WELCOME HOME
1ST LIEUTENANT
AARON KLETZING
APPOINTMENTS
CITIZENS TO BE
HEARD
· Response time is critical- Fire Department emergency response to her family home has
always been within 3-4 minutes.
Trustee Zadel, seconded by Trustee Polit, moved to approve the minutes, as revised, of the
regular meeting held March 17, 2009.
Upon roll call:
Ayes:
Nays:
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
Motion carried.
APPROVE BILLS
Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by an
asterisk, and unless there was a request to remove an item(s), all items further listed in that
manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA.
MAYOR'S REPORT
Mayor Wilks presented proclamations in recognition of:
NATIONAL LIBRARY WEEK, APRIL 12-18, 2009
Ms. Sylvia Haas, Mount Prospect Library Board Trustee and library staff Ms. Mary Jane
Matecki and Ms. Cynthia Dieden accepted the proclamation and thanked the Village Board
for the recognition. Ms. Dieden provided an overview of the events to be held at the library
during the week of April 12th including an opportunity to hear Astronaut Dan Tani speak on
the 14th. (Mr. Tani is the brother of Mount Prospect resident and Library Board Trustee
Richard Tani.) A food drive will also be held; food items will be donated to the Mount
Prospect Human Services Department and individuals donating food will be credited $1.00
off existing library fines. Residents of all ages were encouraged to visit the library and
participate in the various activities.
WEEK OF THE YOUNG CHILD, APRIL 19-25, 2009
Mr. Michael Davey, Director, Mount Prospect Day Child Care Center accepted the
proclamation and thanked the Village Board for recognizing the importance of early
childhood education. He thanked all those involved in supporting and providing early
childhood programs/services and invited the Village Board and members of the community to
the center's Open House, April 21st _23rd from 4 to 6 pm.
Mayor Wilks welcomed First Lieutenant Aaron Kletzing and his parents Reverend and Mrs.
Bryan Kletzing. First Lieutenant Kletzing, a 2006 West Point graduate, recently completed a
fifteen (15) month tour of duty in Baghdad, and is spending the next few weeks with his
family.
First Lieutenant Kletzing introduced his parents; Reverend and Mrs. Kletzing are Mount
Prospect residents and his father is the co-pastor at Northwest Covenant Church in Mount
Prospect. Stating he was deeply honored by the recognition and he thanked the Mayor and
Village Board for the "welcome home." First Lieutenant Kletzing provided background on his
military service and stated he would be returning to his duty station in Schofield Barracks,
Hawaii in three weeks. He also thanked the residents for remembering the members of the
United States military serving in Baghdad, he added that the care packages are especially
appreciated.
Mayor Wilks and the Village Board congratulated and thanked First Lieutenant Aaron
Kletzing for his outstanding service to his country.
APPOINTMENTS
None.
COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
None.
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 2 of 10
March 17, 2009
CONSENT
AGENDA
BILLS
RES 08-09
RES 09-09
RES 10-09
THIRD PARTY
CLAIMS
ADMI NISTRA TION
OLD BUSINESS
PZ-29-08, 501
MIDWAY DRIVE,
NIAGARA
EDUCATIONAL
SERVICES, INC.
CONDITIONAL USE
ORD 5729
PZ-05-09,800
NORTH RIVER
ROAD
CONDITIONAL USE
AND VARIATION
CONSENT AGENDA
Trustee Zadel, seconded by Trustee Juracek, moved to approve the following business
items:
1. Bills dated March 12 - 31, 2009
2. A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN
THE VILLAGE OF MOUNT PROSPECT THE ILLINOIS DEPARTMENT OF
TRANSPORTATION (IDOT)
3. A RESOLUTION TO AUTHORIZE APPROVAL OF THE AMENDED VENTURE
AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE
NORTHWEST CENTRAL DISPATCH
4. A RESOLUTION AUTHORIZING ENTRY INTO AN AMENDED AGREEMENT FOR
NORTHWEST CENTRAL DISPATCH SYSTEM
5. Request Village Board approval for renewal of the annual service agreement for third-
party claims administration for the year beginning January 1, 2009 and ending
December 31, 2009.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel
None
OLD BUSINESS
PZ-29-08, 501 Midway Drive, Niagara Educational Services, Inc.
Mayor Wilks presented for a second (2nd) reading an ordinance granting a Conditional Use
permit to operate a community center and school at Niagara Educational Services located at
501 Midway Drive. The Planning and Zoning Commission recommended approval of the
Conditional Use permit by a vote of 6 - O.
Community Development Director William Cooney presented staffs response to questions
from the March 17, 2009 Village Board meeting regarding required parking spaces relative to
permitted use of the subject property. Mr. Cooney stated if, in the future, the subject property
was to change uses with the availability of existing parking, the only permitted uses allowed
without a Variance in parking would be; furniture store, schools, amusement establishment
(bowling alley/tennis club) indoor theater and daycare center. [Staff memo dated April 1,
2009 attached to and made part of these minutes.]
Trustee Hoefert, seconded by Trustee Matuszak, moved for approval of Ordinance No. 5729:
AN ORDINANCE GRANTING CONDITIONAL USE PERMIT
(COMMUNITY CENTER AND SCHOOL) FOR PROPERTY
LOCATED AT 501 MIDWAY DRIVE
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel
None
Motion carried.
PZ-05-09, 800 North River Road
Mayor Wilks presented for a second (2nd) reading an ordinance granting a Conditional Use
permit for a drive through and variation for parking to develop the subject property from a car
wash to a commercial multi-tenant building located at 800 North River Road. The Planning
and Zoning Commission has recommended by a vote of 4-2 to deny the request; adoption of
the ordinance requires a super majority vote for approval.
Mr. Cooney provided the following information in response to questions/concerns discussed
at the March 17,2009 Village Board Meeting.
Page 3 of 10
March 17,2009
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Vii/age of Mount Prospect
ORD 5730
NEW BUSINESS
AMEND CHAPTER
10 (LICENSES AND
PERMITS)
· Unauthorized parking in McDonald Creek Condominiums - representatives from the
Mount Prospect Police Department met with residents from the condominiums and will
continue to monitor for unauthorized parking from neighboring establishments.
· Hours of operation - property owner, Mr. Jesse Fojo agreed to limit the hours of
operation for the restaurant to 6:00 a.m. to 11 :00 p.m., seven (7) days a week.
· Food/cooking odors - Mr. Fojo will install a Captrate combo filter system to control odors
from restaurant.
· Noise from drive through restaurant speaker - Mr. Fojo will install a digital wireless
sound control system designed to limit the sound from the system to the customer and
the employee taking the food order; the drive through will be located on the east side
(River Road side) of the building.
Mr. Cooney stated the proposed ordinance had been revised to include; the limited hours of
operation; odor control system and sound control system - located on the east side of the
building as conditions for the Conditional Use and Variation.
In response to questions from the Village Board Mr. Fojo stated the following:
· No confirmed tenant(s)
· Restaurant will probably serve hot dog/fries.
· Understands conditions for approval of Conditional Use and variation.
· Anticipate construction to begin June or July - three month process
Village Board thanked Mr. Fojo for being responsive to condominium owner's concerns.
Representative from McDonald Creek also thanked Mr. Fojo as well as the Village Board for
listening and addressing their concerns.
Trustee Hoefert, seconded by Trustee Korn, moved for approval of Ordinance No. 5730 as
revised:
AN ORDINANCE GRANTING CONDITIONAL USE (DRIVE THROUGH) AND
VARIATION (PARKING SPACES) FOR PROPERTY LOCATED AT 800
NORTH RIVER ROAD
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel
None
NEW BUSINESS
Mayor Wilks presented for a first (151) reading an ordinance to amend Chapter 10 (Licenses
and Permits) of the Village Code. This ordinance amends Section 10.403, "Appeal
Procedure" of Chapter 10 (Licenses and Permits).
Village Manager Michael Janonis stated the amendment to Chapter 10 is a housekeeping
item that addresses the appeal procedure for license hearings. Specifically, this ordinance
will limit the appeal before the Village Board to the certified official record of the hearing that
was held by the Village Manager. A similar process is found in Chapter 13 (Alcoholic
Liquors) which provides that the Illinois Liquor Commission's review of the Local Liquor
Control Commissioner's decisions are based upon the certified official record of the hearing
before the Commissioner.
Trustee Hoefert, seconded by Trustee Korn, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Politi Zadel
Nays: None
Motion carried.
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 4 of 10
March 17, 2009
ORD 5731
AMEND CHAPTERS
8 (VILLAGE GOVT
PROVISIONS),13
(ALCOHOLIC
LIQUORS), 18
(TRAFFIC) 23
(OFFENSES AND
MISC REGS)
ORD 5732
RESERVE
VOLUME CAP
Trustee Matuszak, seconded by Trustee Hoefert, moved for approval of Ordinance No. 5731:
AN ORDINANCE TO AMEND CHAPTER 10 (LICENSES AND PERMITS) OF THE
VILLAGE CODE
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
Mayor Wilks presented for a first (1st) reading an ordinance to amend Chapters 8 (Village
Government Miscellaneous Provisions) 13 (Alcoholic Liquors), 18 (Traffic) and 23 (Offenses
and Miscellaneous Regulations) of the Village Code. Mayor Wilks stated the ordinance
amending Chapter 13 (Alcoholic Liquors) was recently approved and reviewed for
codification. This ordinance makes the necessary amendments to those Chapters of the
Village Code that were affected by the revisions to Chapter 13.
Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
Trustee Zadel, seconded by Trustee Matuszak, moved for approval of Ordinance No. 5732:
AN ORDINANCE TO AMEND CHAPTERS 8,13,18 AND 23 OF THE
VILLAGE CODE
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
Mayor Wilks presented for a first (1st) reading an ordinance reserving volume cap in
connection with private activity bond issues and related matters. This ordinance authorizes
the Village to reserve its 2009 private activity bond volume cap for future use.
Finance Director Dave Erb presented background information regarding the IRS Code which
allows state and local governments to issue tax-exempt debt for the benefit of certain
qualified private development projects.
The Village has a total of $4,833,990 of private activity bond volume cap which must be
reserved by April 30, 2009 or the money will be transferred to the State of Illinois. . The
Village can choose to hold onto the volume cap after it is reserved until a project is identified.
Depending on the type of project being considered the cap can also be carried over for up to
three (3) years. At this time there are no projects placing a request on the Village's volume
cap. Staff recommend the Village Board reserve the Village's private activity bond volume
cap for 2009.
Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 5 of 10
March 17,2009
ORD 5733
2009 BUDGET
AMENDMENT #1
BROKERAGE AND
INSTITUTIONAL
ACCOUNT
Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5733:
AN ORDINANCE RESERVING VOLUME CAP IN CONNECTION WITH PRIVATE
ACTIVITY BOND ISSUES AND RELATED MATTERS
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
Mayor Wilks presented for a first (1st) reading an ordinance making certain amendments to
the annual budget adopted for fiscal year commencing January 1, 2009 and ending
December 31, 2009.
Finance Director Dave Erb provided background information for the proposed amendment to
the 2009 Budget; a $195,000 decrease in revenue projections and a $3,031,914 increase in
budget expenditures.
Amendments to revenues included reductions in the home rule and state portion sales tax as
well as investment income. The economic slowdown has resulted in an increase in the
number of property tax appeals being filed with Cook County. As a result, prior year tax
revenue has been offset by refunds given to property owners.
There are a number of significant expenditure amendments related to capital projects for
infrastructure improvements and vehicles and equipment. Infrastructure projects utilizing
carryover funds include $477,500 for Water Main Replacement, $334,300 for Water Storage
Tank Renovations and $170,000 for Parking Lot Improvements. A carryover for the purchase
of an emergency generator totaling $225,000 and replacement Public Works and Fire
Department vehicles totaling $516,600. The balance of the amendments to expenditures are
either carryovers from the prior year or adjustments to the current year's budget amount.
Mr. Erb provided the following in response to questions from the Village Board:
· Revenues are also carried over to cover expenditures that have already been approved.
· The amended budget does not increase the initial levy approved by the Village Board.
Mayor Wilks stated the second (2nd) reading of this ordinance would be held at the April 21,
2009 Village Board meeting.
Mayor Wilks presented a resolution authorizing the establishment of a brokerage and
institutional account with PMA Financial Network, Inc. and PMA Securities, Inc.
Mr. Erb stated that in March of this year the Village closed on the Series 2009 General
Obligation bonds and proceeds from the bond issue were placed in the Village's Illinois
Funds money amount to begin earning interest. At this time it is desirable to invest the
proceeds in higher yielding certificates of deposit and short-term depository accounts through
the Village's financial advisor, PMA Financial Network. The current Illinois Funds interest
rate is 0.35%; by moving the funds to certificates of deposits and another short-term liquid
investment account, the time and dollar weighted yield is approximately 1.25%.
In order to begin utilizing PMA to provide investment services through Harris Bank, a
resolution permitting PMA to act on behalf of the Village must be approved by the Village
Board. Mr. Erb stated that the resolution acknowledges the Finance Director (Dave Erb) and
Deputy Finance Director (Lynn Jarog) as authorized officials to manage investments on
behalf of the Village.
Mr. Erb responded to several questions regarding the transparency of fees paid to PMA for
their services as well as the safety of the Village's investment.
· Fee fluctuates - type of investment and market rates; PMA to provide rate quotes;
netting of fees
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 6 of 10
March 17,2009
RES 11-09
VILLAGE
MANAGER'S
REPORT
PEDESTRIAN
SIGNAL
IMPROVEMENT
PROJECTS
ALGONQUIN ROAD
BUSSE ROAD
DEMPSTER
STREET
. Village's investment policy - requirements to protect Village money (FDIC insured/110%
collaterization/third party involvement)
Trustee Matuszak recommended the Resolution be amended to add the Village Manager as
an authorized official to manage investments on behalf of the Village. As discussion of the
recommendation to add the Village Manager as an authorized official indicated there may be
times that both the Finance Director and Deputy Director would be absent at the same time
there was support for adding the Village Manager to the Resolution.
Trustee Matuszak, seconded by Trustee Korn, moved to approve the Resolution authorizing
the establishment of a brokerage and institutional account with PMA Financial Network, Inc.
and PMA securities, Inc be amended to include Village Manager Michael Janonis as an
authorized official.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
Trustee Zadel, seconded by Trustee Matuszak, moved for approval of Resolution No. 11-09
as amended:
A RESOLUTION AUTHORIZING THE ESTABLISHMENT OF A BROKERAGE
AND INSTITUTIONAL ACCOUNT WITH PMA FINANCIAL NETWORK, INC.
AND PMA SECURITIES, INC.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
VILLAGE MANAGER'S REPORT
Village Manager Janonis stated the Public Works Department had two (2) requests for
Village Board approval for Pedestrian Signal Improvement Projects.
Project Engineer Matt Lawrie presented the requests for construction and engineering
inspection services for the two (2) projects.
1) Algonquin Road - Busse Road - Dempster Street Pedestrian Signal Improvement
Project
To increase pedestrian safety in the area, the Village applied for and received approval for a
Community Development Block Grant (CDBG). The grant is expected to fully pay for the
design and construction of pedestrian signal and sidewalk improvements. Both IDOT and
Cook County Highway Department have reviewed and approved the engineering drawings.
The design includes upgrading and adding LED countdown pedestrian signals at the three
intersections. Filling in missing sidewalk segments, constructing sidewalk ramps and adding
painted crosswalks will also be part of the project scope.
Construction - the decision to go out for bids early in the year resulted in favorable bid for the
Village. The low bid of $255,992.05, Lyons Electric Company, is based on anticipated
quantities.
Engineering Inspection - design engineer for the project Gewalt-Hamilton Associates, Inc
submitted a proposal to provide inspection services for this project; $19,728.
Staff recommend Lyons Electric Company of La Grange, Illinois be awarded the construction
contract for the project in an amount not to exceed $266,231.73 (includes 4% contingency of
$10,239.68) and Gewalt-Hamilton Associates, Inc. of Vernon Hills, Illinois be awarded a
contract for engineering inspection services in an amount not to exceed $19,728.
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 7 of 10
March 17, 2009
RAND ROAD
CENTRAL ROAD
MOUNT
PROSPECT ROAD
Village Board Comments/Questions
· Pedestrian safety in this area is a concern - important the Village move ahead with this
project
· Favorable pricing indicative of economy - construction industry
In response to questions regarding use of brick pavers Mr. Lawrie stated there are long-term
financial benefits with the use of brick pavers.
Trustee Zadel, seconded by Trustee Matuszak, moved for approval of request to accept
Algonquin Road - Busse Road - Dempster Street Pedestrian Signal Improvement Project;
construction contract to Lyons Electric Company of LaGrange, Illinois in an amount not to
exceed $266,231.73 and engineering inspection services contract to Gewalt-Hamilton
Associates, Inc of Vernon Hill, Illinois in an amount not to exceed $19,728.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel
None
2) Rand Road - Central Road - Mount Prospect Road Pedestrian Signal Improvement
Project
The area where Rand Road, Central Road and Mount Prospect Road come together form
three (3) closely spaced but distinct intersections. The three intersections have a partial
pedestrian signal system making the roads somewhat difficult and inefficient to cross. Over
the years the Village has received requests from residents to enhance the crossings in order
to make it easier access to the Mount Prospect Shopping Plaza. In 2007 an engineering
design consultant completed a pedestrian signal system but due to the size and scope of the
necessary work this project was not budgeted until 2009.
As a portion of the project will take place within the corporate limits of the City of Des
Plaines, the City of Des Plaines has agreed to reimburse the Village of Mount Prospect for
the portion of the project that will take place in Des Plaines. IDOT which has jurisdiction of
Rand and Central Roads has also reviewed and approved the engineering drawings.
Construction - the decision to go out for bids early in the year resulted in favorable bid for the
Village. The low bid of $170,188.55, Gaffney's PMI, is based on anticipated quantities.
Engineering Inspection - design engineer for the project Civiltech Engineering submitted a
proposal to provide inspection services for this project; $19,563.
Staff recommend Gaffney's PMI of Batavia, Illinois be awarded the construction contract for
the project in an amount not to exceed $176,996.09 (includes 4% contingency of $6,807.54)
and Civiltech Engineering of Itasca, Illinois be awarded a contract for engineering inspection
services in the amount not to exceed $19,563.
Villaqe Board Comments/Questions
· Safety issue at these intersections - residents reluctant to walk
· New Wal-Mart will increase pedestrian traffic
· Poor road markings - vehicle traffic safety issue (Mr. Lawrie will investigate and try to
incorporate the improved road markings in the scope of the project.)
· Good engineering estimates - construction industry adjusting bids willing to drop profits
· Recommend change timing of lights (Mr. Lawrie stated an adjustment to the timing of the
lights was included in the scope of the project)
Trustee Hoefert, seconded by Trustee Zadel, moved for approval of request to accept Rand
Road - Central Road - Mount Prospect Road Pedestrian Signal Improvement Project;
construction contract to Gaffney's PMI of Batavia, Illinois in an amount not to exceed
$176,966.09 and engineering inspection services contract to Civiltech Engineering, Inc. of
Itsca, Illinois in an amount not to exceed $19,563.
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 8 of 10
March 17, 2009
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
ERP PROJECT
MANAGEMENT
Village Manager Janonis stated the Finance Department was seeking Village Board approval
for ERP project management services.
Finance Director Dave Erb provided background information stating the Finance Department
is recommending Plante & Moran be retained as the Village's project management
consultant to support the analysis/design and vendor selection phases for a Village-wide
Enterprise Resource Planning (ERP) system. ERP is an enterprise-wide information system
designed to coordinate all the resources, information and activities needed to complete
business processes.
Mr. Erb stated that through negotiations with Plante & Moran, the consultant lowered their
blended hourly rate, resulting in a $11,220 savings to the Village. Mr. Erb recommended the
Village retain Plante & Moran to provide ERP project management consulting services in an
amount not to exceed $103,500.
Trustee Zadel, seconded by Trustee Hoefert, moved for approval of request to accept
proposal for Enterprise Resource Planning (ERP) project management consultant in an
amount not to exceed $103,500.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
COPIER/PLANNER Village Manager Janonis stated Public Works was requesting Village Board approval to
waive the bid process and accept proposal for plan copier and scanner in an amount not to
exceed $16,236. The combination copier/scanner replaces the older/out-dated equipment;
one (1) large format document copier and one (1) large format document scanner.
Staff recommend replacement of the existing equipment with the KIP 3100 from FDS
Imaging Solutions in Elk Grove Village, Illinois in an amount not to exceed $16,236.
Trustee Zadel, seconded by Trustee Matuszak, moved for approval of request to waive the
bid process and accept proposal for plan copier and scanner from FDS Solutions, Elk Grove
Village, Illinois in an amount not to exceed $16,236.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
Village Manager Janonis announced the following community events:
Thursday April 9th
. Citizens Utility Board 10:00 am Village Hall
Clinic - Analysis of Telephone Bills
Saturday April 11 th
. Coffee with Council 9:00 a.m. to 11 :00 a.m. Community Center
He also announced IDOT has received Stimulus money and will be using a portion of the
funds to resurface Kensington Road between Route 83 and River Road.
In response to questions from the Village Board Public Works Director Glen Andler provided
the following:
. Widening of Kensington Road - if/when it is widened the road would be totally
reconstructed.
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 9 of 10
March 17,2009
· To minimize impact on construction traffic for Fire Station #14, the Public Works
Director will make lOOT aware of the project and request work begin at Route 83.
In response to questions regarding the use of Stimulus money Village Manager Janonis
stated the Village will need to make cost/benefit analysis of Stimulus money; impact of
reporting requirements.
OTHER BUSINESS OTHER BUSINESS
None.
CLOSED SESSION CLOSED SESSION
Mayor Wilks asked for a motion to enter into Closed Session to discuss LAND ACQUISITION
5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body,
including meetings held for the purpose of discussing whether a particular parcel should be
acquired.
Trustee Hoefert, seconded by Trustee Zadel, moved to meet in Closed Session to discuss
Land Acquisition fLCS 5 120/2 (c) (5).
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel
Nays: None
Motion carried.
The Village Board entered Closed Session at 8:40 p.m.
ADJOURN
ADJOURN
The Village Board reconvened in Open Session at 9:00 p.m; there being no further business
to discuss the April 8, 2009 Village Board meeting adjourned at 9:01 p.m.
M. Lisa Angell
Village Clerk
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 10 of 10
March 17,2009
"~I
MEMORANDUM
Village of Mount Prospect
Community Development Department
TO:
WILLIAM COONEY
BRIAN SIMMONS
FROM:
CONSUELO ANDRADE
DATE:
APRIL 1, 2009
SUBJECT:
501 MIDWAY DRIVE - PARKING EVALUATION
The Subject Property is zoned B3 Community Shopping District and contains a building with a total of 80,311
gross square footage. The site currently has two hundred and eighteen (218) parking spaces on site. The
following table represents uses that would comply with the required parking based on the availability of existing
parking.
# Spaces
Uses S . Ft. Villa e Code Parkin Re uirement Re uired
Permitted B3 Uses
Furniture Store 80,311 161
Schools
1 space per employee plus 8 spaces for
k_8TH rade 210 staff visitors 218
100 staff 1 space per employee plus 1 space per
hi h school 672 students 8 students 184
Conditional Uses
Amusement TBD based
establishment on ro osal
bowl in alle 30 150
tennis club 50 100
Indoor theater 600 seats 150
TB D based
Da care center on ro osal
Total # Parkin S aces on Site 218
The following table represents uses that are permitted on the subject property, but would require a Variance in
parking.
Permitted B3 Uses
Offices: financial, civic,
business, and
rofessional
Offices: medical/dental
S . Ft.
Villa e Code Parkin Re uirement
# Spaces
Re uired
80,311
80,311
321
402
Bankin facility
Retail
80,311
80,3] ]
241
32]
Page 2 of2
Given the existing building is 80,311 gross square feet in size and the site has currently 218 parking spaces
available on site, there are very few permitted uses that can occupy the building without a Variance from the
parking requirements. A furniture store, school, or amusement establishments are permitted uses that could
occupy the existing building and comply with the parking requirements. However, the Subject Property would
not comply with the required parking spaces for most of the permitted uses that are common in the B3 District,
such as offices or retail. In order to convert the building into one of the common permitted uses, interior
modifications would be necessary in order to comply with the required parking. For example, by removing the
11,000 sq.ft on the second floor, a banking facility, occupying a 69,311 sq.ft., would comply with the required
208 parking spaces.
Total # Parkin S aces on Site 218
Please let me know if you have any questions or would like any additional information. Thank you.
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Consuelo Andrade, Development Review Planner