HomeMy WebLinkAboutI. COW Agenda 03/24/2009
COMMITTEE OF THE WHOLE
AGENDA
Meeting Location:
Mount Prospect Village Hall
50 South Emerson Street
Meeting Date and Time:
Tuesday, March 24, 2009
7:00 p.m.
I. CALL TO ORDER - ROLL CALL
Mayor Irvana K. Wilks
Trustee Paul Hoefert
Trustee John Korn
Trustee Steven Polit
Trustee Arlene Juracek
Trustee John Matuszak
Trustee Michael Zadel
II. ACCEPTANCE OF MINUTES OF THE STRATEGIC PLANNING WORKSHOP OF FEBRUARY 10, 2009
III. CITIZENS TO BE HEARD
IV. ERP PROJECT MANAGEMENT CONSULTANT RECOMMENDATION
The Village currently utilizes a suite of software applications to administer its general ledger, payroll,
accounts payable, utility billing, accounts receivable and other financial management systems. In
addition, there are several other third-party and internally written programs that assist the Village in
managing its various business processes. The main suite of programs is over 10 years old and has
reached the end of its useful life. Connectivity and similar obsolescence issues are also apparent
with the third-party and internally written programs necessitating their replacement as well. The 2009-
2013 Capital Improvement Plan (CIP) identifies budget needs for the replacement of this software. In
2009, there are funds budgeted in the Capital Improvement Fund for the hiring of a project
management consultant to take the Village through the steps of selecting and implementing the new
software.
The Finance Department utilized a Request for Proposal (RFP) process for the selection of a project
management consultant. RFP's were distributed to 12 firms showing interest in the engagement.
Five proposals were returned by the submission deadline. Interviews that included representatives
from the Manager's Office and IT and Finance Departments were held and reference calls made to
determine the most qualified firm for the project.
Included with this packet is a detailed memo of the selection process and consultant firm
recommendation. Staff will make a presentation of the materials and be on hand to answer questions
and facilitate discussion.
V. MANAGER'S REPORT
. Status
VI. ANY OTHER BUSINESS
VII. ADJOURNMENT