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HomeMy WebLinkAboutII. COW Draft Minutes 02/10/2009 STRATEGIC PLANNING WORKSHOP FEBRUARY 10, 2009 I. CALL TO ORDER The meeting was called to order at 6:30 p.m. in the Village Board Room of Village Hall, 50 South Emerson Street, by Mayor Irvana Wilks. Present at the meeting were: Trustees Paul Hoefert, Arlene Juracek, John Korn, John Matuszak, Steven Polit and Michael Zade!. Staff present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Police Chief John Dahlberg, Deputy Chief Michael Semkiu, Deputy Chief Robert Rzepecki, Commander Timothy Janowick, Fire Chief Michael Figolah, Deputy Chief John Malcolm, Finance Director David Erb, Deputy Director Lynn Jarog, Human Services Director Nancy Morgan, Deputy Director Janet Abernethy, Community Development Director William Cooney, Deputy Director Brian Simmons and Administrative Analyst Michael Dallas. II. BOND ISSUE STATUS REPORT Finance Director David Erb provided an update regarding the recent bond rating upgrade the Village has received in preparation for the upcoming bond sale for the Fire Station, Public Works and EGC. He stated the upgrade improves the Village's bond rating by two positions and will benefit the Village with lower interest rates for bonds to be offered for sale next week. He also stated the projected bond debt impact on the average property tax payer in the Village would be an increase of approximately $18.00. III. PENSION FUNDING UPDATE Finance Director David Erb provided an overview of the investment losses on the various pension levels going into 2010. He stated the IMRF funding level has dropped approximately 25% with employer contribution average increasing a projected 79% for next year; therefore, he is projecting an increase in the Village funding requirement from 8.89% of IMRF payroll to 15.95% for 2010. There is currently discussion underway among IMRF Board members in determining whether a phase in option will be made available to the various municipalities to soften the blow of the significant loss from 2008 and investment income. The Police and Fire Pension funding will also impact the Village property tax levy with the Police Pension increasing 38% or $600,000 and the Fire Pension increasing 30% or $450,000 with an overall levy impact of approximately 9.3% increase for next year. The Police and Fire Pensions also lost a significant equity in their returns for 2008 however, they are limited in the amount of equities they may invest in therefore their losses were not as significant as IMRF. IV. STRATEGIC GOAL SETTING FOR 2009 Village Manager Janonis provided an overview of the 2008 Committee of the Whole topics and their status. The status reflected whether they have been completed, in process, or are carried over into 2009. He also highlighted the 2009 projected Committee of the Whole topics along with their projected date for the upcoming year. Assistant Village Manager David Strahl provided a summary of where the Strategic Goals could be defined in terms of objectives and used for future scorecard measures in order to monitor progress towards the Village Board goals. Village Manager Janonis provided a summary and coordinated a discussion regarding the previous strengths/weaknesses/ opportunities and threats (SWOT) from 2008. The Village Board discussed the overall goals for 2008 and determined that the following goals would be appropriate for 2009. 1. Maintaining Village Financial Strengths 2. Randhurst Redevelopment 3. Gang/Crime Mitigation 4. Emergency Preparedness 5. Citizen Integration 6. TIF Redevelopment for the Downtown Other items that are important goals that are not designated in a specific order include the completion of the Phase 1 construction for Fire Station 14, the Public Works Department expansion and the EOC construction. Other items are: . Jurisdictional Transfer Policy Discussion . Green Initiatives . Board and Commissions Review . Completion of Levee 37 . Annexation Analysis V. ADJOURNMENT Meeting adjourned at 9:37 p.m. ~::;;;;;--h$ DAVID STRAHL Assistant Village Manager 2