HomeMy WebLinkAbout2. DRAFT MINUTES 02/17/2009
MINUTES OF THE REGULAR MEETING OF
THE MA VOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
February 17, 2009
CALL TO ORDER
Mayor Wilks called the meeting to order at 7:08 p.m.
ROLL CALL
Present:
Mayor Irvana Wilks
Trustee Paul Hoefert
Trustee Arlene Juracek
Trustee John Korn
Trustee John Matuszak
Trustee Steve Polit
Trustee Michael Zadel
PLEDGE
PLEDGE OF ALLEGIANCE
Members of the Mount Prospect Police Department Honor Guard presented the Posting of
Colors, after which Trustee Hoefert led the Pledge of Allegiance.
INVOCATION
INVOCATION
Trustee Po lit gave the Invocation.
MINUTES
APPROVAL OF MINUTES
Trustee Hoefert, seconded by Trustee Korn, moved to approve the minutes of the regular
meeting held February 3, 2009.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
APPROVE BILLS APPROVE BILLS AND FINANCIALS
AND FINANCIALS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS AND FINANCIALS" was
noted by an asterisk, and unless there was a request to remove an item(s), all items further
listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT
AGENDA
MAYOR'S REPORT MA VOR'S REPORT
Mayor Wilks welcomed members of the Mount Prospect Lions Club who were in attendance
to present a check to Police Chief John Dahlberg; President Jeff Hady, Fred Steinmiller, Nick
Acerenza and Tom Laws.
President Hady presented a $3,000 check for the Police Department's Bike Unit to Police
Chief Dahlberg.
Police Chief Dahlberg thanked the Lions Club for the generous donation and the
organizations continued support. The money will allow the Department to purchase two (2)
fully equipped mountain bikes.
On behalf of the Village Board Mayor Wilks also thanked the Lions Club for all the
organization does for the community.
Police Chief John Dahlberg recognized the following employees for being selected from an
outstanding group of police officers for the annual Officer of the Year Award:
POLICE OFFICER OF THE YEAR: Investigator Robert Riordan
APPOINTMENTS
CITIZENS TO BE
HEARD
CONSENT
AGENDA
OLD BUSINESS
NEW BUSINESS
AMEND
CHAPTER 18
(TRAFFIC)
RESIDENTIAL
TRAFFIC
PROGRAM
ZONES 1,2,5&6
RUNNERS UP:
Sergeant Michael Eterno
Officer Joseph Kanupke
Tactical Officer Anthony Lietzow
Police Chief Dahlberg highlighted the excellent service of each of these individuals and with
the assistance of Mayor Wilks presented plaques to the officers.
Village Manager Michael Janonis presented the traditional monetary award for the distinction
of Police Officer of the year to Investigator Riordan's wife. In addition to recognizing the
officers and all members of the Police Department, Village Manager Janonis thanked their
families and noted the significance of family support for the officers and the department.
Mayor Wilks stated two (2) members of the Board of Fire and Police Commissioners were in
attendance for the recognition of police officers; Commissioner Michaele Skowron and
Commissioner Jim Powers.
APPOINTMENTS
None.
COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
None.
CONSENT AGENDA
Trustee Korn, seconded by Trustee Zadel, moved to approve the following business item:
1. Bills dated February 1 - 11, 2009
2. Financial Report dated January 1 - 31, 2009
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
OLD BUSINESS
None.
NEW BUSINESS
Mayor Wilks presented for a first (1st) reading an ordinance to amend Chapter 18 (Traffic) of
the Mount Prospect Village Code. This ordinance implements components of the Village's
"Residential Intersection Traffic Control" program and the "Residential Speed Limit" program
for Zones 1, 2, 5 and 6.
Project Engineer Matt Lawrie provided a summary of the neighborhood traffic studies
including Public Outreach to the residents in the four (4) zones - 2300 properties; direct
mailings, newspaper article, Village web site and neighborhood meetings. A total of 123
intersections in the four (4) zones were reviewed by KLOA Inc., Village consultant, to
determine the proper traffic controls. Mr. Lawrie stated these Zones are the last four (4) of
the Village's eighteen (18) zones to be evaluated.
The Engineering Division reviewed the street system to determine the appropriate speed
limits in the four (4) zones. Three (3) schools within these neighborhoods, Frost Elementary
School, Indian Grove Elementary School and Parkview Montessori School were also
evaluated to determine those streets that should be posted as a school speed limit zone.
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 2
February 17, 2009
Mr. Lawrie presented staff's recommendation by Zone.
Zone 1 - bounded by Seminole Lane/River Road/Camp McDonald Road and western Village
limits.
A total of 42 intersections were reviewed to determine the proper traffic controls in Zone 1.
Included in his summary were recommendations for intersection traffic control and speed
limit changes:
· 40 intersections to be controlled (1, 2 or 4 way stops)
· 2 intersections with no traffic control
· 25 mile per hour speed limit (residential streets)
school speed zone (20 miles per hour) as designated adjacent to school
Zone 2 - bounded by Camp McDonald Road/ River Road/Euclid Avenue/western Village
limits
A total of 37 intersections were re-evaluated to determine the proper traffic controls in Zone
2. Included in his summary were recommendations for intersection traffic control and speed
limit changes:
· 34 intersections to be controlled (1, 2 or 4 way stops)
· 3 intersections with no traffic control
· 25 mile per hour speed limit (residential streets)
school speed zone (20 miles per hour) as designated adjacent to school
Zone 5 - bounded by Euclid Avenue/River Road/Kensington Road/Wolf Road
A total of 27 intersections were reviewed to determine the proper traffic controls in Zone 5.
Included in his summary were recommendations for intersection traffic control and speed
limit changes:
· 19 intersections to be controlled (1, 2 or 4 way stops)
· 8 intersections with no traffic control
· 25 mile per hour speed limit (residential streets)
school speed zone (20 miles per hour) as designated adjacent to school
Zone 6 - bounded by Kensington Road/Wolf Road/Kensington Business Park/Rand Road
A total of 17 intersections were reviewed to determine the proper traffic controls in Zone 6.
Included in his summary were recommendations for intersection traffic control and speed
limit changes:
· 15 intersections to be controlled (1, 2 or 4 way stops)
· 2 intersections with no traffic control
· 25 mile per hour speed limit (residential streets)
· 30 mile per hour - Business Center Drive and Wheeling Road between Business Center
Drive and Kensington Road
Villaqe Board Comments/Questions
Zone 1 - no comments questions
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Zone 2
· Indian Grove School officials support traffic calming measures for school - curb
extensions and crossing guard.
· west bound traffic at Burr Oak - difficult to see southbound Burning Bush traffic
move stop sign to Tano Lane and Burning Bush Lane (included with resident comments
to Village Board) [Mr. Lawrie responded, staff had re-evaluated this site and are
comfortable with leaving three (3) way stop at the north end of Tano and Burning Bush,
students cross at this location with no adult crossing guard.
Page 3
February 17, 2009
He added staff are seeking to improve the site lines on the east side of Burning Bush
between Burr Oak Drive at Tano Lane.]
· questioned installation of 3-way stop sign at Tano Lane and Columbine Drive
[Mr. Lawrie responded staff had also re-evaluated this site and are comfortable with
leaving three (3) way at one intersection; most benefit at this location. He added staff are
also seeking to address site obstruction, west bound Tano Lane at Columbine Drive.]
· questioned benefit of installing stop signs where road way is uninterrupted
Zone 5
· questioned why stop sign in the middle of block at Boulder Drive and Burning Bush Lane
[Mr. Lawrie responded the stop sign is needed for children residing on the west side of
Burning Bush to cross the street to the park.]
Zone 6
· questioned proximity of installing stop sign at Highland and Rand Road - concerned
traffic would back up on Rand Road (included with resident comments to Village Board)
[Mr. Lawrie stated a study of peak hour traffic at this location didn't indicate there would
be cueing of traffic on Rand Road with the stop sign at this location.]
· questioned recommended intersection traffic control at Highland Avenue and Windsor
Drive - 3 way stop [Mr. Lawrie stated staff will re-evaluate before the March 3, 2009
meeting.]
· questioned impact signage will have on traffic from Matz Funeral Home; funeral traffic
currently turns at Highland to avoid traffic signal at Rand Road and Route 83. It was
suggested that Matz had an agreement with the Village allowing funeral traffic to go
through the neighborhood to access Kensington Road [Staff indicated they were
unaware of such an agreement but Mr. Lawre stated he would research to determine if
such an agreement exists.]
· funeral staff can direct funeral procession through stop signs
· suggested a separate traffic study of residential area of Zone 6 be conducted when
Randhurst Village opens
· Windsor and Highland - requested staff take a second (2nd) look at stop signs at this
location before the next Village Board meeting JMr. Lawrie stated the signs at this
location would be re-evaluated before the March 3r meeting.]
In response to questions regarding the Village's practice of educating residents to changes in
neighborhood intersection traffic controls Mr. Lawrie stated:
· Sign removal - flashing light is placed on cross street alerting people that a cross street
no longer has a stop sign.
· Signage for both removal of old and installation of new stop signs are typically in place
for 1-2 months after change; at the recommendation of the Village Board this period will
be extended.
AMEND
CHAPTER 13
(ALCOHOLIC
LIQUORS)
Mayor Wilks stated the second (2nd) reading of the ordinance to amend Chapter 18 (Traffic)
would be held at the March 3, 2009 Village Board meeting.
Mayor Wilks presented for a first (1st) reading an ordinance to amend Chapter 13 (Alcoholic
Liquors) of the Mount Prospect Village Code. This ordinance amends Chapter 13 by deleting
the current Chapter 13 in its entirety and inserting a new Chapter 13 with comprehensive
revisions that address many current business practices relating to the service of liquor. The
revised Chapter 13 also presents the regulations in a more organized and concise format.
Village Manager Janonis provided background information regarding the process to amend
Chapter 13 including review and discussion of the proposed revisions at Committee of Whole
meetings. He stated there had been only one (1) significant change to the proposed
revisions since the last Committee of the Whole meeting; Article 1, Definitions, Section
13.101 - the addition of the term "Bottle Club." Village Manager Janonis stated "Bottle
Clubs" are expressly prohibited under the proposed ordinance;
Minutes of the Regular Meeting Page 4 February 17, 2009
of the Mayor and Board of Trustees
of the Village of Mount Prospect
FINANCING FIRE
STATION #14,
EMERGENCY
OPERATIONS
CENTER AND
PUBLIC
WORKS
EXPANSION
Section 13.405.F under "Prohibited Conduct." He stated Bottle clubs are popular in certain
cultures however, the practice does not provide the measures necessary to maintain control
of liquor delivery to patrons.
Mayor Wilks stated that while the liquor classifications were reorganized there were no
increases in fees.
Trustee Juracek stated the rewrite of Chapter 13 was very good but noted a few minor
typographical errors that require correction before the final reading: page 16 - 4.e. insert the
words provided that between premises and the; page 29 - C.1.a. second sentence - delete
the word glass and insert the word pitcher; page 30 - D.2. second sentence - Subsection
C(2) should Subsection 0(2).
Village Manager Janonis provided clarification regarding;
· page 8, 13.203 "Restrictions on Issuance of Licenses"
B. 6. - no conflict with state requirements for a state liquor license
· page 33, 13.408 "Civic Organizations"
B. - civic organizations would still be allowed to purchase food from another vendor for
their event as long as the organization has the civic permit and complies with sanitation
requirements.
Village Manager Janonis stated permit fees are still being discussed but will be included with
the proposed ordinance when brought back for a second reading.
Mayor Wilks stated the second (2nd) reading of the ordinance to amend Chapter 13 (Alcoholic
Liquors) would be held at the March 3, 2009 Village Board meeting.
Mayor Wilks presented an ordinance and resolution for the financing of Fire Station #14,
Emergency Operation Center and Public Works Expansion.
· 1st reading of an ordinance providing for the issuance of $10,000,000 General Obligation
Bonds, Series 2009, of the Village of Mount Prospect and providing for the levy and
collection of a direct annual tax for the payment of the principal of and interest of said
bonds.
· Resolution expressing official intent regarding certain capital expenditures to be
reimbursed from proceeds of an obligation to be issued by the Village of Mount Prospect.
Finance Director Dave Erb provided background information regarding the financing of Fire
Station #14, Emergency Operations Center and Pubic Works facility expansion; construction
projects identified in the Village's 2009-2013 Capital Improvements Plan, budgeted for $14.5
million.
As part of the funding plan, the 20-year bond proceeds totaling $12.5 million and surplus
reserves of $2.0 million will be used to cover the cost of constructing Fire Station #14 and
companion projects. Bonds will be issued in two separate series; Series 2009 and 2010.
The Series 2009 bonds are being issued with a principal amount of $10.0 million while it is
anticipated the Series 2010 bonds will be issued with a principal amount of $2.5 million.
The Series 2009 bonds were issued through an on-line competitive bid process held this
morning, February 17, 2009. Six bids were submitted; First Trust Portfolios was low bidder
with an interest rate of 4.34%. Mr. Erb also noted the Village's bond rating was recently
promoted to an AA+ rating by Standard and Poor for the Series 2009 General Obligation
bonds. This two step jump in the bond rating should decrease the Village's borrowing costs
which could equate to a savings of $160,000 over the life of the bonds.
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 5
February 17,2009
While signing the required documentation for the sale of the bonds, Mayor Wilks attributed
the Village's financial stability to the sound fiscal policies of the Village Board. [Mayor Wilks
signed the documentation presented by Mr. Erb at 8:26 p.m.]
Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5724:
ORD 5724
AN ORDINANCE PROVIDING FOR THE ISSUANCE OF $10,000,000
GENERAL OBLIGATION BONDS, SERIES 2009, OF THE VILLAGE
OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS, AND PROVIDING
FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX FOR
THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID
BONDS.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel
None
Mr. Erb reviewed the reimbursement resolution which expresses the Village's intent to utilize
bond proceeds from a future bond sale (Series 2010) to reimburse expenditures related to
the construction of the projects. The maximum principal amount of the Series 2010 obligation
is $2.5 million; could be lower with Federal/State grants. Bond sale not determined but may
be January 2010.
RES 02-09
Trustee Zadel, seconded by Trustee Juracek, moved to approve Resolution No.
02-09:
A RESOLUTION EXPRESSING OFFICIAL INTENT REGARDING
CERTAIN CAPITAL EXPENDITURES TO BE REIMBURSED FROM
PROCEEDS OF AN OBLIGATION TO BE ISSUED BY THE VILLAGE
OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
AMEND
CHAPTER 5
(BOARDS AND
COMMISSIONS)
Mayor Wilks presented for a first reading an ordinance to amend Chapter 5 (Boards and
Commissions) of the Village Code. She stated this ordinance amends Article XVIII, Citizen
Corp Commission, by increasing the number of commission members to eight (8) to include
representation from a not for profit organization.
Trustee Matuszak, seconded by Trustee Korn, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel
Nays: None
Motion carried.
Trustee Matuszak, seconded by Trustee Juracek, moved for approval of Ordinance No.
5725:
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 6
February 17, 2009
ORD 5725
AN ORDINANCE TO AMEND CHAPTER 5 (BOARDS AND
COMMISSIONS) OF THE VILLAGE CODE
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Pol it, Zadel
None
NEIGHBORHOOD
RESOURCE
CENTER
Mayor Wilks presented two (2) resolutions authorizing the Village to move forward with the
operation of the Neighborhood Resource Center (NRC) located at 1709-1711 West
Algonquin Road: (1) a resolution authorizing the Village to enter into an Intergovernmental
Agreement (IGA) with the Mount Prospect Library for a Neighborhood Resource Center and
(2) a resolution authorizing the execution of a lease agreement with Parkway Bank and Trust
for the NRC.
Clare O'Shea, Senior Planner and Michael Dallas, Administrative Analyst provided a
summary of the project's progress and presented the resolutions for the Village Board's
consideration.
Ms. O'Shea's progress summary included the following:
· Name of center - "Community Connections Center"
· Lease - begins March 1, 2009
· Build-Out of center - work to be done primarily by Public Works department
Interoovernmental Aoreement (IGA)
Clare O'Shea, Senior Planner stated the Village and the Mount Prospect Public Library
established the NRC initiative to provide centralized information and coordinated delivery of
referral services and community programming for all residents of the Village. In order to
cooperate and share services at the NRC, the Village and Library must enter into an
Intergovernmental Agreement. She reviewed the IGA which sets forth the obligations of
each organization.
Neiohborhood Resource Center Lease
Ms. O'Shea stated staff is recommending the Village enter an agreement with Parkway Bank
to lease two (2) units located within the Crystal Court Shopping Center; 1709-1711 West
Algonquin Road. The site is conveniently located to residents of south Mount Prospect and
provides adequate space for the center's needs. She provided a summary of the lease
agreement including the following:
. Lease term - three (3) years with option for two (2) additional years
· First year rent - $40,056 (Library will pay one-third (1/3)
· Build-out credit - $15,000
Villaoe Board Comments/Questions
. Public Works doing all the buildout and will the Library share in the cost for Public Works
labor
[Ms. O'Shea responded that while Public Works will do most of the work some will be
contracted out. Yes, Library will be sharing in the cost for the buildout including Public
Works labor.]
. exterior signage needs to stand out so NRC stands out as community based facility
[Village Manager Janonis responded that discussions continue on how to incorporate
"Mount Prospect" into building signage.]
· questioned square footage rate/market rate [Ms. O'Shea responded the rate is $16.67
per square foot.] [Community Director William Cooney stated this is a very competitive
market rate.]
· NRC is a great project - how will success be determined [Ms. O'Shea stated
benchmarks will be developed by programming subcommittee. Trustee Juracek added,
Minutes of the Regular Meeting Page 7 February 17, 2009
of the Mayor and Board of Trustees
of the Village of Mount Prospect
the agencies providing grants for this project demand performance measures as well.]
Mr. Janonis recognized Ms. O'Shea, Mr. Dallas and the Library for developing what started
as nebulous concept into a much needed community resource.
Mayor Wilks also recognized the Library for its proactive involvement and commitment to this
community project. She invited Dale Draznin, Library Board President to share her
comments.
Ms. Draznin commended the Village and Library for their commitment to this project that will
serve the residents of Mount Prospect. She believes that other communities will look to the
Village to develop similar community resource centers.
RES 03-09
Trustee Zadel, seconded by Trustee Polit, moved to approve Resolution No.
03-09:
A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT
PROSPECT TO ENTER AN INTERGOVERNMENTAL AGREEMENT
WITH THE MOUNT PROSPECT LIBRARY FOR A NEIGHBORHOOD
RESOURCE CENTER (NRC), 1709-1711 WEST ALGONQUIN ROAD,
MOUNT PROSPECT, ILLINOIS
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
RES 04-09
Trustee Zadel, seconded by Trustee Juracek, moved to approve Resolution No.
04-09:
A RESOLUTION AUTHORIZING THE EXECUTION OF A LEASE
AGREEMENT WITH PARKWAY BANK AND TRUST FOR A
NEIGHBORHOOD RESOURCE CENTER (NRC), 1709-1711WEST
ALGONQUIN ROAD, MOUNT PROSPECT, ILLINOIS
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
VILLAGE
MANAGER'S
REPORT
VILLAGE MANAGER'S REPORT
Village Manager Janonis stated the Public Works Department was requesting Village Board
approval to accept bids for (1) shade tree plantings and furnishings in an amount not to
exceed $218,084 and (2) tree trimming in an amount not to exceed $185,000.
SHADE TREE
PLANTINGS &
FURNISHINGS
Forestry/Grounds Superintendent Sandy Clark provided background information regarding
the bid process and recommendations.
Shade Tree Furnishinq and Plantinq
Fourteen bids were received - two (2) did not meet bid requirements.
Based on the bid results it appears there will be enough trees available to supply the
Village's planting programs and staff recommended splitting the contract award between:
Arthur Weiler Inc., KGI Landscaping, Mike Greco Landscaping, Karlstedt Landscape Inc.,
Autumn Landscaping & Maintenance, Hayden Landscaping, Bill Huffman Landscape, McKay
Nursery, Pederson Company, Pugsley & La Haie and San Filipo Landscape. Total
expenditures not to exceed $218,084 and each tree will be ordered from the lowest bidder for
that particular size and species.
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 8
February 17, 2009
TREE TRIMMING
FAc;ADE REBATE
REIMBURSEMENT.
6-18 WEST
BUSSE AVENUE
In response to comments from the Village Board Ms. Clark concurred (1) there are several
hundred species of trees throughout the Village and (2) residents participating in the cost-
share program are not limited to the 8-10 species listed; if nursery offers tree resident wants
it can be added to the list.
Trustee Matuszak, seconded by Trustee Juracek, moved to approve request to accept bid for
tree planting and furnishings in an amount not to exceed $218,084.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
Tree Trimminq
Eight bids were received for the trimming of trees in the areas due for routine pruning
according to the Village's five-year cycle.
As in the past, the bid included pricing for emergency tree work in the event of a m~or storm
and a provision which will allow the Village to extend the contract for a second (2n ) year at
the same bid prices, by mutual agreement of the contractor and Village.
Staff recommended the contract be awarded to the low bidder Winkler Tree and Landscaping
for an amount not to exceed $185,000; Winkler has performed satisfactorily for the Village on
previous contracts. In addition, if year one is successful, and a contract extension is mutually
agreeable, year two (2) will be in whatever amount is appropriated in the 2010 budget.
In response to a question from the Village Board, Ms. Clark stated bidders were aware of the
second (2nd) year option.
Trustee Zadel, seconded by Trustee Juracek, moved to approve request to accept bid for
tree trimming in an amount not to exceed $185,000.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
Village Manager Janonis stated Community Development Director William Cooney had a
request for Fac;ade Rebate Reimbursement for Ye Olde Town Inn Restaurant, 6-18 West
Busse Avenue.
Mr. Cooney provided background information regarding the Village's Fac;ade Rebate
Program in the downtown Tax Increment Financing District that offers matching grants to
businesses that make improvements to storefronts in the downtown district.
Mr. Cooney stated Mr. Curtis has been renovating his building over the past several months
and has made numerous improvements to the interior and exterior of the building to address
code violations. Mr. Curtis requests reimbursement for both the front and rear fac;ades as he
indicates both elevations of the building are exposed to public view. In addition, the building
measures one hundred feet wide along Busse Avenue thereby qualifying as 4 storefronts.
Hence, Mr. Curtis is requesting an $80,000 reimbursement.
Mr. Cooney stated the maximum Village contribution is $10,000 per storefront, Village
considers a storefront to be up to twenty-five feet (25') in width and has never reimbursed for
fac;ade improvements to the back of a service area structure. The Village's 2009 budget for
this program is $60,000.
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 9
February 17, 2009
[In response to a question from the Village Board Mr. Cooney stated fa9ade and interior
buildout are combined; one (1) lump sum entitled Fa9ade Rebate program.]
Mr. Richard Valentino, attorney for Mr. Curtis, addressed the Village Board on behalf of Mr.
Curtis. Mr. Valentino provided a summary of the work that has been completed at an
estimated cost in excess of $150,000. As improvements have been made to both the front
and rear facades and both are exposed to public view Mr. Curtis feels the request for
reimbursement of $SO,OOO is reasonable. That being said though, he indicated Mr. Curtis is
willing to accept whatever reimbursement the Village is able to provide.
Citing the following, Village Manager Janonis recommended to the Village Board that this
request be deferred until the April S, 2009 Village Board meeting:
· Condemnation lawsuit of subject property - pending
· Traverse petition - court date for verbal arguments regarding Traverse - April 1, 2009
may have court ruling by the April Sth Village Board meeting
· Additional lawsuits filed by the Village or Mr. Curtis - pending
Village Manager Janonis stated there was no guarantee the court will rule by the Sth of April,
but deferring to the Sth will keep the matter on track for discussion or deferral.
Mr. Valentino responded renovations will continue regardless of lawsuits and restated
willingness to accept dollar amount program guidelines allow.
Villaae Board Comments/Questions
· questioned amount of store front footage of subject property - [Mr. Cooney to confirm
with survey.]
· questioned if work was completed [Mr. Valentino stated renovation of the property is on-
going, anticipate work to be completed by late spring, early summer; total cost of
renovation estimated between $200,000 - $300,000.]
· appreciate improvements made to the building - property looks much better but appears
additional work needs to be done
· questioned typical store front width of property - [Mr. Cooney stated the average width of
downtown property, even new store front, is 25-30 square foot.]
· Recommend name of reimbursement program be changed to Fa9ade and Interior
Buildout program
Trustee Hoefert, seconded by Trustee Zadel, moved to defer request for Village Board
approval for Fa9ade Rebate Reimbursement in the amount of $SO,OOO for Ye Olde Town Inn,
6-1S West Busse Avenue to the AprilS, 2009 Village Board meeting.
VILLAGE PHONE
SYSTEM
CLOSE-OUT
PAYMENTS
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel
None
Village Manager Janonis stated there was a request for Village Board approval for Village
phone system closeout payments.
Administrative Analyst Michael Dallas and IT Director Joan Middleton provided background
information and responded to questions from the Village Board. Mr. Dallas stated the new
phone system was successfully cut-over through a series of coordinated events on October
17, 200S and thus far has been very well received. He added, the new software application
utilized by some of the main call answering positions provides greater call processing
flexibility and management. However, during installation of the telephone system, Sound
Incorporated and the Village identified a few issues related to the network configuration,
existing cabling, number and types of phones and some call processing and system
programming that needed to be addressed to successfully deploy, utilize and maintain the
system.
Minutes of the Regular Meeting Page 10 February 17, 2009
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Additionally, the Village discovered the Police Department's existing voice recording system
did not integrate well with the new system.
To address these critical issues, the Village Manager authorized a number of changes that
resulted in additional costs. As the changes were necessary to ensure the phone system
operates as expected and the network's integrity remains uncompromised, staff
recommended paying the additional costs associated with implementation of the phone
project. Mr. Dallas itemized the additional costs for a total of $40,982.41.
To complete the telephone project and cover the additional costs staff requested approval for
an additional $33,982.41; $7,000 contingency included in $350,846 originally approved by
the Village Board for the phone system will also be expended.
Villaae Board Comments/Questions
· phones for new Fire Station #14 [Mr. Dallas stated the phones were included in the cost
of the phone project - only cost may be to install switches]
· some of these costs should have been anticipated and built into cost of original system/
staff and vendor should have known about phone needs in advance of installation
[Mr. Dallas and Ms. Middleton acknowledged some of the additional work and costs
should have been anticipated.]
· cannot anticipate all costs- time and labor is costly when attempts to make old system
work with new system is unsuccessful
· impact on budget [Village Manager Janonis stated funds are available to cover the
additional costs.]
Trustee Hoefert, seconded by Trustee Zadel, moved to approve authorization to increase
payment to phone vendor, Sound Incorporated, in an amount not to exceed $29,751.61.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
Trustee Zadel, seconded by Trustee Hoefert, moved to approve authorization to pay Word
Systems to replace the Digital Voice Logging System at the Police Department in an amount
not to exceed $8,623.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Pol it, Zadel
None
Trustee Po lit, seconded by Trustee Zadel, moved to approve authorization to pay AT&T for a
Calling Line Alternate Routing (CLAR) plan in an amount not to exceed $1,035.33.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
Trustee Hoefert, seconded by Trustee Juracek, moved to approve authorization to pay RMS
Technology Solutions for data network programming in an amount not to exceed $1,572.50.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
Village Manage Janonis commented on
recognition of the Shining Star recipients.
already started planning for next year.
Minutes of the Regular Meeting Page 11
of the Mayor and Board of Trustees
of the Village of Mount Prospect
the success of the Celestial Celebration and
He stated the Special Events Commission has
February 17, 2009
OTHER BUSINESS
OTHER BUSINESS
Mayor Wilks opened discussion regarding Stimulus Package funding. She stated that while
the application process is unclear at this time, it is in the Village's best interest to have
"shovel ready" projects identified and ready for submittal within the required time period.
STIMULUS
PACKAGE
Village Manager Janonis stated Public Works Director Glen Andler was more than willing to
develop a list of "shovel ready" municipal projects.
Identifying a list of "shovel ready" projects that totaled over $22 million dollars, Mr. Andler's
project list included; combined sewer project - $10 million; Hatlen Heights sewer - $2 million;
Prospect Meadows sewer - $1.2 million; detention pond improvements - $1.8 million and
Booster station emergency generator - $1.1 million. He assured the Village Board, if money
is available to the Village, staff will be ready to move forward with the projects.
Village Manager Janonis reiterated there are many unknowns at this time but the Village is
also working with other intergovernmental agencies to assist the Village in obtaining
maximum funding. Application process may go through state/federal representatives.
Villaqe Board Comments/Questions
· may need to prioritize projects
· need to determine what "fences" may be placed on stimulus funding - will it impact future
projects
· municipal projects are on-going - although many projects have been completed there
are many left to accomplish
· important to be a player for benefit of community - be prepared to submit application for
"shovel ready" projects
· need to optimize Village's ability to obtain funding
Trustee Matuszak stated a summary of the Economic Recovery proposals dated February
13th was made available to him. He highlighted a few of the areas eligible for funding
including police officers and energy projects. Trustee Matuszak will forward the summary to
Village Manager Janonis.
ADJOURN
ADJOURN
There being no additional business for discussion Mayor Wilks asked for a motion to adjourn.
Trustee Matuszak, seconded by Trustee Polit, moved to adjourn the meeting.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
The February 17, 2009 Village Board meeting adjourned at 10:03 p.m.
M. Lisa Angell
Village Clerk
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 12
February 17, 2009