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Home My WebLink About2. DRAFT MINUTES 02/03/2009 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT February 3, 2009 ROLL CALL CALL TO ORDER Mayor Wilks called the meeting to order at 7:07 p.m. Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee John Matuszak Trustee Steve Polit Trustee Michael ladel PLEDGE INVOCATION CLOSED SESSION MINUTES APPROVE BILLS MAYOR'S REPORT BLACK HISTORY MONTH 2009 PLEDGE OF ALLEGIANCE Trustee Polit led the Pledge of Allegiance. INVOCATION Trustee Juracek gave the Invocation. CLOSED SESSION Mayor Wilks stated there was a need to meet in Closed Session after the regular meeting. She requested a motion to add Closed Session to the Agenda to discuss; PERSONNEL 5 ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. Trustee Hoefert, seconded by Trustee ladel, moved for approval to add Closed Session to the February 3, 2009 meeting Agenda to discuss PERSONNEL 5 ILCS 120/2 (c) (1). Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, ladel Nays: None Motion carried. APPROVAL OF MINUTES Trustee ladel, seconded by Trustee Hoefert, moved to approve the minutes of the regular meeting held January 20, 2009. Mayor Wilks asked for a minor revision to the minutes; Page 1, under the Mayor's Report, International Year of Astronomy. Second paragraph, second sentence; the word amateur to be inserted in front of the word astronomer, so as to read: ... an avid amateur astronomer. (Village Clerk to make revision.) Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, ladel Nays: None Motion carried. APPROVE BILLS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA. MAYOR'S REPORT Mayor Wilks presented the "BLACK HISTORY MONTH 2009" proclamation. The proclamation was accepted by Reverend Anthony Tolbert, Chair of the Village's Community Relations Commission. 1 Reverend Tolbert thanked the Mayor and Village Board for their support of educational programs and services that enrich our diverse community. APPOINTMENTS APPOINTMENTS None. CITIIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD HEARD None. CONSENT CONSENT AGENDA AGENDA Trustee Matuszak, seconded by Trustee Juracek, moved to approve the following business item: BI LLS 1. Bills dated January 15-28, 2009 Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Motion carried. OLD BUSINESS OLD BUSINESS None. NEW BUSINESS NEW BUSINESS Mayor Wilks presented PZ-27 -08, 1201 Burning Bush Lane/Plat of Easements. A resolution granting Plat of Easements, to vacate and dedicate certain easements for public utilities and drainage for property located at 1201 Burning Bush Lane. The Planning and Zoning Commission recommended approval of the Plat of Easements by a vote of 5-0. PZ-27-08, 1201 BURNING BUSH LANE Community Development Director William Cooney provided background information stating the petitioner and former owner of the subject property, Ms. Zlatka Pavlovic, requested the Plat of Easements on behalf of the current property owner (Adam Benjamin). The Plat of Easements will vacate an existing ten foot (10') easement that runs through the middle of the lot and dedicate a five foot (5') easement along the east property line. The vacation and dedication of the easement are necessary for the construction of a single-family residence at 1201 Burning Bush Lane. In response to a question from the Village Board regarding the ten foot (10') rear yard easement Mr. Cooney stated the Engineering Department recommended the ten foot (10') easement. He indicated the ten foot (10') rear yard easement is typically required to allow for access to public utilities. He suggested the adjoining property with a five foot (5') yard rear yard easement may have been developed under old regulations that only required a five foot (5') rear yard easement. Ms. Pavlovic was in attendance to request the waiving of the second reading of the ordinance to approve the easements. Mayor Wilks explained the plat was presented for approval as a Resolution. Mayor Wilks stated the Village Board would take final action on the request this evening; Resolutions do not require two (2) readings. Trustee Hoefert, seconded by Trustee Polit, moved for approval of Resolution No. 01-09: RES 01-09 A RESOLUTION APPROVING A PLAT OF EASEMENTS VACATING AND DEDICATING CERTAIN EASEMENTS FOR PUBLIC UTILITIES AND DRAINAGE FOR PROPERTY LOCATED AT 1201 BURNING BUSH LANE, MOUNT PROSPECT, ILLINOIS Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Motion carried. 2 PZ-28-08, 1924 & 2000 EAST KENSINGTON ROAD FIRE STATION #14 Mayor Wilks presented PZ-28-08, Fire Station #14/1924 & 2000 East Kensington Road/Variations. An ordinance granting certain Variations (front yard, side yard, height and lot coverage) for property located at 1924 and 2000 East Kensington Road, Fire Station #14. The Planning and Zoning Commission recommended approval of the Variations by a vote of 5-0. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Community Development Director William Cooney provided background information stating the Village of Mount Prospect, petitioner, is seeking approval of Variations to the front yard, side yard, building height and lot coverage for the proposed fire station at 1924 East Kensington Road, property which is owned by the River Trails Park District. The Village has signed a ground lease agreement with the park district for the construction of the new fire station on the southeast corner of their property. The proposed fire station would replace the existing Fire Station #14, currently located on Village owned property at 2000 East Kensington Road. Conditions related to the park district's ability to sell or acquire additional property limited the ability to consolidate the two (2) parcels (1924 and 2000 East Kensington) into one, resulting in the need for Variations to the side yard and lot coverage. Mr. Cooney stated the new fire station must comply with the Village C-R District's bulk requirements and detailed the items that require zoning relief from the Village Code's bulk regulations; setbacks, height and lot coverage. He stated the Variation request for the front yard was done in association with the park district's request to preserve as much of the existing field on the public park and the Variation request for the building height is for the unique use of the building and the need for operational height of the hose tower. Mr. Cooney also provided an overview of the prairie style development and landscaping plan including use of the old site for storm water detention. He stated the Village's requests meet the standards for a Variation as listed in the Village Code; (1) hardship associated with the condition of and surrounding the property; (2) no financial gain and (3) protection of public benefit. Fire Chief Mike Figolah also addressed the Village Board regarding the public process and positive community support for the proposed fire station; no outstanding issues brought forth by residents in the area. Villaqe Board Comments/Questions · Village Board holds Village projects to the same standards as citizens/private sector. · Tremendous community support - new fire station has been a long time coming · Intergovernmental cooperation at it bests to serve the public; River Trails Park Distri~, River Trails School District and Village of Mount Prospect · Merits of public process - community meetings · Project meets the required standards for approval of variations · Recognition of former Trustees Tim Corcoran and Rick Lorhstorfer for their support of project In response to the question regarding the existing baseball field, Chief Figolah stated the Park District wants to wait until the project is complete; may have small soccer field in addition to ball field. (It was suggested that consideration be given to parking safety in relation to the ball field.) 3 ORD 5723 MANAGER'S REPORT 2009 POLICE AND PUBLIC WORKS VEHICLES Trustee Hoefert, seconded by Trustee Korn, moved for approval of Ordinance No. 5723: AN ORDINANCE GRANTING CERTAIN VARIATIONS (FRONT YARD, SIDE YARD, HEIGHT AND LOT COVERAGE) FOR PROPERTY LOCATED AT 1924 AND 2000 EAST KENSINGTON ROAD Upon roll call: Ayes: Nays: Motion carried Hoefert, Juracek, Korn, Matuszak, Po lit, ladel None VILLAGE MANAGER'S REPORT Village Manager Janonis stated the Police Department was requesting Village Board approval to purchase 2009 Police and Public Works vehicles in an amount not to exceed $299,397. Police Chief John Dahlberg provided background information including the Department's decision in 2008 to revise the vehicle replacement schedule from a two year to three year replacement schedule. Chief Dahlberg presented a summary of staff's recommendations for vehicle purchases based on comparative pricing, vehicle features/durability and function. · Eight (8) Ford Interceptor police pursuit vehicles under the pricing of the State of Illinois bid contract for police vehicles in an amount not to exceed $178,500. · Two (2) Ford Expedition utility marked patrol squad cars under the pricing of the State of Illinois bid contract in an amount not to exceed $49,797. · Three (3) Ford Explorers; (1) unmarked police command staff vehicle (2) marked Community Service Officer vehicle (3) Public Works staff vehicle. The purchase of these vehicles is in an amount not to exceed $71,100 under the Suburban Purchasing Cooperative contract. Police Chief Dahlberg stated the recommendation for replacement of the Public Works vehicle was based on an evaluation of the cost to repair the internal engine problems of the vehicle and life of the vehicle with the cost of a new, more reliable vehicle with increased gas mileage. He also noted that at the Direction of the Public Works Director Glen Andler, all vehicles replaced in 2009 will be placed into service with other Village departments or placed into auction. Police Chief Dahlberg provided the following information in response to questions from the Village Board: · Ford Explorers - will be upgraded with police package · Police vehicles have different carburetion - not available to public · Could not get hybrid vehicles - Tahoe not available in State bid · Public Works vehicle has many problems · Comparison of State bid pricing - no pricing lower than State bid even with shipping fees · Marked police vehicles will be decaled - $475 per car Public Works Director Glen Andler who was also in attendance introduced the Village's new Vehicle Maintenance Superintendent James Breitzman. Trustee Hoefert, seconded by Trustee ladel, moved to approve request to purchase 2009 Police and Public Works vehicles in an amount not to exceed $299,397. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, ladel Nays: None Motion carried. 4 OTHER BUSINESS CLOSED SESSION ADJOURN Village Manager Janonis stated the annual Celestial Celebration, featuring the Shining Stars awards is this Saturday, February tho Individuals still interested in attending should contact the Village's Public Information Officer for ticket information; 847/392.6000. OTHER BUSINESS None. CLOSED SESSION Mayor Wilks asked for a motion to enter Closed Session to discuss PERSONNEL 5 ILCS 120/2 (c) (1). Trustee Polit, seconded by Trustee Zadel, moved to meet in Closed Session to discuss PERSONNEL 5 ILCS 120/2 (c) (1). Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. The Village Board entered Closed Session at 7:58 p.m. ADJOURN The Village Board reconvened in Open Session at 8:50 p.m.; there being no further business to discuss the February 3, 2009 Village Board meeting adjourned at 8:51 p.m. M. Lisa Angell Village Clerk - 5