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Home My WebLink About2. DRAFT MINUTES 01/20/2009 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT January 20, 2009 ROLL CALL CALL TO ORDER Mayor Wilks called the meeting to order at 7:03 p.m. Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee John Matuszak Trustee Steve Polit Trustee Michael ladel PLEDGE INVOCATION MINUTES APPROVE BILLS & FINANCIALS MAYOR'S REPORT POLICE COMMANDER I NTERNA TIONAL YEAR OF ASTRONOMY 2009 VILLAGE MANAGER'S ANNUAL REVIEW PLEDGE OF ALLEGIANCE Members of the Mount Prospect Police Department Honor Guard presented the Posting of Colors, after which Trustee Juracek led the Pledge of Allegiance. INVOCATION Trustee ladel gave the Invocation. APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Matuszak, moved to approve the minutes of the regular meeting held January 6, 2009. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, ladel Nays: None Motion carried. APPROVE BILLS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS AND FINANCIALS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA. MAYOR'S REPORT Village Clerk Lisa Angell administered the Oath of Office to Mark McGuffin as Police Commander. Police Chief John Dahlberg recognized Commander McGuffin for his leadership and significant contributions to the department. Mayor Wilks presented the "International Year of Astronomy in 2009, Dark Sky Preservation." The proclamation was accepted by Mr. David Toeppen, an avid astronomer who was recognized for his role in the Village developing full cut-off lighting regulations. Stating he was accepting the proclamation on behalf of the community, Mr. Toeppen thanked the Mayor and Village Board. Mayor Wilks stated the Village Board had completed Village Manager Michael Janonis' annual performance review for 2008, and remain extremely please with his performance. Mayor Wilks cited a number of the 2008 accomplishments; emergency response efforts by staff to this year's storm, finalization of Levee 37 flood control project, approval of the Randhurst Redevelopment plan and launching of the Neighborhood Resource Center. Noting the Village's good fiscal condition and the 2009 balanced budget, Mayor Wilks and the Village Board also recognized Mr. Janonis for his leadership and great working relationship with staff and the Village Board. Village Manager Janonis expressed his appreciation to the Village Board for their continued support and confidence. 1 APPOINTMENTS CITIIZENS TO BE HEARD ZONE 4 - TRAFFIC STUDY CONSENT AGENDA BILLS & FINANCIALS He also recognized the contributions of an outstanding management team and the Village's highly dedicated work force. Trustee Hoefert, seconded by Trustee Juracek, moved to approve the Village Manager's Annual Performance Review and Compensation. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Wilks, Zadel None Motion carried. APPOINTMENTS None. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Mr. Steve Alpert 1121 Barberry Mr. Alpert addressed the Mayor and Village Board regarding the neighborhood traffic study and recommendations for Zone 4. Mr. Alpert provided background information regarding the neighborhood's efforts to have stop signs installed at Barberry and Juniper dating back to 1993/94. He is concerned the removal of the stop signs will create a safety hazard. He indicated, in 1993/94 the Village Board was very supportive of the resident's desire to have the stop signs installed. In particular he recalled comments made by then Trustee Wilks, and hoped she and the other Village Board members would once again support the residents request and prevent the removal of the stop signs. [Mr. Alpert stated he had shared the same information with the Mr. Matt Lawrie, Project Engineer.] Mayor Wilks stated that in response to Mr. Alpert's conversation with the Project Engineer, staff did additional research on the stop signs at Barberry and Juniper. Mayor Wilks indicated the neighborhood's request for stop signs was done in 1989; she was not on the Village Board at the time. [Mr. Alpert was given copies of the minutes.] While the Village Board does encourage and value resident input, the decision process for placement of stop signs prior to adoption of the Neighborhood Traffic program was inconsistent and did not enhance neighborhood traffic safety throughout the community. Mayor Wilks provided background information regarding the Village's adoption of the Comprehensive Neighborhood Traffic Program (intersection control and speed limits) including Neighborhood meetings with residents and the post study process. Mr. Alpert acknowledged, he did not participate in the neighborhood meeting nor did he bring his concerns forward when the recommendations were presented to the residents of Zone 4. Comments regarding the success of the program in the other zones; reduction in accidents and speed were shared by other members of the Village Board. The post- studies have supported the Village Board's decision to adopt traffic engineering standard designed to enhance community safety. Mr. Alpert was also assured that at any time, even prior to a post-study, there is evidence traffic/pedestrian safety is compromised corrective action would be taken. It was noted that the Village's Traffic Unit is an important component of the program and will be present in Zone 4 not only for enforcement but to help residents with the transition. Mr. Alpert was encouraged to talk with his neighbors about implementing the Village's Drive 25 - Keep Kids Alive program. CONSENT AGENDA Trustee Korn, seconded by Trustee Zadel, moved to approve the following business items: 1. Bills dated January 01-14,2009 2. Financial report dated December 1 - 31, 2008 2 LINNEMAN ROAD IMPROVEMENT OLD BUSINESS NEW BUSINESS MANAGER'S REPORT BOND COUNSEL OTHER BUSINESS F AI RVI EW ROBOTICS TEAM 3. Request Village Board approval of final balance in change order for Linneman Road Improvement in an amount not to exceed $47,698.30. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, ladel None Motion carried. OLD BUSINESS None. NEW BUSINESS None. VILLAGE MANAGER'S REPORT Village Manager Janonis stated the Finance Department had a request for Village Board approval to accept staff's recommendation of Bond CounsellDisclosure Counsel. Finance Director Dave Erb presented the recommendation to retain the services of a bond counsel firm to assist in the issuance of bonds and ongoing debt management program. Mr. Erb stated it is the Village's standard practice to utilize the services of bond counsel to assist in issuing general obligation bonds and other debt instruments. The Village has used the same bond counsel, Katten Muchin Rosenman (KMR) since 1982, and while the firm has always provided a high level of service, due to the length of time since going out to market, a Request for Proposal (RFP) was conducted for the upcoming bond issue. Mr. Erb reviewed the RFP process including the review process of the four (4) firms that responded; a review of the proposed fees was also done. After evaluating all the information gathered during this process, staff recommend acceptance of the proposal from Chapman and Cutler to provide both bond and disclosure counsel services. Mr. Erb noted, Chapman and Cutler has the most experience of all the firms who responded as bond counsel for tax-exempt long-term municipal issues in Illinois. Mr. Erb responded to questions from the Village Board regarding decision to go out for proposal and the process. · Difference in fee proposal was inconsequential - recommendation of Cutler and Chapman was based on which firm would best serve the Village. Trustee Hoefert, seconded by Trustee ladel, moved for approval of request to accept staff recommendation of Bond Counsel. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Korn, Matuszak, Po lit, ladel None Village Manager Janonis stated the annual Celestial Celebration, featuring the Shining Stars awards will be held February 7'h. Ticket information is in the most recent Village Newsletter and on the Village web site. OTHER BUSINESS Mayor Wilks stated Fairview School's robotic team presented their project to her and Trustee Juracek in the Village Board room on January 19th, Mayor Wilks stated the Fairview students placed first in the State Robotics Tournament sponsored by Legos. Lego sponsors the competition to encourage and broaden student interest in science. This year's theme was Climate Connections; the Fairview team built a computer operated robot made of Legos. Mayor Wilks and Trustee Juracek congratulated the students and teachers as well as the great group of parents involved with the project. 3 CLOSED SESSION CLOSED SESSION Mayor Wilks stated there was no need for the Closed Session as listed on the Agenda; LAND ACQUISITION 5 ILCS 120/2 (c) (5). ADJOURN There being no additional business for discussion Mayor Wilks asked for a motion to adjourn. ADJOURN Trustee Korn, seconded by Trustee Zadel, moved to adjourn the meeting. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Motion carried. The January 20,2009 Village Board meeting adjourned at 8:16 p.m. M. Lisa Angell Village Clerk 4