HomeMy WebLinkAbout2. DRAFT MINUTES 01/06/09
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
December 16, 2008
CALL TO ORDER Mayor Wilks called the meeting to order at 7:17 p.m.
ROLL CALL
Present:
Mayor Irvana Wilks
Trustee Arlene Juracek
Trustee John Korn
Trustee John Matuszak
Absent:
Trustee Paul Hoefert
Trustee Steve Polit (arrived at 7:28 p.m.)
Trustee Michael Zadel
PLEDGE OF ALLEGIANCE
PLEDGE Pledge of Allegiance led by Trustee Matuszak.
INVOCATION INVOCATION
Mayor Wilks gave the Invocation.
MINUTES APPROVAL OF MINUTES
(Approval of minutes was deferred until Trustee Po lit arrived.)
APPROVE BILLS APPROVE BILLS AND FINANCIALS
& FINANCIALS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS AND
FINANCIALS" was noted by an asterisk, and unless there was a request to remove
an item(s), all items further listed in that manner would be considered with one (1)
vote, as business item "IX. CONSENT AGENDA. Trustee Matuszak requested item
D. under Village Manager's report be removed from the Consent Agenda for
discussion; D. Request Village Board approval to waive bid process and accept
proposal from Clear Channel Outdoor Advertising for BusinessWeek.com
advertising in an amount not to exceed $46,000. Mayor Wilks stated item D.
would be removed from the Consent Agenda and be considered for separate
approval as listed under the Village Manager's Report.
MAYOR'S MAYOR'S REPORT
REPORT Mr. Paul Seils, Special Events Commission, presented the winners of the Annual
Holiday Decorating Contest:
HOLIDAY
DECORATIONS
Religious
905 South I Oka Avenue
Best Business
Keefers Pharmacy, 5 W. Prospect Ave.
Best Use of Lights
10 North Edward Street
Christmas Fantasy
419 North Russel Street
Simple But Elegant
415 North Maple Street
Grand Prize
404 Larkdale Lane
Mayor Wilks congratulated the winners and thanked the Special Events Commission
for their time and effort in sponsoring the event.
APPOINTMENTS APPOINTMENTS
Mayor Wilks presented the following reappointments and appointments for the
Board's approval:
Economic Development Commission
Reappointments
1
Mr. David C. Lindgren (Chair)
Term expires December 2012
Mr. Thomas Lowe
Term expires December 2012
Citizen Corps Commission
Appointments
Mayor Irvana K. Wilks
Term expires December 2012
Fire Chief Mike Figolah
Term expires December 2012
Fire Marshal Paul Valentine
Term expires December 2012
Police Chief John Dahlberg
Term expires December 2012
Public Health Nurse Carol Lively
Term expires December 2012
Mr. John Astreides
Term expires December 2012
Mr. Thomas Henderson
Term expires December 2012
Trustee Korn, seconded by Trustee Matuszak, moved to approve the
reappointments and appointments as listed above.
Upon roll call: Ayes: Juracek, Korn, Matuszak, Pol it
Nays: None
Motion carried.
MINUTES
Noting the arrival of Trustee Polit provided the quorum needed for approval of the
minutes, Mayor Wilks presented the minutes from the December 2, 2008 Village
Board meeting.
Trustee Korn, seconded by Trustee Matuszak, moved to approve the minutes of the
regular meeting held December 2, 2008.
Upon roll call: Ayes: Korn, Matuszak, Polit, Wilks
Nays: None
Abstain: Juracek
Motion carried.
CITIIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
HEARD None.
CONSENT CONSENT AGENDA
AGENDA Trustee Juracek, seconded by Trustee Korn, moved to approve the following
business items:
BILLS AND 1. Bills dated December 1-10,2008
FINANCIALS 2. Financial Report dated November 1-30,2008
3. A RESOLUTION APPROVING AN IDENTITY THEFT PROGRAM AND
RES NO. 60-08 PREVENTION POLICY
4. A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT
RES NO. 61-08 BETWEEN THE FOREST RIVER FIRE PROTECTION AND THE VILLAGE
OF MOUNT PROSPECT
RES NO. 62-08 5. A RESOLUTION AUTHORIZING PAYMENT TO THE MOUNT PROSPECT
PUBLIC LIBRARY UNDER THE TERMS OFA GROUND LEASE
AGREEMENT
RES NO. 63-08 6. A RESOLUTION FOR IMPROVEMENT BY MUNICIPALITY UNDER THE
ILLINOIS HIGHWAY CODE
RES NO. 64-08 7. A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY
MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (BLR 14231)
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PUBLIC
IMPROVEMENTS
601 EAST
KENSINGTON
ROAD
COPIER LEASE
AGREEMENT
FURNITURE
PURCHASE
DEMOLITION
AND REMOVAL
OLD BUSINESS
PUBLIC
HEARING
2009 BUDGET
8. Request Village Board approval to accept Public Improvements at 601 East
Kensington Road Planned Unit Development. Public and private
improvements for the Planned Unit Development have been satisfactorily
completed and staff recommend approval of this project.
9. Request Village Board approval to waive bid process and accept proposal for
Chicago Office Technology Group copier lease agreement in an amount not to
exceed $73,048.80.
10. Request Village Board approval to waive bid process and accept proposal to
purchase replacement furniture for the Police Department -Patrol Division in
an amount not to exceed $46,000.
11. Request Village Board approval to accept bid for demolition and removal
contract for 16 West Northwest Highway and 30 West Busse Avenue in an
amount not to exceed $13,000.
Upon roll call: Ayes:
Nays:
Juracek, Korn, Matuszak, Polit
None
Motion carried.
OLD BUSINESS
Mayor Wilks opened the Public Hearing for presentation of the proposed 2009
budget for fiscal year beginning January 1, 2009 and ending December 31, 2009 at
7:34 p.m. Mayor Wilks stated notice of the Public Hearing was published in the Daily
Herald on December 4, 2008.
Finance Director Dave Erb presented the Village's proposed 2009 budget summary.
The proposed 2009 budget for the Village including the Library totals $106,580,072
(Village - $97,129,446 and Library - $9,450,626) a 7.3% increase from the current
2008 budget. Projected revenue for the Village in 2009 is $111,007,559; a 14.4%
increase. Mr. Erb stated the 2009 budget as presented is balanced; (1) budget held
to 2008 levels (2) operating budget decreased by 1 % (3) debt service dropped
59.2% (4) water rate adjustment - only tax or fee increase in 2009 and (5) the
General Fund Reserves are above the target mark at 28%. Budget also includes
three (3) additional staff for Neighborhood Resource Center to be operational in
2009.
Mr. Erb added that while the Village's 2009 budget is in good shape, a deficit of
$626,635 is projected for 2010.
Mr. Erb reviewed two (2) ordinances relative to the 2008 tax levy; (1) levy and
collection of taxes for the corporate and municipal purposes - 2008 tax rate is
expected to decrease to $0.710 from the 2007 rate of $0.749 (2) Village's Special
Service Area NO.5 tax levy to remain at the 2007 rate; estimated tax rate $0.956.
Trustee Juracek stated the ordinance authorizing the levy and collection of taxes for
the corporate and municipal purposes had an incorrect date and should be revised
as follows:
Section 2: ... and further amended by Ordinance passed and approved on the
200 day of December, 2008 16th day of December, 2008 thereafter....
VillaQe Board Comments/Questions
(comments include those phoned in by Trustee Hoefert)
· Recognized staff's efforts and commitment to balance budget; met challenge to
keep at 2008 levels.
· Concerned with 2010 forecast - need to remain frugal and vigilant in holding
budget
· Village to continue with conservative financial ethic
· No recommendation or support to increase compensation to elected officials
· Good budget - result of years and years of good stewardship - foresight
· Important to help residents to keep property taxes down
· Village in much better shape than many other municipalities - accomplished
decrease in tax levy while still adding services.
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LEVY AND
COLLECTION OF
TAXES 2008
LEVY AND
COLLECTION OF
TAXES 2007
SPECIAL AREA
#5
2ND AMENDMENT
2008 BUDGET
2009 BUDGET
ORD 5718
· Projection in sales tax (Mr. Erb responded that sales tax was up from previous
years; monitor monthly. Conservative projections for next year.)
· Proposed state legislature that would decrease revenue to municipalities (Mr.
Erb responded the Village could lose $400,000 but he is not confident it will
come to fruition.)
· Requested further discussion at later date of Public Works budget; spraying of
trees.
· Village has very little debt which allows the Village to move forward with Fire
Station #14.
Village Manager Michael Janonis thanked the Finance Commission, Village staff and
the Village Board for their support and giving staff the tools to do the budget.
Mayor Wilks thanked the Finance Commission. She stated the Village's budget is a
year round process which begins by setting parameters for what is to be
accomplished.
As there were no additional comments or questions from the Village Board or other
interested parties in attendance, Mayor Wilks closed the Public Hearing at 8:05 p.m.
Mayor Wilks presented for a second (2nd) reading the following ordinances:
AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION
OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES
OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE
FISCAL YEAR BEGINNING JANUARY 1, 2008 AND ENDING
DECEMBER 31, 2008
AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF
TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE
AREA NUMBER FIVE OF THE VILLAGE OF MOUNT PROSPECT,
ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2008
AND ENDING DECEMBER 31, 2008
AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL
BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING
JANUARY 1, 2008 AND ENDING DECEMBER 31,2008
AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE
OF MOUNT PROSPECT, ILLINOIS FOR FISCAL YEAR COMMENCING
JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009 IN LIEU OF
PASSAGE OF AN APPROPRIATION ORDINANCE
Trustee Matuszak, seconded by Trustee Polit, moved for approval of
Ordinance No. 5718 as revised:
AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION
OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES
OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE
FISCAL YEAR BEGINNING JANUARY 1, 2008 AND ENDING
DECEMBER 31, 2008
Upon roll call: Ayes:
Nays:
Motion carried.
Juracek, Korn, Matuszak, Polit
None
Trustee Juracek, seconded by Trustee Matuszak, moved for approval of
Ordinance No. 5719:
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ORD 5719
ORD 5720
ORD 5721
NEW BUSINESS
AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF
TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE
AREA NUMBER FIVE OF THE VILLAGE OF MOUNT PROSPECT,
ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2008
AND ENDING DECEMBER 31, 2008
Upon roll call: Ayes:
Nays:
Motion carried.
Juracek, Korn, Matuszak, Polit
None
Trustee Korn, seconded by Trustee Matuszak, moved for approval of
Ordinance No. 5720:
AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL
BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY
1,2008 AND ENDING DECEMBER 31,2008
Upon roll call: Ayes:
Nays:
Motion carried.
Juracek, Korn, Matuszak, Polit
None
Trustee Matuszak, seconded by Trustee Juracek, moved for approval of
Ordinance No. 5721:
AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE
OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR
COMMENCING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009
IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE.
Upon roll call: Ayes:
Nays:
Motion carried.
Juracek, Korn, Matuszak, Polit
None
NEW BUSINESS
Mayor Wilks stated Project Engineer Matt Lawrie would provide a final report on
Zone 12; Neighborhood Traffic study.
Mr. Lawrie provided a summary of the results from the three (3) post studies
conducted in Zone 12; 3, 6 and 12 months following implementation of intersection
control and speed limit recommendations. The post studies included review of
accident records at all 64 intersections in the neighborhood, speed data as well as
traffic and pedestrian data along Wa-Pella Avenue and nearby streets. [Results of
the post-studies have been made available to residents in Zone 12.]
The results of the post-studies indicate the operating characteristics within Zone 12
have generally improved since implementation of the intersection traffic control and
speed limit modifications. The sign changes appear to have improved the flow of
traffic and enhanced safety. Overall, traffic volumes and speeds are within
acceptable ranges and the accident rate has decreased. Mr. Lawrie stated the
Police Department's Traffic Unit is an integral part of neighborhood traffic program;
the unit assists in the transition of new intersection control and speed limit
regulations. He stated the Traffic Unit has done an outstanding job in being present
in the neighborhoods and responding to residents.
Based on the three (3) post-studies there are no recommended adjustments to the
intersection control or speed limits in Zone 12. Police enforcement will continue in
the neighborhood to address any ongoing traffic-related concerns.
Staff will continue traffic calming discussions as an engineering means to address
problematic areas with the Village Board.
5
MANAGER'S
REPORT
PROPERTY AND
WORKERS
COMPENSATION
INSURANCE
CLEAR CHANNEL
OUTDOOR
ADVERTISING
In response to questions specific to the Wa-Pella Avenue neighborhood Mr. Lawrie
stated (1) speed has remained stable (2) traffic volumes have remained stable (3) no
accidents have occurred where stop signs were removed.
Sergeant Mike Eterno, Police Department Traffic Unit stated there is a learning curve
with the changes and worked closely with Mr. Lawrie and the residents during the
transition period and will continue to address traffic related issues.
Trustee Juracek, seconded by Trustee Matuszak, moved to approve the
Neighborhood Traffic Study; Zone 12 Final Report.
Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
VILLAGE MANAGER'S REPORT
Village Manager Janonis stated the Finance Department was requesting approval to
purchase 2009 Property and Workers' Compensation Insurance in an amount not to
exceed $134,106.
Finance Director Dave Erb provided a summary of the Village's expiring insurance
program, an analysis of the proposals received and a summary of the insurance
package recommended by staff. Staff recommend the Village purchase property and
excess workers compensation insurance from Arthur J. Gallagher and Co. with
premium and broker's not to exceed $134,106.
Trustee Korn, seconded by Trustee Juracek, moved to approve request to accept
2009 Property and Workers Compensation Insurance Program in an amount not to
exceed $134,106.
Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
Mayor Wilks presented for discussion Item D. Request to waive bid process and
accept proposal from Clear Channel Outdoor Advertising for BusinessWeek.com
advertising in an amount not to exceed $27,300. This item was removed from the
Consent Agenda for discussion.
Village Manager Janonis provided background information stating the Village's
designation as "Best Place in the U. S. to Raise Kids" by Businessweek.com is an
excellent but relatively short-lived opportunity to get the word out about Mount
Prospect and raise people's awareness about the area. One component of staff's
marketing plan is to rent billboard space. The proposed ad campaign is to use digital
billboards (1) 1-90 expressway and (2) Olgilve Transportation Center and metra
system train cards for a two (2) month period for $27,300. There are limited providers
in this medium and Clear Channel Outdoor Advertising offered the most economical
package for this type of advertising.
VillaQe Board Comments/Questions
· Marketing Plan - advertisement and messages must fit with overall plan
Message to be conveyed - focused
· Impact on community - housing/businesses/schools
· Support staff's effort in coordinating meetings with other Village organizations
and use of media to promote the national recognition
Village Manager Janonis stated staff are using this opportunity to promote Mount
Prospect and generate community pride. The schools have been a part of
discussions and do not anticipate a significant increase in school population.
Anticipate the designation may encourage individuals relocating to the Chicago area
to consider moving to Mount Prospect.
6
16 W. NW HWY
AND 30 W.
BUSSE AVE.
OTHER
BUSINESS
ADJOURN
He added that money is available in this year's budget to cover the cost of the
advertisement.
Trustee Pol it, seconded by Trustee Juracek, moved to approve request to waive bid
process and accept proposal from Clear Channel Outdoor Advertising for
BusinessWeek.com advertising in an amount not to exceed $27,300.
Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
Village Manager Janonis stated Trustee Hoefert had suggested interested parties be
given the opportunity to purchase and remove 16 West Northwest Highway and 30
West Busse Avenue. Although the buildings have been approved for demolition and
removal someone may be interested in restoring the buildings. With the approval of
the Village Board the buildings would be sold for $1.00 each on the condition an
interested party(s) presents a viable plan for removal by December 30, 2008.
Interested parties are to contact the office of the Village Manager.
Village Board Comments/Suggestions
· Buildings have historical significance - great opportunity for someone
· Village cannot take on financial restoration of every historical building
In response to questions from the Village Board, Village Manager Janonis stated
although the bid award for demolition had been approved no contract was signed.
Demolition would not be schedule until after the first of the year.
Trustee Korn, seconded by Trustee Juracek, moved to approve request to offer 16
West Northwest Highway and 30 West Busse Avenue for $1.00 each; proposals for
sale and removal of buildings accepted until December 30, 2008.
Upon roll call: Ayes:
Nays:
Juracek, Korn, Matuszak, Polit,
None
Motion carried.
Village Manager Janonis stated next week residents will receive the newly
redesigned Newsletter. Not only does the Newsletter have a crisper format which
includes color the cost for production was reduced.
Village Manager Janonis stated there were no other meetings scheduled for the
month of December. The next Village Board meeting is January 6, 2009.
OTHER BUSINESS
Mayor Wilks made a statement regarding the recent arrest of Governor Blagojevich.
She stated the officials in Mount Prospect hold high the standards expected of all
individuals entrusted to serve in public office, and are committed to the delivery of
good and open government.
ADJOURN
Mayor Wilks stated there was no need for a Closed Session as listed on the Agenda;
Land Acquisition 5 ILCS 120/2 (c) (5), and Personnel 5 ILCS 120/2 (c) (1).
Trustee Matuszak, seconded by Trustee Korn, moved to adjourn the meeting.
Upon roll call: Ayes: Juracek, Korn, Matuszak, Po lit,
Nays: None
Motion carried.
The December 16,2008 Village Board meeting adjourned at 8:54 p.m.
M. Lisa Angell
Village Clerk
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