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HomeMy WebLinkAboutRes 24-94 06/07/1994 RESOLUTION NO. 24-94 A RESOLUTION AUTIIORIZING TI~E EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND GIRL SCOUTS - ILLINOIS CROSSROADS COUNCIL INC. FOR THE BOXWOOD ADVOCACY PROGRAM WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and Wl~EREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that Girl Scouts - Illinois Crossroads Council Inc. shall provide an Advocacy Program and Special Summer Program for the residents of Boxwood in the corporate boundaries of the Village of Mount Prospect; and WI:~REAS, the program proposed by the Gift Scout Council and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefitting low- and moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY ~ MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Village President of the V'dlage of Mount Prospect and the Village Clerk are hereby authorized to execute a contract for Community Development Block Grant implementation, which contract is between the Village of Mount Prospect and Girl Scouts - Illinois Crossroads Council Inc. a not-for-profit corporation, said contract is attached to this Resolution. SECTION TWO: That this Resolution shall be in full force and effect fxom and after its passage and approval in the manner provided by law. AVES: Clowes, Hoefert, Skowron, Wilks NAYS: None ABSENT: Corcoran, Hendricks PASSED AND APPROVED this 7th dayof June , 1994. ATTEST: ~ Mayor ~ ~ / Village Clerk AGREEMENT This Agreement is entered into this q-tt~ day of (~ ,1994, by and between the Village of Mount Prospect, a body politic of the Stateo~Illinois (hereina~er referred to as the "VILLAGE" and Girl Scouts - Illinois Crossroads Council, Inc., a not-for-profit corporation of the State of Illinois (hereinafter referred to as the "COUNCIL"). SECTION Statement of Purpose As a grantee of Commanity Development Block Grant funds (hereinafter referred to as CDBG funds) by the U. S. Depamnent of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the COUNCIL for operation of a special Summer program for the children of Boxwood and a Boxwood Advocacy Program as outlined in the Scope of Services attached herewith as Exhibit "A". SECTION H Amount of the Grant The VILLAGE does hereby contract for services with the COUNCIL up to a maximum of $23,000.00 and the COUNCIL agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section HI next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section II, to the actual amount invoiced by the COUNCIL, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The COUNCIL agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of action, expenses, injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the COUNCIL, or those acting under it, -1- to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the COUNCIL's performance under this Agreement. The COUNCIL agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongthlly brought or filed. In case of such a claim brought or such an action filed, the COUNCIL agrees that the VILLAGE may employ attorneys of its own selection to appear and defend the claim or action on behalf of the VII I.AGE at the expense of the COUNCIL. The VILLAGE, at its option, shall have the sole authority for the direction of the defense, and shall be the sole judge of the acceptability of any compromise or settlement of any claims or actions against the VILLAGE. B. Non-diserimination. The COUNCIL, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, recruitment or recruitment advertising, layoff or termination rates of pay, other forms of compensation, selection for training including apprenticeship. The COUNCIL agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non- discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both COUNCIL's internal personnel practices and its actions in the performance of this Agreement. The COUNCIL agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions. C. Examination of Records. The COUNCIL will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. D. F'tling of Records. The COUNCIL shall file with the VILLAGE such duplicates of records coveting such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availability_ of Law. Re~lations and 0rder~, The VILLAGE shall, upon the request of the COUNCIL, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. -2- SECTION IV Compliance With Laws The COUNCIL shall, at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the COUNCIL shall be required to perform all acts under this Agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. SECTION V Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The COUNCIL shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of its officers or employees. SECTION VI Billing and Reportin~ Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COUNCIL on the following basis: 1. The VII .! .AGE shall allocate the $23,000.00 contract amount for the services stipulated in this Agreement. The COUNCIL shall submit ten monthly invoices, beginning July, 1994, to the VILLAGE with a bi-monthly performance report. This report shall include: a. Number of children participating in program for the reporting period; b. Number of hours of activity for children for the reporting period; c. Types of activities provided to children for the reporting period; d. Number of trips taken and number of children on each for the reporting period; -3- 2. A completed Exhibit B shall be submitted with the last monthly invoice along with a sun,amty of actual cost incurred over the entire year for the operation of this program. The actual cost should be broken out by: a. Total salaries; b. Cost of transporatation; c. Cost of office supplies, program supplies, food and drinks, registration, insurance, admission fees, custodial fees and memberships; d. Miscellaneous. Identify each. 3. The COUNCIL shall also have completed by the parents or guardians of each child an Application Form, using Exhibit C. This form may be part of the child's application for participating in the program. Said application shall indicate to the satisfaction of the Village, each participating child's household annual income as being below or above current HUD Section 8 Uunits. Failure to submit a completed application to the Village for each participating child's household will violate the terms of this Agreement and cancel any pending and future payments due the COUNCIL from the VILLAGE. All exhibits, reports and invoices must be completed and sent to the Village of Mount Prospect no later than May 10, 1995. SECTION VII Length of Contract This Agreement shall be valid until April 30, 1995 and may be terminated by either party upon thirty (30) days written notice. All costs associated with the noted tasks in Exhibit A shall be billed to the Village and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assienment The COUNCIL shall not assign this Agreement or any part thercof and the COUNCIL shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this Agreement, either in whole or in part, or any interest therein which shall be due to the COUNCIL shall be deemed of no force or effect and shall not be binding upon the VILLAGE. -4- SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail, postage prepared, to the respective parties as follows: to the VILLAGE: Mr. William J. Cooney, Jr. Director of Planning V'dlage of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the COUNCIL: Ms. Reta Wilcox Executive Director Girl Scouts - Illinois Crossroads Council, Inc. 570 East Higgins Road Elk Grove Village, Illinois 60007 This Agreement is entered into this ~q~ day of ~ ,1994. ! President of the Villag6 Board~ ATTEST: : V~fllage-Clerk GIRL SCOURS - ILLINOIS CROSSROADS COUNCIL, INC. an Illinois not-for-profit corporation ~ ~O~ ~7~,~ ~ Executive Director / Notary Public -5- P.02 EXHIBIT A GIRL SCOUTS - ILLINOI~ CRO~ROAD$ COUNCIL, INC. BOXWOOD ADVOCACY PLANS FOR 1994 - 1995 AI~TEI~,$CI-IOOI, PROGRikM Identified ~Ov~de c~dren wi~ m~n~l al~a~ve a~v~t~es to g~s ~d mbstance a~use. Im~ct child~n of ~e ~pomn~ of co~i~ and comm~ty Involve c~ldren in ~n-com~tkive games an~ foster teamwork. Provide homework assistance ~d Bund ~ogrm ~mes and 1~ Exploring ca,em - C~en will ~vim professiomls from the co~u~ to shag · eir b~ro~d, expe~e, md w~k experiences. 2. Prorating ~e ~virmm~ent - Co~e¢fix~g u.'~h atould Euclid Sch~l m~ ~rQl Day April. 3. P~onal safe, - Children will hear anti-ga~ presemtiom from the Mount Prospect Police Deponent. 4. Hml~ ~d physical fimess - ~rl Scout Be Your Best: Health and Physical Conte~ora~ Iss~ will be ufiliz~ m ~sJg child~a ia plam~g ~eir own fi~ess plan. 5. Literacy - StowtelQ~ t~e w[~ a Mou~ Prospect Ebr~n will cont~ue m mco~age ehl~en to read. 6. Tmci~ America's h~itage - Visits to and spewers from ~e Mount Prosper Historimt S~iety will build ~terea in ~ past and moving toward ~e h~re. 7, Self-expression ~rou~ ~e me,urns of ag and ~ter - C~dren will paaicipate ~ "~e m" and leto to ~evelop me~ om cr~tlvity, chll~ren will att~fl Des Piatnes C~dren's ~eater perfo~es. 8. Co~uffiB, Semite - T~ C~p Fire Boys and Gifl~ will ~ invited m ~liver a progrm on "S~ing ~e Ideas ~d Igomfion to Help O~ers". C~dren will discuss thc L~portaace and value of community service as well as be ins~a.cted to develop ~e~ own co~ty ~ice pro~t. ~c homework ~ble and mto~ will always be available to ch~Mren. OrganizeA games will b~ sclec~d to s~as pa~icipatio~ not S~R PROG~ I~mified I~o~al, rec~eatio~l arid s~c~d progr~ for children a~¢r su~er school, w~n ~ere is a gap in services. ~o~am Themes a~d Actj,v~t~s Chil~en will p~icipate M w~kly ~¢mcs such as: th~ enviro~em, ~e circus, theater, and dinosaurs. ~est ~e~ers will :¢prescnt agencies such as ~ Mount Pros~ Police ~d Fire ~paRmen~, ~e Mount Pro~ect Libra, Social Scmices, and ~he Mo~t Pro~cct R~ycli~ Center. Trips will include v~its to Blackbe~y a~ G~eezl Meadows F~, Crystal Lake ~ach, Mo~t P~spect H~tofi~l Socie~, ~e Mount ~spect Conse~vatoD', and file Carnm~ Space Cent~. The chil~n will swim at the ~vet Trails Park DistficL Orga~ed games and spore w~l be en~rag~ and s~ess te~ work. CO~ITY Id~t~fied N~ds 1. Exposure of job op~rtuniti~ in Mo~t ~osp~ for older cMldr~, Goal:Two chil~n will a~ly for Village of Mount Prospect job oppo~ntties. Action St~ps: a). Program stuff will ~u~s! a pre~ntation f~m Village of Mount ~ospect ~resematives and neigb~ busimsses (~hurst Mall, Jewel) who will share ~¢r job oppomities and application pro~ures to children. b), Progr~ stuff will plan pro.am curricle: to su~oa car~r explortaion ~d role models ~oughout ~e c). Prograra staff will reclne,~ available job opp,~rtun~ty information and distribute to eligible children participants. 2. Exposure of recreational opportunities in Mount Prospect for children, Oval:Two children will participate in Park District recreational opportunities, Actimt Stops. a). Program s~aff will request a presentation from the River '[mils Park District, who will share recreational oppornmities with children. Parents will be invited to attend. b). Program staff will plan prograra curzlculm to promote the value of good nutrition and physical fitness by utilizing the Girl Scout Be Your Best: Heal#~ and Pt~yxical Fitness Contemporary Issue, c). Program staff will distribute appropriate Park District information and encourage parent participation. 3. Informing parents of community and association activities. Goal:Parents of children participants will receive information of appropriate c~>mmunity and association activity. ACtl011 Steps: a). Program staff will continue to invite community agencies to m~e presentations explaining services accessible to children and their f. amilie*. b). Pl'ogranl stuff will a~just plOgl/mll cml. iculmll to best ~e~,ve childtm~.'~ ~mcd~, O. Program staff will continue to translate all information lmndouts ard permission slip forum into spanish, so parents will be kept informed of upcoming programs and trips. d). Progxam staff will i~ludc an adult preficient in Spanish. e), Program staff wilt continue to invite parents tv attend all presentations. f). Program staff wilt also continue to encourage parents ~o chaperon all field trips. g)~ Program staff will distribute appropriate conanunity and association activity material to cb. il0zen and encourage parent participation. Exhibit C SECTION 8 INCOME LIMITS Persons in Household Income Limits 1 ......................... $26,650 2 .................... $30,450 3 ........... $34,250 4 .................... $38,100 5 ..................... $41,150 6 .................... $44,150 7 .................... $47,200 8 ..................... $50,250