HomeMy WebLinkAboutRes 20-95 06/20/1995 RESOLUTION NO. 20-95
A RESOLUTION AUTHORIZING THE EXECUTION OF AN
AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND
GIRL SCOUTS - ILLINOIS CROSSROADS COUNCIL INC.
FOR THE BOXWOOD ADVOCACY PROGRAM
WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community
Development Block Grant Program; and
WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount
Prospect that C_dfl Scouts ~ Illinois Crossroads Council Inc. shall provide an Advocacy Program and
Special Summer Program for the residents of Boxwood in the corporate boundaries of the Village
of Mount Prospect; and
WREREAS, the program proposed by the Od Scout Council and approved herein, complies with
the requirements of the Department of Housing and Urban Development with respect to benefitting
low- and moderate-income persons.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That the Village President of the Village of Mount Prospect and the Village
Clerk are hereby authorized to execute a contract for Community Development Block Grant
implementation, which contract is between the Village of Mount Prospect and Girl Scouts - Illinois
Crossroads Council Inc. a not-for-profit corporation, said contract is attached to this Resolution.
SECTION TWO: That this Resolution shall be in full force and effect from and after its passage
and approval in the manner provided by law.
AYES: Clowes, Corcoran, Hoefert, Skowron
NAYS: None
ABSENT: Hendricks, Wilks, Farley
20th dune
PASSED AND APPROVED this day of ., 1995.
ATTEST:
Village Clerk
AGREEMENT
This Agreement is entered into this 7~._~_day of~ 1995, by and between
the Village of Mount Prospect, a body politic of the State o(Iil'mois (hereinafter referred to as the
"VILLAGE" and Girl Scouts - Illinois Crossroads Council, Inc., a not-for-profit corporation of the
State of Illinois (hereina_~er referred to as the "COUNCIL").
SECTION I
Statement of Purpose
As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG
funds) by the U. S. Department of Housing and Urban Development (hereinafter referred to as
HUD), the VILLAGE elects to contract for services with the COUNCIL for operation ora special
Summer program for the children of Boxwood and a Boxwood Advocacy Program as outlined in
the Scope of Services attached herewith as Exhibit "A".
SECTION II
Amount of the Grant
The VILLAGE does hereby contract for services with the COUNCIL up to a maximum of
$13,800.00 and the COUNCIL agrees to abide by the provisions and regulations of the 1974
Housing and Community Development Act, as amended under which said contract is made, and to
use said contract funds for the purposes set forth in Section I hereof and as conditioned by the
provisions of Section III next.
The VILLAGE's contractual obligation as identified in Section I shall be limited to the
maximum amount specified in Section II, to the actual amount invoiced by the COUNCIL, and only
to the extent such amount is received from HUD for such purposes.
SECTION III
Conditions of Contract
A. Indemnification. The COUNCIL agrees to indemnify and save and hold harmless the
VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers
and successors from any and all claims, demands, causes of action, expenses, injuries, losses or
damages of whatever kind, character of description the VILLAGE may suffer as a result of any
cause, matter, act, or omission arising out of the failure of the COUNCIL, or those acting under it,
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to conform to the statues, ordinances or other regulations or requirements Of any governmental
authority, in connection with the COUNCIL's performance under this Agreement. The COUNCIL
agrees to defend against any claims brought or actions filed against the VILLAGE with respect to
the subject of the indemnity contained herein, whether SUch claims or actions are rightfully or
wrongfully brought or filed. In case of such a claim brought or such an action filed, the COUNCIL
agrees that the VILLAGE may employ attorneys of its own selection to appear and defend the claim
or action on behalfofthe VILLAGE at the expense ofthe COUNCIL. The VILLAGE, at its option,
shall have the sole authority for the direction of the defense, and shall be the sole judge of the
acceptability of any compromise or settlement of any claims or actions against the VILLAGE.
B. Non-discrimination. The COUNCIL, performing under this Agreement, shall not
discriminate against any worker, employee, or applicant or any member of the public, because of
race, creed, color, sex, age or national origin. Such affirmative action shall include, but not be
limited to the following: employment, upgrading, demotion or transfer, termination, recruitment or
recruitment advertising, layoff or termination rates of pay, other forms of compensation, selection
for training including apprenticeship. The COUNCIL agrees to post in conspicuous places available
to employees and applicants for employment, notices setting forth the provisions of this non-
discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable
with regard to both COUNCIL's internal personnel practices and its actions in the performance of
this Agreement. The COUNCIL agrees and authorizes the VILLAGE and HUD to conduct
compliance reviews or any other procedures to assure compliance with these provisions.
C. Examination of Records. The COUNCIL will, at all times, give HI. TD, the Comptroller
General of the United States, and the VILLAGE, through any authorized representative, access to,
and the right to examine all records, books, papers or documents related to the contract, in
accordance with state and federal law.
D. Filing of Records. The COUNCIL shall file with the VILLAGE such duplicates of records
covering such activities to be performed in whole or in part, as specified in Exhibit "A".
E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of
the COUNCIL, provide it with copies of all laws, regulations and orders, including those cited in
this contract, which regulate the operation of the Block Grant funded programs, or which might
otherwise affect the performance of this Agreement.
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SECTION IV
Compliance With Laws
The COUNCIL shall, at all times, observe and comply with all laws, ordinances or regulations
of the Federal, State, County and local government which may in any manner affect the performance
of this Agreement, and the COUNCIL shall be required to perform all acts under this Agreement in
the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be
required to perform such acts.
SECTION V
Submission to HUD
Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all
necessary documents with HUD and shall comply with all applicable rules and regulations necessa~
to facilitate acquisition of funds approved for this program by I-ILrD. The COUNCIL shall not file
any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract,
except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the
VILLAGE or any of its officers or employees.
SECTION VI
Billing and Reporting Arrangements
Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COUNCIL on
the following basis:
1. The VILLAGE shall allocate the $13,800.00 contract amount for the services stipulated
in this Agreement. The COUNCIL shall submit six monthly invoices, beginning July,
1995, to the VILLAGE with a bi-monthly performance report. This report shall
include:
a. Number of children participating in program for the reporting period;
b. Number of hours of activity for children for the reporting period;
c. Types of actMties provided to children for the reporting period;
d. Number of trips taken and number of children on each for the reporting period;
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2. A completed Exhibit B shall be submitted with the last monthly invoice along with a
summary of actual cost incurred over the entire eight (8) months for the operation of
this program. The actual cost should he broken out by:
a. Total salaries;
b. Cost of transportation;
c. Cost of office supplies, program supplies, food and drinks, registration,
insurance, admission fees, custodial fees and memberships;
d. Miscellaneous. Identify each.
3. The COUNCIL shall also have completed by the parents or guardians of each child an
Application Form, using Exhibit C. This form may be part of the child's application for
participating in the program. Said application shall indicate to the satisfaction of the
Village, each participating child's household annual income as being below or above
current HUD Section 8 Limits. Failure to submit a completed application to the Village
for each participating child's household will violate the terms of this Agreement and
cancel any pending and future payments due the COUNCIL from the VILLAGE.
All exhibits, reports and invoices must be completed and sent to the Village of Mount Prospect no
later than January 10, 1996.
SECTION VII
Length of Contract
This Agreement shall be valid until December 31, 1995 and may be terminated by either party
upon thirty (30) days written notice. All costs associated with the noted tasks in Exhibit A shall be
billed to the Village and reimbursed upon presentation of all documentation required under Section
VI~
SECTION VIII
Assignment
The COUNCIL shall not assign this Agreement or any part thereof and the COUNCIL shall
not transfer or assign any funds or claims due or to become due hereunder without the prior written
approval of the Village Manager. Any transfer or assignment of funds pursuant to this Agreement,
either in whole or in part, or any interest therein which shall be due to the COUNCIL shall be
deemed of no force or effect and shall not be binding upon the VILLAGE.
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SECTION IX
Notices and Communications
Notices and communications under this Agreement shall be sent registered or certified mail,
postage prepared, to the respective parties as follows:
to the VILLAGE:
Mr. William J. Cooney, Jr.
Director of Community Development
Village of Mount Prospect
100 South Emerson Street
Mount Prospect, Illinois 60056
to the COUNCIL:
Ms. Reta Wilcox
Executive Director
Gift Scouts - Illinois Crossroads Council, Inc.
570 East Higgins Road
Elk Grove Village, Illinois 60007
This Agreement is entered into this ,27~ day of ~ , 1995.
President of ~/he%rilla/ge Boar~l/
ATTEST:
'~/~V~illala~e C~{~ GIRL SCOUTS - ILLINOIS CROSSROADS
COUNCIL, INC. an Illinois
not-for-profit corporation
ATTEST: BY:~
Executive Director -
Notary Public
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E~-~±b:~t "A"
Girl Scou~ - Illinois Cro.~sroads Council, Inc.
BOXWOOD ADVOCACY
PROGRAM PLANS FOR MAY I, 1995 - DECEMBER 31, 1995
Odyssey After School Program
1. Meaningful alternatives to gangs and substance abuse
2. lmprovexl self ~teem
3. Team Building
4. Academic enrichment
5. Community relations
6. Community mrvice
Pro,tram Goals
'1. Provide program themes focusing on Girl Scout Contemporary Issues series activities
Be Your B~st: Health and Fime,ss (6 - 8 weeks)
--Nutrition
--Physical Exercise
-Recognizing and managing aU*ess
--Substance Abuse prevention
--Looking Your Best
--How the environmem affects us/how we affect the environment
Literacy (4 weeks)
Pluralism (4 weeks)
Int~ the World of Today and Tomorrow/Math and Science (4 weekz)
Personal Safety/Violence prevention
2. Arrange for one speaker from the community each month
-Park District
-Police and Fire Departments
--Social Worker
--Librarian
--elected official
--Congressman
--Historical Society
--High School athletes
3. Complete two service projects, one for the school and one for the communitT.
4. Provide educational, fun Opportunities for children to explore art and theater through programs
on theater, crafts, folk art, and free art. Incorporate artistic tex2miques in contemporary issues
program planning and presentations (see I above).
$, Provide homework table and tutoring support.
Summer Safari
1. Structured, recreational program
2. Teambuilding
3. Leadership and democratic decision~making
Program Goals
1. Provide a weekly theme emphasis including global awareness, health and fim~ss, environment,
math and science, literacy, cultural heritage.
2. Provide weekly guest speakers representing local agencies.
3. Conduct three field trips plauned in support of weekly themes.
4. Collaborate with River Trails park District to arrange swimming opportunitie~ on a regular basis;
work with Park District personnel to arrange a water safety program for children.
5. Present New Games at least twice during thc summer program.
6. Children will vote on at least one activity daily and will be responsible for p. lanning one event
during the summer.
Community
Identified Need~
I. Exposure to job opportunities in Mount Prospect for older ~;ltildren
2. Exposure to positive recreational opportunities in Mount Prospect.
3. Informing parents and involving families in community activities
1, Girl Scouts will collaborate with at leasl one other agency to help children explore career options.
2. Girl Scouts will collaborate with at least one other agency to help older children learn about the
process of applying for jobs.
3. Girl Scouts will collaborate with the Park District in planning presentations for families about
opportunities available through the Park District.
4. Girl Scouts will invite cormnumty agencies to make presentations explaining services accessible
to children and their families.
5. Information pamphlets, registration, and permission slips win be translated into Spanish; program
staff will include an individual proficient in Spanish.
6. Parents and families will be invited to ail presentations and encouraged to chaperon all field trips.
Exhibit C
Section 8 Income Limits
Persons in Household Income Limits
1 ............................................. $27,950.00
2 ............................................. $31,900.00
3 ............................................. $35,900.00
4 ............................................. $39,900.00
5 ............................ ' ................. $43,!00.00
6 ............................................. $46,300.00
7 ............................................. $49,500.00
8 ............................................. $52,650.00