HomeMy WebLinkAboutRes 20-97 03/18/1997 ae
3/13/97
RESOLUTION NO. 20-97
A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT
BETWEEN THE VILLAGE OF MOUNT PROSPECT AND
THE CEDA NORTHWEST SELF-HELP CENTER
WHEREAS, the Village of Mount Prospect is a recipient of funds under the
Community Development Block Grant Program; and
WHEREAS, it has been determined by the Mayor and Board of Trustees of the village
of Mount Prospect that the CEDA Northwest Self-Help Center shall provide a program
to assist near homeless and homeless Iow- and moderate-income residents of the
Village of Mount Prospect; and
WHEREAS, the program proposed by the CEDA Northwest Self-Help Center and
approved herein, complies with the requirements of the Department of Housing and
Urban Development with respect to benefitting low- and moderate-income persons.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF
TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That the Mayor is hereby authorized to sign and Clerk directed to
attest his signature on an agreement for Community Development Block Grant
implementation, which Agreement is between the Village of Mount Prospect and the
CEDA Northwest Self-Help Center, a copy of which Agreement is attached hereto and
hereby made a part hereof as Exhibit "A".
SECTION TWO: That this Resolution shall be in full force and effect from and after its
passage and approval in the manner provided by law.
AYES: Clowes, Corcoran, Hoefert, Wilks
NAYS: None
ABSENT: Hendricks, Juracek
PASSED and APPROVED this 18th day of March, 1997.
ATTEST: Gerald L/. Farley, MAyorj
/
Carol A. Fields, Village Clerk
AGREEMENT ~
This Agreement is entered into this/~ day of/143r'¢~-~ 1997, by and between the
Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the
"VILLAGE" and the CEDA Northwest Self-Help Center, Inc. (hereinafter referred to as the
"CORPORATION") a not-for-profit Corporation.
SECTION I
Statement of Purpose
As a grantee of Community Development Block Grant funds (hereinafter referred to as '
CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred
to as HUD), the VILLAGE elects to contract for services with the CORPORATION for
operation of a program to assist near homeless and homeless low- and moderate-income
residents of the Village of Mount Prospect as outline in the Scope of Services attached herewith
as Exhibit "A".
SECTION II
Amount of the Grant
The VILLAGE does hereby contract for services with the CORPORATION up to a
maximum of $7000.00 and the CORPORATION agrees to abide by the provisions and
regulations of the 1974 Housing and Community Development Act, as amended under which
said contract is made, and to use said contract funds for the purposes set forth in Section I hereof
and as conditioned by the provisions of Section III next.
The VILLAGE's contractual obligation as identified in SectiOn I shall be limited to the
maximum amount specified in Section II, to the actual amount invoiced by the CORPORATION,
and only to the extent such amount is received from HUD for such purposes.
SECTION III
Conditions of Contract
A. Indemnification. The CORPORATION agrees to indemnify and save and hold
harmless the VILLAGE and each and everyone of it's officers, agents, employees, servants,
attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses
injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer
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as a result of any cause, matter, act, or omission arising out of the failure of the
CORPORATION, or those acting under it, to conform to the statues, ordinances or other
regulations or requirements of any governmental authority, in connection with the
CORPORATION's performance under this Agreement. The CORPORATION agrees to defend
against any claims brought or actions filed against the VILLAGE with respect to the subject of
the indemnity contained herein, whether such claims or actions are rightfully or wrongfully
brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees
that the CORPORATION may employ attorneys of it's own selection to appear and defend the
claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at
the expense of the CORPORATION. The CORPORATION, at it's option, shall have the sole
authority for the direction of the defense.
B, Non-discrimination. The CORPORATION, performing under this Agreement, shall
not discriminate against any worker, employee, or applicant or any member of the public,
because of race, creed, color, sex, age, or national origin. Such affirmative action shall include,
but not be limited to the following: employment, upgr~iding, demotion or transfer, termination,
compensation, selection for training including apprenticeship. The CORPORATION agrees to
post in conspicuous places available to employees and applicants for employment, notices
setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination
and affirmative action shall be applicable with regard to both CORPORATION's internal
personnel practices and it's actions in the performance of this Agreement. The CORPORATION.
hereby certifies that I-9 forms are current and employment verification has been completed
regard'mg all employees. The CORPORATION agrees and authorizes the VILLAGE and HUD
tO conduct compliance reviews or any other procedures to assure compliance with these
provisions, subject to applicable laws and regulations concerning privacy with reasonable notice
to the CORPORATION.
C. Examination of Rec0rds. The CORPORATION will, at all times, give HUD, the
Comptroller General ofthe United States, and the VILLAGE, through any authorized
representative, access to, and the right to examine all records, books, papers or documents related
to the contract, in accordance with state and federal law. Said records shall include verification
of household income and information on race or national origin. Eligible households for this
program must have incomes below those noted in Exhibit C. The CORPORATION may
establish program income criteria below that noted in Exhibit C.
D. Filing of Records. The CORPORATION shall file with the VILLAGE such
duplicates of records covering such activities to be performed in whole or in part, as specified in
Exhibit "A".
E. Availability of Law. Regulations and Orders. The VILLAGE shall, upon the request
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of the CORPORATION, provide it with copies of all laws, regulations and orders, including
those cited in this contract, which regulate the operation of the Block Grant funded programs, or
which might otherwise affect the performance of this Agreement.
SECTION
Compliance with Laws
The CORPORATION, shall at all times, observe and comply with all laws, ordinances or
regulations of the Federal, State, County and local government which may in any manner affect
the performance of this Agreement, and the CORPORATION shall be required to perform alt
acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal
Government, is or would be required to perform such acts.
SECTION V
Submission to HUD
Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all
necessary documents with HUD and shall comply with all applicable rules and regulations
necessary to facilitate acquisition of funds approved for this program by HUD. The
CORPORATION shall not file any lawsuit against the VILLAGE or any of it% officers or
employees as a result of this contract, except that this Section shall not act as a bar to any
lawsuits arising from the negligent acts of the VILLAGE or any of it's officers or employees.
SECTION VI
Billing and Reporting Arrangements
Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the
CORPORATION on the following basis:
1. The VILLAGE shall allocate the $7,000.00 contract amount for the services
stipulated in this Agreement. The CORPORATION shall submit no more than
one invoice every three months for an amount equal to one-quarter of the contract
amount.
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Every three months, the CORPORATION shall submit to the VILLAGE a
Quarterly Performance report. Said report shall include information on:
a. Each Mount Prospect resident provided housing and other services during
the month, showing the client's CORPORATION number, client's address,
and type(s) of service rendered. Services may also include the number of
applications received and the number of applicants approved for the
program from Mount Prospect residents.
The first report shall be due on April 10, 1997. All others shall be submitted no
later than the 10th of July and October of 1997 and the 10th of January, 1998.
2. A final report shall accompany the CORPORATION's final billing and report in
January of 1998. This report will highlight the accomplishments of the program
over the past year, summarize for the fiscal year, from January I, 1997 to
December 31, 1997, the number of Mount Prospect Residents served by type of
assistance, and include the completion of Exhibit B herein attached.
SECTION VII
Length of Contract
This Agreement shall be valid from January 1, 1997 through December 31, 1997.and may
be terminated by either party upon thirty (30) days written notice. All costs associated with
completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all
documentation required under Section VI.
SECTION VIII
Ass_~.[gnment$
The CORPORATION shall not assign the Agreement or any part thereof and the
CORPORATION shall not transfer or assign any funds or claims due or to become due
hereunder without the prior written approval of the Village Manager. Any transfer or assignmem
of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due
to the CORPORATION shall be deemed of no force or effect and shall not be binding upon the
VILLAGE.
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SECTION IX
Notices and Communications
Notices and communications under this Agreement shall be sent registered or certified mail
postage prepared, to the respective parties as follows:
to the VILLAGE
Mr. William J. Cooney, Jr.
Director of Community Development
Village of Mount Prospect
100 South Emerson Street
Mount Prospect, Illinois 60056
to the CORPORATION
Mr. Lyle Q. Foster
Executive Director
CEDA Northwest Self-Help Center, Inc.
120 West Eastman
Arlington Heights, Illinois 60004
Tm VILLAC~ O~; MOUNT PP~CT
-Pr-esid~r~t ofkhe y~llage Bo~
/
Village Clerk CENTER, INC.
ATTEST:
[ OFFICIAL SEAL i
I o~y ~rm~c s'rA~ O~
~ot/try Publi~
Exh "A"
~lE PROGRAM
TH~ PURPOBE=
TH~ XI~SITXON;d~ ~XV~NG ~O~t~4 offere a team of people who
will assist the participants in setting and achieving goals. It is
the intent of the program to assist families locate permanent
housing in the community and achieve self-sufficiency.
HON IT WORKS=
&~L C]%~I)/DAT~S FOR THZ ~ ~BT~
l. Candidates must complete the CEDA Northwest assessment
p~oce~.
2. Meet all ~allficetions of the proqram. (See Proqram
3. Go through a ~ree step process:
A: Be reco~endedbya ~ousing Counselor for consideration
for the pr~ram.
B: Be recomme~ed by the Program Services C~rdinator for
consideration for
~: Attend a group interview wlth all me.ers o~ the family
~hat wi~l
~eam for participat~on ~n the program.
4. Sign a CSDA/S~$P HE~P CO~. ~ls contract is not valid
until properly authorized by CEDA Northwest personnel. (See
page
CO~.
6. Head of household must have income.
7. In order ~o initiate,you mandatory savings a~ount, a
deposit w~ll
PROGRAM POLICIES
~,) CR~T~R~ FOR CLIENT ~DMISSZON~ A.) Hust be home~es$.
Bo) ~i~ted resources,
C,) One employable adult in gamlly,
D.) Hust have potential for economic self-sufficiency at
the end of the program.
E.) ~ust sign C~OR/SELF HELP COMTRRCT.
F.) Participant with last permanent address in our area
will be given preference.
G.) Hust have income.
Z.J F~PLOYMENT RULES:
A.) Any participant fired from his/her Job for poor
performance may be asked to leave the program.
B.) Any participant who is laid off will ~mmedia~ely
report this to the Employment Specialist.
C.) A participant may not quit a Job without the
Employment Specialist's approval, or they may be
asked to leave the program.
A.) Participants must keep receipts of monies
spent...every dollar must be accounted for. These are
to be reviewed by the Financial Counselor at each
meeting.
B.) Participants mu~t provide copies of ALL check stubs
from jobs to the Financial Counselor.
C.) There will be no borrowing or loaning of monies.
D.) A~ least 30% of all ~ncome earned will be placed'in
a savings account controlled by the Financial
Counselor. Any variation in this rule will require a
signed agreement from both the Financial Counselor,
andthe Program Services Goordinator.
E-) NO savings withdrawal ma~ be made without the
approval of both the Financial Counselor and the
Program Services Coordinator.
F.} Participants are responsible for their own phones and
unusually high utility bills.
B.) Meet regularly with the Program Services Coordination
(Usually once per week). Contact Program Services
Coordinator ~ if changes are needed.
C.) Meet on a periodic basis with the Financial
Counselor.
D.) Must attend weekly Job club if unemployed.
F.) Meet periodical~y with the employment counseZor to
asse~s emplo~ent status.
G.) Partlc~an=s must con,act the appropriate staf~
person~. Leaving a ~es~age without speaking
to the appropriate staf~ person w111 be considered
u~acceptable.
A.) Any costs associated with repairs that were caused by
participant ~eg~ect and/or replacement o~ living
quarters, equipment and/or furnishings in the living
unit wlll become the participants responsibility, end
w~11 be deducted from their savings account prior to
the ccnc~usion of their program stay.
S.} The participant will agree to maintain the living
quarter~ in a clean, we~l maintained condition. Th~s
includes keeping the apartment vacuumed, d~shes
was~d and p~ away, bathroom f~xCures scrubbed, and
c~othes picked up. Any unusual co,ts for ~e
~lean~g, or repair of a unit at the participants
departure wiZ1 be deducted from the participants
saving ~ccount prior to the f~fial clo~mg o~ the
account by the Financial Counselor.
¢.) The parti~iSant will assume the financial
responsibility for any EMERGENCY SITUATION which has
been created or caused by them requiring repair work
on weekends, or after hours, of the cost of repair
plus a 10 % administrative fee. This coat will be
submitted to .the FinanCla~ counselor for
reimbursement to the agency from the. participants
~avings account.
D.) All adult partlcipant MUST attend the support group.
E.) Any violation of these rules will be cause fo=
immediate di~issal from ~he program, and a twenty-
four hour vacate notice of the living u~it.
ROUSING SPSCZ&LIBT:
This Staff poSl=lon report6 to the Program Services
Coordinator, and is the key intake assessment position for the
Transitional Housing Program. The participants are eYaluated t°
make sure they meet a11 the basic requirements for the program, and
if all requirements are met, are recommended to ~he Program
Services Coordinator for consideration for the program.
ROUSING
This Staff position reports to the Program services
coordina=or, and works in conjunction with the Housing Specialist
to provide for £ntake assessment end recommendation for the
program.
HKPLOYMENT
Th~ Staff posit£on reports to the ~rogram Services
Coordinator, smd provides the Job seeker w~th the ~ecessary tools
to he ~ompetitive l~ the Job market, service may ~nolude resume
prep~at~on, job ref~r~l, and Job training ~ necessary in order
place the ~a~cipan~ ~n the best posit~on available that they are
qual~E~ea for.
· he Budge~ and F~nanc~a~ Counse~o~ ~e~o~s
~e~v~ces CooFd~na~o~ .a~ ~s Fes~ons~ble for deve~op~n~
da~ budge~ 8s~bl~sh~ ~ 8av~ng~ p~an~ and p~ov~d~ag ~nanc~al
consultation to ~he participant. Th~s pos~t~on a~so ~a~nta~ns
customer accounts for all participants ~n the housing pr~ram.
Exhibit C
SECTION 8 INCOME LIMITS
Persons in Household ]Ilf, l~lP.~[lll~
'1 .... $29,100
2 .... $33,300
3 ... $37,450
4 ... $41,600
5 ... $44,950
6 ... $48,250
7 .... $51,600
8 .... $54,900