HomeMy WebLinkAboutCOW Agenda Packet 08/08/2000 COMMITTEE OF THE WHOLE
AGENDA
Meeting Location: Meeting Date and Time:
Mount Prospect Senior Center Tuesday, August 8, 2000
50 South Emerson Street 7:30 p.m.
I. CALL TO ORDER - ROLL CALL
Mayor Gerald L. Farley
Trustee Timothy Corcoran Trustee Dennis Prikkel
Trustee Paul Hoefert Trustee Michaele Skowron
Trustee Richard Lohrstorfer Trustee Irvana Wilks
II. ACCEPTANCE OF MINUTES OF JULY 25, 2000
ACCEPTANCE OF MINUTES OF AUGUST 1, 2000 SPECIAL COW MEETING
(DEFERRAL OF MINUTES REC~UESTED)
II1. CITIZENS TO BE HEARD
IV. VILLAGE HALL/SENIOR CENTER DISCUSSION
The Committee of the Whole meeting for this evening is the third of three scheduled
meetings to discuss the future of the Village Hall and Senior Center. The meetings have
been scheduled over several weeks in an effort to afford ample opportunity to the Village
Board to gather community input regarding an appropriate course of action. Background
materials were previously distributed to Board members and will again be available to
residents attending the meeting.
The Village Hall Ad Hoc Committee has previously provided a report to the Village Board
and a summary of the Committee's recommendations are included for informational
purposes. One of the recommendations of the Ad Hoc Committee was the proposed
solution for parking at a new Village Hall site. Much of the discussion focused on the use
of underground parking and maximizing green space. Previous Village staff reports
projected the possibility of a parking structure to be incorporated with a new Village Hall and
existing public library parking. Additional background information is provided regarding
possible parking options for the proposed site.
The proposed series of meetings is intended to discuss the Ad Hoc recommendations and
any other points the Village Board feels are important so that any decisions made can be
costed out and included in the 2001 budget, as necessary. If a decision is made to move
forward design options and space study decisions will need attention in the latter part of
August and into September.
NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF
A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD
CONTACT THE VILLAGE MANAGER'S OFFICE AT '100 SOUTH EMERSON, MOUNT
PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064.
A notice of this meeting has been posted at the Senior Center. Letters inviting any
interested member of the Village Hall Ad Hoc committee has also been sent out regarding
the meeting. Appropriate Village staff members will be present to facilitate the discussion.
V. 2000 MID-YEAR BUDGET REVIEW - 2001 PRE-BUDGET WORKSHOP
Traditionally, the Village Board has engaged in a mid-year review of the current year
Budget as a means of monitoring the Revenue and Expenditure levels contained therein.
In 1996, the Village Board added a new component to this process, a Pre~Budget
Workshop, specifically designed to look forward toward the coming Budget year with the
idea of setting parameters and giving staff direction for the next Budget. This latter exemise
was facilitated by the inclusion of a forecast budget in the annual Budget document.
With the close of June financial activity, staff is in the position to present mid-year financial
data as well as review the 2001 forecast Budget. Overall, I believe you will find the Village's
finances to be in order for 2000 and that based on the 2001 forecast budget presented last
year, we will find ourselves in good shape going into next year.
With regard to the 2001 Budget, it is anticipated that the Village Board and staff will engage
in an overview of the upcoming Village Budget with particular focus on problems, trends,
initiatives and revenue/expenditure projections. The discussion will lead to establishing
general parameters for the construction of the actual Budget document that will be formally
considered later in the year.
As was the approach last year, I would again suggest that the focus remain broad as
opposed to more detailed discussions regarding specific line items. If, during the Pre-
Budget Workshop, questions arise regarding current or new initiatives proposed by staff or
Village Board, I would again suggest that the focus be on defining the initiative and what
the issues are pro and con so that staff can then undertake research with the idea of being
prepared for detailed discussion at the regular Budget Hearings.
In that same light, it would be appropriate for Board members to raise individual items or
initiatives which they would like to have considered in preparation of the upcoming Budget.
A "Budget Suggestion" sheet is included in your information package. If at all possible, I
would ask that completed sheet(s) be brought to the meeting for consideration by the entire
Board. If there is consensus to pursue particular items, then staff can follow-up as
appropriate and include same within the proposed Budget document.
Finance Director Doug EIIsworth will provide an overview of his report and appropriate
Department Directors and staff will be available to answer questions and facilitate
discussion. You may want to bring your 2000 Budget book to the meeting as additional
reference material.
VI. VILLAGE MANAGER'S REPORT
VII. ANY OTHER BUSINESS
VIII. ADJOURNMENT
CLOSED SESSION
PERSONNEL
5 ILCS 120/2 (c) (1). "The appointment, employment, compensation, discipline, pedormance, or
dismissal of specific employees of the public body, including hearing testimony on a complaint
lodged against an employee to determine its validity."
5 ILCS 120/2 (c) (2). "Collective negotiating matters between the public body and its employees
or their representatives, or deliberations concerning salary schedules for one or more classes of
employees."
LITIGATIO~N
5 ILCS 120/2 (c) (11). "Litigation, when an action against, affecting or on behalf of the particular
public body has been filed and is pending before a cour~ or administrative tribunal, or when the
public body finds that an action is probable or imminent, [n which case the basis for the finding shall
be recorded and entered into the minutes of the closed meeting."
H:\GEN\Cow~Agenda\080800 COW Agenda.doc
VILLAGE OF MOUNT PROSPECT
FINANCE DEPARTMENT
INTEROFFICE MEMORANDUM
FROM: DIRECTOR OF FINANCE ~/~/~
DATE: JULY 18, 2000
SUBJECT: 2000 MID-YEAR REVIEW AND UPDATE OF THE 2001
BUDGET FORECAST
Traditionally, the Village Board has engaged in a mid-year review of the financial status of the
current year's budget and also reviewed the forecast for the upcoming year. Not only are these
actions considered prudent fiscal management practices, but they also provide the foundation for
the preparation of the upcoming annual budget.
This memorandum is intended to supplement the detailed June 30, 2000 Budget Revenue and
Expenditure Summaries submitted with the July 18th Board meeting agenda packet. The
principal focus of this memorandum is on the General Fund, since it is the main operating fund
of the Village. Also discussed to a lesser degree are a few of the more material operating and
capital project funds.
It should be pointed out that the current estimates of revenues and expenditures for 2000 are still
that - estimates. There could be significant variances that appear or disappear during the
remaining six months of the fiscal year.
2000 MID-YEAR REVIEW
GENERAL FUND
The 2000 Budget as approved reflects a planned deficit of $553,586 on revenues of $26,315,250
and expenditures and other financing uses of $26,868,836. The majority of the deficit can be
attributed to our transferring $460,000 of excess fund balance to the Capital Improvement Fund.
The balance of the deficit is due to the carryover of certain budgeted projects from i999.
As part of the mid-year review, we looked at all revenue and expenditure accounts to determine
if any material variances seem likely. At this point, it appears that revenues could easily exceed
our original projections by $710,255 and expenditures could exceed the current budget by
$239,500. Therefore, instead ora $553,586 reduction in fund balance, we may realize a
reduction of only $82,831. Exhibit 1, attached hereto, presents a summary of our current
projections of revenues and expenditures with a comparison to the original budget.
Revenues:
The majority of revenues appear to be right in line with original projections. At this point, we
believe there will be no material shortfalls in any of the General Fund revenue sources.
However, there are three revenue sources that we believe will come in significantly higher than
our projections; those being sales tax, investment income and industrial development bond
revenue. The following table summarizes our General Fund revenues collected to-date by major
category.
General Fund Revenues
Percent
2000 Budget Amount Received Collected
Revenue Category Projection Jan. 1 - June 30 Year-To-Date
Property Taxes $ 6,685,955 $ 3,142,266 47.0%
Other Taxes 9,954,800 5,119,458 51.4%
Licenses and Permits 2,750,500 1,998,119 72.6%
Intergovernmental 5,000,800 2,727,018 54.5%
Charges for Services 600,920 324,198 53.9%
Fines 531,500 242,081 45.5%
Investment Income 360,000 231,913 64.4%
Reimbursements 275,300 159,089 57.8%
Other Revenue 155,475 147,989 95.2%
Total Revenue $26,315,250 $14,092,131 53.6%
As can be seen, total revenues received to date amount to $14,092,131, representing 53.6% of the
total revenues projected for the year.
We have collected 47% of our Property tax levy thus far. The three-percent negative variance
will be eliminated when we receive our second installment of receipts in the Fall.
The more significant revenue sources classified as Other Taxes include sales tax, food and
beverage tax, real estate transfer tax, and the utility and telecommunications tax. Overall, Other
Taxes are slightly exceeding our projections. It should be noted that our Sales tax receipts are
far surpassing our projections. Actual collections to-date are running a full 15% above 1999
levels. Even if sales fall flat for the rest of the year, our collections will exceed 1999's receipts
by 7.5%.
Licenses and Permit revenues are showing year-to-date collections amounting to 72.6% of
budget. This is due to the fact the vast majority of vehicle sticker revenue comes in during the
first half of the year.
Included in our licenses and permit category is the infrastructure maintenance fee (IMF): The
Board needs to know that there is pending litigation challenging the IMF. Some wireless
communication companies have filed suit against Chicago and a few suburbs, claiming it is
wrong to assess them when they do not use the right-of-way. If the entire IMF is ruled invalid,
we could lose $420,000 of annual revenue. If only the wireless companies are exempted, the
loss of revenue would be approximately $150,000. However, if the whole tax is thrown out,
there is a chance we could recoup some of the lost revenue by re-imposing the former franchise
fee. The Village Attorney is monitoring these suits and will keep us informed.
Intergovernmental Revenues are running slightly ahead of projections. To date, we have
received 54.5% of our total projection for the year. State income tax receipts, which comprise
80% of our intergovernmental revenues, are running almost 9% above the prior year collections.
However, it is likely that our collections in the second half of the year will bring down the
overall increase to four or five percent.
Investment Income is coming in strong so far this year, due to positive cash flow and increasing
rates. We have collected $231,913 so far, which is 64.4% of our annual projection. It is likely
by year-end collections will exceed budget by $40,000.
Revenues classified as Other Revenue for the first six months total $147,989, which is 95.2% of
our annual projection. Included in this category is $53,580 of revenue from ceding our private
activity bond cap to the Illinois Development Finance Authority. The budget did not include this
revenue source since we did not have a party interested in our volume cap at the time the budget
was submitted and approved. Also not included in the original budget was revenue from the
Sister Cities activities. As of June 30th, the Commission has generated $7,675 of revenue to
offset their expenses.
Expenditures:
The adopted General Fund budget for 2000 totals $26,868,836, including $1,024,000 of transfers
to the Capital Improvements Fund. At the halfway mark of the fiscal year, actual expenditures,
excluding the equity transfer, amounted to $12,037,993 or 46.6% of budget. The following table
compares expenditures incurred to-date with the annual budget for each department/service area.
General Fund Expenditures and Transfers
Expenditures Percent Spent
Department/Program 2000 Budget Jan. 1 - June 30 Year-To-Date
Public Representation $ 102,602 $ 63,044 61.4%
Manager's Office 999,972 472,051 47.2%
Television Services 198,184 9%785 50.3%
! Village Clerk 137,342 66,469 48.4%
Finance Department 1,257,156 642,481 51.1%
Community Development 1,361,845 627,277 46.1%
Human Services 633,897 270,078 42.6%
Police Department 9,086,394 4,301,368 47.3%
Fire Department 7,095,790 3,291,534 46~4%
: Public Works Dept. 4,701,972 2,052,900 43.7%
Comm. & Civic Services ~ 249,182 93,878 37.7%
Miscellaneous 20,500 57,128 278.7%
Total Expenditures $25~844,836 . $12~037~993 46.6%
Equity Transfers 1,024,000 512,000 50.0%
Total General Fund $26,868,836 $12,549,993 46.7%
Public Representation expenditures are at 61.4% because of the fact most of the $31,500
budgeted for organizational memberships for the year has already been paid.
Although the Manager's Office is showing year-to-date expenditures amounting to 47.2% of
budget, it is expected that the Public Information program will mn $25,000 over budget due to
the increased number of pages to the Village Newsletter. The Village Board has already
discussed this matter and has approved in concept the additional spending.
The Public Works Department is showing year-to-date expenditures totaling 43.7% of budget
at the mid-year point. The reason the pementage expended is so low is that there are many large-
ticket projects budgeted that will not be undertaken and paid for until after June 30th. These
projects include, but are not limited to, the sidewalk program ($234,000) and contract tree
trimming ($96,000).
Community and Civic Services expenditures as of June 30th total $93,878, representing 37.7%
of the annual budget. The large variance can be attributed to the fact that $65,000 of
expenditures related to the Holiday Decorations program will not be incurred until the Fall.
There has been a request by the Chairperson of the Blood Drive Committee for an additional
$500 to cover anticipated expenditures. The total budget for the Blood Donor program is
currently $2,546.
Sister Cities expenditures totaled $14,520 as of June 30th. This is $8,500 higher than the
approved budget. However, there is $7,675 ofunbudgeted revenues to help offset the majority
of this variance.
Included in the Miscellaneous Expenditures category are the extraordinary expenditures
incurred on account of the severe windstorm that hit the area this Spring. As of June 30th,
$47,276 of storm~related expenses was charged to the unbudgeted contingency program. Public
Works is estimating that the total costs for the cleanup could run as high as $200,000.
For the past several years, total General Fund expenditures have come in anywhere from one to
three percent under budget. Although we see no reason at this point to believe 2000 will be any
different, to be conservative we are generally not showing any variance from budget for General
Fund Expenditures as reflected in Exhibit 1. The only exceptions are the items referred to above.
MOTOR FUEL TAX FUND
Motor Fuel Tax revenues were estimated at $1,420,700 for the year, consisting of allotment
receipts of $1,380,700 and investment income of $40,000. Our MFT allotment payments are
running slightly ahead of project!ohs. In addition [o our regular MFT payments, earlier this year
we received reimbursement froTM the State in the amount of $910,162 for a large portion of the
expenditures we incurred improving Central Road. We had expected to receive the funds last
fiscal year, so actual revenues for the first six months greatly exceed the annual budget. We will
amend our revenue estimates to incorporate the reimbursement.
CAPITAL IMPROVEMENT FUND
Revenues were projected at $1,584,000 for the year, with $1,024,000 of that coming from a
transfer from the General Fund. The balance is to come from grants, developer donations,
reimbursements and investment income. As of June 30th we received $639,667, or 40% of
projections. We are still awaiting two grant payments and the $135,000 reimbursement from
3Com for their share of the Central Road improvements. One-half of the General Fund transfer
has been made.
The approved budget for this fund is $1,771,653. Total expenditures for the first six months
were $249,331, or 14% of budget. Most of the capital projects and improvements budgeted for
will be initiated during the summer months.
DOWNTOWN REDEVELOPMENT CONSTRUCTION FUND
The 2000 Budget shows estimated revenues of $1,950,991. Included in this figure are
incremental tax revenues of $73,491, investment income of $40,000, site clean-up
reimbursements of $450,000 and land sale proceeds of $1,387,500. As of June 30th, revenues
total $67,026. The Village has not yet received the site clean-up reimbursement or the proceeds
from the sale of either the second portion of the Northwest Electric site or the Fannie May site.
Expenditures incurred to-date total $943,420, representing 45% of the $2,115,000 budget.
STREET IMPROVEMENT CONSTRUCTION FUND
This fund was created to account for the 1997 revenue enhancements that are earmarked for the
street improvement program. Revenues of $2,371,600 were projected for 2000. Revenues
actually received as of June 30th total $1,255,627, or 53% of budget.
A total of $2,929,717 has been budgeted for street reconstruction. As of June 30th, only
$256,326 or 9% has been expended. The vast majority of the pay-outs will take place in the
second half of the year.
FLOOD CONTROL CONSTRUCTION FUND
Revenues collected to date amount to $2,274,222, or 72% of the $3,156,850 budget. Bond
proceeds of $1,903,041 were received in June. The Village has not yet received the $1,000,000
State grant for Weller Creek improvements.
Only $75,942 has been spent thus far out of the $3,301,117 annual budget. As was previously
explained to the Village Board, the Weller creek project will now be spread out over the next
two years, as opposed to completing the project in 2000. Work on Weller Creek and the other
planned projects are expected to get under way very soon.
'WA TER AND SEWER FUND
Revenues through June 30th total $3,235,127, ~epresenting 44% of budget. This is typical, as
water consumption increases during the summer months.
Expenditures were budgeted at $7,998,218 for the year. After six months, actual expenditures
have totaled $2,863,370, or 36% of budget. ExPenditures appear to be Iow because of capital
improvements planned for later in the year. There are no material variances expected between
now and the end of the year.
RISK MANAGEMENT FUND
The Risk Management Fund was created to account for the insurance and risk retention activities
of the Village. These include employee health and life benefits, workers compensation, and
property and casualty insurance.
Revenues for the Risk Management Fund were originally projected at $3,415,394 for the year.
As of June 30th actual revenue is at $2,644,547, or 77.4%. The reason revenues appear to be
doing so well is that we received $900,000 from our liability insurance carriers as partial
reimbursement for the Martinez, Moser and Medrano settlements. This revenue was not
anticipated at the time the budget was adopted.
The total budget for the Risk Management Fund is $3,213,743. To date, $2,588,381, or 80.5%
has been expended. Once again, the Martinez, Moser and Medrano settlements are throwing off
the budget to actual comparisons. Included in the actual expenditure figure is the $900,000
settlement, as well as our defense costs incurred this year. We expect to ask the Board to
increase the budget to account for the settlement activity.
2001 FORECAST
The 2000 Annual Budget includes a forecast budget for the year 2001 for each operating and
capital project fund. The purpose of this portion of my memorandum is to bring forward any
material variances in revenues or expenditures now expected for the year 2001.
GENERdL FUND
Exhibit 2 has been prepared to compare the original forecast numbers to our most recent
estimates. The original forecast budget shows an operating deficit of $126,375 on revenues of
$26,914,551 and expenditures and transfers of $27,040,926. Our more recent estimates now
show there being a surplus of $526,325 due to revisions to revenue projections.
Please note that the 2001 Forecast figures do not include the addition of any new personnel.
However, there have been some recent discussions regarding the addition of a few positions.
This matter will be discussed further during the actual budget preparation process.
Revenues:
At this time, we expect 2001 revenues to come in $677,700 higher than what was projected
twelve months ago. The large variance can be attributed to strong sales tax revenue received to-
date in 2000. We expect to end the year 2000 a full $609,000 ahead of budget. For 2001, we are
assuming sales tax revenue will increase 3% over 2000 receipts, generating a variance of
$621,600. We also expect slight increases in investment income and utility taxes.
he forecast still assumes that the Village will strive to maintain no more than a 3.5% overall
increase in its property tax levy.
Expenditures:
At this time we do not expect expenditures for 2001 to materially vary from the forecast budget
prepared last year. However, we are currently in negotiations with both the Police and
Firefighter unions. The forecast budget incorporates an assumed increase in wages of 3.5%. For
every one-half percent that the actual contractual increases vary from 3.5%, expenditures will
increase or decrease by approximately $50,000.
There is also the distinct possibility later this year that police officers will be granted the same
pension benefit enhancements that firefighters were given in 1999. If this is the case, the
Village's contributions to the Police Pension Fund could increase by anywhere from $50,000 to
$100,000 per year.
OTHER OPERATING AND CAPITAL PROJECTS FUNDS
At this time, there are only a few significant changes expected in the other operating and capital
project funds. In the Flood Control Construction Fund, we will be carrying over to 2001 one-
half of the Weller Creek improvement planned expenses, approximately $900,000. We also have
been notified that the Village will be the recipient of a $400,000 grant for commuter station
improvements. This will be added to the 2001 Budget as well.
BUDGET CALENDAR
Attached as Exhibit 3 is the 2001 budget calendar as presented in the current 2000 budget
document. If this schedule now presents any conflicts, we should revise it as soon as possible.
Please note that a new state law requires the Village to hold a public hearing on the proposed tax
levy on a Monday evening. It is currently scheduled for Monday, December 4th.
YEAR 2001 BUDGET DIRECTION
Finally, I have attached a copy of the New Project/Service Suggestion Form (Exhibit 4). This
form is intended for use by the Village Board to facilitate communication between the Board and
staff concerning any new ideas they would like to see included in the 2001 proposed budget. It
would be helpful if the forms could be returned to you by September 8, 2000 so that the ideas
can be incorporated in to our preliminary budget deliberations.
Copy: Finance Commission Members
Department Directors
Carol Widmer, Deputy Finance Director
7
Exhibit 1
VILLAGE OF MOUNT PROSPECT
General Fund
Revenues and Expenditures
2000
2000 Variance
1999 2000 Current Favorable
Actual Budget Estimate (Unfavorable) Notes
Revenues:
Property Taxes 6,367,393 6,685,955 6,685,955 0
Sales Taxes 7,050,645 6,971,000 7,580,000 609,000 A
Food and Beverage Tax 469,868 448,800 448,800 0
Real Estate Transfer Tax 922,591 663,000 663,000 0
Utility Taxes 1,752,761 1,713,300 1,713,300 0
Other Taxes 158,057 158,700 158,700 0
Licenses, Permits, Fees 2,876,306 2,750,500 2,750,500 0 B
State income Tax 3,790,495 3,931,300 3,931,300 0
Other Intergovernmental 1,097,534 1,069,500 1,069,500 0
Charges for Services 567,030 600,920 600,920 0
Fines and Forfeits 561,647 531,500 531,500 0
Investment income 392,922 360,000 400,000 40,000 C
Reimbursements 270,609 275,300 275,300 0
Other Revenue 162,601 155,475 216,730 61,255 D
Total Revenues 26,440,459 26,315,250 27,025,505 710,255
Expenditures
Public Representation 93,263 102,602 102,602 0
Village Manager's Office 916,086 999,972 1,024,972 (25,000) E
Televisio n Services Division 173,140 198,184 198,184 0
Village Clerk's Office 136,699 137,342 137,342 0
Finance Department 1,217,839 1,257,156 1,257,156 0
Community Development Dept. 1,274,982 1,361,845 1,361,845 0
Human Services Dept. 583,458 633,897 633,897 0
Police Department 8,484,699 9,086,394 9,086,394 0
Fire Department 6,685,278 7,095,790 7,095,790 0
Public Works Department 4,883,633 4,701,972 4,701,972 0
Community and Civic Services 199,208 249,182 263,682 (14,500) F
Miscellaneous 135,537 20,500 220,500 (200,000) G
Total Expenditures 24,783,822 25,844,836 26,084,336 (239,500)
Excess of Revenues over Expend. 1,656,637 470,414 941,169 470,755
Other Financing Uses
Transfer to Capital Improve. Fd. (1,066,390) (1,024,000) (1,024,000) 0
Transfer to Veh. Replace. Fd. (860,000) O 0 0
Total Other Financing Uses /1,926,390) (1,024,000) (1,024,000/ 0
Excess of Revenues over Expend.
and Other Financing Uses: (269,753) (553,586) (82,831) 470,755
Exhibit 1
VILLAGE OF MOUNT PROSPECT
GeneralFund
Revenues and Expenditures
2000
Notes
A Actual sales tax receipts to date are running 15% above 1999 levels. To be conservative, we are
estimating that sales tax receipts for the year will come in 7.5% above 1999.
B It should be noted that there is pending litigation challanging the infrastructure maintenance fee.
If the IMF is struck down in whole, the impact is a loss of $420,000. If the IMF is struck down for only
wireless telecommunications companies, the loss would be approximately $150,000.
C Interest rates have risen, resulting in increased investment earnings.
D The Village received $53,580 industrial development bond fees that were unexpeced and unbudgeted.
The Village received $7,675 in revenues related to the Sister Cities Commission events.
E The Village Newsletter expenses are expected to run $25,000 over the original budget amount.
F The Blood Program is expected to exceed budget by $500. The 4th of July Parade account is expected
to exceed budget by $5,500. Sister City expenses are expected to exceed budget by $8,500,
G The severe wind storm this Spring resulted in unexpeced expenditures of $200,000. This figure includes
$47,000 in overtime and $153,000 in contractor expenses.
Exhibit 2
VILLAGE OF MOUNT PROSPECT
General Fund
Revenues and Expenditures
2001
Original Current Increase Percent
Forecast Forecast (Decrease) Change Notes
Revenues:
Property Taxes 7,017,285 7,017,285 0 0.00 A
Sales Taxes 7,110,000 7,7311600 621,600 8.74 B
Food and Beverage Tax 457,700 457,700 0 0.00 C
Real Estate Transfer Tax 676,200 676,200 0 0.00 D
Utility Taxes 1,731,400 1,747,500 16,100 0.93 E
Other Taxes 160,300 160,300 0 0.00
Licenses, Permits, Fees 2,765,000 2,765,000 0 0.00 F
State Income Tax 4,049,200 4,049,200 0 0.00 G
Other Intergovernmental 1,018,500 1,018,500 0 0.00
Charges for Services 618,452 618,452 0 0.00
Fines and Forfeits 535,000 535,000 0 0.00
Investment Income 360,000 400,000 40,000 11.11 H
Reimbursements 285,789 285,789 0 0.00
Other Revenue 129,725 129,725 0 0.00
Total Revenues 26,914,551 27,592,251 677,700 2.52
Expenditures
Public Representation 106,909 106,909 0 0.00
Village Manager's Office 937,829 962,829 25,000 2.67
Television Services Division 200,456 200,456 0 0.00
Village Clerk's Office 142,017 142,017 0 0.00
Finance Department 1,287,640 1,287,640 0 0.00
Community Development Dept. 1,409,710 1,409,710 0 0.00
Human Services Dept. 651,042 651,042 0 0.00
Police Department 9,320,715 9,320,715 0 0.00
Fire Department 7,358,442 7,358,442 0 0.00
Public Works Department 4,786,927 4,786,927 0 0.00
Community and Civic Services 254,239 254,239 0 0.00
Miscellaneous 21,000 21,000 0 0.00
Total Expenditures 26,476,926 26,501,926 25,000 0.09
Excess of Revenues over Expend. 437,625 1,090,325 652,700 149.15
Other Financing Uses
Transfer to Cap[tel improve. Fd. 564,000 564,000 0 0.0
Transfer to Veh. Replace. Fd. 0 0 0 0.0
Total Other Financing Uses 564,000 564,000 0 0.0
Excess of Revenues over Expend.
and Other Financing Uses: (126,375) 526,325 652,700 (516.5)
Exhibit 2
VILLAGE OF MOUNT PROSPECT
General Fund
Revenues and Expenditures
2001
Notes
A 3.5% overall property tax hike proposed.
B Sales tax receipts estimated to increase 2% over 2000 projected receipts.
C Food and beverage tax estimated to increase 2% over 2000 projected receipts.
D Estimating real estate transfer tax will increase 2% over 2000.
E Utility tax receipts estimated at 2% above 2000 projections.
F It should be noted that pending litigation could threaten the Infrastructure Maintenance Fee revenue.
G Income tax receipts estimated at 3% above 2000 projections.
H Investment income is expected to be higher due to increased rates.
Newsletter costs are expected to be $25,000 higher than originally projected due to increased number of
pages.
VILLAGE OF MOUNT PROSPECT
BUDGET CALENDARS
2000 and 2001
2OOO 2001
DATE ACTION DATE
3/19/99 Capital Improvement Plan (CIP) Worksheets forwarded to Department 3/17/00
Directors
4/09/99 Completed CIP Wor~heets returned to Finance Depa~iatent 4/07/00
5/03/99 to Department CIP reviews with Village Manager and Finance Director 5/01/00
5107199 to 5105100
5114199 Complete Proposed ClP Amounts 5112100
5128199 Deliver Proposed CIP to Village Board and Finance Commission 5126100
6103199 & Review Proposed CIP with Finance Commission 6108100
6/17/99 & 6/22/00
6/08199 Commlv. ee of ~he Whole - First CIP Review Session 6/13/00
6/22/99 Committee of the Whole - Second CIP Review Session 6/27/00
7106199 Acceptance of Proposed ClP at Village Board Meeting 7/18/00
7/23/99 Budget Worksheets forwarded to DepaiUaent Directors 7/21/00
7/27/99 Committee of the Whole - Mid-Year Budget Review and Pre-BUdget 8/08/00
Workshop
7/30/99 CIP available for distribution 8/11/00
8120199 Completed Budget Worksheets returned to Finance Department 8/18100
8/27/99 Revenue ]Estimates completed by Finance Department 8/25/00
9/06/99 to Department Budget reviews with Village Manager and Finance Director 9/04/03
1110199 to 9108/00
)117199 Complete Proposed Budget Amounts 9115100
x:od
VILLAGE OF MOUNT PROSPECT
BUDGET CALENDARS
2~00 and 2001
2000 2001
DATE ACTION DATE
10/08/99 Deliver Proposed Budget to Village Board and Finance Commission 10/06/00
10/08/99 Proposed Budget available for public inspection at the Village Clerk's Office 10/06/00
and the Mount Prospect Public Librat~
10/14/99 Review Proposed Budget with the Finance Commission 10/12/00
10/21/99 10/19/00
10/27/99 10/26/00
11/04/99 11/02/00
10/26/99 Committee of the Whole - First Budget Hearing (6:00 pm - 10:00 pm) 10/24/00
Overview, Village Administration, Finance & Human Services
11/09/99 Committee of the Whole - Second Budget Heating (6:00 pm - 10:00 pm) 11/14100
Fire, Police, and Community Developmem
11/23/99 Committee of the Whole - Third Budget Hearing (6:00 pm - 10:00 pm) 11/28/00
Public Works Department and Non-Departmental
12/07/99 Truth in Taxation Public Heating 12/04/00
12/07/99 First Reading of Proposed Budget Ordinance at Village Board Meeting 12105100
Public Hearing and Second Reading of Proposed Budget Ordinance at Village 12/19/00
12/21/99
Board Meeting
1/14/00 1/19/01
Approved Budget available for distribution
xxxii
Exhibit 4
VILLAGE OF MOUNT PROSPECT
NEW SERVICE/PROJECT SUGGESTION FORM
2001 BUDGET
Suggested by:
New Service/Project Name:
Description of New Service/Project:
Estimated Cost (if known):
Potential Source of Funds:
Please return this form to the Village Manager by September 8, 2000.
This area for the use of the Village Manager
Assigned to the Department of:
Comments:
Initials of the Village Manager
MAYOR ~
Gerald L. Farley VILLAGE MANAGER
Michael E. Janonis
TRUSTEES
Timothy J. Corcoranpaul Wm. HoefertVillageof MountProspect F,LLAGE CLERKvelmaLowe
Richard M Lohrstorfer
O~n.~ P~kk¢, Community Development Department Phone: 847/818-5328
Michaele W. Skowron Fax: 847/818-5329
Irvana K. Wilks 100 South Emerson Street Mount Prospect, Illinois 60056 TDD: 847/392-6064
AGENDA
ECONOMIC DEVELOPMENT COMMISSION
MEETING LOCATION: MEETING DATE & TIME:
2nd Floor Conference Room Thursday
Village Hall August 10, 2000
100 South Emerson Street 8:00 a.m.
Mount Prospect, IL 60056
I. CALL TO ORDER
II. ROLL CALL
III. APPROVAL OF MINUTES - June 8, 2000 meeting
IV. OLD BUSINESS
V. NEW BUSINESS
A. Business and Development Resource Guide
B. Chamber of Commerce Golf Outing - 9/13/00
VI. CHAIRMAN'S REPORT
VII. ADJOURNMENT
Any individual who would like to attend this meeting, but because of a disability needs some accommodation
to participate, should contact the Community Development Department at 100 S. Emerson, Mount Prospect,
IL 60056, 847-392-6000, Ext. 5328, TDD #847-392-6064.
MINUTES
ECONOMIC DEVELOPMENT COMMISSION
2nd Floor Conference Room, Village Hall
Thursday, June 8, 2000
7:30 a.m.
The meeting of the Economic Development Commission (EDC) of the Village of Mount Prospect was held
on Thursday, June 8, 2000 in the second floor conference room of Village Hall, I00 South Emerson Street,
Mount Prospect, Illinois.
CALL TO ORDER
Chairman Norm Kurtz called the meeting to order at 7:35 a.m. Commissioners John Aradt, Pat Bied'ar, Bei~
Trapani, Bruce Gillilan, Kevin Davies, and David Lindgren were present, Also present were Mike Figolah,
Fire Chief; John Malcolm, Deputy Fire Chief; Paul Valentine, Fire Marshal; Kimberly Smith, Fire
Department Administrative Project Analyst; and Michael Blue, Deputy Director of Community
Development,
APPROVAL OF MINUTES
The minutes of the April 6, 2000 meeting were reviewed and approved unanimously.
OLD BUSINESS
Mr. Blue provided a brief update of progress with development projects in the Village. He noted that the
former LaSalle Bank building at 1 W. Rand was being demolished m~d that a commercial center would soon
be under construction. He also informed the Commission that the Lofts and Shops at Village Centre project
was nearing approval to begin work on the building's foundation. Chairman Kurtz and Mr. Trapani asked
about the potential to acquire additional property in the downtown. There was discussion about the need to
further consider that possibility with the intent of improving the downtown's appearance.
NEW BUSINESS
Presentation on Fire Department's Five Year Plan
Chief Mike Figolah of Mount ProspeE~ Fire Department presented the Department's five year plan for
staffing and facility changes. The presentation described current operations of the department, including
present staffing levels, vehicles and equipment used, and mutual/automatic aid agreements with adjoining
fire departments. Chief Figolah also described operational issues and service deficiencies that the
Department is facing. They included staffing levels, poor location of the Village's northernmost station, and
heavy reliance on mutual/automatic aid from other fire departments. Finally, the Chief described the
Department's plan for addressing those issues, which includes additional staffing, making more efficient use
of fire fighting vehicles, and construction ora new fire station in the northern part of the Village.
Members of the EDC asked several questions about current and future fire protection services. In particular,
there was concern as to the impact of annexing the United Airlines property in the south portion of the
community. ChiefFigolah noted that a number of plans for that occurrence had been developed, but that
annexation was considered very unlikely in the near future.
conomic Development Commission
June 8, 2000 Minutes
Page 2
At the end of the presentation, the Commission members expressed their strong support of the Fire
Department's need for additional staff and a new fire station. They expressed their recommendation that the
Village Board make these life safety service additions a high priority.
ADJOURNMENT
The meeting was adjourned at 9:10 a.m.
Respectfully submitted,
Michael Blue, AICP
Deputy Di?ector of Community Development
6-00