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HomeMy WebLinkAboutRes 19-98 03/18/1998 af/ 3/10/98 RESOLUTION NO. I9-98 A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE CEDA NORTHWEST SELF-HELP CENTER WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the Mayor and Board of Trustees of the village of Mount Prospect that the CEDA Northwest Self-Help Center shall provide a program to assist near homeless and homeless Iow- and moderate-income residents of the Village of Mount Prospect; and WHEREAS, the program proposed by the CEDA Northwest Self-Help Center and approved herein, complies with the requirements of the Department of Housing and Urban Development with resPect to benefitting Iow- and moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to sign and Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and the CEDA Northwest Self-Help Center, a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: Hoefert, Lohrstorfer, Nocchi, Wilks, Farley NAYS: None ABSENT: Clowes, Corcoran PASSED and APPROVED this 18th day of March, 1998. Carol A. Fields, Village Clerk AGREEMENT This Agreement is entered into this 18th day of March 1998, by and between the Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE" and the CEDA Northwest Self-Help Center, Inc. (hereinafter referred to as the "CORPORATION") a not-for-profit Corporation. SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter refen'ed to as HUD), the VILLAGE elects to contract for services with the CORPORATION for operation of a program to assist near homeless and homeless low- and moderate-income residents of the Village of Mount Prospect as outline in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the CORPORATION up to a maximum of $7000.00 and the CORPORATION agrees to abide bythe provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section II, to the actual amount invoiced by the CORPORATION, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The CORPORATION agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of it's officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the CORPORATION, or those acting -I- under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the CORPORATION's performance under this Agreement. The CORPORATION agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indenmity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees that the CORPORATION may employ attorneys of it's own selection to appear and defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the CORPORATION. The CORPORATION, at it's option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The CORPORATION, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affu'mative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The CORPORATION agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both CORPORATION's internal personnel practices and it's actions in the performance of this Agreement. The CORPORATION hereby certifies that I-9 forms are current and employment verification has been completed regarding all employees. The CORPORATION agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concerning privacy with reasonable notice to the CORPORATION/ C. Examination of Records. The CORPORATION will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. Said records shall include verification of household income and information on race or national origin. Eligible households for this program must have incomes below those noted in Exhibit C. The CORPORATION may establish program income criteria below that noted in Exhibit C. D. Filing of Records. The CORPORATION shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of the CORPORATION, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. -2- SECTION IV Compliance with Laws The COtEPORATION, shall at all times, observe and comply with ail laws, ordinances or regulations o£the Federal, State, County and local government which may in any manner affect the performance of this Agreement~ and the CORPORATION shall be required to perform ail acts under this agreement in the same manner as the VILLAGE, as a contractor o£the Federal Government, is or would be required to perform such acts. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shail forthwith file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The CORPORATION shail not file any lawsuit against the VILLAGE or any of it's officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of it's officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the CORPORATION on the following basis: 1. The VILLAGE shall allocate the $7,000.00 contract amount for the services stipulated in this Agreement. The CORPORATION shall submit no more than one invoice every three months for an amount equal to one-quarter of the contract amount. Every three months, the CORPORATION shall submit to the VILLAGE a Quarterly Performance report. Said report shall include irrformation on: a. Each Mount Prospect resident provided housing and other services during the month, showing the client's CORPORATION number, client's address, -3- and type(s) of service rendered. Services may also include the number of applications received and the number of applicants approved for the program from Mount Prospect residents. The first report shall be due on April 10, 1998. All others shall be submitted no later than the 10th of July and October of 1998 and the 10th of January, 1999. 2. A final report shall accompany the CORPORATION's final billing and report in January of 1998. This report will highlight the accomplishments of the program over the past year, summarize for the fiscal year, from January 1, 1998 to December 31, 1998, the number of Mount Prospect Residents served by type of assistance, and include the completion of Exhibit B herein attached. SECTION VII Len~h of Contract This Agreement shall be valid from January 1, 1998 through December 31, 1998 and may be terminated by either party upon thirty (30) days written notice. All costs associated with completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignments The CORPORATION shall not assign the Agreement or any part thereof and the CORPORATION shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the CORPORATION shall be deemed of no force or effect and shall not be binding upon the VILLAGE. SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage -4- prepared, to the respective parties as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the CORPORATION Mr. Lyle Q. Foster Executive Director CEDA Northwest Self-Help Center, Inc. 120 West Eastman Arlington Heights, Illinois 60004 THE VILLAGE OF MOUNT PROSPECT l~s~den'''~ ~'~ - t ~tl(e V~illage~oard/~ / ~ CEDA NORTHWEST SELF-HELP Village Clerk CENTER, INC. ATTEST: ~ ~~_~ BY: ~E;ecutive Director Exhibit "A" ~ ~ '-'~ ~:e O~[O~MENT DEPT. ~IE PROGRAM THE PURPOSe: THE T~NSITION~L LIWIN~ P~O~.%R offera a team of Daople who will assist the participant~ in setting and achieving goals. It is the intent of the program to assist families locate permanent housing in the community and achisve self-sufficiency. ALL C~IDATZS ~R ~E PROG~ i. Candida=es must complete the CEDA Northwest assessment 2.Meet all ~a!ification~ of the p=ogr~. (See Program Policies) 3. Go through a ~ree ste9 process: A: ~e =~co~e~ded by a N~sing Counselor for consi~ation B: Be recommended by the Program Service~ C~r~inator for consiaeratiom for the Drog~am. ~:Attend a group interv~e~ with all me,ers of the family ~at will ~ living in ~e unit =eom for participation in the progrsm. 4. Sig~ a ~A/S~LF H~P CO~. This contract is not valid until properly auth~rized by C~A Northwest 9erson~el. (See page ) S. ~DE BY ~L OF T~ PROVISIONS IN ~E CO~. 6. Head of household must have income. 7. In order to initiate you ~ndatory savings a~ount, a P R 0 GP..~M POLICIES 1.) CRITZRII ~OR CLIENT ADMISSION: A.) Hust he ho~el~ss. B.) Limit*d resources. C.) One employable adult in family. D.) Must have potential for economic ~elf-sufficiency at the end of the program. E.) Must sign CEDA/$ZLF HELP CONTRACT. F.) Participant with las= permanent address in our area will be giuen preference. G.) Must have income. EMPLOYMENT R~LES: A.) Any participant fired from his/her Job for poor performance may be asked to leave the program. B.) Any participant who is laid off will immediately ra.~ort this to the Employment Specialist. C,) A participant may not ~uit a Job without the Employment Specialist's approval, or they may be asked to leave the program. 3.) B~DG~T RULES: A.) Participants must ke~p receipts of monies spent...sverydollar must be accounted for. These are to be reviewed by the Financial Counselor at each meeting, B.) Par=icipants must provide copies of ALL check stubs from jo~s to the Financial Counselor. C.) There will be no borrowing or loaning of monies, D.) At least 30% of all income earned will be placed in a savings account controlled by the Financial Counselor. Any variation in this rule will require a signed agreement from both the Financial Counselor, and the Program Services ~oordinator. E.) No savings withdrawal ~ay be made without the approval of both the Financial Counselor a~d the Program Services Coordinator. F.) Participants are responsible for their ow~ phones and unu~ua!!y high utility bills. B.) Meet regularly w~hh the Program Servlcss Coordination (Usually ouce per week), contac~ Program S~vices Coordina~or ~ if cha~ges ar~ oe~ded. C.) ~eet O~ a ~eriodi= basis with the Financial Counselor. D.) Must a~=end weekly Job club If unemployed. F.) Meet peri~ically with the ~mplo~e~ counselor to assess emp~o~en~ ~ta=us. G.) Participants must contac= the appropriat~ staff perone. Leaving amessage without speaking tO the appropriate staf~ person will be considered unacceptable. A.) Any costs associated with repairs that were caused by participant neglect and/or replacement of living quarters, e~uipment and/or furnishings in the living unit will~come the participants responsibility, and will be deduced from their saving= account prior %o the conclusion of their ~ro~ram stay. B.) The participant will agree to maintain the living ~arters in a clean, well maintained condition. This includes keeping the apartment vacuum~, dishes wash~ andput away, bathroom fix=utes scrubbY, and clothes picked up. Any unusual costs for ~e cleaning, or repair of a unit at the pa~icipants depa~urm ~i!! be deducted from the pa~icipants saving account prior to ~e final clo~ing of the account by the Financial Counselor. C.) The particiDant will assume the financial responsibility for any EHE~GENCY SITUATION which has been created or caused by them requiring repair work on weekend~, or after hours, of the cost of repair plus a 10 % administrative fee. Thi~ cost will be · ubmitted to t-he Financial Counselor for reimbursement to the agency from the participants savings account. D.) All adult participant MUST attend the support group. E.) Any viola:lo, of these rules will be cause for immedia=e dismissal from the program, and a twenty- four hour vacate not/ce of the living unit. This Stsff position report; to the Program Services Coordinator, and is =he key intake ssses~ment position for =he Transitional Housing Program. The ~articipants are evaluated to make ~ur~ they meet al/ the basic requirements for the program, a~d if all requir~ments are met, are recommended to the Program Service~ Coordinator ~or consideration for the program. ~OUSI~ AS~IST;tNT~ This Staff position reports to ~he Program Coordinator, and works in conjunction with the Nousing Specialist to provide for intake assessment and recommendation for the program. This Staff position reports to the P~ogram Services coordinator, and prowides the Job see~er with the necessary tools to be =~mpetitive in the Job market, service may include resume preparation, job referral, and Job training if necessary in order place the participant in the best position available that they qualified for. BUDGBT ]~ND FINANCIAL COUNSELOR= The Budget and Financial C~unselor reports to ~he Program Services Coordinator, and is responsible for developing a day-to- d~y budget, es~ablishing a savings plan, and providing ~£nancial consultation torte participant. ~his position also maintains customer accounts for all participants /~ the housing program. Z ~ 0 0 Z o~ ~ o z o EXHIBIT C SECTION 8 INCOME LIMITS Persons in Household Income Limits 1 .............................................. $31,700 2 ........................................ $36,250 3 ........................................ $40,750 4 ........................................ $45,300 5 ........................................ $48,900 6 ........................................ $52,550 7 ........................................ $56,150 8 ......................................... $59,800