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HomeMy WebLinkAbout03/05/2024 Motion to accept lowest cost, responsive bid for 2024-2025 Parkway Stump Removals for an amount not to exceed $49,775Item Cover Page Subject Motion to accept lowest cost,, responsive bid for 2024-2025 Parkway Stump Removals for an amount not to exceed $49.775. Meeting March 5, 2024 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Fiscal Impact (Y/N) Y Dollar Amount $49,775.00 Budget Source General Fund Category CONSENT AGENDA Type Action Item nMrmatinn Sealed bids for parkway tree stump removals 2024-25 were opened on February 12, 2024. This contract requires grinding tree stumps to a 10" - 12" depth, removing the grindings, and restoring the area with topsoil and grass seed. Staff anticipates that approximately 400 stumps will need to be ground each year. BID RESULTS Staff mailed out five (5) sets of bid specifications for this work. The bid was also placed on the Village's website and Onvia OnDemand bid clearinghouse website. Six (6) sealed bids were received. Bid results were as follows: Bidder 2024 2025 Total Bid Price Langton Group $45,250.00 $48,000.00 $93,250.00 Fleck's $52,250.00 $52,250.00 $104,500.00 Balanced Environments $79,504.00 $79,500.00 $159,000.00 Alvarez Inc. $91,425.00 $91r625-00 $183,250.00 Cornerstone Partners $105.,432.50 $108,,582.50 $214.,015.00 Kramer Tree $112,250.00 $112, 250.00 $224,500.00 Discussion The low bidder, Langton Group of Woodstock, Illinois, has successfully worked for us in the past on the Klehm's Island Construction and Installation project in 2023. Additionally, as required as part of the bid submittal, references were provided with their submittal. Langton Group has completed similar contracts for the cities of Rockford, Aurora, and Woodstock, as well as the Streamwood Park District. Additionally, their equipment list shows they own the resources necessary to successfully complete our contract. It is the opinion of staff that Langton Group is qualified and capable to successfully execute this proposed contract. A copy of Langton"s bid submittal is attached. La ngton's bid price is a 3% decrease when compared to 2023 rates for similar work. The contract documents include a provision which allows the contract to be extended for a third year at 2025 bid prices if both the contractor and Village agree. Staff recommends including a small contingency (10%) in the project award to allow for quantity Variances and unanticipated conditions. In this instance, a 10% contingency added to the lowest cost bid would result in a total contract award of $49,775.00 (Base Bid: $451,250.00 + Contingency: $4,.525.00 = Total Recommended Award: $49,775.00). Alternatives 1. Accept the lowest cost, responsive bid for Parkway Tree Removals. 2. Action at the discretion of the Village Board. Staff Recommendation Staff recommends awarding a contract to the lowest qualified bidder, Langton Group, for an amount not to exceed $49,,775-00 in 2024, and an amount that does not exceed the amount budgeted for this purpose in 2025. Staff also recommends that the Village Board authorize staff to extend the contract for one (1) additional year at 2025 bid prices if both the Village and contractor agree to terms. Attachments 1. Langton's bid documents EXHIBIT A (Upon award of contract, to be attached to PARKWAY STUMP REMOVAL CONTRACT 2024- 2025 as Exhibit A) Bid Proposal Farm Villaq e of Mount ProsRect PARKWAY STUMP REMOVAL CONTRACT 2024-2025 OWNER INFORMATION This Business is a: individual Proprietorship r-1 Joint Venture E] Partnership Corporation If applicable, give names and addresses of all partners, officers or directors. Has the applicant, business, or member of the business ever had a license or contract revolved, suspended or cancelled? El YES NO if yes, explain in full detail on a separate sheet of paper. a );oes the bu it � currently hold a license r have a contract with any other municipality for ser cel YES NO 19 It' yes, explain in full on a .separate sheet of raper. Have any complaints against the business been filed with the Illinois commerce Commission, the �fe of the Illinois Attomey General, or any other gov omental body during the period of one eer prior to the date of this proposals E] YES NO If yes� explain in foul! on a separate sheet of paper. .... 'lease note, the Village reserves the right to conduct its own search with the Illinois (',", ommerce Commission, the Illinois Attorney General, or any other governmental body, and may take into consideration any complaints and/or pending complaints made against the business or owner. In sub sitting this Proposal Form requesting award of the Village of Mount Prospect PARKWAY STUMP R,EMO SIAL CONTRACT 2024-2025, 1 hereby certify that: I will not assign or subcontract any contracted work or services for the Village without prior written approval of the Corporate Authorities of the Village of Mount Prospect; �" Neither 1, nor any person who will be working on my behalf, has been convicted under the laws of Illinois or any other state of an offense which under the laws of this state would be a !F lorry in vohfing the theft of property, violence to persons, or criminal damage to property. P1rz)ase rete that in the case of a person whose last conviction was more than two years past, aril can demon -urate a compelling showing that he/she is nevertheless fit, such person or Operator niay be approved by the Village Manager if otherwise eligible; 3. 1 ani not barred by law from contracting with the Village because of a conviction for prior violations of either Sections 33E-3 or 33E-4 of the Illinois criminal code of 1905 (720 ILCS 5/33E-,3 (Bid Rigging) or 720 ILCS 5/33-4 (Bid Rotating)}; 4, 1 am not delinquent in payment of any taxes to the Illinois Department of Revenue pursuant to Section 11-42.1-1 of the Illinois Municipal code (55 ILCS 5/11-42.1-1) or in any payment, fee or tax owed to the Tillage; 5. 1 provide a dreg free workplace pursuant to the Drug Free Workplace Act (30 ILCS 589/1, et �. I shall comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et seg.), and -the Rules and Regulations of the Illinois Department of Human Rights, including establishment and maintenance of a sexual harassment policy as required by Section 2-105 tof that Article and Act; 7. 1 shall comply with the Americans with Disabilities Act; 4' I shall comply with the Illinois Public Works Employment Discrimination Act (775 ILCS 10/1 ■� y et seq.); a Ino" . All of the in -form, in-form,a#ion. I have. provided in this Application has been truthful and given in good faith. 20 I have read and understand the information provided with this Proposal Form, including the blotice to kidders, Instructions to kidder, the General Conditions, the Specifications and the PARKWAY STUMP REMOVAL CONTRACT 2024-2025, and agree to abide by the conditions set forth therein. My signature below indicates my acceptance of all such conditions and my bid for award of the Village of Mount Prospect PARKWAY STUMP R"t"EMGVAL CGN'TRACT 2024-2025. .............................. iA L N�,.me of Company a n v - �"•d 0 Bid Submitted By ............ �.� Position in Company � h . n.�._ Phc_. � No 1% � [date .......... Bidder rn:jst use the official firm name and authorized re'resentative must sign. P 9 21 BIC FORM PAF' WA— Y STUMP REMOVAL CONTRACT 2024-2025 Village of Mount Prospect Department of Public darks FROM:iA .......... ...... ...... ........... w6X) C41ZL*k)[ 1.000 6 ) ... ........ �x�atrrgwrhr,w,r' (hereinafter called "Bidder") TO: Office of the Village Manager, 3rd Floor 50 South Emerson Street Mount Presoect, Illinois 50055 (hereinafter called "Village" or "Village of Mount Prospect") PA A. ....�..... STUMP REMOVAL CONTRACT 2024-2025 The bidders have familiarized themselves with the services to be performed and probable work conditions required under this Bid affecting the cost of the performance of the required se-wices and with the Bid Documents which include: Notice to Bidders Table of Contents Bid Packet Information Instructions for (Bidders Specifi rations 0eneral Conditions Proposal Form --- Exhibit A Bid Form Affidavit Bid Certification Form Performance Bond Enid Security Bid Sheet(s) Contract DactUrnent — Exhibit B 1 -herefore, the Bidder hereby proposes to furnish all supervision, technical personnel, labor. materials tools, equipment, and services (including all utility and transportation services) regUired to perform the required services, all in accordance with the above listed documents. Bidder agrees to perform all of the required services and provide the equipment and materials described in the Bid Documents, as follows: Bidder has hid on all items and has provided a price for all requested services. The Bidder acknow!edg,es it understands all the requested services for which it has submitted a bid. The Bidder will compiate and provide all labor, equipment, materials and mobilization (if applicable) to perform the required seises as incidental to the fixed item price for each em proposed. 23 v R 'N vry ..Y+ 4 .. .i ���.1 ,''I. V•'! W`' +.'l. d ! `��::<�'°f f:� :: f f., rr, I:: Em N'T �-)F' L; ... . .. .. "N T U E N'T"s FOE L) NIay,� C.I l �k W, rrm�(, va�,] 2024,o,,2025 coo r" oucr cw .. ... ..... ....... . ....... . . ...... . . ..................... ........... . ..... ... . ..... .......... (J, ....... .... .... . .................. .. . .............. .. . . . .. .......... ..... ... Il V fj 1. ........... ........ ...... .. .... . .. ...... . ...... ............... . ...... ........ . ... ......... . I, w ;.w �!W-f 'e dj� E IN 9A0 �%l il, ) , i • I � El 01, r U I Fri, R rv2024 AW25 29 , 2024 rt� �,e ry, 12 0 4 7�' ! F" e � en• ��� f�rW ny ,;+�� �,•�, �Y '"" �f >� rf�''" u �.�� �:.>, r !e � .E� rl 'Po'• ' `Y41 V/ 3 J cAdcl"I'k, 1[[k") ¢ [ j/,d �r �`��' € [{j[ !P " arQ�[J�'N ., NNr j(`'Qy�� rxq.�.� „w.� [(�d�`� p N� �r«�1�4§j ihf....Pf �`•nf [[[ (yu�� r�S �r.Ygr rr u� jaai�dj D fro, I` it �"-1 b d e n) q,�) o Ini i: If` 40 Sf , .IV : of RR, a, ndaly, Febnuary 5), 2024 e t' n g vi in submittina this bid,. the Bidder understands that the Village reserves the right to add to or su,-btract from the estUrnated quantities. The Village intends to award one (1 ) contract (if at all) for the items bid. If written notice of award of this bid is mailed, emailed or otherwise delivered to the Bidder at any time before this bid is withdrawn, the Bidder agrees to execute and deliver the contract in the Prescribed foie; and furnish payment and performance bonds, or letter of credit, and the insurance certificates required by the Bid Documents to the Village within ten (10) business days after receipt. The Bidder, and as successful bidder/contractor upon award of the contract, understands and agrees to the following: 1) The contractor agrees to provide all required services and items and material to the Village as noted in the Bid Documents and comply with the requirements of the Bid Documents. a) The contractor agrees to comply with all applicable federal and state laws, rules and regulations, and county and municipal ordinances, as described in the General Conditions" All Addenda pertaining to this project shall be acknowledged by the Bidder in the spaces provided below: AtIde,l odum 1 Addend um„Date Acknowledgement by Bidder or Authorized Date No..` Representa t�ye ......mm.Ac k n owl e qq e d Failure to acknowledge receipt, as provided above, may be considered sufficient grounds for disqualification of the bidder and rejection of his/her bid submittal. A record of all Addenda and copies of same will be available to all qualified bidders from the Village of Mount Prospect Public Works Department, 1700 West central Road, Mount Prospect, Illinois two (2) days prior to the letting. It ,shall be the Bidder's responsibility to become fully advised of all Addenda prior to submitting its bid. Upon award of the contract, the Village will send Notice of Award to the successful Bidder, the Bidder must then execute the contract and provide any required bonds or letter of credit and certificate of insurance to the Village within ten (10) business days. The Village will then issue. a written Notice to Proceed. Failure to complete the work in the designated time frame may result in the Director of Public Works withholding compensation due the contractor for failure to complete the said work in the designated time frame, calling the bond(s), or taking such other action as may be available. SnXu*tyri in +he sum of one -thousand dollars $ ,000,00) informof (check one): Bid Sond certified check Bank cashier's check is attached hereto in accordance with the "Instructions for Bidders'”. 24 �n -addition to. Exh!hlt A (Bid Proposo-1 Form), this Bid Submittal contains the following: 1) Bid Form 2) Affidavit - Bid Certification Form 3) Bid Security 4) BID SHEET(S) 5 1 ) List. of required references and equipment Respectfully submitted: Name of Firm/Bidder: Bygo Si nature) -.-- '(14 Titl Date �-f ontact Information: %% ..... ... . ..................................... Official Address.- T e, lee, p h o n P.." EmailliR ................ ONE (1) SIGNED COPY OF EXHIBIT A (BID PROPOSAL FORM), THIS BID FORM AND BID SHEETS ALONG WITH THE AFFIDAVIT - BID CERTIFICATION FORM, REQUIRED REFERENCES AND EQUIPMENT, AND BID SECURITY SHALL BE SUBMITTED IN A SEALED MARKED ENVELOPE. 25 "Fr'DAVIT --91D. CERTIFICATION FORMA s Compan/Firm Name:Av.U-4 ................. lu "I'll ........................... «vin„ M Address,, rn r F As a condition of t rater}ng 'Into a contract with the village of Mount Prospect, and under r.ra h and oenaIN# of r) and pos Is termination of contract rights and debarment, the Linde-rsigned, �� .......... .. ,, being first duly sworn on oath, deposes and states that he or she is� ;� 4(sole owner, 1)aft. ner .!olnt ventured, l SI"riirnt, Secreta, etc.) } of ��w� 0 and has the authority to make all � � y (Namne of Co rnpany) erti fications req i �i �� red by this affidavit. section l Non -Collusion The undersioed certifies that this bid is genuine and not collusive or a sham, that said bidrieAhas nct colluded, bonspired, connived or agreed, directly or indirectly, with any Bidder or person, to put in a sharp bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conterence with any perso. n, to fix the bid price element of this bid, or of that of any other bidder, or to secure any advantage against any other bidder or any person interested in the. p= r -posed contract. Se ction II did Riggilikil,nd Rotatillst The undersigned furthers _aces that L"AltU67,CIA) &f(olur" (Name of Company) Is not barred from bidding or contracting as a result of a conviction for violations of state laws Prohibiting bid rigging or bid rota#ina. or any similar offense of any state of the United States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 I LC5 5133E-39 33E-4■ Section l!!Dry Free Workplace Th i The undersigned further States thatL,1q-0L)& g (Name of Company) provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 I LCS 580/1, et sed[., and has, to the extent not covered by a collective bargaining agreement that deals wil-1, the .subject of the substance Abuse Prevention in Public Works Projects Act, 820 l i.. S A265/1 et see v, a substance abuse ,prevention program that meets or exceeds these na that Act. sec -tion IV Tax Pam rat '� i l rt The �_�nd �rte, , s.g. cd f.� .her states i s that R. (Name of Company) 27 not d4'lind uemt j;``: parayfrner�t of any taxes to the Illinois Department of Revenue, in accordance with Illinois Compiled Statues, 55 ILLS 5/11-42.1. The undersigned understands that making a false statement regarding delinquency in taxes is a Class A �.�?!sdemean or and in addition, voids the contract and allows the municipality to recover i ■ ,111 anno�ints paid to the individual or entity under the contract n civil action, Section V sexual HarassmentME011cV Pursi.m. nt to Section 2-105(A) of the Illinois Human Rights Act, 775 ILLS 5/2-105 (A)y every party to a public contract must: "1 -Nave written sexual harassment policies that shall include, at a minimum, the following information.- (1) the illegality of sexual harassment; (11) the definition of sexual harassment ander State law; {III} a description of sexual harassment, utilizing examples; (IV) the vendor's internal complaint process including penalties; (V) the legal recourse, irivestipa- five and complaint process available through the Department (of Human Rights) and fh(, Commission (FILIman Rights Commission); (VI) directions on how to contact the Depailment and (�omrnission; and (VII) protection against retaliation as provided by :5'ection 5-101 of the Act. (Illinois Human Fights Act)*" A ("Public includes: .,.,,every contract to which the state, any of its political soU bdivisions or any municipal corporation is a party„” 775 I LCS 5/1-103 (Ni) (2002)y The undersigned f-irther states that �.--�", °���r I �OU�� g has (Name of Company) a written sexual harassment policy in place in full compliance with 775 ILLS 5/2-105 (A) (4). ix is iaxpressly unders-tood the foregoing statements and representations and promises are m=ade as a condition to the right of the bidder to receive payment under any award made und(r the terms and provisions of this bid. The undersigned ce ifie It all information contained in this Affidavit is true and correct. / rl fi . W �frliAr�A• 1. wrn, y,.vv mmW'Ix�rd'i f9` . •r �JI. f �µ>vy` ��rldr` Ixmxxv�emvnlmrn+,uxv�wanni�nm�rfxr�r•.. ���.. r M `y r �u8rcltll�r6M'' fWllnw�ll(D� :. N/�In�A""� ,u� �ifANNNNMiMaAh`NrI�1MV \ �e V . ni5' '"'�uN�rio��`N n�96o'�r`rm'`r' Ilu+n`■m.�irr�N Title: re ,i.l:7 r✓` ��iti�Sr •.i'^' Ir4 • `.. ti ` :��wn�°' n�, .,+� lisp pi."�f, r a uxxn�v. x �xr,Naaxlxa �' Signature Name Printed:, MlNN1NANNWWINNM�x�MNrJWwWIWYxWApFWIM�Wfy1 �i � � i I� xW,bli� Sig �ied and sworn to before, me this day of ............ N� 20f K4y commission expires: Y' �µxgpxei�MMM � � ri,fw,+vni�xxvrr,i�• �11rr q4 r. IYd�'r� N. NSF yWgolgaNY,WwwtlNl�l A 1W II h9M1bl e w �k �Huw+�++��,nrnnnw rNWMW�wINM Notary Puh�. II ,ep+rydw,f .. \AN IC k � i� t4o-VARY AWe 1017,112.6 aYr ���� i4 IIfp11�}��%�+�IIIVV�iA` tMI 28 BID SECURITY Included with this bid is a bank cashier's check, certified check or bid bond in the amount of W 1 being one -thousand dollars($1,000-00)loom. g by bW/ g p the bidder, in favor of the Village of Mount Prospect. It is W. I %%%%~ hereby agreed that, should bidder be awarded the contract for services contemplated under this bid and fail or refuse to execute a contract for the performance of said services, FP or to provide the required payment, or letter of credit, and certificate of insurance, then this security, in the amount stipulated above, shall be forfeited and may be retained by the Village of Mount prospect as liquidated damages and not as a penalty. All bids to rema- in firm for a period of ninety (90) days after bid opening date. r�� Nx s siN ��An 3US ITTED THIS of 10. 20 SEAL ( corporation) u rW.Ud�N �fM, r�xwve��[NmWu.��n���MHd'��WwH" 'NWAif'NRN BI fi�iV• xdrriiif M"tlmi'W w.mw+ Mian .. . ��pl'M1+C+�''�'fdNnHw tlxpSNµWluwirfssVFNa.. ,i,,, I�tls m Bidder. LA.ev&�b'!J Note: if bidder is a partnership, the bid must be signed by at least two of the partners. Nate: if bidder is a corporation, the bid mast be signed by an authorized officer of the corporation, attested and sealed by the secretary or other authorized officer. If a corporation, note here the state of incorporation: Incorporated under the laws of the State of 31 BID SHEET The undersigned herewith submits a hid on the "Parkway Stump Removal Contract 2024- 2025" in accordance with the attached documents. All bids are to be delivered to the office of the Village Manager at 50 S. Emerson Street, Xd Eloor, Fount Prospect, Illinois 60056, prior to 1:00p.m. on l=ebwary 12; 2024. SCHEDULE of PRICES We will perforin the services as outlined in the Parkway Stump Removal Contract 2024-2025 for sums as Follows: STUMP PRICING FOR 2024 STUMP PRICING FOR 2025 Si7-e Range (Free D13 Total Estimated Work in Inches * � Bid Price per Inch 2024 Extended Cost 2024 NrNp1A1tlMA,pAO 1000* - - $ � 16-25 nwwi,asw 2250 $ o � �w.x.. wnwawn 2250* $ $ � � IF�� Total Extended 2024 Cost $ STUMP PRICING FOR 2025 ............. ..... . . . . ............ GRAND TOTAL FOR 2024+2025 STUMP REMOVAL ' q3 ),50 ***QUA -acuities are estimated and could be lei her or lower devendj,nn, on workload 33 Sipe Range (Tree �Bl� Total Estimated work in Inches * Bid Price per Inch 2025 Extended Cost 2025 s 0-15 10()()* - - 16-25 2250* $ $ 26�' 2250" $ $ � I f Total Extended 2025 Cost $ k ............. ..... . . . . ............ GRAND TOTAL FOR 2024+2025 STUMP REMOVAL ' q3 ),50 ***QUA -acuities are estimated and could be lei her or lower devendj,nn, on workload 33 Submitted thisV.—day orf 2024* Mark outside of envelope: "PAR UMP REMOVAL CONTRACT 2 25nd defiver to the Village ana a 's office at 50 South Eme l son St rd deet � Flo or, vont Po,�pe�t I nols60056by :00p.m., Monday, February 12, 2024■ ............ .ell Phone: 1 33 Date submitted: �+R n��v 2024 Also note any exceptions to the specifications. A COMPANY 0WN �011r � w . . ........ D OR, CiTy, STATE, Zip Z6 PHONE,� 6< I n � ................................. . . . SI AT RE r n 2. /4WWAN" .. C/ 1Z� 12024 DATE Note: All bids to remain firm for ninety (90) days, Be sure to mark the outside of the oweiope, "Seated Bid for PARKWAY STUMP REMOVAL CONTRACT 2024-2025." 34 .d, «� NG �Nb ` f upx� .r... .�inw.mn✓fnxxiwwxmu..,.rinwr. ....r..:.iM. M"vicv Uandsc:aapo and Cc mstr wa v i()re i hghiW •WI" rcNikVi References: Village of Skokie 5127 W. Oakton St Skokie, 11 60077 Brad Maggi 847-673-0500 Bradl�M.—�YM M% .qkok 4/22-11/24 $59,000 yearly City of Rockford 425, E Stale Sheet Rockford, 11 61104 Harry Noble 779-348-7629 harry. noble@ ro`ckfordil.g0'V 4/22 -current $40,000 yearly City of Aurora .':Sch..00l District ct #26 720 N Broadway 2109 Crystal Lade Read Aurora, 1160505 Card 3 Ab by Sch u 16 r � Stege Fields 630-710-0331 847-639-7788 Jr r ��� iw•anybbArvNuwurerx>li n�umw�xH,yNr.�xiruxwoxgweuryr�ue�mxxmwrvyr, e .ionamwu�Wa ,, •+M�wiwuceMN��mm�µNoniwnve�w.i A3d,.-s@ � A��. N .. vxew 1 s ..N ��i lj rg�ppybgfNyum[xxxxxniwwxAw�rremxx�ixuinw�yu�yM� rg xiNrMNHWFnxra� wnrwxwrvrvwrvsNr xuxwwe'nxe 4/ 19 — cu rent .. ■ 18 s current $47,970 yea rlir r nw.wm1�NW Rlxn• iHH[••nrnn•xr nxMwn rf�w.wMunixmn>a�a�+errm�rrnrxx�.iM�freMM6e'eu'tluuxnm[xsnnMHM+ $177,800 y �IG�>�wVfww'ev�rvxnweMNWxgAMA�YwwMxxwnel r bgx�ylY/A'A&AWINMNtlxNxwi'nxxGm[m[mww+�lrlrrN+wkµ#MMn'rcervM@tlMkrMMM+�gW 4910 Dean Street NktlHtllx�nro>�revnMMM�NRN!•xE[HtlNnfreueawwgxRnwxxxAwwrn'ernrrwxmmwnray.W6Nk'bbW'M�bb'MYMkMx,xxMMxxxxnxxpNSnev�wwv�unvnxrNfWronearrrvnvmxw�drxxsiw�m�wxwrvrrvrvrvrvrvxxxxWxAx+HHWk�bmuwrvawfuWMMehYk�NM�Wrcb Office 325-338-2630 Fax - - x 15 33S �G34 Woodsto r _tock, IL 60098 LangtonGroup@ATT.net