HomeMy WebLinkAbout07/12/2008 SEC minutes
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SPECIAL EVENTS COMMISSION
Meeting Minutes
Saturday, July 12, 2008
Village Hall- 9:00 a.m.
CALL TO ORDER: Chairman Tom Zander called the meeting to order at 9:05 a.m.
Present: Sandy DiCaro, Dale Draznin, Janice Farley, Jill Friedrichs, Eileen Gattas, Martha Helm, Linda
Hoefert, Mike Janonis, Paul Seils, Jim Uszler, Teresa VanOpdorp, Laury Youngquist, Tom Zander
Absent: Dawn Collins, Christina Greco, Kathy Janonis
APPROVAL OF MINUTES: Jill Friedrichs, seconded by Sandy DiCaro, moved to approve the minutes of the
June 7,2008 meeting. Motion approved.
FINANCIAL REPORT: Mike Janonis moved and Martha Helm seconded to approve the Treasurer's Report of
June 30, 2008. Motion approved.
CURRENT BUSINESS:
1. Fine Arts Festival/Blues Fest: The number of artists signed up for the event was 40. Actual number
of participants was from 32-35. Artists who did not show up will be on the wait list next year. There is a
need for improvement on the Purchase Awards. Teresa stated she may change the Fine Arts Festival
committee for next year. Commission felt the Festival was a success and the best one yet. The Blues
Fest taking place the same day as the Fine Arts Festival enhanced our event.
2. Fourth of July Parade: Jill reported $13,645 in expenditures for the parade. There were 95 units
participating. Commission may rethink the idea of having awards for participants to encourage more
decorated floats. There was discussion again about having people along the parade route to keep
things flowing at a timely pace. Members talked about possibly charging businesses that want to take
part in the parade and also limiting the number of participants. There was more music this year which
added to the enjoyment of the parade.
3. Do-it-Yourself Sousa: The event takes place Monday, 7/28 at 7:30. At present, there are 41
participants. Martha felt raising the price from $5 per group to $5 per person did not discourage anyone
from participating. The commission will again be providing water for participants. Martha asked for
volunteers to help pass out programs and flags the night of the event and to also help with the practice
on 7/27.
OTHER BUSINESS:
1. Budget: This item was not on the agenda but coincided with discussion of the Financial Statements.
Mike brought to our attention the need to keep a closer watch on the cash balance and expenditures.
The Celestial is the most costly event we sponsor. There may be a budget done for next year's. A
committee has been formed to look into buying in bulk for trophies for various events such as the
Celestial and Holiday Decorating contest. Committee members are Dale, Kathy, Martha and Teresa.
ADJOURNMENT: The July 12, 2008 meeting of the Mount Prospect Special Events Commission adjourned at
10:05 a.m.
Respectfully submitted,
Eileen Gattas