HomeMy WebLinkAbout11/15/2022 VB MinutesVillage of Mount Prospect
Regular Meeting of the Village Board
Tuesday, November 15 2022 / 7:00 p.m.
1. CALL TO ORDER
Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:02 p.m. in the
Board Room at Village Hall, 50 S. Emerson St.
2. ROLL CALL
Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Agostino
Filippone, Trustee Terri Gens, Trustee John Matuszak, Trustee Richard Rogers, Trustee
Colleen Saccotelli and Trustee Michael Zadel
Absent: None
a. Pledge - Posting of Colors by the Mount Prospect Police and Fire Department Honor Guard
with the Pledge of Allegiance led by Trustee Filippone
b. Invocation — Trustee Terri Gens provided the invocation.
3. APPROVAL OF MINUTES
3.1 Minutes of the regular meeting
Motion by Richard Rogers, second by Terri
November 1, 2022:
of the Village Board — November 1, 2022
Gens to approve the meeting minutes of
Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen
Saccotelli
Nay: None
Abstain: Michael Zadel
Final Resolution: Motion Passed
4. MAYORS REPORT
4.1 ACCOLADES: Pastor Russ Bechtold Retirement
Pastor Russ Bechtold was honored for his many years of devoted service as chaplain for the
Mount Prospect Police and Fire Departments. Members of both departments spoke to express their
gratitude and appreciation. Pastor Bechtold was valued for his role of mentor, confidante and
friend to first responders and their families.
4.2 ACCOLADES: 2022 Fire Prevention Poster Contest Winners
Monika Korzun, Public Education Officer for the Mount Prospect Fire Department, presented
winners of the 2022 Fire Prevention Poster Contest. This year's fire safety campaign theme was
"Fire Won't Wait. Plan Your Escape". Mount Prospect students from both public and private
schools in grades kindergarten through fifth participated in the contest.
Mayor Hoefert read the following proclamations into record:
4.3 PROCLAMATION: Teddy Bear Walk Celebrates 42nd Anniversary - December 2022
Trustee O'Sullivan stated the Library will host celebrations and activities throughout the month of
December.
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4.4 PROCLAMATION: Small Business Saturday - November 26, 2022
Trustee Agostino Filippone accepted the proclamation on behalf of the Mount Prospect
Downtown Merchants Association and the Chamber Commerce. Mayor Hoefert encouraged
support of all small businesses throughout the holiday season.
PROCLAMATION: School Board Member's Day - November 15, 2022 (item not on the
posted agenda)
School District 57 Board member Eileen Kowalczyk and Heather Salerno, Communication
Specialist for School District 57, accepted the proclamation on behalf of all Mount Prospect school
board members.
4.5 1st reading of AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF
THE VILLAGE CODE OF MOUNT PROSPECT.
Mayor Hoefert presented an ordinance that will increase the number of Class F -3-V licenses by
(1) PROSPECT RESTAURANT & BAR INC. d/b/a JAMESON'S CHARHOUSE and decrease the
number of Class F-3 licenses by one (1) PROSPECT RESTAURANT & BAR INC. d/b/a JAMESON'S
CHARHOUSE located at 1702 Algonquin Road Mount Prospect.
Jameson's owner Eleni Angelos and a representative from the video gaming terminal operator
were present to answer questions from the Board. Ms. Angelos thanked the Board for their
consideration and support.
Motion by Michael Zadel, second by Colleen Saccotelli to waive the rule requiring two readings
of an ordinance
Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen
Saccotelli, Michael Zadel
Nay: None
Resolution: Motion Passed
Motion by Richard Rogers, second by Agostino Filippone to approve the subject ordinance
Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli,
Michael Zadel
Nay: None
Final Resolution: Motion Passed
Ordinance No. 6651
5. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
None
6. CONSENT AGENDA
Motion by Colleen Saccotelli, second by Michael Zadel to approve the consent agenda as
presented:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli,
Michael Zadel
Nay: None
Final Resolution: Motion Passed
6.1 List of Bills - October 26, 2022 to November 8, 2022 - $4,004,733.05
6.2 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE
AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT.
This ordinance decreases the number of Class 7-1" Liquor Licenses by one (1) Rise N Shine Cafe
LLC d/b/a Eggsperience located at 176 Randhurst Village Drive, Mount Prospect, IL.
Ordinance No. 6652
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6.3 Motion to accept bid for the 2023 Traffic Signal Maintenance Contract in an amount not to
exceed $36,100.
6.4 Motion to approve a 60 -Month Copier Lease and Maintenance Agreement with Gordon Flesch
Company, Inc. for an amount not to exceed $259,902.42.
7. OLD BUSINESS
None
8. NEW BUSINESS
8.1 A RESOLUTION APPROVING THE FIRST SUBSTANTIAL AMENDMENT TO THE
COMMUNITY DEVELOPMENT BLOCK GRANT ACTION PLAN FOR PROGRAM YEAR 2022
Director of Community Development Bill Cooney introduced Development Planner Antonia Lalagos
who presented the subject resolution approving the first substantial amendment to the
Community Development Block Grant Program(CDBG). Ms. Lalagos presented a brief overview of
the CDBG program. The Village Board approved the original CDBG Action Plan in July 2022. The
Village received additional program income and has unspent funds from 2021. Ms. Lalagos stated
the amendment to the Action Plan requires public participation including a 30 -day public comment
period. Ms. Lalagos reported staff did not receive any comments from the public during this time.
Ms. Lalagos presented information regarding the first substantial amendment to the 2022 Action
Plan that includes an increase in public services spending. The Village received $50,000 in
program income which allows an increase in public services spending of $7,400. The additional
funds will be distributed proportionally to the subrecipients approved in the original 2022 Action
Plan.
Staff is also recommending use of approximately $150,000 in CDBG funds to construct a mini -
soccer pitch at Euclid Elementary School. Staff has reviewed the application from the applicant
and the project is CDBG eligible.
Applicant and Mount Prospect resident Daniel Martinez, in partnership with Euclid Elementary
School staff and School District 26, presented his conceptual plan for a community mini -soccer
pitch. Mr. Martinez presented the mission and goals of the project that will be located at Euclid
Elementary School. Mr. Martinez noted soccer is a popular sport with the community surrounding
the school and believes this project will encourage athletic participation and build strong
community bonds. Mr. Martinez provided details regarding the field. Mr. Martinez stated the cost
of the field ranges from $95,000-180,000, depending on the vendor and displayed images of
soccer fields similar to the one proposed.
Euclid Elementary School Principal Karen Daly and Director of Building and Grounds Dan Whisler
were present for the presentation and answered questions from the Board.
Mr. Martinez orovided the followina in resoonse to auestions from the Board:
• The field will feature artificial turf
• If approved, the CDBG grant, along with funds from private fundraising, will be sufficient to
complete the project
• Most turf vendors offer a 10 -year warranty for both the turf and the structure around
it
• No plans to install lights at this stage of the project; field will be available from dawn
to dusk
• Euclid School staff will perform routine maintenance (snow removal, clearing debris
from the turf, etc.)
• Euclid School staff is working on a funding strategy to create a separate fund to
cover costs of turf repair, netting, etc.; minimal cost to the community
• During school hours, the field will be utilized by Euclid School students; the field will be
available free to the community after school hours and weekends
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Similar to playground equipment, the soccer pitch will likely be covered by Euclid
School insurance
Project has the full support of School District 56 and Euclid School administration
staff
Board comments:
• Great project to benefit the community
• Suggested use of service organizations to assist with routine maintenance
Public Comment:
Steve Polit
601 Wilshire Drive
• Soccer pitch will be welcomed by the community; brings children together for
common goals, interests and lessons that extend beyond the sport
No further discussion.
Motion by Colleen Saccotelli, second by Michael Zadel to approve the subject resolution:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen
Saccotelli, Michael Zadel
Nay: None
Final Resolution: Motion Passed
Resolution No. 33-22
8.2 A RESOLUTION RECOMMENDING THE FUTURE RENEWAL OF A CLASS 6B
CLASSIFICATION FOR THE MOUNT PROSPECT TECHNOLOGY CAMPUS
Director of Community Development Bill Cooney presented a resolution recommending future
renewal of a Class 6b Classification from the Mount Prospect Technology Campus. Mr. Cooney
stated the Village Board approved the $2.5 billion project in June of 2022. Mr. Cooney added
the Village Board also approved an inducement resolution supporting the petitioner's
application for a Cook County Class 6b tax incentive. The tax incentive spans 12 years with an
opportunity to renew the incentive for an additional 12 years.
The petitioner approached staff to request that the Village commit to a future recommendation
to approve a renewal of the Class 6b incentive to provide greater cost certainties to
prospective tenant within the data centers. The petitioner understands the resolution is non-
binding. Mr. Cooney noted the Village has a history of granting renewal requests. Mr. Cooney
stated staff recommends approval of the subject resolution.
No discussion.
Motion by Michael Zadel, second by Colleen Saccotelli to approve the subject resolution:
Yea: Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel
Nay: Agostino Filippone
Final Resolution: Motion Passed
Resolution No. 34-22
9 VILLAGE MANAGER'S REPORT
9.1 Motion to waive the rule requiring public bidding and accept the Ford Motor Company's
State and Local Government Sales Program pricing for the purchase of eight (8) heavy-
duty trucks in an amount not to exceed $409,049.
Director of Public Works Sean Dorsey presented staff's recommendation to purchase eight
(8) heavy-duty trucks from Ford Motor Company's State and Local Government Program. Mr.
Dorsey stated there are no options to purchase the vehicles from a joint purchasing agreement
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or competitive bids due to a variety of factors and will purchase directly from Ford. Mr. Dorsey
added Ford is the only manufacturer of heavy-duty work trucks at this time.
The timeframe to place a purchase order is from November 14 through December 16, 2022
although Ford reserves the right to close this window at any time. Mr. Dorsey stated Ford is
experiencing difficulty keeping up with the pace of orders and there is no guarantee the order will
be accepted or filled. Mr. Dorsey added a purchase order for two (2) previously approved trucks
earlier this year have been cancelled by the vendor.
Mr. Dorsey displayed pictures of the trucks to be replaced and the proposed replacement
vehicles. Mr. Dorsey provided details regarding the replacement analysis performed on each
vehicle proposed for replacement. All of the vehicles have exceeded their useful life span and
were recommended for replacement based on certain criteria including age, mileage,
maintenance, and cost of operation. Replacements for the vehicles are substantially funded by
the Vehicle Replacement Fund. Mr. Dorsey provided details on the cost of each proposed new
vehicle when purchased directly from Ford.
Mr. Dorsey reiterated there is no guarantee from Ford that the order will be accepted or built.
Mr. Dorsey added there is a 20 -week delivery time from start of production. Production is
anticipated to begin in February 2023. Mr. Dorsey stated the Northwest Municipal Conference
has reported the earliest opportunity for bidding and/or joint purchasing agreements is late
2023 or 2024.
Mr. Dorsey states staff recommends that the Village Board waive the rule requiring public
bidding and accept the Ford Motor Company's State and Local Government Sales Program
pricing for the purchase of eight (8) heavy-duty trucks in an amount not to exceed $409,049.
Mr. Dorsev orovided the followina in response to auestions from the Board:
• Chevrolet and Chrysler are not taking orders for heavy-duty trucks
• Goal is to strategically schedule purchases so the entire fleet will not need to be replaced
at the same time; special circumstances due to COVID-19 and the economy during the
past few years have been challenging
No further discussion.
Motion by Michael Zadel, second by Terri Gens to approve as presented:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen
Saccotelli, Michael Zadel
Nay: None
Final Resolution: Motion Passed
9.2 As submitted
No other business.
10. ANY OTHER BUSINESS
Trustee Gens announced the Mount Prospect Public Library's book sale is Saturday,
November 26.
11. ADJOURNMENT
With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee
Rogers, seconded by Trustee Gens motioned to adjourn the meeting. By unanimous voice vote, the
November 15, 2022 regular meeting of the Village Board of Trustees adjourned at 8:43 p.m.
Respectfully submitted,
Karen M. Agoranos, Village Clerk
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