HomeMy WebLinkAbout03/01/2022 VB MinutesVillage of Mount Prospect
Regular Meeting of the Village Board
Tuesday, March 1, 2022 / 7:00 p.m.
1. CALL TO ORDER
Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:03 p.m. in the
Board Room at Village Hall, 50 S. Emerson St.
2. ROLL CALL:
Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Agostino
Filippone, Trustee Terri Gens, Trustee John Matuszak, Trustee Peggy Pissarreck, Trustee
Colleen Saccotelli and Trustee Richard Rogers
Absent: None
a. Pledge of Allegiance — Led by Trustee Saccotelli
b. Invocation — Trustee Matuszak provided the Invocation
3. APPROVAL OF MINUTES
3.1 Minutes of the Regular Meeting of the Village Board - February 15, 2022
Motion by Colleen Saccotelli, second by Peggy Pissarreck to approve the meeting minutes of
February 15, 2022
Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli,
Richard Rogers
Nay: None
Final Resolution: Motion Passed
4. MAYORS REPORT
4.1 Accolades: VFW Recognition of Battalion Chief -Training, Tim Cassidy
Post Commander of Mount Prospect VFW Post 1337 Les Durov presented a Certificate of
Appreciation to Tim Cassidy, Battalion Chief of Training for the Mount Prospect Fire
Department.
5. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
Pat Nuccio
Mount Prospect resident
• Suggested alternate uses of ARP (American Rescue Plan) funds; proposed the addition
of EV charging stations throughout the Village
Mayor Hoefert responded, stating the Village's Strategic Plan places sustainability as a high
priority.
6. CONSENT AGENDA
Motion by Richard Rogers, second by Peggy Pissarreck to approve the consent agenda as
presented:
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Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli,
Richard Rogers
Nay: None
Final Resolution: Motion Passed
6.1 Monthly Financial Report - December 2021
6.2 List of Bills - February 9, 2022 to February 22, 2022 - $3,218,010.26
6.3 Motion to waive the rule requiring two readings of an ordinance and and adopt AN
ORDINANCE AMENDING ORDINANCE NO. 6497 GRANTING A CONDITIONAL USE PERMIT FOR
PROPERTY LOCATED AT 300 E. RAND ROAD, MOUNT PROSPECT, ILLINOIS
Ordinance No. 6610
6.4 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE
AND ADOPT AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET
ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2021 AND ENDING DECEMBER 31,
2021
Ordinance No. 6611
6.5 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE
MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR
COMMENCING JANUARY 1, 2022 AND ENDING DECEMBER 31, 2022
Ordinance No. 6612
6.6 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE
AMENDING ORDINANCE NO. 6597 GRANTING A CONDITIONAL USE PERMIT AND ZONING MAP
AMENDMENT FOR PROPERTY LOCATED AT 1798 S. ELMHURST ROAD, MOUNT PROSPECT,
ILLINOIS
Ordinance No. 6612
6.7 Motion to accept bid results for parkway tree stump removal in amount not to exceed
$60,457.
6.8 Motion to accept joint bid award for 2022-2023 Fire Hydrant Painting in an amount not to
exceed $41,610.
6.9 Motion to accept bid for 2022-2023 Turf Mowing contract in an amount not to exceed
$81,235.
6.10 Motion to accept joint purchasing bid results (Sourcewell contract #080818 -BNL) and
authorize the purchase of three (3) hydraulic systems, three (3) pre -wet control systems, three
(3) Power Take- Off (PTO) units, and three (3) camera monitoring systems for two (2) 39,000 LB
GVWR dump trucks and one (1) 60,000 LB GVWR dump truck at a cost not to exceed
$122,209.54.
7. OLD BUSINESS
None
S. NEW BUSINESS
8.1 1st reading of AN ORDINANCE GRANTING AN AMENDMENT TO A CONDITIONAL USE FOR
THE PROPERTY LOCATED AT 950 N. ELMHURST ROAD (PZ -23-21)
Director of Community Development Bill Cooney presented a proposal from petitioner Chick-fil-A
to amend an existing conditional use to allow for the construction of one freestanding canopy and
one canopy attached to the building. The original conditional use was granted to support the
operation of double drive-through lanes. The proposed canopies will provide protection for
employees exposed to weather elements while working the drive-through lanes.
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Mr. Cooney displayed both the existing and proposed site plans. Mr. Cooney stated the total size
of the canopies are approximately 1300 square feet and the total height is just under 10 feet. The
Planning and Zoning Commission reviewed the request the February 10 meeting and voted 5-0 to
recommend approval of the amendment to the existing conditional use as presented. Mr. Cooney
added staff is also supportive of this request.
In response to a question from the Board, Mr. Cooney stated previous concerns raised by nearby
residents have been resolved by Chick-fil-A. Mr. Cooney added Chick-fil-A have proven to be
responsive community partners.
No further discussion.
Motion by Richard Rogers, second by Colleen Saccotelli to waive the rule requiring two readings of
an ordinance
Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli,
Richard Rogers
Nay: None
Motion by Richard Rogers, second by Terri Gens to approve the subject ordinance
Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli,
Richard Rogers
Nay: None
Final Resolution: Motion Passed
Ordinance No. 6614
8.2 1st reading of AN ORDINANCE GRANTING A ZONING MAP AMENDMENT AND A CONDITIONAL
USE FOR A PRELIMINARY PLANNED UNIT DEVELOPMENT FOR PROPERTY LOCATED AT 2040 W.
ALGONQUIN ROAD.
Director of Community Development Bill Cooney announced the petitioner was not present and
suggested the matter be tabled to the March 15, 2022 Village Board meeting.
Motion by Colleen Saccotelli, second by Agostino Filippone to table AN ORDINANCE GRANTING A
ZONING MAP AMENDMENT AND A CONDITIONAL USE FOR A PRELIMINARY PLANNED UNIT
DEVELOPMENT FOR PROPERTY LOCATED AT 2040 W. ALGONQUIN ROAD to the March 15, 2022
Village Board meeting
Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli,
Richard Rogers
Nay: None
Final Resolution: Motion Passed
Item tabled to the March 15, 2022 Village Board meeting.
8.3 1st reading of AN ORDINANCE CALLING FOR A PUBLIC HEARING AND A JOINT REVIEW
BOARD MEETING TO CONSIDER THE DESIGNATION OF A REDEVELOPMENT PROJECT AREA AND
THE APPROVAL OF A REDEVELOPMENT PLAN AND PROJECT FOR THE VILLAGE OF MOUNT
PROSPECT (SOUTH MOUNT PROSPECT TAX INCREMENT FINANCING DISTRICT)
Director of Community Development Bill Cooney presented an ordinance representing the first
significant step to create a Tax Increment Financing District (TIF) in south Mount Prospect in an
effort to spur redevelopment and increase investment in this area of the Village. The
Redevelopment Plan was created to explore implementation strategies and economic tools to
improve south Mount Prospect. The Board approved a contract with SB Friedman in September
2021 to conduct a study to determine if this area qualified under the State of Illinois TIF statutes.
Mr. Cooney stated a more in-depth discussion of this plan is scheduled for the Committee of the
Whole meeting on March 8, 2022.
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Mr. Cooney stated the proposed ordinance establishes a meeting date for the Joint Review Board
with the taxing districts on March 22, 2022 at Mount Prospect Village Hall. The ordinance also
establishes the date for the public hearing on April 19, 2022. These two key dates start the
process including notifications and a public review period that culminates with the Board's decision
regarding the Redevelopment Project Area Plan and creation the South Mount Prospect Tax
Increment Financing District on May 5, 2022.
In response to a question from the Board, Mr. Cooney reviewed the public participation process
that includes a complete package of information on the Village website's transparency portal and
public hearing on April 19, 2022. The proposed South Mount Prospect TIF includes only five (5)
residences; the remaining parcels are industrial and commercial uses. Mr. Cooney encouraged
those who have questions regarding the proposed South Mount Prospect TIF to contact him
directly. Village Manager Michael Cassady added the Village is following State statues regarding
TIF notification including the establishment of an interested party registration for the public. An
upcoming Committee of the Whole meeting will be dedicated to discussion of the proposed TIF
and the Redevelopment Project Area Plan.
Motion by John Matuszak, second by Richard Rogers to waive the rule requiring two readings of an
ordinance:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli,
Richard Rogers
Nay: None
Final Resolution: Motion Passed
Motion by Colleen Saccotelli, second by Richard Rogers to approve the subject ordinance:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli,
Richard Rogers
Nay: None
Final Resolution: Motion Passed
Ordinance No. 6615
9 VILLAGE MANAGER'S REPORT
9.1 Motion to approve the planned spending of the American Rescue Plan Grant as proposed.
Director of Finance Amit Thakkar presented the proposed spending plan of the American Rescue
Plan Grant for the Village of Mount Prospect. The Village was allocated $7,027,870 from the U.S.
Government to be used to fund qualified programs in response to health and economic impacts
due to the coronavirus. Qualified uses include providing premium pay for essential workers,
investments in water, sewer or broadband infrastructure and to cover for lost revenue in providing
services. Mr. Thakkar added a community can claim up to $10 million as standard deduction for
revenue loss and use the loss amount for services and capital items. The awarded grant amount
must be spent by December, 2024. The Village received half of the $7 million allotment in May,
2021 and will receive the remaining amount in May 2022.
Mr. Thakkar stated the spending proposal was originally presented in 2021. A significant project in
the original plan was investment in a new Community Connections Center. Previously, plans to
allocate $5 million to invest in a new Community Connections Center were presented. However,
attempts to secure a new site for the Center were unsuccessful. Along with rising construction and
material costs, this project has become cost prohibitive and is currently on hold. Instead, due to
the time sensitivity of the ARP spending requirements, staff is proposing to fund the Northwest
Water Commission Interconnect project. This interconnect project was not in the plan presented
last year.
Mr. Thakkar provided an overview of the proposed programs from the Human Services, Public
Works and Community Development departments. The Director of Human Services Julie Kane,
Public Director of Public Works Sean Dorsey and Director of Community Development Bill Cooney
each presented details of their respective projects.
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The Human Services Department's projects include the addition of a second shift police social
worker, programs for Behavioral Health Subsidy, Emergency Assistance, Dial -a- Bus and other
programs including a housing stabilization program to assist at -risk or homeless families. The
Human Services Department has been allocated $1.3 million to fund these programs.
The Public Works Department's proposal for the Northwest Water Interconnect will cost
approximately $5.3 million to complete. The Northwest Water Commission (NWC) is a joint
action water agency. This project proposes to establish a connection with the NWC which can
be used as a secondary source of water in case of an emergency.
Community Development was allocated $425,000 to fund job recruitment and retention
program and matching grant programs for Green Buildings and Website Improvement for local
small businesses. The job recruitment fund will attempt to address the labor shortage
contributing to the delayed opening of several new businesses in downtown including Caputo's
grocery in Maple Street Lofts and a restaurant in the 20 West development.
A discussion followed.
Board comments
• Effects of the pandemic affected people's mental health; suggested funding to support
mental health initiatives
• Suggested funding for sustainability projects
• A new Community Connections Center is an important project; seek collaborations
with other public entities
• Revise Job Recruitment and Retention program to include existing businesses
• Staffing shortages are the new normal; questioned if the $1000 incentive program
is appropriate for the Village to fund
• Questioned if the website design initiative is good use of ARP funds
• Water interconnect is an important project; benefits entire community
• Supports Website Design program but should include tools and resources for recipients to
ensure website can sustain and thrive beyond the program
Staff provided the following in response to questions from the Board
• Funding for the Northwest Water Interconnect would most likely come from
the Water/Sewer Fund if ARP funds were unavailable.
• Due to strengthened collaborations with the Police Department, the Human
Services Department has seen a 400% increase in social work case referrals since
2012
• A downtown grocer has been identified as a need by residents and a goal of redevelopment
for over 20 years; appropriate use of funds to help overcome staffing hurdles facing
Caputo's and a restaurant at 20 West
• Details of the website design assistance program will be finalized if approved
• Dial -a -Bus programs offered by townships have age, disability and time restrictions; Village
program seeks to serve all residents
• A PACE bus will be used for the Dial -a -Bus program
• Decision to keep or abandon existing wells will be determined by the Board in the future
• Job recruitment/retention program will have priority hiring for Mount Prospect residents for
the first 30 days.
• Proposed South Mount Prospect TIF Redevelopment Plan allocates $5 million toward
affordable housing (TIF eligible expense)
• Staff explored other facility options for a new Community Connections Center; none were
viable and cost would likely extend beyond ARP funds
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Public Comment:
Cathy Dunnington spoke on behalf of Linda Waycie (resident) who was unable to attend the
meeting
• Applauds the many ideas brought forward in the spending plan
• Supports the addition of a police social worker
• Suggested creation of a mental health crisis center
• Village should take a deeper look into the needs of our lower income
communities
• Some funds should be allocated for broadband internet assistance and website
improvements
Liz LaPlante
Mount Prospect resident
• Supports the water interconnect project; opposes use of groundwater
• Green Infrastructure deserves more attention; important for the
community
• Village should adopt a Sustainability Plan and offered her professional input and
assistance; climate change has been identified as a major concern amongst young adults
Steve Polit
601 N. Wilshire Drive
• Impose sunset requirements for projects to avoid impact on future budgets
• Website design assistance program will help small businesses and ultimately increase
the Village's sales tax revenue
No further Board discussion.
Mayor Hoefert clarified tonight's Board action to vote on the spending plan as presented. As a
result of comments and suggestions from the Board, minor adjustments may be made during
implementation. Mr. Thakkar stated funds disbursed in 2022 will be presented to the Board
during 2023 budget discussions.
Motion by Richard Rogers, second by Colleen Saccotelli to approve the spending plan of the
American Rescue Plan Grant:
Yea: Paul Hoefert, Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck,
Colleen Saccotelli, Richard Rogers
Nay: None
Final Resolution: Motion Passed
9.2 Discussion of proposed plans to expand and remodel the Village Board Executive
Conference Room.
Village Manger Michael Cassady presented a proposal to expand the Village Board Executive
Conference Room to accommodate large workgroups and meetings.
Mr. Dorsey displayed the existing layout of the conference room. The proposed plan includes
the removal of the north wall to expand the footprint into the storage space. The added space
will allow for a larger conference table, new ceiling, cabinets, carpet and appliances, interactive
display monitors and whiteboards. The total cost of the project is approximately $75,000. Work
will be completed by crews from the Public Works department. Mr. Dorsey stated funds are
available in the Community Improvement Fund for this project which will take 10-14 weeks to
complete. Time for the delivery of materials and equipment is included in this time frame.
Mr. Dorsey_ provided the following in response to questions from the Board:
• Existing conference table seats 14 people comfortably; proposed new conference table
will accommodate 22 people
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• Audio quality in the expanded conference room will not be compromised
• Staff will use conference rooms in Human Services, Police Department, the
Emergency Operations Center or the Farley Community Room in the interim
Motion by Richard Rogers, second by Colleen Saccotelli to approve the subject proposal:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli,
Richard Rogers
Nay: None
Final Resolution: Motion Passed
9.3 As submitted
No additional report
10. ANY OTHER BUSINESS
Trustee Rogers extended prayers to the people of Ukraine.
Trustee Filippone acknowledged March is Women's History Month.
Trustee Matuszak congratulated Prospect High School's wrestling team on winning 4th place in
State.
11. ADJOURNMENT
With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee
Pissarreck, seconded by Trustee Filippone motioned to adjourn the meeting. By unanimous
voice call vote, the March 1, 2022 regular meeting of the Village Board of Trustees adjourned at
9:39 p.m.
Respectfully submitted,
Karen M. Agoranos
Village Clerk
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• Audio quality in the expanded conference room will not be compromised
• Staff will use conference rooms in Human Services, Police Department, the
Emergency Operations Center or the Farley Community Room in the interim
Motion by Richard Rogers, second by Colleen Saccotelli to approve the subject proposal:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli,
Richard Rogers
Nay: None
Final Resolution: Motion Passed
9.3 As submitted
No additional report
10. ANY OTHER BUSINESS
Trustee Rogers extended prayers to the people of Ukraine.
Trustee Filippone acknowledged March is Women's History Month.
Trustee Matuszak congratulated Prospect High School's wrestling team on winning 4th place in
State.
11. ADJOURNMENT
With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee
Pissarreck, seconded by Trustee Filippone motioned to adjourn the meeting. By unanimous
voice call vote, the March 1, 2022 regular meeting of the Village Board of Trustees adjourned at
9:39 p.m.
Respectfully submitted,
Karen M. Agoranos
Village Clerk
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