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Home My WebLink About7. MANAGERS REPORT 11/20/2007 Village of Mount Prospect Press Release VILLAGE, POLICE REACH TENTATIVE CONTRACT AGREEMENT DATE: November 16, 2007 CONTACT: David Strahl, Assistant Village Manager PHONE: 847/392-6000 The Village of Mount Prospect and Metropolitan Alliance of Police, Chapter #84 have reached a tentative agreement that will be presented to the Village Board for approval at the November 20, 2007 meeting. The tentative agreement covers 69 police officers. The agreement will be retroactive to May 1, 2007 and will expire on April 30, 2012. The negotiation process was concluded after 7 months of negotiation discussions. Under the terms of the agreement police officers will receive wage increase over five years starting in 2007 with a 3.75% increase; 2008 - 3.5%; 2009 - 3.5%; 2010 - 3.5%; 2011 - 3.5%. The starting pay rate will increase from its current amount of $45,676 to $55,559 in 2012 and the top pay rate will increase from $70,520 currently to $83,958 in 2012. The Village was able to obtain a substantial increase of 83% in employee monthly insurance contributions during the five year contract period. The prescription drug benefit co-pay increases for employees by 60% during the same period. This is the first agreement between the Village and any union that also includes health insurance wellness initiatives for both employees and dependents. Village of Mount Prospect 50 South Emerson Street Mount Prospect, Illinois 60056 Phone: 847/392-6000 Fax: 847/392-6022 www.mountorosoect.ora Village of Mount Prospect Page 2 Village, Police Reach Tentative Contract Agreement 11/16/2007 The Village enjoys an outstanding working relationship with the police officers as with all Village employees. The Village continues to be diligently serviced by a dedicated police force that is one of the leaders in the metropolitan area. ##fI.I:I.I:I. Village of Mount Prospect 50 South Emerson Street Mount Prospect, Illinois 60056 Phone: 847/392-6000 Fax: 847/392-6022 www.mountorosoect.ora Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM FROM: MICHAEL E. JANONIS, VILLAGE MANAGER DIRECTOR OF FINANCE ~.M~ II/ID/O'7 TO: DATE: NOVEMBER 13, 2007 REVISED INVESTMENT POLICY SUBJECT: PURPOSE: To present an updated investment policy to the Village Board identifying changes to the authorized depositories listed in Exhibit A of the policy. BACKGROUND: The Village has had an approved investment policy since 1985. The policy sets forth the requirements for the investment of public funds. Included in the policy is a list of all financial institutions the Finance Department is authorized to conduct business with. The policy was last amended on February 2006. Section 16.0 of the policy states that the Director of Finance/Treasurer shall review the policy on an annual basis and any modifications made thereto must be approved by the Board of Trustees. DISCUSSION: As part of the annual review of the investment policy, the list of authorized financial institutions and broker/dealers (Exhibit A) is reviewed so it reflects current, existing entities. In addition, it is also prudent to add/remove institutions and brokers/dealers from time to time to allow the Village more flexibility in managing its investments. Currently, the Village is authorized to conduct business with seven (7) financial institutions and eight (8) broker/dealers in managing its investment portfolio. Since the last review, authorized institutions included on the list have changed ownership and no longer exist in that name. Mount Prospect National Bank is now Midwest Bank and Oak Brook Bank was purchased by MB Financial. In addition, a new institution (Harris Bank) is being added as listed in Exhibit A. Each institution affected by the revisions to the policy (either by name change or addition to the authorized list) will receive an updated investment policy and will be required to sign off on its receipt and understanding of the contents thereof. Investment Policy Revision November 13, 2007 Page 2 of 2 RECOMMENDATION: It is recommended the Village Board approve revisions made to the Village's Investment Policy, including Exhibit A. i/c~~. ~ DAVID O. ERB DIRECTOR OF FINANCE 1:\lnvestments\2007\Board Memo-November 2007-Additional Authorized Inst..doc Exhibit A VILLAGE OF MOUNT PROSPECT INVESTMENT POLICY LISTING OF AUTHORIZED ADVISORS, BROKERS/DEALERS AND FINANCIAL INSTITUTIONS Authorized Financial Institutions J.P Morgan-Chase ABN AMRa-LaSalle Bank Northern Trust Midwest Bank. MB Financial Fifth Third Bank Harris Bank. Charter One Bank Deleted: Mount Prospect National Bank Deleted: , Oak Brook Bank Authorized Investment BrokerIDealers Smith Barney Inc. Northern Trust Co. Fifth Third Bank ABN AMRa-LaSalle Bank Capital Gains Segal Bryant & Hamill PMA Financial Network Mischler Financial [ Formatted: Indent: First line: 0.5" Authorized Investment Advisors Becker Burke Associates Deleted: 1:llnvestmentslJnvestment Exhibit A.doc I [;\!nvestlllcnls\]OOTJnvcsllllcnll'lllicv Exhibit A - 2007.do<:;, Mount Prospect ~ Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: DIRECTOR OF PUBLIC WORKS DA TE: NOVEMBER 16,2007 W A TERMAIN RELOCA TIONIREPLACEMENT REIMBURSEME df';?' ALEXIAN MEDICAL BUILDING - $33,477.60 (~ u SUBJECT: BACKGROUND Fall of 2006, Hamilton Partners began construction of the Alexian Medical Building on the old site of the miniature golf and batting cages adjacent to Rand Rd. Years ago, when this site was first developed, the Village obtained an easement across the middle of the property to install a watermain which looped two village watermains for improved circulation and fire protection. DISCUSSION During the plan review stage of the Alexian Medical Building Development, Public Works informed Hamilton Partners of our concern of locating their new building within 16 feet of the existing village watermain (see attachment). Over the past 5 years, there has been at least one leak per year on this section of watermain. Since the condition and location of the village watermain was no fault of Hamilton Partners, an agreement was reached to replace and relocate 380 feet of 8" watermain. Hamilton Partners would grant a new easement further south of the new medical building and share in the cost for constructing a portion of the new 8" watermain. The Village would pay for 50% of the costs for 120 feet of watennain on the west side of the property and 100% of the costs for 260 feet ofwatennain on the south side of the property. All utility site work, including the watermain construction, has been completed. Attached is a letter and invoice from Hamilton Partners requesting reimbursement for the Village's share of the watermain replacement, $33,477.60. All watermain was constructed to Village standards. Also our Public Works inspector has measured and approved all quantities and is in agreement with the requested amount of$33,477.60. HAMIL TON PARTNERS HAMILTON PARTNERS,INC. 300 Park Boulevard, Suite 500 Itasca, l1Iinois 60 J 43-2636 630.250.9700 Fax: 630.250.8521 October 8, 2007 Mr. William Schroeder Building Commissioner Village of Mount Prospect 50 S, Emerson Street Mount Prospect, IL 60056 Dear Bill: Please find enclosed an invoice and accounting for the Village's portion of the water main improvements for 199 W. Rand Road (Alexian Medical building). The Agreement called for the Village to pay for 50% of the costs associated with the replacement and relocation of the water main on the west end of the building (120'8" DIP) and 100% of the cost associated with the replacement and relocation of the south extension (260'8" DIP). As you will notice from the detail provided by Ewing Doherty, certain cost items such as permits, restoration, layout, hauling, overtime and my engineering fees have not been accounted for. Hamilton Partners has decided to assume all of these costs and we thank you and the Village for all of the hard work and assistance with this project. Should there be any questions or concerns regarding these amounts, I would be happy to meet. cc: Bill Cooney HAMILTON PARTNERS HAMILTON PARTNERS, INC. 300 Park Boulevard, Suite 500 Itasca, Illinois 60143-2636 630.250.9700 Fax: 630.250.8521 INVOICE #100807 October 8, 2007 Village of Mount Prospect 50 South Emerson Street Mount Prospect, IL 60056 RE: Alexian Medical Building 199 W. Rand Road Water Main Improvements .............................................................. $ 32.190.00 . Replacement and relocation of the Water Main on the west end of the building (120'8" DIP) . Replacement and relocation of the of the Water Main on the south extension (260'8" DIP) 4% Fee to Leopardo (GC) .............................................................. $ 1.287.60 TOTAL $ 33.477.60 Please make your check payable to: OP ML Prospect LLC Please forward payment to: Hamilton Partners, Inc. 300 Park Boulevard, Suite 500 Itasca, lL 60143 Attention: Paul Sheridan Thank you. \ ~'-_,~" ,.,~,c>, (,/ ...-.;..",. 'C,, ).;'lj~ . ,,' ;- ~"J?:";"-" ' .' I. .)"'(1/.:: ,. .- t "ric" -~--~ - J3 '.'rT :,j' ! \ I 'j ,-' V.", &. j .......~. ! .,', 'r....., MAY NEED ,. ADJUS1l.IENT \", -. INV=672.0 ,'_\ I ~/ \_--------------------------~ ~..- --~ --, os ~S REPLACE EXISTING PIPE .' WITH B" DIP .CONNECTEO) TO'EXISTING VALVE' 1'.:, .__ _._ _~.._....-,../ 1-../ B" OIP FIRE & ; OOMESTIC SERVICE ..- .J ) _ FROM ROOF Ol~AINS ~~.-. .. ~ 60 loF. - B" PVC I) 0.607. EXIST. ViM TO BE ABANOONEO IN PLACE. PLUG ENOS WITH 2' OF NON_:~INrlK GROUT INV=670.70 92 loF. - 6" PVC , I) 1.007. _OS OS 56 loF. - 6" PVC C 0.757. _ _ ......w ".",..,. -"--- -.- .,.,..., PROPOSEO BUILOING FF=675.00 92 loF. - 6" PVC, ^ @ 0.757. \ ID '" I ~ .J OJ o " u; ,:,.::1:,~;~:~> 65 loF. - I) 0.107. -=:r~ 'I'2"C d' "T-" -?" r.OH~ ~-=:...: .-....-..--.--.-..'; __ _:::; = :::::;: "5:-. -:::.. =~-- 5 @ 4" PVC SLEEVES ~72 50 ---0 'II,," TER f"lLLEO ~I" - T .'\B" r'=' c.= =-~ =: :0::.:-.::::- .- L, __ _.. .-' ..- ..." .... ,., ,.- .-' .'" ..' ~I \' II 1-~-----~~=------------~-- -~ ~- co w.. \~~ l<;!~ ...----. " .. -.-"'--'" j)..: r'l.fj<;:' t./ l :/_J!-.V't'. / ~7. / . I I I 36 L.F. r I) 0.50'! l .',. r:~~;- .\ ';~~/' ~~ .1 ~ ~ J ~ .. l... .., 'to. ~ t' .,r (' ., .." ~, , I --- "'""i . , I ~. ,i" ... II ., Mount Prospect Public Works Department Mount Prospect INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS ~t). ~~ , 1120/01 FROM: WATER & SEWER SUPERINTENDENT DATE: NOVEMBER 15, 2007 SUBJECT: BID RESULTS FOR DIGITAL LEAK NOISE CORRELA TOR ($46,31 Background In the current budget, there are funds available to replace the Public Works Department's analog leak noise correlator. The current model is no longer manufactured, is experiencing excessive delays in repair due to parts not being available and is no longer as accurate due to its age. The Leak Noise Correlator is used to locate underground water main leaks with less disruption and provides a quicker repair. As part of our Lake Michigan water allocation, Public Works has to reduce the amount of lost water (unaccounted for flows or non-billed water) to less than 8% and this equipment plays a major role in finding leaks faster so that less water is wasted. We are requesting to purchase a replacement digital leak noise correlator with the funds available for the replacement of the older analog equipment. The current FCS Leak Correlator was procured in 1997 with an expected life of ten (10) years. This item was scheduled and budgeted for replacement in the 2007 CIP. This piece of equipment provided its full ten (10) year estimated life. Bid Results On Monday, September 10, 2007 at 10:00 A.M., sealed bids for the proposed purchase of one new Digital Leak Noise Correlator were opened and read aloud. Four invitational bids were distributed and public notice was placed in a local newspaper as required. Four bids were received. The result was as follows: Bid Bidder Price Gutermann Leak Detection Nashua, NH $42,100.00 Fluid Conservation System, Inc. Milford, OH $46,310.00 WCSC EI Paso, TX $50,400.00 Heath Consultants Houston, TX $52,900.00 Bid Results for one Digital Leak Noise Correlator November 15, 2007 Page 2 of2 Discussion Three vendors met all of the specifications. Gutermann Leak Detection had the lowest price but proposed an alternate unit, the AquaScan 900 Correlator. The specifications required that the Village obtain a demonstration unit for review to ensure compliance and compatibility with the specification. The Gutermann unit was field tested to see how well it performed in finding water main leaks. The Gutermann unit failed to find or correlate the majority of the leaks and was inconsistent in locating water main leaks. This error would result in larger excavations, additional time to find and complete the repair and additional lost water. To ensure a fair comparison, staff obtained the AcuCorr 3000 unit from Fluid Conservation Systems and field tested that unit using the same locations and parameters. The AcuCorr 3000 unit found and located a majority of the leaks in a consistently accurate manner. Staff is satisfied that the specifications reflect the needs of the Village for locating water main leaks and that the AcuCorr 3000 meets those specifications. Based on the Water Division's field testing of the Gutermann unit, the unit is not comparable to the AcuCorr 3000 unit therefore the Gutermann bid does not meet specification as being comparable to the Palmer AcuCorr 3000. Bid Recommendation I recommend accepting the lowest qualified bid for the purchase of one Digital Leak Noise Correlator as submitted by Fluid Conservation System, Inc. of Milford OH, at a cost not to exceed $46,310.00. Funds for this proposed purchase are available in account 6105505-670303 Leak Detection Equipment (CIP) on page 249 of the current budget. - i\~O~ Matt Overeem Water & Sewer Superintendent Glen R. Andler Director of Public Works ,- MOl meo H:\Administration\BIDS\RESUL TS\tri-corr leak.doc