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HomeMy WebLinkAbout2. DRAFT MINUTES 11/06/2007 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT November 6, 2007 CALL TO ORDER Mayor Wilks called the meeting to order at order at 7: 13 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee Richard Lohrstorfer Trustee Michael ladel Absent: Trustee Timothy Corcoran PLEDGE PLEDGE OF ALLEGIANCE Mayor Wilks led the Pledge of Allegiance. INVOCATION INVOCATION Trustee ladel gave the Invocation. MINUTES APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee ladel, moved to approve the minutes of the regular meeting held October 2,2007. Upon roll call: Ayes: Hoefert, Juracek, Korn, Lohrstorfer, ladel Nays: None Motion carried. Mayor Wilks stated no action for approval was needed for the summary of the meeting conducted October 16,2007. APPROVE BILLS & APPROVE BILLS and FINANCIALS FINANCIALS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS AND FINANCIALS" was noted by an asterisk, and all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA" MAYOR'S REPORT MAYOR'S REPORT Village personnel from Community Development, Finance and Village Manager's EMPLOYEE Office, celebrating their quinquennial anniversaries were recognized. Mayor Wilks, RECOGNITION Finance Director Dave Erb and Assistant Village Manager Dave presented each individual from their respective Departments with a certificate or plaque denoting their years of service. Community Develooment Judy Connolly Years of Service 10 Finance Deoartment Maria Maurer Denise Lopatka Barb Nietzke 10 5 5 Villaae Manaaer's Office IT Division Joan Middleton Robert Rundell 10 10 Village Manager Michael Janonis 10 1 AMEND CHAPTER 13 (ALCOHOLIC LIQUORS) An ordinance to grant a Class liS" (Restaurant with a lounge) liquor license to Cafe Boulevard, 143 West Prospect Avenue was presented for consideration. Granting the license would amend Chapter 13 (Alcoholic Liquors) of the Village Code by increasing the number of Class "S" liquor licenses issued by one (1). Village Manager Michael Janonis provided background information regarding Cafe Boulevard including the parking lease agreement with the Village. Village Manager Janonis stated the owner of Cafe Boulevard, Mr. Krzysztof Miscierewicz had, in response to concerns of the neighboring residential property owners agreed to certain conditions to be attached to the parking lease agreement and the liquor license. The conditions include valet service and a 10:00 p.m. closing time. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Motion failed. Lohrstorfer, Zadel Hoefert, Juracek, Korn Noting the ordinance would be held for a second reading on November 20, 2007 Mayor Wilks opened the request for approval of the Class liS" liquor license for comments and discussion. Mr. Miscierewicz stated the European style restaurant will be open from 11 :00 a.m. to 10:00 p.m. Comments and questions regarding Cafe Boulevard were presented by residents in close proximity of the restaurant. Ms. Kathleen Jensen 118 South Pine · Requested further restrictions of liquor license to minimize patrons leaving intoxicated - suggested earlier closing time. · Questioned how compliance with conditions of parking agreement and liquor license would be monitored · Thanked the Mayor and Village Board for always taking the time to listen to residents' concerns/comments. Elizabeth Knipple 121 South Elmhurst Avenue · Confirmation that all conditions of parking agreement were also part of the liquor license. The Village Board and Village Manager Janonis responded to the concerns and comments. · Cafe Boulevard is the only establishment in the Village to modify their hours of operation; other establishments remain open until 2:00 a.m. as allowed. · Not aware of any problems created by the presence of other establishments in downtown residential area that serve alcohol. · Police will do routine checks of the establishment and respond to complaints/concerns. · All establishments with liquor licenses must apply each year for a new license. · Liquor license can be suspended and or revoked by Liquor Commissioner (Mayor) APPOINTMENTS APPOINTMENT Mayor Wilks presented the following appointment for Village Board approval: 2 Safety Commission Appointment Robert B. Fisher Term expires November 2011 Trustee Hoefert, seconded by Trustee Korn, moved to approve the appointment of Mr. Fisher to the Safety Commission. Upon roll call: Ayes: Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD HEARD Representatives of the Mount Prospect Historical Society addressed the Mayor and Village Board to announce the Historical Society had reached the fundraising goal for Phase I of the Central School Project; Mr. Gavin Kleespies, Historical Society Executive Director, Ms. Marilyn Genther, President and Ms. Jean Murphy, Vice President. CONSENT AGENDA BI LLS & FINANCIALS RES 41-07 PUBLIC IMPROVEMENTS kELLY SUB- DIVISION CREEK CLEANING/TREE SERVERS SANDBAGGER Mr. Kleespies stated the fundraising efforts generated $55,000. He also thanked the Mayor and Village Board for their support, and funding to cover utility costs associated with the relocation of the schoolhouse. CONSENT AGENDA Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to approve the following business items: 1. Bills dated October 1-10, 2007 2. Bills dated October 11-31, 2007 3. Financial Report dated September 1-30, 2007 4. A RESOLUTION AMENDING THE DOWNTOWN TAX INCREMENT FINANCING (TIF) DISTRICT MATCHING GRANT GUIDELINES FOR FACADE IMPROVEMENT AND INTERIOR BUILD OUT PROGRAM 5. Request Village Board approval to accept Public Improvements for, Kelly Subdivision, 416-418 Maple Street 6. Request Village Board approval to accept creek cleaning/tree work contract in an amount not to exceed $32,687. 7. Request Village Board approval to waive bid process and to purchase replacement servers in an amount not to exceed $23,494. 8. Request Village Board approval to accept bid for automated sand bagger filling system in an amount not to exceed $23,385. 9. Request Village Board approval to accept proposal for cul-de-sac snow plowing and removal in an amount not to exceed $53,375. Upon roll call: Ayes: Hoefert, Juracek, Korn, Lohrstorfer, Zadel CUL-DE-SAC Nays: None SNOW REMOVAL Motion carried. OLD BUSINESS OLD BUSINESS None. NEW BUSINESS NEW BUSINESS Mayor Wilks presented for a first (1st) reading an ordinance granting a conditional use permit to operate an animal hospital at 418-420 West Northwest Highway. Community Development Director William Cooney presented background PZ-33-07,418-420 information. The applicant currently operates an animal hospital at 400 West W. NW HIGHWAY Central Road in Mount Prospect and would like to relocate the business to 418-420 W. Northwest Highway. The proposed hospital would consist of a consultation room and a surgery room. Boarding of animals would be on a short-term basis and only for animal ho'spital clients. The site plan shows that the site will provide the required amount of parking. 3 ORD 5652 AMEND CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE RESIDENTIAL TRAFFIC CONTROL AND SPEED LIMIT PROGRAMS ZONES 9 AND 15 The Planning and Zoning Commission recommended approval of the conditional use permit by a vote of 6-0. Mr. Cooney stated Dr. Gill requested a waiving of the rule requiring two readings of an ordinance. The applicant, Dr. Gill, was in attendance and responded to questions from the Village Board regarding interior and exterior improvements to the property as well overall operation of the animal hospital. Dr. Gill anticipates relocating to the new site in 4-5 months. Trustee Zadel, seconded by Trustee Korn, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Korn, Lohrstorfer, Zadel None Trustee Zadel, seconded by Trustee Hoefert, moved for approval of Ordinance No. 5652: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO OPERATE AN ANIMAL HOSPITAL AT 418-420 WEST NORTHWEST HIGHWAY Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Korn, Lorstorrfer, Zadel None The Village Board expressed their appreciation to Dr. Gill that he had chosen to relocate his business within the Village. Mayor Wilks presented for a first (1st) reading an ordinance to amend Chapter 18 (Traffic) of the Village Code. This ordinance implements components of the Village's new "Residential Intersection Traffic Control" program and the "Residential Speed Limit" program for Zones 9 and 15. Following a brief overview of the objectives of the Village's comprehensive Traffic Control program, Project Engineer Matt Lawrie provided a summary of the neighborhood traffic studies conducted and staff recommendations in Zones 9 and 15. The residential intersection traffic control studies were conducted by the Village's consultant KLOA, Inc. and the Village's Engineering Division conducted the residential speed limit studies. Mr. Lawrie stated Mr. Michael Werthmann of KLOA was also in attendance to respond to questions/comments. Zone 9 - bounded by Rand Road/Central/Route 83 A total of 33 intersections were reviewed to determine the proper traffic control in Zone 9. Included in his summary were recommendations for intersection traffic control and speed limit changes: · All intersections to be controlled (2 or 4 way stops) · Eliminate use of yield signs · 25 mile per hour speed limit in all neighborhoods The Zone 9 traffic study included a review of the current turn restrictions along Rand Road. The four (4) residential streets that provide access to Rand Road were evaluated; Highland Street, Isabella Street, Louis Street and Henry Street. The objective of the study was to recommend a set of regulations that allowed access for those who live in the neighborhood while minimizing cut through traffic. 4 Zone 15 - bounded by Northwest Highway/Mount Prospect Road/Golf Road/Route 83 A total of 70 intersections and one (1) school zone were reviewed to determine the proper traffic control in Zone 15. Included in the summary were recommendation for intersection control and speed limit changes: · All intersections to be controlled (2 or 4 way stops) · Eliminate use of yield signs · 25 miler per hour speed in all neighborhoods with exceptions Prospect Rd. - 30 miles per hour from Maple Street to Mount Prospect Rd. School Zone - 20 miles per hour during school hours when children are present Mr. Lawrie stated notification of the traffic study and recommendations were sent to over 2500 properties affected and two (2) separate Open Houses were conducted for residents from the respective zones. He stated as a result there was one (1) change to the traffic study recommendations; Zone 15 - intersection at Emerson Street and Shabonee Trail will remain a four (4) way stop. Mr. Lawrie responded to questions comments from the Village Board regarding attendance at the Open Houses and the recommendation to maintain the 30 mile an hour speed limit on Prospect Avenue. · Open House Attendance - approximately 20-30 residents · Will review 30 mile recommendation for response at November 20th meeting Several residents from the 100-300 blocks of North Emerson Street (Zone 9) were in attendance to express concern regarding removal of stop signs on Emerson Street as recommended by staff, especially the four (4) way stop by Emerson Park. Residents residing on North Emerson who addressed the Village Board and a collective list of their primary concerns and comments follow: Residents Richard Podgorny 306 North Emerson Street Kate Demeas 310 North Emerson Street George Haas 115 North Emerson Street Mrs. Thorek 314 North Emerson Street Cindy Scolaro 211 North Emerson Street Alice and Joseph Hilden 216 North Emerson Street David Hitesman 312 North Emerson Street Kathy Nuelle 102 North Emerson Street Comments/Concerns · How will the removal of stop signs enhance safety · Removal of signs will increase drivers' speed · Motorists roll through stop signs · Neighborhood parks should be evaluated the same as school zones - number of children/families live or frequent the area · Removal of stop signs will further increase cut through traffic from Route 83 · Intersections of particular concern - Isabella and Emerson and Henry and Emerson - · Bus stop - smaller children crossing street to get bus without benefit of 4 way stop · Highland Street - requested turning time restrictions like Isabella, Henry and Louis · Study not reflective of daily traffic · Support 25 miles per hour speed limit 5 AMEND CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE Mr. Lawrie and Mr. Wetherman provided additional information regarding the study and standards applied in making their recommendations. The Village's comprehensive program is designed to enhance driver and pedestrian safety and develop a uniform set of guidelines for the Village's traffic code. He added that consistency in traffic regulations builds safety; drivers know what to expect. Stating resident input and understanding of the program was important, the Mayor and Village Board thanked the residents for their comments. As part of their discussion the Village Board commented on the following: · The comprehensive traffic control study was undertaken to enhance traffic safety and uniformity and enforcement of the traffic code · Building consistency and expectations of traffic regulations enhances traffic safety · Stop signs do not guarantee safety · Recommendations include new stop signs; now all intersections will be be controlled · Unwarranted stop signs detrimental and not enforceable · Noted improvement in traffic flow in zones where areas where new traffic regulations have been implemented; Prospect High School area · Comprehensive program includes monitoring of zones after implementation and post-studies. If traffic concern is evident before post study is conducted appropriate corrective measures are taken · Village program coordinated with Police Department to facilitate neighborhood traffic safety; Help Kids Stay Alive In response to questions regarding two-way traffic on Highland Street and no turn restrictions Mr. Wetherman stated because of their proximity to Business Center Drive and cut through traffic, turn restrictions on Isabella, Henry and Louis Streets are needed; Highland Street's proximity to Business Center Drive does not warrant the turn restriction. The following residents from Zone 15 were also in attendance and commented on the recommended traffic changes to the area. Mr. and Mrs. Clifford Tuohey 604 South Emerson Street Mark Gamber 606 South Emerson · Questioned notification process · How does the Village know removal of stop signs will improve safety · Information on post-studies · Consistency may not work on Emerson Street - inconsistent traffic volume · Removal of 4 way stop at Berkshire and Emerson detrimental Mr. Lawrie stated post-evaluations of Zone 8 are available to residents on line or a hard copy can be provided. Mayor Wilks thanked the residents from Zone 15 for their comments and stated the 2nd reading of the ordinance to amend Chapter 18 would be held at November 20, 2007 Village Board meeting. Mayor Wilks presented for a first (1st) reading an ordinance to amend Chapter 18 (Traffic) of the Village Code. Village Manager Janonis provided background information regarding the parking agreement between the Village and Norwood Builders for the Loft-Emerso- Nakanishi block "Center" parking lot. This ordinance authorizes police enforcement of posted parking restrictions in the "Center" parking lot. 6 PARKI NG RESTRCITIONS ORD 5653 PZ-30-07, CHAPTER 14 (ZONING) TEXT AMENDMENT ORD 5654 AMEND VILLAGE CODE, CHAPTERS 6, 8, 9 AND APPENDIX A CONSTRUCTION OF UTILITIES ON PUBLIC RIGHTS- OF-WAY Trustee Hoefert, seconded by Trustee Korn, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Korn, Lohrstorfer, Zadel None Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5653: AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Korn, Lorstorrfer, Zadel None Mayor Wilks presented for a first (1st) reading an ordinance amending Chapter 14 (Zoning) of the Village Code of Mount Prospect. This ordinance amends Article VII, Section 14.702 entitled "Permitted Uses" by adding municipal buildings and facilities. Community Development Director William Cooney provided background information stating the ordinance amends the Zoning Code to list municipal buildings as a permitted use in the Conservation/Recreation (CR) District. The proposed text amendment is consistent with the purpose of the CR District as listed in the Zoning Code and the goal and objectives of the Community Facilities, Parks and Open Space section of the Comprehensive Plan. The Planning and Zoning recommended approval of the text amendment by a 6-0 vote. Trustee Zadel, seconded by Trustee Juracek, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Korn, Lohrstorfer, Zadel None Trustee Zadel, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5654: AN ORDINANCE AMENDING CHAPTER 14 (ZONING) OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Korn, Lorstorrfer, Zadel None Mayor Wilks presented four (4) ordinances to amend Chapters 6 (Telecommunications), 8 (Village Government Miscellaneous Provisions) and 9 (Public Utilities, Pavement: and Tree Regulations) relative to the recent passage of Public Act 095-0009 by the State Legislature. This Public Act provides for state franchising of cable and video providers. Mayor Wilks stated the ordinances are subject to further revisions would be held for a second (2nd) reading at the November 20, 2007 Village Board meeting. Deputy Public Works Director Sean Dorsey provided background information regarding Public Act 095-0009 and the Village's proposed amendments to the Village Code. Mr. Dorsey stated that in October of 2007 the Illinois Commerce Commission (ICC) granted AT&T a state-wide permit to construct and operate video communication facilities on any public right-of-way regardless of jurisdiction. 7 MANAGER'S REPORT NEIGHBORHOOD TRAFFIC SIGN PROJECT CUSTODIAL CONTRACT To assist member municipalities enhance control of utility construction activities by all utilities in their rights-of-ways, the Illinois Municipal League (IML) drafted a model ordinance that provides a stronger and more consistent legal framework. The proposed ordinances contain all of the IML recommended provisions and include specific provisions to check utility right-of-way access rights. Additionally, the ordinances incorporate many of the permitting procedures and regulations that staff have utilized for many years to manage utility right-of-way construction. Mr. Dorsey provided the following response to questions/comments from the Village Board: Ordinance amending Chapter 6 and 9 and Appendix A · Section 9.803 - ordinance will be revised to remove January 1 ,registration date to an acceptable business date near January 1. · Section 9.815.D.2 - the two foot (2') vertical separation from any Village- owned water or sewer line or street light or street light wiring provides adequate separation - no further revision. VILLAGE MANAGER'S REPORT Village Manager stated the Public Works Department had five (5) bids to present for approval. 1) Request Village Board approval to accept 2008 neighborhood traffic sign project construction in amount not to exceed $139,844.75 Project Engineer Matt Lawrie presented the request stating the construction contract for the 2008 neighborhood traffic sign project includes the installation and removing various traffic regulation signs in seven (7) neighborhoods; lones 9, 11,14, 15, 16,17 and 18. Staff recommends awarding the bid to the low bidder, Nafisco Inc. in an amount not to exceed $139,844.75. It was noted that the bid was lower than the engineer's estimated cost for the construction project. Trustee ladel, seconded by Trustee Hoefert, moved for approval to accept bid for 2008 Neighborhood Traffic Sign project to Nafisco Inc. in an amount not to exceed $139,844.75. Upon roll call: Ayes: Hoefert, Juracek, Korn, Lohrstorfer, ladel Nays: None Motion carried. 2) Request Village Board approval to accept three (3) year custodial contract in an amount not to exceed $110,400. Public Works Director Glen Andler presented the request stating the contract provides daily cleaning at municipal buildings: Village Hall, Village Hall Parking Structure, Police and Fire Administration including above and underground parking structure, Railroad Station, Fire Stations 12 & 14 and Public Works. Staff recommends the contract be awarded to Crystal Maintenance Services Corp. in an amount not to exceed $110,400. In response to a question from the Village Board Mr. Andler stated the contract does include an "out" clause. It was also noted that the recommended low bidder is a Mount Prospect business. Trustee Hoefert, seconded by Trustee ladel, moved for approval to award the three (3) year custodial contract to Crystal Maintenance Services Corp. in an 8 Upon roll call: Ayes: Hoefert, Juracek, Korn, Lohrstorfer, ladel Nays: None Motion carried. 3) Request Village Board approval to accept bid to replace pipelines and television inspection system in an amount not to exceed $107,529. Public Works Deputy Director Sean Dorsey provided background information stating the current pipeline television inspection system has become obsolete as its functionality and processes have become outdated. PIPELINE TELEVISION INSPECTION SYSTEM The televising process allows the Village to identify segments of mainline sewer that are in need of repair and also investigate any sanitary sewer main blockages that may occur. Mr. Dorsey stated that while the cab and chassis are in excellent condition, staff recommends replacement of the current pipeline television inspection system; camera equipment, cabling, AC power generator, computer system, VHS media recorder and a camera transporter. Staff recommends awarding the contract to Sewer Equipment Company of America in an amount not to exceed $107,529. Trustee ladel, seconded by Trustee Hoefert, moved for approval to accept bid to replace pipeline and television inspection service to Sewer Equipment Company of America in an amount not to exceed $107,529. Upon roll call: Ayes: Hoefert, Juracek, Korn, Lohrstorfer, ladel Nays: None Motion carried. 4) Request Village Board approval to accept bid for sewer jetting machine in an amount not to exceed $99,256. Public Works Director Glen Andler presented background information stating in June of this year the Village Board approved the purchase of a replacement truck and chassis; vehicle for sewer flushing. Purchase of the sewer-jetting machine will make the unit completely functional; flush sanitary and storm sewers, wash down streets and buildings, and in conjunction with the sewer televising equipment. Staff recommends the purchase of the sewer jetting machine from Standard SEWER JETTING Equipment Company in an amount not to exceed $99,256. MACHINE Vehicle Maintenance Superintendent Jim Guenther responded to questions from the Village Board regarding the quality and features of the machine. Trustee ladel, seconded by Trustee Hoefert, moved for approval to purchase sewer jetting machine from Standard Equipment Company in an amount not to exceed $107,529. Upon roll call: Ayes: Hoefert, Juracek, Korn, Lohrstorfer, ladel Nays: None Motion carried. MINI BACKHOE 5) Request Village Board approval to accept bid for mini back hoe machine with trailer in an amount not to exceed $78,096. Public Works Director Glen Andler presented background information stating the Public Works Department is in need of a small mounted backhoe with a smaller bucket to reduce damage to the parkways caused by water b-box replacement or hydrant replacement. The unit will also be useful when excavation is needed to repair a sewer line and/or a water main located in backyard easements. 9 OTHER BUSINESS CLOSED SESSION ADJOURN The Public Works Department is requesting to purchase the mini backhoe with funds allocated for replacement equipment that are no longer needed. Staff recommends the purchase of the mini backhoe from Patten Industries in an amount not to exceed $78,096. Trustee Korn, seconded by Trustee Hoefert, moved for approval to purchase mini backhoe from Patten Industries in an amount not to exceed $78,096. Upon roll call: Ayes: Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. Village Manager Janonis encouraged residents to attend the next Coffee with Council to share on an informal basis their concerns, questions or suggestions with Village Board members. · Coffee with Council Saturday, November 10th, 9:00 -11: a.m. Village Hall Community Room OTHER BUSINESS None. CLOSED SESSION Mayor Wilks stated there was no need for the Closed Session as listed on the Agenda; Land Acquisition. ADJOURN Trustee Hoefert, seconded by Trustee Juracek, moved to adjourn the November 6, 2007 Village Board meeting at 10:22 p.m. Upon roll call: Ayes: Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. M. Lisa Angell Village Clerk 10