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HomeMy WebLinkAboutCOW Agenda Packet 10/23/2007 COMMITTEE OF THE WHOLE AGENDA Meeting Location: Village Board Room, Mount Prospect Village Hall 50 South Emerson Street Meeting Date and Time: Tuesday, October 23, 2007 7:00 p.m. I. CALL TO ORDER - ROLL CALL Mayor Irvana K. Wilks Trustee Timothy Corcoran John Korn Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Arlene Juracek Trustee Michael Zadel Trustee II. ACCEPTANCE OF MINUTES FOR SPECIAL MEETING OF AUGUST 28, 2007 ACCEPTANCE OF MINUTES OF SEPTEMBER 25,2007 III. CITIZENS TO BE HEARD IV. 2008 BUDGET DISCUSSION Opening Remarks - Irvana K. Wilks, Mayor Budget Overview - Dave Erb, Finance Director Human Services Department - Nancy Morgan, Human Services Director Community Development Department - William Cooney, Community Development Director Police Department - Chief John Dahlberg Finance Commission Comments V. ANY OTHER BUSINESS VI. ADJOURNMENT Closed Session land ACQuisition LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. ***For those wishing to call in with questions or comments during the Budget Hearing, please dial 1/847/870-5689.*** NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPA TE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE A T 50 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056,847/392- 6000, EXTENSION 5327, TDD #847/392-6064. MAYOR Irvana K. Wilks Mount Prospect VILLAGE MANAGER Michael E. Janonis TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert Arlene A. Juracek A. John Korn Richard M. Lohrstorfer Michael A. Zadel VILLAGE CLERK M. Lisa Angell Phone: 847/392-6000 Fax: 847/392-6022 TDD: 847/392-6064 www.mountprospect.org Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 o R D E R OF BUS I N E S S SPECIAL MEETING Meeting Location: Mount Prospect Village Hall 50 South Emerson Street Mount Prospect, Illinois 60056 Meeting Date and Time: Tuesday October 23, 2007 6:00 P.M. I. CALL TO ORDER II. ROLL CALL Mayor Irvana K. Wilks Trustee Timothy Corcoran Trustee A. John Korn Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Arlene Juracek Trustee Michael Zadel III. CLOSED SESSION LITIGATION 5 ILCS 120/2 (c) (11) - Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. PERSONNEL 5 ILCS 120/2 (c) (2) - Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes or employees. IV. ADJOURNMENT ***** ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO A TTEND THIS MEETING SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON STREET, 847/392-6000, TDD 847/392-6064. SPECIAL MEETING August 28, 2007 I. CALL TO ORDER The meeting was called to order at 7:04 p.m. in the Police/Fire Training Room at the Mount Prospect Public Safety Building, 112 East Northwest Highway, by Mayor Wilks. Present at the meeting were: Trustees Arlene Juracek, John Korn and Richard Lohrstorfer. Trustee Corcoran arrived at 8:29 p.m. Staff present was Village Manager Michael Janonis, Assistant Manager David Strahl, Emergency Management Coordinator Tom Janetske, Deputy Police Chief Michael Semkiu, Fire Chief Michael Figolah, Finance Director Dave Erb, Community Development Director William Cooney, Human Services Director Nancy Morgan, Public Works Director Glen Andler, Forestry Superintendent Sandy Clark, Information Technology Director Joan Middleton, and Production Coordinator Howard Kleinstein. II. STORM RECOVERY STATUS Village Manager Michael Janonis spoke. He stated the purpose of this Special Meeting was to give a status report on the storm and flood recovery. He reminded everyone the events are still ongoing, so a full after action report will be issued when recovery is complete and we can assess the entire incident. Mr. Janonis also commented that he is extremely proud of the overall response of the whole organization. Production Coordinator Howard Kleinstein showed a video documenting some of the damage caused by the storm and flooding. Mr. Janonis commented on the importance in educating the entire community about the extent of the damage. Many residents living in areas not heavily damaged did not understand the severity of impairment in other geographic areas. He also reminded everyone that the Village was dealing with two separate incidents at once; the storm with high winds and the flooding of the Des Plaines River. Fire Chief Michael Figolah spoke. He gave a sequence of events regarding the storm of August 23. He indicated the National Weather Service did not send out any alerts for our area (see attached map). Northwest Central Dispatch activated the warning sirens at 3: 17 and 3:34 p.m. because of the close proximity of the storm and a possible rotation. The Fire Department activated the Emergency Operations Center at 4:00 p.m. and took over dispatching responsibilities for non- emergency calls from Northwest Central Dispatch. Ultimately, the National Weather Service determined Mount Prospect experienced straight line winds of 80 to 90 miles per hour. Emergency Management Coordinator Tom Janetske spoke. He gave an overview of what happened in the Emergency Operations Center (EOC) and Emergency Communications Center (ECC). The EOC was fully operational beginning at 4:45 p.m. with representation from all Village departments operating on 12 hour shifts. He mentioned that the first Incident Action Plan (lAP) was completed at 2:00 a.m. on Friday, August 24th. Damage assessment teams were mobilized from the EOC and worked on August 24th from 8:00 a.m. until 3:30 p.m. assessing the entire community. The Mayor also issued two disaster declarations: (1) For the storm (2) For the flooding along River Road. The EOC was operational 24 hours a day from Thursday at 4:00 p.m. (August 23rd) until Sunday afternoon (August 26th). DEPARTMENTAL REPORTS Public Works Department Public Works Director Glen Andler spoke. He gave an operations overview. He spoke about the flooding at River Road before the storm, the need for pumping, and the construction of a jersey wall (temporary levee). Mr. Andler also spoke about the problems associated with the storm including tree debris and hazards, the loss power to of four out of five wells, and the loss of two out of three lifting stations. He stated the first priority for the Public Works Department was clearing the streets for emergency vehicle access. The Department did receive mutual aid assistance through the Northwest Municipal Conference. Forestry Superintendent Sandy Clark spoke. She discussed the tree assessment process and estimated that over 2,000 trees were damaged and at least 300 will need to be removed entirely (see attachments). Clearing tree hazards and cleaning up branches and brush will be an on ongoing process. Public Works Director Glen Andler spoke. He noted that the Village will take trees from private property if they are brought to the curb. He stated garbage pick-up is still on a regular schedule. Public Works will also begin taking the jersey wall down on Wednesday, August 29, 2007, at which time River Road will be re-opened. Police Department Deputy Chief Michael Semkiu spoke. He gave an overview of Police Department operations. He stated the major functions of the Department were ensuring citizen safety, securing property, manning downed power lines, handing out information to residents, and controlling traffic. He noted the Police Department called in personnel early and kept them late in order to handle the increased demand for service. The Police Department is continuing to assist the Village by answering phone calls after hours. (See attached sheet for call statistics) . Fire Department Chief Michael Figolah spoke. He gave an overview of Fire Department operations. He estimated the Department answered about 400 to 500 calls over the course of 4 days (see attached statistics). The day of the storm, the Department had between 65 and 75 calls stacked-up at once. No deaths or significant injuries occurred as a direct result of the storm (1 indirect death did occur the following day). The Department did hireback ten employees each day and utilized the Community Emergency Response Team (CERT). Chief Figolah also mentioned the Fire Department worked closely with Human Services to establish cooling and shelter sites. Community Development Community Development Director William Cooney spoke. He stated Community Development focused primarily on assessing structural damage and restaurants. It was determined at least 100 structures were damaged, estimated at about $500,000. Emergency permit procedures were also put in place. Human Services Department Director of Human Services Nancy Morgan spoke. She explained the main role of her department was establishing cooling centers and sheltering sites, although they were not really used. She also stated her staff drove the home delivered meals routes and completed wellness checks. Information Technoloav Department Information Technology Director Joan Middleton spoke. She gave an overview of the challenges her department faced with little power, generator failures, and phone system problems. Her staff also assisted in supporting the EGC with technology. Finance Department Finance Director David Erb spoke. He explained how the Finance Department acted mainly in a support role at the EGC. He stated his staff helped set-up the EGC the first night of operations and assisted in answering phones throughout the weekend. The Finance Department was able to operate normally on Friday (August 24th) and worked to assist the other departments with emergency purchasing. He commented at this point the Village does not know if any reimbursement possibilities exist, but the Finance Department has been tracking all expenses for both incidents. Villaae Manaaer's Office Village Manager Michael Janonis spoke. He stated his staff also acted in a support role to the primary EOC operations. He said this storm presents the Village with many "lessons learned" that will affect decision making in the future (Le. emergency generators, new EOC at Public Works, etc.). III. QUESTIONS/DISCUSSION Jill Friedrichs, 615 S. School Street expressed some of her concerns regarding communication during the storm incident. General comments from the Village Board included the following items: Trustee Juracek expressed her pride in Village Staff for a job well done. Trustee Lohrstorfer stated that he has seen many emergency operation efforts which did not work, but that this one did work. Trustee Corcoran thanked all Village staff for their hard work. He stated his belief that we need to be more self-sufficient and continue to prepare for the next incident. Mayor Wilks informed everyone that she will be holding a press conference on Wednesday, August 29, 2007 at 11 :00 a.m. It will be in regards to Levee 37 at the intersection of Seminole Lane and River Road. IV. ADJOURNMENT The meeting was adjourned at 9:36 p.m. ~ pcuJu CHRISTINA PARK ADMINISTRATIVE ANALYST 4 Hook Echo noted at 8/24/07 at 15: 14 hrs east of Winfield PUBLIC WORKS PROPOSED STORM CLeAN-UP SCHEDULE As of August 26, 2007, 12:00 PM . Des Plaines River (; Continue to monitor river level. a Continue pumping to dewater subdivision storm sewer. D Demobilize I clean-up excess equipment. o Current plans are to remove temporary levee and re-open River Road on Thursday (8.30) and/or Friday (8.31). o River continues to recede. The National Weather Service forecasts that the river will follow below flood stage at the Des Plaines gauge by Wednesday (8.29) evening. However, the actual river level trending appears to be failing faster than the forecast. . Tree Clean-up o Village crews, along with 5 crews from Village tree contractors. are working until 5 pm today (8.26) to clean-up tree damage based on the followIng priority: . Trees on houses. . Trees blocking driveways, sidewalks, and fire hydrants. . Trees with large splits. . Tree damage assessments have been completed in approximately 75% of the Village. So far. staff has determined that 1,324 trees sustained damage from the storm. (This work will continue until completed However, on Monday, 8.27, assistance from Village contractors will be reduced to 3 crews) a On Monday (8.27) Viilage crews will begin house to house curbside pickup of storm damage from publlc and private trees. All tree debris must be in the parkway. Work will begin in the northeast section of the Village. o On Tuesday (8.28), we hope to add 5+ chipper trucks comprIsed of crews from neighboring communities. o Staff continues to work on a plan to remove debri! from Village streets in bulk form (uncut) utilizing a contractor that specializes in tree damage clean~up. Trees will be picked up utilizing trucks with hydraulic grappler attachments. The bulk debris will be transported to Melas Park where it will be stockpiled and ultimately chipped utilizing a tub grinder- . Water; Sewer o Electrical has been restored to all potable water pumping station$. o Electr cai power has been restored to all sewer pumping slat/?IIS except Loui~ Street Relief Station, Willi8m Stl"eet Relief StatIo" and Maple/Berkshire Relief Stetion. All of these slte$ ar,e. CI. rrently powered by portable generators. o Il'1lttall~' after the storm, electrical power WCl$lost ilt all water ano sewer pumpj~g stations except for Booster Pumping StatIon 17. The pI lwer was off to these fa-::ilities for approximately 48 - 60 hours S'c Windstorm of 8/23/2007 Parkway Tree Damage . (Totals as of 5pm on 8/27 - scouting complete) Date: 8/27/2007 HANGERS TREE REMOVALS WOUND REPAIRS # TREES SECTION Done Scheduled Total Done Scheduled Total Done Scheduled Total DAMAGED 1 13 1 1 20 35 2 1 5 1 8 15 3 0 9 0 10 19 4 16 5 0 10 31 5 0 39 6 51 96 6 1 21 0 42 64 7 0 37 8 83 128 8 8 57 5 19 18 107 9 15 102 45 40 202 10 0 117 15 19 151 11 8 176 1 98 66 349 I 12 4 114 I 31 56 205 13 0 9 0 2 11 14 3 72 25 66 166 15 0 38 6 20 64 16 5 89 1 12 44 151 17 0 4 2 7 13 TOTAL 74 895 0 7 269 0 .. O. -562 0 1807 H:\Forestry\WORD\2007\STORM AUG 23\Storm totals -prelim Aug 26.xls 1 August 23, 2007 Storm Statistics !]jI~~T~IIIa';'dil~).iII,r~~ -- 1500-1600 1600-1700 1700-1800 1800-1900 1900-2000 2000-2100 2100-2200 2200-2300 2300-0000 TOTAL 28 30 19 19 8 13 9 1 4 131 4 2 5 5 1 1 0 2 1 21 11 18 3 8 6 3 2 0 2 53 8 10 8 5 2 6 1 0 0 40 34 47 24 14 18 13 7 2 3 162 8 4 27 13 12 8 9 8 4 93 2 2 1 2 0 1 1 1 1 11 20 12 5 8 4 7 3 1 2 62 6 3 6 5 3 1 1 2 0 27 0 1 1 0 0 0 0 0 0 2 0 0 0 2 0 0 0 0 0 2 121 129 99 81 54 53 33 17 17 604 gOIiI(:E'~I;N;rf;"'UMal:a~;~ 1500-1600 1600-1700 1700-1800 1800-1900 1900-2000 2000-2100 2100-2200 2200-2300 2300-0000 TOTAL Arlinaton Heiahts PO 54 58 44 73 27 37 17 7 10 327 Buffalo Grove PO 7 9 31 17 11 8 3 5 3 94 Elk Grove Villaae PO 24 30 15 44 26 13 8 8 9 177 Hoffman Estates PO 18 18 26 36 12 14 7 5 12 148 Mount ProsDect PO 62 87 48 53 43 31 25 16 19 384 Palatine PO 25 13 82 72 44 30 27 24 16 333 ProsDect Heiahts PO 3 2 9 4 8 2 5 4 3 40 Schaumbura PO 51 31 39 36 28 25 23 10 9 252 Streamwood PO 13 12 9 21 6 6 3 10 7 87 OOJ (out oflurisdiction) 20 24 17 20 12 1 6 5 5 110 TOTAL POLICE EVENTS 277 284 320 376 217 167 124 94 93 1952 tTOTAL ALL EVENTS I 398 I 413 I 419 I 457 I 271 I 220 I 157 I 111 I 110 I 2556 I Page 1 of 2 Printed: 8/28/2007 3:02 PM August 23, 2007 Storm Statistics r~'f_'t.,.eo-1'_'f_.1_""2 46 10 6 6 2 15 8 2 3 6 17 5 o 340 26 14 11 4 o 7 17 11 o 3 1 2 3 1 3 0 9 11 7 5 o 0 1 0 89 70 75 35 Page 1 of 2 21~ 2208.2: 3 3 o 4 2 1 1 2 4 3 2 70 1 1 1 0 5 0 o 0 19 84 TOTAL 134 37 45 15 140 150 10 13 63 2" 609 Printed: 8/28/2007 1: 13 PM August 23, 2007 Storm Statistics .18QO-1$ClO.1,...ozo:o:o.;al0:0:J.:.l1' 25 13 20 453 13 5 4 615 16 11 14 35 16 7 000 430 788 520 115 64 61 !!!!:,2300 2 1 3 4 7 7 o o o 2 26 15CJO;.1&o:o:1601J.;.1700 17CJC1..1.8OQ c1_1iOii19lJO..20002GOO"'2fOO2100:.2200 2200-2300 123 128 140 134 74 69 33 30 25 44 123 110 95 112 76 59 37 34 o 0 0 0 0 0 0 0 0 8 8 7 7 10 7 1 1 0 iTOTAL OVERALL 9-1-1 T 175 259 257 236 196 152 93 68 59 * Abandoned 9-1-1 calIS ate included in the Landline 9-1-1 and Wil8less 9-1-1 totals. They ate considel8d incomina calls. 1500-1600 1600-1700 11'00-1800 1800-1900 1900-2000 2000-2100 2100.2200 2200-2300 2300-0000: 8 14 17 20 14 10 5 5 5 167 150 169 275 108 79 75 56 44 33 19 10 10 7 13 8 3 4 o 2 3 2 14 15 30 27 26 25 27 21 24 28 24 22 15 13 o 0 0 0 0 0 0 0 0 233 212 220 331 171 141 140 106 92 * Admin Inbound contains Admin (from ACD), Disp Pool, Hotlines, and NIPAS (from ACD). Intemal calls from DOsition to DOsition ate not included. Page 2 of 2 TOTAL - 146 54 52 44 125 124 o 11 84 21 661 TOTAL 756 690 o 49 1495 TOTAL 98 1123 107 119 199 o 1646 Printed: 8/28/2007 1:13 PM -- August 23, 2007 Storm Statistics .. c . . .. - ~~I-il~ 1500-1600 1600-1700 1700-1800 1800-1900 1900-2000 2000-2100 2100-2200 2200-2300 2300-0000 TOTAL Arlinaton HeTCihts 28 32 17 25 13 20 7 2 2 146 Buffalo Grove 9 5 24 4 5 3 0 1 3 54 Elk Grove Villaae 7 9 8 13 5 4 2 3 1 52 Hoffman Estates 6 9 11 6 1 5 2 4 0 44 Mount ProsDect 18 38 8 16 11 14 9 7 4 125 Palatine 4 4 40 35 16 7 5 7 6 124 Palatine Rural 0 0 0 0 0 0 0 0 0 0 ProsDect Heiahts 1 0 1 4 3 0 2 0 0 11 Schaumbura 26 15 15 7 8 8 2 0 3 84 Streamwood 6 2 2 5 2 0 1 2 1 21 TOTAL 9-1-1 105 114 126 115 64 61 30 26 20 661 For monthly totals, also see the "OVERALL 9-1-1" section below. It includes ALL 9-1-1 calls, not just those received on communitv-soecific landline ESNs. ill 1500-1600 1600-1700 1700-1800 1800-1900 1900-2000 2000-2100 2100-2200 2200-2300 2300-0000 rLandline 9-1-1 * 123 128 140 134 74 69 33 30 25 IWireless9-1-1* 44 123 110 95 112 76 59 37 34 VolP 0 0 0 0 0 0 0 0 0 Conner 8 8 7 7 10 7 1 1 0 TOTAL OVERALL 9-1-1 175 259 257 236 196 152 93 68 59 * Abandoned 9-1-1 calls are included in the Landline 9-1-1 and Wireless 9-1-1 totals. Thevare considered incomina calls. 1500-1600 1600-1700 1700-1800 1800-1900 1900-2000 2000-2100 2100-2200 2200-2300 2300-0000 8 14 17 20 14 10 5 5 5 167 150 169 275 108 79 75 56 44 33 19 10 10 7 13 8 3 4 o 2 3 2 14 15 30 27 26 25 27 21 24 28 24 22 15 13 o 0 0 0 0 0 0 0 0 233 212 220 331 171 141 140 106 92 * Admin Inbound contains Admin (from ACO), Oisp Pool, Hotlines, and NIPAS (from ACO). Internal calls from Dosition to Dosition are not included. Page 2 of 2 TOTAL - 756 690 o 49 1'495 TOTAL '"98" 1123 107 119 199 o 1646 Printed: 8/27/2007 3:18 PM '. August 23,2007 Storm Statistics ,- - iil't'i. 'YI.T1CH;:;.T;"'<. ':01. j . 1500-1600 1600-1700 1700-1800 1800-1900 1900-2000 2000-2100 2100-2200 2200-2300 2300~000 TOTAL Arlinaton Heiahts 52 46 10 6 6 6 3 3 2 134 Buffalo Grove 2 2 15 8 2 0 0 4 4 37 Elk Grove Villaae 6 3 6 17 5 2 2 1 3 45 Hoffman Estates 3 0 3 4 0 2 1 2 0 15 Mount ProsDect 74 26 14 11 4 2 4 3 2 140 Palatine 2 0 7 17 11 2 2 70 39 150 Palatine Rural 2 0 3 1 2 0 1 1 0 10 ProsDect Heiahts 5 3 1 3 0 0 1 0 0 13 Schaumbura 18 9 11 7 5 6 5 0 2 63 Streamwood 1 0 0 1 0 0 0 0 0 2 TOTAL 10-DIGIT 165 89 70 75 35 20 19 84 52 609 Page 1 of 2 Printed: 8/27/2007 3:18 PM COMMITTEE OF THE WHOLE MINUTES September 25, 2007 I. CALL TO ORDER The meeting was called to order at 7:06 p.m. in the Village Board Room of Village Hall, 50 South Emerson Street, by Mayor Irvana Wilks. Present at the meeting were: Trustees Paul Hoefert, Arlene Juracek, and Michael Zade!. Staff present was Assistant Manager David Strahl, Police Chief John Dahlberg, Fire Chief Michael Figolah, Emergency Management Coordinator Thomas Janetske, and Community Development Director William Cooney. II. MINUTES Approval of Minutes of August 14, 2007. Two minor modifications to the minutes were made. Motion made by Trustee Zadel and seconded by Trustee Juracek to approve minutes with modifications. III. CITIZENS TO BE HEARD Mayor Wilks read an Emergency Preparedness Month Proclamation and presented it to the Fire Chief. Fire Chief Figolah spoke. He stated the natural disaster of August 23 was a prime example of why it is necessary for emergency preparedness. He also stressed the importance of residents creating a back up plan for their own safety and the ability to function without assistance for at least 48 hours. Tom Janetske, Emergency Management Coordinator spoke. He wanted to recognize the CERT (Community Emergency Response Team) members for their assistance during the storm of August 23. Joe Mojica-622 E. Sha Bonee spoke. He stated he is coming to the Board to voice concerns about overnight street parking enforcement that is about to take place on Sha Bonee. He had previously been instructed to contact the landlord of his property to address his need to park multiple vehicles. He was questioning why it is necessary to enforce this Ordinance now, what has changed, and where would he be able to park his second car. He stated the Village Board is taking away parking without providing any options to him and other residents in the area. Police Chief Dahlberg spoke. He provided a history of the parking enforcement on the street and the additional signage which has been addressed near the intersection of the alley with William Street due to turning radius issues. He stated that previously residents and the owners in this area had told the Village they are working on a possible solution to their parking situation. In return, the Village relaxed enforcement of the overnight parking ban until a solution was in place. However, no action has been completed so there is a need to enforce the Ordinance. He stated he has walked the area and there are a number of garages that are available for use in many instances. He also stated there will be a need to have an accurate account of the number of vehicles that need parking, based on his review he estimates anywhere from 12 to 20 vehicles. He noted the area which has vehicles parked on the street has expanded over time apparently because there are more vehicles now than there have been in the past. He stated part of the problem might be the fact there are at least four homeowners associations in this area. General comments from the Village Board members included the following items: 1. There was a question whether any of the landlords completed the Crime Free Housing Training and whether that training would assist in addressing this issue. 2. There were also comments reiterating the equitable enforcement of the Ordinance and the fact the Ordinance has been around for several decades. 3. It was suggested some additional signage be added in the mid-block area. 4. It was also suggested residents be given some additional time to discuss a possible solution to the parking situation, possibly to November 1. 5. It was requested Village Board members be provided updates and status reports of the discussions prior to November 1. David Brents-620 E. Sha Bonee spoke. He stated he has observed Katco workers parking on the street as early as 5:00 a.m. and the fact the fence screening the yard for Katco makes it impossible for him to maneuver his vehicle into his garage. He also stated there are four units with one parking spot each and very few people only have one vehicle. He noted that he has not seen tickets being written along William for long time or overnight parking as he has on Sha Bonee. Lynne Arntson-614 E. Sha Bonne spoke. She stated she is the owner of the property which originally had one parking space but now she has two cars. She stated she had called the police at the time she was considering purchasing another vehicle and was told there was no enforcement on Sha Bonee at that time. Chief Dahlberg spoke. He wanted to clarify the fact that the lack of enforcement along Sha Bonee was only a temporary situation until a parking solution was worked out. Robert Punazak-721 S. Williams spoke. He stated he is concerned the owners will not be motivated to work directly with residents to offer a solution. Angela Infante- 716 E. Sha Bonee spoke. She stated when she moved into her rental unit the owner never told her parking was not allowed on Sha Bonee. Greg White of 423 S. Williams spoke. He stated due to economic circumstances renters must have multiple cars since multiple residents live in each unit due to the high rents. 2 General comments from the Village Board members reinforced the fact that the Village will not solve the problem for the residents but will work with the residents and owners for a possible solution. IV. PROPOSED CHANGES TO FACADE IMPROVEMENT AND INTERIOR BUILDOUT PROGRAMS Community Development Director William Cooney provided an overview of the current program as it stands to date. He is requesting the two programs be merged into one in order to improve the recruiting and marketing effort to entice retail establishments to move into Mount Prospect. He is also requesting the removal of the five year minimum of time the business was previously required to be present in Mount Prospect before they could apply for such a grant. He stated that these improvements will help target sales tax generating businesses. General comments from the Village Board members included the following items: 1. It was clarified that the funds for these improvements in this program are only through TIF funds and are available to existing businesses. 2. It was suggested that there be additional clarifications as to the type of businesses that are eligible including some examples. 3. There was also a comment regarding the communication outreach and how it can be improved. 4. There was also a discussion regarding who would actually obtain the grant whether it would be the business owner or the building owner if they were different. 5. There was a discussion regarding the assistance for sprinkler improvement build-out that may not be part of the new construction. Consensus of the Village Board was supportive of the changes as recommended by staff. V. EMPLOYER ASSISTED HOUSING PROGRAM Community Development Director Bill Cooney stated there has been a movement across Northwest suburbs to assist employees in obtaining affordable housing within the community for which they work. He stated this assistance would be available to employees that met the income criteria and stay with the employer for a minimum period of time. He also stated there is a limited amount of funds available for this program and would be on a first come first serve basis. Claire O'Shea Long Range Planner spoke. She stated this program would be a valuable recruitment tool. General comments from the Village Board members included the following: Several Board members wanted to clarify any program that would be established under these parameters would not be required under any collective bargaining agreement with the employees and extra effort would need to be undertaken to avoid any possible appearances of favoritism. 3 VI. DOWNTOWN PARKING RECOMMENDATIONS Community Development Director William Cooney provided an overview of the Downtown parking surveys that had been completed during the summer. He stated there is plenty of parking in the downtown area and many spaces are under utilized. He also highlighted the fact that there is substantial evening parking available for any activity which is occurring in the downtown area. The parking review is broken down into several areas for discussion purposes. Each area will be discussed independently and recommendations or modifications will be considered for each area. Prospect Avenue (west of Pine)-there is insufficient on site employee parking. Recommendation from staff is to consider issuing parking passes for parking beyond the four hour zone for thirty nine available spaces. Village Board suggestions included: 1) designating parking further away from Prospect Avenue; 2) a daily pay basis so that it would not be convenient for commuters. Consensus of the Village Board was to consider a hang tag system. Elmhurst Avenue/Northwest Highway-there is insufficient employee parking. Options include: 1) increasing the zone from two hour to four hour; 2) establish employee parking on Prospect as a fee based; 3) consider parking in the Village Hall deck on a per fee basis. Staff recommended either option 2 or 3. Consensus of the Village Board was option 3 however, employees would not be charged for parking in the Village Hall parking deck due to bond sale and electrical service restrictions. Village Hall Parking Deck-consider instituting short term overnight parking for guests of the condominiums and surrounding area. Suggestion by staff was to set up a three day parking pass for a set number of spaces on a first come, first serve basis. This would be on a trial basis with no fee using different color hang tags. Village Board discussion included the fact that if this were available to the condominium owners then other residents in the community should also be considered for this program. Consensus from the Village Board was to continue discussions and formulate how this program might work on an administrative basis. Chase Bank Parking Lot-the parking lot in the evening is significantly under utilized. It could meet much of the parking needs related to businesses at Busse and Emerson. Currently there are signs restricting parking in the lot but many times it is not enforced. Staff recommendation is to pursue a parking lease agreement with the property owner to allow parking between 5:00 p.m. and 2:00 a.m. 4 Consensus of the Village Board was to empower staff to approach the Bank property owner to consider leasing options. Maple Street Parking Lot- currently it is limited to residential parking only and there is an average of 82 spaces left unused after 10:30 a.m. on weekdays. The option is to consider issuing residential overnight parking passes for a fee to utilize some of the under utilized spaces; however, there is still snow removal and staging issues that need to be worked out prior to this option being considered. There was also some need to address the business need of reverse commuters, again it would be fee based. Consensus of the Village Board was to direct staff to explore further the parking options and make sure the cars move and they do not impede necessary Village operations of the lot and do not create additional staff administration. Downtown Parking Signage staff option is to consider hiring a consultant to assess the current directional signage with the goal to redesign and relocate signage for better communication with the vehicle drivers. This would also be coordinated with banner programs highlighting downtown and community events along with directional signage on light poles which highlight different areas of the community and downtown. Part of the interest is to better identify the Village parking deck and encourage additional usage. General comments from the Village Board members included the following items: 1. It was suggested that some additional signage be placed on the outside of the parking garage, but be limited as to not damage the brick that is currently attached to the building. 2. There was also a suggestion to consider the option of physical barriers to direct cars more efficiently into and out of the deck. Consensus of the Village Board was to pursue the option of hiring a consultant to review the parking signage issues. Trustee Hoefert also suggested staff look at the opportunities and possible locations for a low rise parking garage which would allow doubling up of any surface parking space in the downtown. VII. ANY OTHER BUSINESS None VIII. ADJOURNMENT Meeting adjourned at 9:37 p.m. 2Dck)5' /;if DAVID STRAHL Assistant Village Manager 5 MAYOR Irvana K. Wilks TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert Arlene A. Juracek A. John Korn Richard M. Lohrstorfer Michael A. Zadel Mount Prospect VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK M. Lisa Angell Phone: 847/392-6000 Fax: 847/392-6022 www.mounfJirolWect.org Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 MOUNT PROSPECT YOUTH COMMISSION AGENDA OCTOBER 20, 2007 OBERWEIS DAIRY 80 EAST NORTHWEST HIGHWAY 7:00 P.M. I. Call To Order II. Roll Call III. Annual Report IV. Adjournment It is the general expectation of the Mount Prospect Youth Commission that all members attend every meeting. If you are unable to attend a meeting, please contact Chairwoman Nicole Logisz - 847-577-7626 or Secretary Cindy Rumore - 847-818- 5237, by phone or bye-mail, 24 hours prior to the meeting. Upcoming meetings are scheduled for: - November 07, 2007 - December 05, 2007 Any individual with a disability who would like to attend this meeting and needs some accommodation to participate should contact: The Mount Prospect Police Department 112 East Northwest Highway Mount Prospect, fL. 60056 847-870-5656 847-392-1269 TDD AGENDA MOUNT PROSPECT FIREFIGHTERS PENSION FUND BOARD REGULAR MEETING Monday, October 22, 2007 Fire Department Conference Room 2nd FLOOR *** 8:30 A.M. *** I. CALL TO ORDER II. ROLL CALL CHIEF FIGOLAH DAVID ERB DON BURGER SAM BAAS JEFF RICKER III. APPROVE AGENDA IV. APPROVE MINUTES A. Regular Meeting, October16, 2006 B. Regular Meeting, April 23, 2007 C. Regular Meeting July 23, 2007 V. TREASURER'S REPORT A. Approve Treasure's report B. Quarterly financial report VI. COMMITTEE REPORTS A. MEDICAL COMMITTEE: Don Burger, Sam Baas B. LEGAL COMMITTEE: ChiefFigolah VII. OLD BUSINESS VIII. NEW BUSINESS A. Rick Potter of, Becker, Burke & Associates to discuss movement of Monies IV. ADJOURNMENT MINUTES OF THE REGULAR MEETING OF THE MOUNT PROSPECT FIREFIGHTERS PENSION FUND BOARD October 16, 2006 CALL TO ORDER Meeting called to order at 8:40A.M. ROLL CALL Present upon roll call: Sam Baas, Firefighter Jeff Ricker, Firefighter Donald Burger, Secretary Absent Mike Figolah, Chief David Erb, Treasurer Cary Collins present at 08:45 APPROVE AGENDA Don Burger, seconded by Sam Baas moved to Elect Jeff Ricker President Pro Temp. Upon roll call: Ayes: Don Burger, Sam Baas and Jeff Ricker. Nays: None Motion Carried Don Burger, seconded by Sam Baas moved to approve the agenda as presented. Upon roll call: Ayes: Don Burger, Sam Baas and Jeff Ricker. Nays: None Motion Carried APPROVE MINUTES Don Burger, seconded by Jeff Ricker moved to approve the minutes of July 17, 2006 as presented. Upon roll call: Ayes: Don Burger, Sam Baas and Jeff Ricker. Nays: None Motion Carried TREASURER'S REPORT Jeff Ricker presented the financial statement for -September 30, 2006. As of September 30, 2006 the Fund had net assets with a market value totaling $39.2 million. Of this amount, $11.5 million was under management by Capital Gains and $11.1 million was under management by Segall Bryant. As of September 30,2006 the market value of the Fund's portfolio was below the value of the investments by $9,608. This is up significantly from $556,209 of unrealized losses reported last quarter. The fund's net assets increased $1,556,754 for the 3rd quarter and $1,220,964 year to date. Total revenues for this quarter were $2,197,351. Of this amount, $981,154 was due to gains on the fixed income portion of the portfolio while $406,144 was due to a gain on equities. 3rd quarter data on the American Fund was not available as of the date of this report. 2nd quarter data was used for reporting purposes. The balance was from fire pension contributions, property taxes and interest. Expenditures for pension benefits accounted for $613,237 of total expenditures during the 3rd quarter. Other operating expenses including investment advisor costs, bank charges, seminar and legal fees totaled $27,360. Disbursements by vendors for the quarter were $27,359.91. Don Burger, seconded by Jeff Ricker moved to approve the financial report for September 30, 2006 as presented. Upon roll call: Ayes: Don Burger, Sam Baas and Jeff Ricker. Nays: None Motion Carried Mr. Potter from Becker, Burke discussed the investments results for the March quarter, and for the year. COMMITTEE REPORTS No committee reports were presented. OLD BUSINESS There was no old business. NEW BUSINESS There is a request by F IF Bradley Bocox to be accepted to the Pension fund. Don Burger, seconded by Sam Baas moved to approve this request. Upon roll call: Ayes: Don Burger, Sam Baas and Jeff Ricker. Nays: None Motion Carried There is a request by Lt. Alan Labbe' to receive retirement benefits from the Mount Prospect Firefighters Pension fund. Jeff Ricker, seconded by Sam Baas moved to approve this request. Upon roll call: Ayes: Don Burger, Sam Baas and Jeff Ricker. Nays: None Motion Carried There was discussion on moving the Pension meeting to the 4th Monday of the quarter due to financial reports coming out around the 3rd Monday. This will be brought up at a later date. ADJOURNMENT Don Burger, seconded by Sam Baas moved to adjourn the meeting. The meeting was adjourned at 09: 1 0 A.M. Donald Burger Secretary MINUTES OF THE REGULAR MEETING OF THE MOUNT PROSPECT FIREFIGHTERS PENSION FUND BOARD April 23, 2007 CALL TO ORDER Meeting called to order at 8:40 A.M. ROLL CALL Present upon roll call: David Erb, Treasurer Sam Baas, Firefighter Jeff Ricker, Firefighter Absent: Mike Figolah, Chief Donald Burger, Secretary Others Present: Rick Potter, Becker, Burke & Associates Cary Collins, Pension Board Attorney David Erb was elected to act as President Pro-Tern in the absence of Chief Figolah. This was motioned by Ricker and Seconded by Baas. APPROVE AGENDA Ricker, seconded by Baas moved to approve the agenda as presented. Upon roll call: Ayes: David Erb, Jeff Ricker, and Sam Baas. Nays: None Motion Carried APPROVE MINUTES The approval of the minutes for the October 16,2006 and January 15,2007 meetings were deferred till the next regular meeting. The appropriate board members were not on hand to approve the minutes. TREASURER'S REPORT Ricker, seconded by Baas to approve the treasure's report of April, 2007 Upon roll call: Ayes: David Erb, Jeff Ricker and Sam Baas Nays: None Motion Carried TREASURER'S REPORT (cont.) David Erb presented the financial statement for -March 31, 2007. As of March 31, 2006 the Fund had net assets with a market value totaling $40.9 million. Of this amount, $11.2 million was under management by Capital Gains and $10.7 million was under management by Segall Bryant. As if March 31, 2006 there is an unrealized gain on the fund's portfolio totaling $426,251. This is up from the $41,005 in unrealized losses reported last quarter. The fund's net assets increased $841,652 for the 1 st quarter and year to date. Total revenues for this quarter were $1,491,557. Revenues from property taxes in the amount of$553,167 accounted for most of the receipts in the first quarter. Expenditures for pension benefits accounted for $644,516 of total expenditures during the 1st quarter. Other operating expensed including investment advisor cost, legal fees and bank charges totaled $5,389. Disbursements for the past three months total $5,388.91. Rick Potter presented the quarterly Flash report on the pension fund portfolio. Based on the portfolio's current allocation of the unconstitutionality of Sudan legislation restricting pension funds from holding certain investments it was recommended the Fund reinstate the quarterly transfer from equities. Erb, seconded by Ricker to approve the reinstatement of the quarterly transfers. Upon roll call: Ayes: David Erb, Jeff Ricker and Sam Baas Nays: None Motion Carried COMMITTEE REPORTS No committee reports were presented. OLD BUSINESS No Old Business was conducted. NEW BUSINESS There is a request by F IF Brennen Kenneally to be accepted to the Pension fund. Ricker, seconded by Baas moved to approve this request. Upon roll call: Ayes: David Erb, Sam Baas and Jeff Ricker. Nays: None Motion Carried There is a request by F IF Eric Schmidt to be accepted to the Pension fund. Ricker, seconded by Baas moved to approve this request. NEW BUSINESS (cont.) Upon roll call: Ayes: David Erb, Sam Baas and Jeff Ricker. Nays: None Motion Carried There was a brief discussion on the Sudan Divestiture Act and it's finding as being unconstitutional. The law was declared unconstitutional because it interfered with the federal government's authority over foreign affairs and commerce. ADJOURNMENT Ricker, seconded by Baas moved to adjourn the meeting. The meeting was adjourned at 09:20 A.M. Respectfully Submitted, David Erb, Treasurer MINUTES OF THE REGULAR MEETING OF THE MOUNT PROSPECT FIREFIGHTERS PENSION FUND BOARD July 23, 2007 CALL TO ORDER Meeting called to order at 8:35 A.M. ROLL CALL Present upon roll call: David Erb, Treasurer Sam Baas, Firefighter Donald Burger, Secretary Absent: Mike Figolah, Chief Jeff Ricker, Firefighter Others Present: Rick Potter, Becker, Burke & Associates Cary Collins, Pension Board Attorney David Erb was elected to act as President Pro-Tern in the absence of Chief Figolah. This was motioned by Burger and Seconded by Baas. APPROVE AGENDA Burger, seconded by Baas moved to approve the agenda as presented. Upon roll call: Ayes: David Erb, Donald Burger, and Sam Baas. Nays: None Motion Carried APPROVE MINUTES The approval of the minutes for the October 16,2006 and April 23, 2007 meetings were deferred till the next regular meeting. The appropriate board members were not on hand to approve the minutes. Sam Baas, seconded by Burger moved to approve the minutes for the regular meeting of January 15,2007. Upon roll call: Ayes: David Erb, Donald Burger, and Sam Baas. Nays: None Motion Carried TREASURER'S REPORT Sam Baas, seconded by Burger to approve the treasure's report of June, 2007 Upon roll call: Ayes: David Erb, Donald Burger and Sam Baas Nays: None Motion Carried TREASURER'S REPORT (cont.) David Erb presented the financial statement for -June 30, 2007. As of June 30, 2007 the Fund had net assets with a market value totaling $41.8 million. Of this amount, $10.9 million was under management by Capital Gains and $10.5 million was under management by Segall Bryant. As of June 30, 2007 the market value of Fund's portfolio was below book value of investments by $252,269. This is down from the $88,697 of unrealized gains reported last quarter. The fund's net assets increased $870,503 for the 2nd quarter and year to date. Total revenues for this quarter were $1,553,309. Of this amount, $1,461,349 was due to gains on the equity portion of the portfolio. Expenditures for pension benefits accounted for $651,644 of the total during the 2nd quarter. Other operating expensed including investment advisor cost, legal fees and bank charges totaled $31,162. Disbursements for the past three months total $31,161.53. Rick Potter presented the quarterly Flash report on the pension fund portfolio. Rick made a recommendation to move $400,000 from large cap, $200,000 from mid cap $200,000 from Morgan, $100,000 from T Rowe Price and $90,000 from IPTIP. Move $50,000 of this to cash to each manager. Erb, seconded by Baas to approve the reinstatement of the quarterly transfers. Upon roll call: Ayes: David Erb, Donald Burger, and Sam Baas Nays: None Motion Carried COMMITTEE REPORTS No committee reports were presented. OLD BUSINESS No Old Business was conducted. NEW BUSINESS There is a request by F/F Jeffery Wiley to be accepted to the Pension fund. Burger, seconded by Baas moved to approve this request. Upon roll call: Ayes: David Erb, Sam Baas and Donald Burger. Nays: None Motion Carried ADJOURNMENT Burger, seconded by Baas moved to adjourn the meeting. The meeting was adjourned at 09: 13 A.M. Respectfully Submitted, Donald Burger, Secretary MEETING NOTICE MOUNT PROSPECT POLICE DEPARTMENT PENSION BOARD MEETING MONDAY OCTOBER 22, 2007 1:30 PM VILLAGE HALL FINANCE DEPARTMENT CONFERENCE ROOM VILLAGE OF MOUNT PROSPECT POLICE PENSION BOARD AGENDA MONDAY OCTOBER 22, 2007 1 :30 PM VILLAGE HALL BUILDING 50 S. EMERSON STREET 1 ST FLOOR FINANCE DEPARTMENT CONFERENCE ROOM 1. CALL TO ORDER 2. APPROVAL OF MINUTES - MEETING OF JULY 23,2007 3. BECKER BURKE PRESENTATION 4. TREASURERS REPORT 5. DISABILITY APPLICANT UPDATES 6. OTHER OLD BUSINESS 7. NEW BUSINESS 8. ADJOURNMENT SPECIAL MEETING NOTICE MOUNT PROSPECT POLICE PENSION BOARD FRIDAY OCTOBER 26, 2007 1 :00 PM VILLAGE HALL 3RD FLOOR CONFERENCE ROOM DISABILITY HEARING FOR SGT. CATHY SCHMIDT DISABILITY HEARING FOR OFC. AL WILCOX VILLAGE OF MOUNT PROSPECT FINANCE COMMISSION AGENDA Thursday, October 25,2007 ****6:00 p.m. **** Village Hall Building I st Floor Community Center 50 South Emerson I Call to Order II Approval of Minutes - October 18, 2007 III Review of the Proposed 2008 Village Budget . Fire . Public Works . Administration IV Chairman's Report V Finance Director's Report VI Other Business VII Next Meeting: November 8, 2007 NOTE: Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the Finance Director's Office at 50 South Emerson Street, Mount Prospect, (847) 392-6000, ext. 5277, TDD (847) 392-6064. FINANCE COMMISSION DRAFT MINUTES OF THE MEETING OCTOBER 11, 2007 COMMUNITY CENTER - VILLAGE HALL DRAFT I. CALL TO ORDER The meeting was called to order at 7:03 p.m. Those present included Chairman Charles Bennett and Commissioners Wayne Gardner, Vince Grochocinski, John Kellerhals, Don Ocwieja, Tom Pekras and Ann Smilanic. Also present were Village Manager Michael Janonis, Director of Human Services Nancy Morgan, Deputy Director of Human Services Jan Abernathy, Director of Community Development Bill Cooney, Deputy Director of Community Development Ellen Divita, Environmental Health Coordinator Bob Roels, Chief of Police John Dahlberg (arrived 8:50), Deputy Chief of Police Mike Semkiu, Commander Tim Janowick, Crime-Free Housing Coordinator Pat Lyons, Director of Finance David Erb and Finance Administrative Assistant Lisa Burkemper. II. ApPROV AL OF MINUTES The minutes of the September 27,2007 meeting were deferred until the October 18,2007 meeting. III. REVIEW OF THE PROPOSED 2007 VILLAGE BUDGET Overview Director of Finance David Erb handed out the most recent financials and a copy ofthe space needs study. After a brief discussion on the space needs study document Mr. Erb stated that at the October 25,2007 meeting the Commission would have a chance to raise any questions or concerns related to the study. Commissioner Vince Grochocinski stated that the issue the Finance Commission had with not receiving the space needs study was that at the onset they were told that the study would be general in nature and that no specific locations were going to be addressed in the study. The delay in its distribution and the fact that the scope of the project had changed is what frustrated Commission members. Chairman Charles Bennett added that the Commission will have an opportunity to look over the study and will be able to talk about their concerns at a future meeting. Director of Finance David Erb provided a brief overview ofthe 2008 Proposed Budget. Mr. Erb stated that overall the 2008 Proposed Budget totals $87,000,279, which represents a 6.4% increase over the 2007 amended Budget. The Proposed Budget includes the quarter cent Home Rule Sales Tax increase that is earmarked for the Capital Improvements Fund. Mr. Erb also stated that there were no new staffing positions proposed, however there is a request to convert an intern position in the Manager's Office to a full time Administrative Analyst position. Mr. Erb stated the 2008 Proposed General Fund Budget, as presented, is balanced and totals $39,761,831. The 2009 Forecast Budget is $41,110,352 which reflects a deficit of$337,227. The 2007 General Fund Budget is expected to have a $164,255 deficit, due mostly to storm related costs. Had it not been for the storm related costs the budget would have had a surplus. Chairman Charles Bennett asked about the $2.5 million bond issue and if it was primarily for the redevelopment of the triangle area of the TIF. Mr. Erb stated that the issue is solely related to the redevelopment in the triangle area. Chairman Bennett also asked how the Village decides on the 3.75% increase in salaries. Mr. Erb stated that the percentage is set by the collective bargaining units. Commissioner John Kellerhals stated that with the downturn in the housing market, the general nature of the economy and the possible increases by other government taxing bodies, how might the Village fair in the next few years and will the Village be able to hold strong. Mr. Erb stated that the Village has such a diverse revenue stream and a hit in anyone area would not have a big impact on the Budget. Mr. Erb added that the Village should be able to hold strong and if necessary could go back to the care taker budgets that were utilized a few years ago. Human Services Director of Human Services Nancy Morgan began her discussion by stating that the 2008 Proposed Budget totals $787,500, which represents a 4% ($31,440) increase over the 2007 Budget. Ms. Morgan outlined the various programs and services the department provides related to social servIces, nursinglhealth services, geriatrics, at risk and low income residents. Ms. Morgan stated that the State of Illinois' SHAP grant (Senior Health Advocacy Program) was increased from $2,000 to $21,350 due to the tobacco settlement funds this year and that the Village was one of a very few that received the increase. Commissioner Ann Smilanic suggested that the department list the flu shot clinic in their accomplishments and objectives for the year. Chairman Bennett also agreed that the flu shot should be highlighted and also commended the department on their work in obtaining grant monies. Community Develovment Director of Community Development Bill Cooney began his discussion by stating that the 2008 Proposed Budget totals $2,220,450, which represents an 8.5% increase over the 2007 Budget. Most of this increase is due to personnel and contractual services. Mr. Cooney stated that the department was awarded three grants in 2007. The first grant was $42,000 for the first time homebuyer assistance program, second was $50,000 received as part of the Chicago Community Trust Immigrant Integration Project and third was the $100,000 Regional Transportation Authority grant to review proposed improvements to the public transportation system within the Village. With the RTA grant there is a $25,000 required match by the Village. Environmental Health Coordinator Bob Roels provided an overview and update on the Crime Free Housing program. Mr. Roels advised that 20 crime free housing certification classes have been held so far. With the new program in place Mr. Roels stated that approximately 1,100 rental dwellings would be licensed under the new program as opposed to 230 before the program was in place. Mr. Cooney provided an overview of the Systematic Sidewalk Inspection Program which is a pro-active survey of the community for compliance with property maintenance issues. To date 80% ofthe Village has been surveyed by an inspection driving the streets of the Village. Of the 80% surveyed there have been 369 addresses with property maintenance issues. Furthermore, out of the 369 addresses with issues 293 have complied. Police Department Crime Free Housing Coordinator Pat Lyons outlined the Crime Free Housing program and how it has progressed since its April 2007 start. Mr. Lyons discussed the ways the department has advertised to the public and reached out to potential rental property owners and also outlined the seminar schedule and what is taught at the 8 hour seminar. 2 Commander Tim Janowick provided a summary on the recently implemented traffic unit. Commander Janowick advised that the program has been up and running since June 18,2007 and consists of three officers and one part time officer to be used as needed. Mr. Janowick mentioned that since its inception the traffic unit has monitored 35 locations in direct response to citizen concerns. There is also a signage program being implemented that allows residents to put out signs on their lawns for 1 week in problem areas that remind drivers of speed limits and that children are at play. Deputy Chief Mike Semkiu provided an overview of the 2008 Proposed Budget and highlighted several 2007 accomplishments. One item discussed was the 2007 Village vehicle tag enforcement program that has prompted the issuance of 1200 citations to date and resulted in the purchase of over 3000 vehicle stickers during the same time period. Deputy Chief Semkiu mentioned that in 2008 the department would be conducting an officer recruit test and will continue with their training of current officers. Deputy Chief Semkiu stated that the 2008 Proposed Budget increased by 4.4% over the 2007 Budget. The major increases come from salaries and benefits (personnel services). Mr. Semkiu also highlighted several of the items that appear in the Capital Improvements Plan. Chairman Bennett asked where and when the bike unit be deployed. Chief John Dahlberg advised that the department has been short staffed for the most part of the year and the program was put on the back burner. Since staffing levels have begun to improve the bike unit will be deployed as needed in areas that will benefit the most from the program. Chairman Bennett also commended the Chief on the public service he is providing with the "Chat with the Chief' at the Public Library. IV. CHAIRMAN'S REpORT There was nothing to report. V. FINANCE DIRECTOR'S REpORT There was nothing to report. VI. OTHER BUSINESS There was a discussion regarding changing the start time for the meetings on October 18th and 25th to 6:00 pm and it was decided that both meetings will start at 6:00 pm. VII. NEXT MEETING: OCTOBER 18, 2007 Commissioner Vince Grochocinski motioned to adjourn which Commissioner John Kellerhals seconded. The meeting was adjourned at 11: 1 0 p.m. The next meeting will be October 18, 2007. Respectfully submitted, Lisa Burkemper Administrative Assistant Finance Department 3 MINUTES COFFEE WITH COUNCIL SATURDAY, OCTOBER 13,2007 9:00 AM VILLAGE HALL, 50 SOUTH EMERSON STREET Mayor Irvana Wilks called the meeting to order at approximately 9:00 AM. Representing Village staff were Village Manager Michael Janonis and Deputy Director of Public Works Sean Dorsey. Village residents in attendance were: Diane Peterson Julita Urban Derek Steinweg Daniel Milewski Donald Burger Rodger Kruse Carol Tortorello Kimberly Skic Pitsa Lamprinakos Demetria Lamprinakos Jerry Clauser George Haas Fairview Avenue Greenwood Avenue Barberry Lane Barberry Lane Bob-O-Link Road Louis Street Elmhurst Avenue Owen Street Goltlturst Avenue Goltlturst Avenue Kenilworth Avenue Emerson Street Mayor Wilks welcomed all in attendance. Diane Peterson expressed concern that village codes do not adequately regulate redevelopment in existing residential neighborhoods. She presented her thoughts to the Mayor. She related a specific concern about the emission of furnace and water heater exhaust from the new house constructed next to her home. She understands that the home was built in compliance with codes but remains concerned that the codes do not effectively consider the placement of such exhaust vents and their impact upon existing neighbors. Mayor Wilks responded that the she believes the village codes do regulate the placement of exhausts on new single family residences. She advised Ms. Peterson that Building Commissioner Bill Schroeder would contact her about her concerns. Julita Urban expressed dissatisfaction with overnight on-street parking on Greenwood A venue. She stated that the people who utilize the parking are not honoring the parking restrictions. Specifically, she stated that they are parking past 2 am; they move the cars early in the morning to avoid enforcement efforts; are loud, and confrontational. She also felt the police department has not adequately addressed her requests. Mike Janonis advised Ms. Urban that Police Chief John Dahlberg would call her directly to discuss her concerns. Derek Steinweg and Daniel Milewski identified themselves as members of the Mount Prospect Youth Commission. They stated they were attending to learn more about how the Village operates and what types of issues are discussed at coffee with council meetings. They noted that they intend to report about their experience at this meeting to the rest of the youth commission. Page 1 of 3 Mayor Wilks thanked them for attending and expressed her gratitude to the commission for the work that they do. Don Burger complained about the noise emanating from the AutoBarn facility on Rand Road near his home. Specifically, he has concerns about the noise coming from the building's exhaust fans, noise from the pneumatic tools, and car alarms sounding in the middle of the night. Mr. Janonis responded that the Village has responded to Mr. Burger's complaints about AutoBarn in the past. He stated that the Village has enforced all applicable codes to the greatest extent possible. He stated that if Mr. Burger and his neighbors were willing to sign a complaint, the Village would pursue the matter in the Cook County Circuit Court. Rodger Kruse thanked the Village for their response efforts to the August 23rd thunderstorm. He also thanked the police department for recent traffic enforcement efforts. Mr. Kruse also asked why the new home being reconstructed on the comer of Central and Albert has two (2) driveways. He also commented that many residents rake their leaves out too early. Mr. Janonis responded that the driveway exiting to Central Road will be removed when construction is completed. The house otherwise conforms to all building codes. Mrs. Peterson wanted to compliment PW for cleaning the storm sewer in front of her home. She related that she didn't have any problems with street flooding during the August 23rd storm. Carol Tortorello stated that she had no issues to discuss. Kim Skic stated that she also had no issues to discuss. Demetria Lamprinakos complained about dog droppings in her yard. She reported that she consistently finds an inordinate amount of pet waste on her property. She asked if the Village could help educate dog-owning residents in her neighborhood about the problem. She also asked if the Village could install a sign warning that failure to cleanup dog defecation is a violation of village code. Kim Skic related that she had a similar experience at her home but discovered that a raccoon was the culprit. Mr. Janonis suggested that the public education effort might be a worthy endeavor for the Mount Prospect Youth Commission. He also assured that the Village would intervene if a specific offender or offenders could be identified. Ms. Tortello noted that there is a spray available at Petsmart that can be applied to a lawn that is effective at repelling dogs. Ms. Urban commented that she has used a "sour apple" spray and found it to be effective repelling both dogs and cats from her yard. Jerry Klauser suggested that there is a need for a leash law for cats. He related that cats in his neighborhood frequently roam unattended. He explained that he is a bird enthusiast and has observed unattended cats stalking birds on the feeders in his back yard. Page 2 of 3 Mr. Janonis acknowledged that there is not a leash law for cats. He also commented that there may be a need for a public information campaign to remind pet owners about their stewardship responsibilities. Don Burger asked if the Prospect Meadows water main and storm sewer improvements would be completed next year. Mr. Dorsey responded that the project is scheduled and budgeted for construction next year. George Haas related concerns about an unfavorable experience he recently had with building inspectors while remodeling his home. Specifically, he was disconcerted that he was not informed about the need for a floor drain in his crawlspace until well after work was completed. He also related that he had to have three (3) final inspections and new discoveries were noted after the second inspection. He explained that he did not raise his concerns while his project was underway but would like to discuss the matter now. He commented that he would like to have a clear understanding of the plan review and inspection process before he begins his next project. Mr. Janonis responded that building inspectors and plan reviewers often have the difficult task of divining the things that a good contractor should know and the things that most homeowners do not know about construction. He also stated that he would ask the Building Commissioner to contact him to discuss his experience with Village inspectors. There being no further business to discuss, Mayor Wilks adjourned the meeting at 11 :00 AM. Respectfully Submitted, -5P~? Sean P. Dorsey Deputy Director of Public Works Ene (2) C:\Doeuments and Settings\sdorsey.DOMAIN\My Doeuments\COFFEE WITH COUNCILlMinutes\OCTOBER 13 2007.doe Page 3 of 3 MAYOR VILLAGE MANAGER Irvana K. Wilks Michael E. Janonis TRUSTEES VILLAGE CLERK Village of Mount Prospect Timothy J. Corcoran M. Lisa Angell Paul Wm. Hoefert Arlene Juracek Community Development Department A. John Korn Phone: 847/818-5328 Richard M. Lohrstorfer Fax: 847/818-5329 50 South Emerson Street Mount Prospect, Illinois 60056 Michael A. ZadelTDD: 847/392-6064 AGENDA MOUNT PROSPECT PLANNING & ZONING COMMISSION MEETING LOCATION: MEETING DATE & TIME: Mount Prospect Village Hall Thursday 50 S. Emerson Street October 25, 2007 Mount Prospect, IL 60056 7:30 p.m. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTESOF SEPTEMBER 27, 2007 P&Z MEETING A. PZ-29-07 / 143 W. Prospect Ave. / Off-site Parking Agreement / Boulevard Café B. PZ-31-06 / 1303 Wolf Road / Gendell Partners Euclid & Wolf LLC / Map Amendment and Conditional Use (new retail center with drive thru). C. PZ-30-07 / Text Amendment (permit municipal buildings and facilities in the CR District). D. PZ-32-07 / 1300 W. Northwest HWY / CEDA / Sign Variation (allow 3 lines of changeable copy). E. PZ-33-07 / 418 W. Northwest Highway / A Central North Animal Hospital / Conditional Use (animal hospital). F. PZ-34-07 / 1406 Small Lane / Wendel Residence / Variation (parking pad and lot coverage). I. OLD BUSINESS This A. PZ-34-07 / 1406 Small Lane / Wendel Residence / Variation (parking pad and lot coverage). case is Village Board Final. II. NEW BUSINESS A. PZ-38-07 / 309-313 W. Prospect Ave. / Paul Swanson / Conditional Use approval and Variations This case is Village Board Final. CASE CONTINUED TO NOV. 8, (rowhome development). 2007 This case is B. PZ-39-07 / 50 N. Main Street / Midwest Bank / Special Use and Variation (signage). Planning & Zoning final. III. QUESTIONS AND COMMENTS IV. ADJOURNMENT Any individual who would like to attend this meeting, but because of a disability needs some accommodation to participate, should contact the Community Development Department at 50 S. Emerson, Mount Prospect, IL 60056, 847-392-6000, Ext. 5328, TDD #847-392-6064.