HomeMy WebLinkAbout11/16/2021 VB MinutesVillage of Mount Prospect
Regular Meeting of the Village Board
Tuesday, November 16, 2021 / 7:00 p.m.
1. CALL TO ORDER
Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:07 p.m. in the
Board Room at Village Hall, 50 S. Emerson St.
2. ROLL CALL:
Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Agostino
Filippone, Trustee Terri Gens, Trustee John Matuszak, Trustee Peggy Pissarreck, Trustee
Colleen Saccotelli and Trustee Richard Rogers
a. Pledge of Allegiance - Led by Trustee Saccotelli
b. Invocation - Trustee Gens provided the Invocation
3. APPROVAL OF MINUTES
3.1 Minutes of the Special Meeting of the Village Board - October 31, 2021 and
Minutes of the Regular Meeting of the Village Board - November 2, 2021
Motion by Richard Rogers, second by Peggy Pissarreck to approve the subject minutes:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck,
Richard Rogers
Nay: None
Final Resolution: Motion Passed
4. MAYORS REPORT
4.1 PROCLAMATION: Recognizing the Saint Paul Lutheran Boys Volleyball Team State
Champions
Mayor Hoefert read into record the proclamation honoring the Saint Paul Lutheran Boys
Volleyball team who captured the state championship title for their class. Mayor Hoefert
recognized coaches Michael Heinze, Alexis Herrmann and Sam Schmitz along with the players:
Jackson Laesch, Nate Boudreau, Gavin Grage, Bram Schmitz, William Davis, Connor Fack, Ben
Mannion and Matthew Jackson
4.2 PROCLAMATION: Small Business Saturday - November 27, 2021
Mayor Hoefert read the proclamation into record acknowledging November 27, 2021 as Small
Business Saturday and encouraged support of all small business throughout the holiday
season.
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4.3 PROCLAMATION: Teddy Bear Walk Week - December 1-31, 2021
Mayor Hoefert read into record the proclamation announcing the Mount Prospect Public
Library's Teddy Bear Walk Week. This year celebrations and activities will continue
throughout the month of December. Mount Prospect Library board member Michael Duebner
accepted the proclamation on behalf of the Library.
4.4 APPOINTMENT/REAPPOINTMENT TO BOARDS AND COMMISSIONS:
Finance Commission: Appointment - William Grossi
Reappointment - Pam Bazan
Mayor Hoefert presented the reappointment of Pam Bazan and the appointment of William Grossi
to the Finance Commission. Mayor Hoefert stated Ms. Bazan has served honorably for several
years on the Finance Commission and is a valued member of the commission. Mayor Hoefert
detailed Mr. Grossi's qualifications including his professional background in accounting, business
administration and law.
Motion by Colleen Saccotelli, second by Peggy Pissarreck to approve the reappointment of Pam
Bazan to the Finance Commission:
Yea: John Matuszak, Colleen Saccotelli, Richard Rogers, Terri Gens, Peggy Pissarreck
Abstain: Agostino Filippone (Yea) (Clerk's note: when a statute requires the concurrence of
a majority of a public body, an abstention vote is counted as acquiescence with the majority
vote)
Nay: None
Final Resolution: Motion Passed
Board comments regarding appointment of William Grossi to the Finance Commission:
• Wants more transparency in the recruitment and selection process
• We need to do a better job of promoting open positions; requested a more transparent
and open appointment/reappointment process
• Supports appointment; requested an open discussion regarding Boards and Commissions
to learn about each commission and address concerns regarding recruiting and
appointment process
• Supports nomination and the suggestion of a COW discussion on Boards and
Commissions
• Supports nomination
Public Comment:
Yulia Bjekic
Resident and member of the Finance Commission
• Questioned the urgency of the appointment since the Finance Commission isn't scheduled
to meet until January, 2022
• Seeks diversity amongst Board and Commissions appointments
Michael Zadel
800 S. Nawata
• The Finance Commission is one of the most diverse commissions in the Village
No further discussion.
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Motion by Richard Rogers, second by John Matuszak to approve as the appointment of William
Grossi to the Finance Commission:
Yea: John Matuszak, Colleen Saccotelli, Richard Rogers
Abstain: Agostino Filippone (Yea) (Clerk's note: when a statute requires the concurrence of
a majority of a public body, an abstention vote is counted as acquiescence with the majority
vote)
Nay: Peggy Pissarreck, Terri Gens
Final Resolution: Motion Passed
S. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
5.1 Presentation of the Mount Prospect Lions Club Donation to the Mount Prospect Food Pantry
Members of the Mount Prospect Lions Club, William Grossi, Nick Acerenza and Fred
Steinmiller, presented a check in the amount of $12,500 to benefit the Mount Prospect Food
Pantry. Director of Human Services Julie Kane accepted the donation on behalf of the
Village. Ms. Kane stated this generous donation will help sustain the food pantry throughout
the holiday season and into the new year.
Mayor Hoefert, on half on the entire Board, thanked the Lions Club for their continuous
generous support and commitment to the Mount Prospect community.
Citizens to be Heard
Ronak McFadden
Mount Prospect resident
• Asked when residents can expect the white paper regarding workforce housing to
be available for review as promised by staff
Village Manager Michael Cassady stated the document is available on the Village
website
• Suggested a Committee of the Whole meeting to discuss the data provided in the report
Linda Waycie
Mount Prospect resident
• Important for new development rentals to cover all income levels; a portion of the units
should be classified as workforce/affordable housing
Lisa Wheeler
Mount Prospect resident
• Introduced herself to the Board, providing details of her professional
background; expressed interest in Village Boards and Commissions.
Steve Polit
601 N. Wilshire Drive
• Residents interested in serving on a Board or Commission should begin by attending
a meeting of the commission(s) of interest
Mary Anne Benden
• Asked if any new policies were instituted as a result of misconduct involving three Mount
Prospect Police officers (who were later exonerated by the State Attorney's office).
• Questioned the succession plan of the Mount Prospect Police Department and the
promotion of Deputy Chief Eterno; suggested Eterno is a "hold -over" from the tenures of
former Chief Tim Janowick and retiring Chief John Koziol.
Mayor Hoefert responded, stating Deputy Chief Mike Eterno is an outstanding and
dedicated individual and police professional worthy of promotion. Mayor Hoefert added
internal promotions display strength in the department. Mayor Hoefert emphatically
expressed his support of Chief Koziol and his effective leadership of the Mount Prospect
Police Department when it was needed most.
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Dutch DeGroot
217 S. I Oka
• Understands and appreciates affordable housing but realizes the affects it has
on developers and lessees
• Plan of succession in the Mount Prospect Police Department is working
6 CONSENT AGENDA
6.1 List of Bills - October 27, 2021 to November 9, 2021 - $3,179,594.34
6.2 Motion to accept State bid results for road salt in an amount not to exceed $306,698.40.
6.3 Motion to accept proposal for design and construction engineering for Seminole Lane
street lighting project in an amount not to exceed $38,995.34.
6.4 Motion to accept Joint Purchasing Contract for the purchase of one hydraulic system and
associated components for eight -ton dump truck in an amount not to exceed $35,032.52.
6.5 Motion to further continue consideration of the 1st reading of an ORDINANCE FOR A FINAL
PLANNED UNIT DEVELOPMENT FOR PROPERTY LOCATED AT 112 E. NORTHWEST HIGHWAY TO
THE DECEMBER 7, 2021 VILLAGE BOARD AGENDA.
6.6 A motion to waive the second reading of an ordinance and adopt an ORDINANCE
AMENDING CHAPTER 17 "VEHICLE LICENSES" AND CHAPTER 8 "VILLAGE GOVERNMENT
MISCELLANEOUS PROVISIONS" OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS
Ordinance No. 6585
6.7 Motion to approve a 16 -Month Copier Lease with Gordon Flesch Company, Inc., dba GFC
Leasing
Motion by Colleen Saccotelli, second by Richard Rogers to approve the consent agenda as
presented:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck,
Richard Rogers
Nay: None
Final Resolution: Motion Passed
7. PUBLIC HEARING - Property Tax Levy for the Village of Mount Prospect for the fiscal
year beginning January 1, 2021 and ending December 31, 2021
7.1 This public hearing, called pursuant to proper legal notice having been published in the Daily
Herald on November 4, 2021 is for the purpose of presenting the proposed tax levy for the fiscal
year beginning January 1, 2021 and ending December 31, 2021
Mayor Hoefert opened the public hearing to present the proposed tax levy for the fiscal year
beginning January 1, 2021 and ending December 31, 2021 at 8:11 p.m.
Director of Finance Amit Thakkar presented an overview of the proposed 2022 Budget, Tax Levy
and Abatement. The information was a summary of information presented at the Joint Village
Board and Finance Commission Budget Workshops on October 12, 2021 and October 19, 2021
and during the first readings of the budget ordinances at the Village Board meeting on November
2, 2021.
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Public Comment:
Michael Duebner
President, Mount Prospect Public Library
• Provided information regarding the Library's activities, expanded services and changes due
to the pandemic
• The Library is progressive and is more relevant today than ever before
With no additional public comment, Mayor Hoefert closed the public hearing at 8:22 p.m.
8. PUBLIC HEARING - Proposed 2022 Budget for the Village of Mount Prospect for the
fiscal year beginning January 1, 2022 and ending December 31, 2022.
8.1 This public hearing, called pursuant to proper legal notice having been published in the Daily
Herald on October 21, 2021, is for the purpose of presenting the 2022 Budget for the Village of
Mount Prospect for the fiscal year beginning January 1, 2022 and ending December 31, 2022.
Mayor Hoefert opened the public hearing to present the proposed budget for the fiscal year
beginning January 1, 2022 and ending December 31, 2022 at 8:23 p.m.
No additional presentation.
Board comments:
• Supports proposed budget
• Thanked the Finance Commission and staff for their diligent work to deliver a responsible
budget
• Supports no increase to the property tax levy
• Complimented management and staff for continuing to deliver quality service at the lowest
possible cost
• Not satisfied with the storm water fee and would like it addressed in a more
equitable manner at some point in the future
Public Comment:
Steve Polit
601 N. Wilshire Ave.
• Expressed gratitude to staff for presenting a responsible budget
With no additional public comment, Mayor Hoefert closed the public hearing at 8:27 p.m.
9 OLD BUSINESS
9.1 2nd reading and approval of an ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF
TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT
FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2021 AND ENDING DECEMBER 31, 2021
Motion by Richard Rogers, second by John Matuszak to approve the subject ordinance:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck,
Richard Rogers
Nay: None
Final Resolution: Motion Passed
Ordinance No. 6586
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9.2 2nd reading and approval of an ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR
CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR
THE FISCAL YEAR BEGINNING JANUARY 1, 2021 AND ENDING DECEMBER 31, 2021
Motion by John Matuszak, second by Colleen Saccotelli to approve the subject ordinance:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck,
Richard Rogers
Nay: None
Final Resolution: Motion Passed
Ordinance No. 6587
9.3 2nd reading and approval of an ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE
VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR FISCAL YEAR COMMENCING JANUARY 1, 2022
AND ENDING DECEMBER 31, 2022 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE
Motion by Peggy Pissarreck, second by Colleen Saccotelli to approve the subject ordinance:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck,
Richard Rogers
Nay: None
Final Resolution: Motion Passed
Ordinance No. 6588
9.4 2nd reading of an ORDINANCE GRANTING APPROVAL OF THE FINAL PLAT OF
RESUBDIVISION FOR THE RANDHURST CENTER RESUBDIVISION NO. 2.
Director of Community Development Bill Cooney stated the first reading of the subject
ordinance occurred at the Village Board meeting on June 1, 2021. Mr. Cooney stated the Board
brought forward several questions and comments directed toward the owners of Randhurst
Village, DLC Management. The Board also suggested a review by the Planning and Zoning
Commission and other appropriate commissions.
The subject resubdivision creates fifteen (15) additional lots to sell off to interested
investors, allowing DLC Management to pay down existing debts and provide financial
flexibility to facilitate the redevelopment of Randhurst Village. Mr. Cooney provided
additional details and background information.
Mr. Cooney stated the subject request received unanimous support from the Planning and
Zoning Commission, the Economic Development Commission and the Mount Prospect Chamber
Board of Directors. All noted the need to support DLC in their efforts to revitalize Randhurst
Village to ensure its' future success. Mr. Cooney stated staff also supports the resubdivision.
Chris Ressa and Andrew Scott provided the following in response to questions from the
Board:
• Mr. Ressa stated a 4 -phase plan is in place to ensure proceeds from the sale of
the properties will be reinvested in Randhurst Village
• DLC has already made a significant investment to re -tenant a portion of the Carson's space
with Home Goods
• Timeline to reinvest is in progress now; cost to re -tenant is very expensive
• Current retail environment is challenging and is changing; DLC has remained resilient
by leasing unoccupied spaces to Michaels and DSW
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Board Comments:
• Thanked DLC Management for their commitment and determination to revitalize Randhurst
Village; supports resubdivision
• Randhurst Village has a long history in Mount Prospect and its' success is important
to Mount Prospect
• Resubdivision will bring new opportunities to Randhurst Village
Public Comment:
Yulia Bjekic
Mount Prospect resident
• In response Ms. Bjekic's question, Mr. Cooney by stating no zoning changes are
required for the resubdivision
Steve Polit
601 N. Wilshire
• In response to Mr. Polit's question, Mr. Cooney responded to a question, stating DLC will
keep overlap of detention areas; will not be sold
Louis Goodman
310 N. School St.
• In response to Mr. Goodman's question, Mr. Cassady and Village Attorney Lance Malina
stated School District 26 does not have any legal authority in the decision to resubdivide.
No further discussion.
Motion by Colleen Saccotelli, second by John Matuszak to approve the subject ordinance:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck,
Richard Rogers
Nay: None
Final Resolution: Motion Passed
Ordinance No. 6589
10. NEW BUSINESS
10.1 1st reading of an ORDINANCE AMENDING CHAPTER 14 "ZONING" OF THE VILLAGE
CODE OF MOUNT PROSPECT, ILLINOIS.
Director of Community Development Bill Cooney presented text amendments to Chapter 14 for
approval:
1) reinstatement of 1-2 Railroad" zoning district that was eliminated in 1993;
2) modifies the Land Use Table 2 to include "railroad station and platform and related
accessory uses including parking and retail" and
3) add residential planned unit developments as conditional uses under the R-4 zoning
district and eliminate references to the O/R District in various areas of the Code
Mr. Cooney provided background information, historical context and current events leading up the
the proposed text amendments. The proposed amendments will create a uniform and consistent
zoning code.
Mr. Cooney displayed a colored zoning map depicting the 1-2 district.
Mr. Cooney stated the Planning and Zoning Commission on October 28, 2021 voted 4-0 to
recommend approval of the subject text amendments to Chapter 14. Mr. Cooney stated staff
also recommends approval.
There were no questions and no additional discussion.
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Motion by Richard Rogers, second by Peggy Pissarreck to waive the rule requiring two readings of
an ordinance:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck,
Richard Rogers
Nay: None
Final Resolution: Motion Passed
Motion by Richard F Rogers, second by Peggy Pissarreck to approve the subject ordinance:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck,
Richard Rogers
Nay: None
Final Resolution: Motion Passed
Ordinance No. 6590
11. VILLAGE MANAGER'S REPORT
11.1 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT BETWEEN THE
VILLAGE OF MOUNT PROSPECT AND THE CRYSTAL TOWERS HOMEOWNERS'
ASSOCIATION TO PARTICIPATE IN THE COST OF PRIVATE PROPERTY CULVERT PIPE
REPAIRS and;
Motion to accept proposal from Ciorba Group consulting engineers to perform design engineering
and construction engineering services for proposed Crystal Towers culvert pipe repairs in an amount
not to exceed $71,366.
Director of Public Works Sean Dorsey presented background information.
Representatives from the Crystal Towers Homeowners Association (HOA) approached the Village
requesting financial assistance to repair two (2) deteriorating culvert pipes located along the
eastern edge of their lot on private property.
In 2017, residents of Crystal Towers complained to the Village regarding recurring pavement
failures near their southern driveway entrance. Village staff commissioned Ciorba Group to
perform a condition assessment of the pipes. Ciorba Group reported the driveway entrance of
concern should be replaced and the existing metal pipes should be replaced with concrete pipes.
Ciorba's estimated cost of this work in 2017 was $133,000. Mr. Dorsey stated staff shared this
report with representatives from Crystal Towers in 2017.
Mr. Dorsey stated the current estimated price to construct the lowest cost alternative is
$275,000. Staff reached out to Ciorba Group to conduct a technical and cost proposal for
engineering services and other costs associated with the project. Ciorba's proposal includes
$71,366 in fees including $56,237 for design engineering and $15,128 for construction
engineering. Mr. Dorsey provided additional information regarding project costs.
The proposed agreement with the Crystal Towers Homeowners Association includes their
obligation to pay for actual construction costs featuring a clawback provision to reimburse the
Village for engineering costs in the event the project is designed but not constructed before
January 2, 2023.
A discussion followed. Mr. Dorsey displayed maps of the subject project area, pictures of the
deteriorating culvert and compromised pavement.
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Board Comments:
• Concerned this action will set a precedent
• Culverts are on private property; difficult to justify spending public funds
• Sympathetic to the residents of Crystal Towers but does not support subsidizing
private tenants
• Suggested a loan program
Dan Macaluso
President of the Crystal Towers Homeowners Association
• Residents were unaware of the severity of the culvert's condition
• HOA unable to afford cost of the the needed repairs; fear the culvers will collapse
• Not seeking or expecting special support; requesting assistance to get the job done right
Mr. Dorsey_ provided the following in response to questions from the Board:
• Information including the condition of the culverts were shared with the HOA a few
years ago
• Culverts will likely collapse if further neglected
Village Manager Michael Cassady suggested to table (continue) the motion for
approximately 30 days to consider and explore alternative solutions.
Motion by Richard Rogers, second by John Matuszak to table (continue) the subject resolution:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck,
Richard Rogers
Nay: None
Final Resolution: Motion Passed
11.2 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN INTERGOVERNMENTAL AGREEMENT
WITH THE NORTHWEST WATER COMMISSION TO SHARE COSTS and ASSOCIATED WITH THE
DESIGN ENGINEERING FOR EMERGENCY WATER SYSTEM INTERCONNECTIONS and;
Motion to accept proposal from Burns & McDonnell consulting engineers to provide design
engineering services for an emergency water system interconnection between the Northwest
Water Commission and the Village of Mount Prospect.
Public Works Director Sean Dorsey presented initiatives that will change the redundant water
supply for the Village -owned potable water distribution system. The proposed initiatives include
an intergovernmental agreement with the Northwest Water Commission to design a bilateral
emergency interconnection and a proposal to enter into professional services agreement with
Burns & McDonnel consulting engineers to provide design engineering services necessary to
permit and bid a bilateral emergency interconnection with Northwest Water Commission.
Mr. Dorsey provided background information, current conditions, alternative solutions and staff
recommendations.
In a response to a question from the Board, Mr. Dorsey provided clarification regarding the not -
to -exceed amount of this proposal from Burns and McDonnell consulting engineers, stating the
cap is $203,000.
A brief discussion followed. The Board expressed support for this project but added a
discussion needs to occur regarding the future of Village wells.
Motion by Colleen Saccotelli, second by Peggy Pissarreck to accept the proposal from Burns and
McDonnell consulting engineers to provided design engineering services for an amount not to
exceed $203,000:
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Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck,
Richard Rogers
Nay: None
Final Resolution: Motion Passed
Motion by Peggy Pissarreck, second by Colleen Saccotelli to authorize the Mayor to sign an
Intergovernmental Agreement with the Northwest Water Commission to share costs
associated with the design engineering for emergency water system interconnections:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck,
Richard Rogers
Nay: None
Final Resolution: Motion Passed
Resolution No. 41-21
11.3 As submitted
No additional report
12. ANY OTHER BUSINESS
Trustee Saccotelli requested a Committee of the Whole meeting to discuss Village Board and
Commissions.
Trustee Saccotelli reminded residents age 55 and over to complete the Aging in Community
resident survey available on the Village website; paper surveys are also available.
Trustee Matuszak congratulated and wished luck to the Prospect High School Football team in the
upcoming State semi-final game.
Mayor Hoefert acknowledged the many ribbon -cutting ceremonies that have been celebrated
recently, generating a lot of excitement and robust activity in our community.
13. ADJOURNMENT
With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee
Pissarreck, seconded by Trustee Saccotelli motioned to adjourn the meeting. By unanimous roll
call vote, the November 16, 2021 regular meeting of the Village Board of Trustees adjourned at
10:12 p.m.
Respectfully submitted,
Karen M. Agoranos
Village Clerk
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