HomeMy WebLinkAbout7. MANAGERS REPORT 09/04/2007
INTEROFFICE MEMORANDUM
Mount Prospect
~
Village of Mount Prospect
Fire Department
TO:
MICHAEL E. JANONIS, VILLAGE MANAGER
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FROM:
MICHAEL J. FIGOLAH, FIRE CHIEF
DATE: AUGUST 20, 2007
SUBJECT: VHF RADIO PROGRAM BID RESULTS
General Bid Information
On August 6, 2007, at 10:00 AM sealed bids were received for the replacement of the fire
department's VHF mobile and portable radios. At this time, the sealed bids were publicly opened
and read aloud.
The VHF radio purchases involve equipment that is used to communicate with neighboring fire
departments that do not share our Northwest Central Dispatch radio system (Des Plaines, Prospect
Heights, Glenview and Elk Grove Township) and to communicate on a common radio system to
other units on large extra alarm incidents throughout the state of Illinois. A few significant issues
require their replacement:
. Age of the units (some in excess of 20 years old) minimizes repair part availability.
. New interoperability guidelines require more channels on each radio.
. Changes in communications technology require the potential for digital communications
and narrowband capabilities.
We currently have two different model VHF portables and VHF mobiles in use. This plan will
provide thirty-four (34) Motorola PR15500 portable handheld radios and nineteen (19) Motorola
PM1500 mobile vehicle mounted radios.
Summary of Bids Received
Six contractors received invitational bids and advertising was placed in the local newspaper. Four
contractors submitted bids: Alpha Prime Communications, Communications Direct, Chicago
Communications and Motorola. No bids were received from Bucom Communications and Radco
Communications. Bid tabulations are as follows:
Vendor
Communications Direct
Alpha Prime Communications
Chicago Communications
Motorola
Bid
$52,860.00
$56,778.50
$62,104.80
$75,296.40
TO: VILLAGE MANAGER
SUBJECT: VHF RADIO PROGRAM BID RESULTS
DATE: AUGUST 20,2007
PAGE 20F 2
Bid Recommendation
I recommend award of the contract to Communications Direct in an amount not to exceed
$52,860.00. Communications Direct has provided several satisfied municipal references for similar
work.
Budget Authorization
There is $48,000 allocated in this year's budget on page 291 in account #5107701-670018 for the VHF
Radio replacement project. The additional $4,860 will come from the Operations Budget account
#0014205-670018, Radio Equipment - Fire.
MF /jm