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HomeMy WebLinkAbout2. DRAFT MINUTES 08/21/2007 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT August 21, 2007 CALL TO ORDER Mayor Wilks called the meeting to order at meeting to order at 7:07 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee Richard Lohrstorfer Trustee Michael ladel PLEDGE PLEDGE OF ALLEGIANCE Trustee Lohrstorfer led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Juracek gave the Invocation. AGENDA Mayor Wilks stated there was a need for discussion of Land Acquisition and asked for a motion to add Land Acquisition to the Agenda under Closed Session. Trustee Korn, seconded by Trustee Lohrstorfer, moved to add LAND ACQUISITION [5 ILCS 120/2 (c) (5) - [The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired] to the Agenda for discussion under Closed Session. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, ladel Nays: None Motion carried. MINUTES APPROVAL OF MINUTES Trustee Lohrstorfer, seconded by Trustee ladel, moved to approve the minutes of the regular meeting held August 7,2007. Mayor Wilks stated the numbers for lot coverage percentage; Item A.7., Pl-15- 07,701 East Prospect under Old Business, had been transposed and should read: 51.6% rather than 56.1 % lot coverage. The Village Clerk stated the correct percentage would be reflected in the minutes. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, ladel Nays: None Motion carried. APPROVE BILLS APPROVE BILLS AND FINANCIALS & FINANCIALS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS and FINANCIALS" was noted by an asterisk, and all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT Mayor Wilks presented a proclamation aCknowledging the week of August 19-25, 2007 as SCHOOL'S OPEN - SAFETY WEEK. Police Chief Dahlberg accepted the proclamation and encouraged all Mount Prospect residents to drive safely. 1 IDOT CLlCK-IT- OR TICKET RECOGNITION DAE JANG KIM KOREAN RESTAURANT Mr. Dennis Anderson, traffic liaision for the Illinois Department of Transportation (IDOT) presented the Police Department the top award for the 2007 IDOT "Click- or-Ticket" campaign. The Police Department's Traffic Unit was recognized and awarded a Lidar Laser Radar for their exceptional work with the Click-or-Ticket enforcement program. In accepting the award Police Chief Dahlberg recognized members of the Village's recently implemented Traffic Unit; Sergeant Mike Eterno, Officer Bill Nelson and Officer Tom Nowak. The Village Board also recognized and thanked the Police Department for its outstanding efforts, and noted the positive resident feedback they have received about the new Traffic Unit. Mayor Wilks presented a request for "Class S" Liquor License Change of Ownership for Dae Jang Kim Korean Restaurant, 1747 West Golf Road; currently Shin Jung Restaurant. Village Manager Michael Janonis stated the applicants, Eric, Kwan and Hyun Kim are currently under contract to purchase Shin Jung Restaurant. A Class "S" liquor license (full service alcohol in a restaurant with a lounge facility) is currently issued to Shin Jung and the Kims are seeking approval for a change of ownership. The application process has been completed and the Kims along with their attorney, Ms. Jae Choi Kim have met with Village Manager Janonis to discuss the Village's policy and practices for the sale of liquor. Ms. Jae Choi Kim was in attendance, she thanked the Village Board for their consideration and recognized Village Administration for their assistance in completing the application process. Trustee ladel, seconded by Trustee Korn, moved to approve the change of ownership, to Eric, Kwan and Hyun Kim for Dae Jang Kim Korean Restaurant,1747 Golf Road. Upon roll call: Ayes: Nays: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, ladel None Motion carried. APPOINTMENTS APPOINTMENTS Mayor Wilks presented the following reappointments for Village Board approval: Special Events Commission Reappointments Linda Hoefert Term expires August 2011 Eileen Gattas Term expires August 2011 Michael/Kathy Janonis Term expires August 2011 Teresa Van Opdorp Term expires August 2011 Jim Uszler Term expires August 2011 Paul or Linda Seils Term expires August 2011 Dale Barbara Drazin Term expires August 2011 Trustee Juracek, seconded by Trustee ladel, moved to approve the reappointments as listed above. 2 Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD HEARD Mr. Dennis O'Meara 105 North Cathy CONSENT AGENDA BI LLS & FINANCIALS RES 37-07 FUND BALANCE POLICY TELECOMM. CONSUL TANT CONTRACT Mr. O'Meara commented on various Village related items including; Government Access Channel - requested increased showing of recorded Village Board and Committee of the Whole meetings; traffic signs - relocation of speed limit sign on North Cathy Lane; parkway tree trimming - North Cathy Lane; and Closed Session - meeting minutes. The Village Board thanked Mr. O'Meara for his comments and stated his concerns would be forwarded to the appropriate departments. Village Manager Janonis offered to meet with Mr. O'Meara to review the policies and procedures governing the release of closed session minutes. CONSENT AGENDA Trustee Korn, seconded by Trustee Zadel, moved to approve the following business items: 1. Bills dated August 1-15, 2007 2. Financial Report dated July 1 - July 31, 2007 3. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH "PROPERTY ROOM. COM" TO AUCTION ABANDONED PROPERTY 4. Request Village Board approval to accept revised Fund Balance Policy 5. Request Village Board approval to accept proposal and enter into Telecommunication Consultant Contract in an amount not to exceed $14,400. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS Mayor Wilks presented for second (2nd) readings; (1) an ordinance to amend the PZ-16-07, 401 official zoning map of the Village of Mount Prospect and (2) an ordinance granting E. KENSINGTON a conditional use permit and variation for a Planned Unit Development at 401 East Kensington Road. Community Development Director William Cooney stated that in response to the comments from the Village Board and residents regarding the proposed development at the July 17, 2007 Village Board meeting the petitioner submitted a revised site plan dated August 15, 2007 that includes (1) a revised landscape plan indicating the site will have 50% more landscaping than required per Village Code (2) revised elevations that provide greater architectural interest on the front elevation and security gates on the front entrances and (3) revised decks that will extend fifteen feet (15') from the building and measure ten feet (10') along the rear elevation. In addition, the Petitioner submitted a letter stating nine (9) trees will be planted on the east side of the subject property and fifteen (15) trees will be donated to the Mt. Prospect Park District. Mr. Cooney stated that although the Petitioner has worked with Staff and neighborhood representatives to address the concerns discussed at the June 28, 2007 Planning and Zoning meeting, a super majority vote from the Village Board is still required to approve the proposed development. 3 ORD 5645 ORD 5646 NEW BUSINESS CLASS 6B TAX ABATEMENT 1660 AND 1780 WALL STREET Mr. Dave Block, Terra Architects highlighted additional revisions to the project in response to comments from the July 17, 2007 Village Board meeting: 1. garage door material - timber colonnade 2. garages - will accommodate solid waste toters 3. security gate between garages - wrought iron/6 feet in height 4. increased deck size and landscaping It was also noted that the existing building will be demolished; Mr. Vennen, project manager is working with Cook County for permitting. The Village Board responded with favorable comments on the revised site plan. In his response to questions regarding mail delivery and property maintenance issues Mr. Block stated he would make the appropriate follow-up to ensure compliance with required policies and procedures. The Village Board reiterated that per the conditions of the Conditional Use permit; prior to the issuance of a building permit the Petitioner shall install one (1) tree behind each home that abuts the 303 East Rand Road property. Mr. Vennen indicated if required the plantings would be done this fall (2007). There were no comments from residents. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance 5645: AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE VILLAGE OF MOUNT PROSPECT FOR PROPERTY LOCATED AT 401 EAST KENSINGTON ROAD Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Kom, Lohrstorfer, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Zadel , moved for approval of Ordinance 5646: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT AND VARIATIONS IN THE NATURE OF A PLANNED UNIT DEVELOPMENT TOWNHOME DEVELOPMENT FOR PROPERTY LOCATED AT 401 EAST KENSINGTON AVENUE Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Kom, Lohrstorfer, Zadel Nays: None Motion carried. NEW BUSINESS Mayor Wilks presented a resolution in support of Alter Group and LCP 1600/1780, LLC making application for Cook County Class 6B Real Property Classification for property located at 1600/1780 Wall Street. Community Development Director William Cooney stated Alter Group is requesting the Class 6B abatement so they can competitively recruit prospective tenants for the development. If the Class 6B tax incentive is approved Alter Group intends to construct two (2) industrial buildings totaling 256,000 square feet. Mr. Robert Welch, Alter Group, was in attendance and provided additional information regarding the development. The proximity to O'Hare Airport makes the intended use of the property, two (2) office/warehouse facilities a perfect fit. 4 It is estimated the two (2) facilities will create over 300 jobs. He noted that to remain competitive with surrounding counties the Class 6B tax incentive is necessary. The Class 6B tax incentive would reduce the amount of property tax per square foot from approximately $3.24 to $1.44 for this property; a tax rate competitive with the majority of industrial buildings in the market, $1 - $1.77 per square foot. The Village Board commented favorably on the intended use and support of the Petitioner's request. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Resolution No. 38-07: RES 38-07 A RESOLUTION IN SUPPORT OF ALTER GROUP AND LCP 1600/1780, LLC MAKING APPLICATION FOR COOK COUNTY CLASS 6B TAX ABATEMENT FOR 1680 AND 1780 WALL STREET, MOUNT PROSPECT, ILLINOIS Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. NWMC Mayor Wilks presented for a first (1st) reading an ordinance authorizing the sale of PUBLIC AUCTION certain personal property owned by the Village of Mount Prospect. This ordinance allows the Village as a member of the Northwest Municipal Conference (NWMC) to participate in a public auction of surplus vehicles at the Mount Prospect Public Works facility, 1700 West Central Road, on September 15,2007. Trustee Zadel, seconded by Trustee Corcoran, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Corcoran, Juracek, Korn, Lohrstorfer, Zadel Absent: Hoefert Nays: None Motion carried. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved for approval of Ordinance 5647: ORD 5647 AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Juracek, Korn, Lohrstorfer, Zadel Absent: Hoefert Nays: None Motion carried. HOME RULE SALES TAX Mayor Wilks presented for 1st readings; (1) an ordinance amending Appendix A- Division II, Section 8.1102, "Imposition of Tax" and (2) an ordinance amending Appendix A-Division II, Section 8.1202, "Imposition of Tax" of the Village Code. The ordinances authorize an increase in the Home Rule Sales Tax rate effective January 1, 2008. Finance Director Dave Erb provided background information stating an estimated $750,000 to $1 million of annual funding is needed to support mid-range capital improvement projects for the Village. He stated two (2) viable permanent funding sources were considered; property tax increase and an increase in the home rule sales tax. 5 MOUNT PROSPECT HISTORICAL SOCIETY However, as the impact of a property tax increase was believed to be too burdensome on property owners, an increase in the home rule sales tax was recommended for the Village Board's consideration. Mr. Erb reviewed the filing period required by the Illinois Department of Revenue should the Village Board approve an increase in the home rule sales tax. A proposed effective date of January 1, 2008 requires an October 1, 2007 filing with the Illinois Department of Revenue. Mr. Erb also presented the financial impact on both the General Fund and the Capital Improvements (CIP) Fund if rather than a tax increase there was a reallocation of the .25% home rule sales tax; transfer of ending fund balance from the General Fund to the CIP. The projections (2007-2010) indicated that while the CIP would benefit the General Fund would be negatively impacted; falling below the targeted ending fund balance in years 2009 and 2010. Acknowledging that CIP projects can no longer be deferred the Village Board conducted a lengthy discussion regarding short-term and long-term funding optionss of the CIP. Comments and discussion points included: · Reallocation of surplus funds from General Fund to CIP · History of using surplus funds to meet other needs · Defer tax increase until further review of revenues/expenses · Home rule sales tax preferable to property taxes · Transfer of funds - short term fix not solution · Funding of CIP is priority - can no longer defer needed projects · General Fund under pressure · Finance Commission - recommended home rule sales tax increase · Village has an activity based budget - frugal expenditures At the recommendation of Mayor Wilks discussion of the proposed home rule sales tax increase will be continued until the September 4, 2007 Village Board meeting. As part of the September 4, 2007 discussion and decision making process, Mr. Erb will provide additional budgetary data specific to programs, services and personnel. Resident comments/questions. Mr. Mel Houlec 927 Quince Lane · Questions and comments were addressed in Village Board's discussion. Mr. Roger Kruse 515 South Louis Street · Inclusion of costs associated with Emerald Ash Borer in budget? (Village Manager Janonis responded yes.) Mayor Wilks stated the Mount Prospect Historical Society had requested $40,000 from the Village to underwrite the cost of utility relocates as part of the Central Schoolhouse relocation project. Mr. Gavin Kleespies, Mount Prospect Historical Society Executive Director thanked the Village Board for their consideration. He stated the Historical Society already raised $140,000 for the relocation of the schoolhouse and extended an invitation to their August 24, 2007 fund raiser at Bogies Alehouse. The fund raiser includes auctioning of school chairs designed by local organizations and individuals. Stating the schoolhouse is the most significant historical building in the Village, Mr. Houlec also expressed his support of the project. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to approve the request to commit $40,000 to underwrite the cost of utility relocates as part of the Mount Prospect Historical Society Central Schoolhouse relocation project. 6 MANAGER'S REPORT OTHER BUSINESS CLOSED SESSION ADJOURN Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, ladel Abstain: Hoefert, Juracek Nays: None Motion carried. Village Manager Janonis stated he would contact the Historical Society regarding timing of the funds. VILLAGE MANAGER'S REPORT None. OTHER BUSINESS Mayor Wilks noted the following items: · Styrofoam Sculpture - local artist Fran Volz Randhurst Mall- August 22nd - 12 noon ribbon cutting . Illinois Municipal Review (publication) - Village Board featured on back cover; upgrade of sprinkler fire code. CLOSED SESSION Mayor Wilks asked for a motion to enter Closed Session to discuss the following items: LAND ACQUISTION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. PERSONNEL 5 ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. Trustee Hoefert, seconded by Trustee ladel, moved to meet in Closed Session to discuss Land Acquisition ILCS 120/2 (c) (5) and Personnel51LCS 120/2 (c) (1). Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, ladel Nays: None Motion carried. The Village Board entered Closed Session at 8:57 p.m. ADJOURN The Village Board reconvened in Open Session at 9:54 p.m. There being no further business the Village Board meeting of August 21,2007 adjourned at 9:55 p.m. M. Lisa Angell Village Clerk 7