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HomeMy WebLinkAboutRes 33-07 07/17/2007 RESOLUTION NO. 33-07 PROJECT TITLE VILLAGE OF MOUNT PROSPECT PUBLIC TRANSPORTATION SYSTEM PLAN Resolution authorizing applications for and execution of a technical assistance grant under the Regional Transportation Authority's general authority to make such Grants. WHEREAS, the Regional Transportation Authority ("Authority"), is authorized to study public transportation problems and developments; and to conduct, in cooperation with other public and private agencies, such studies; and WHEREAS, the Authority has the power to expend funds for use in connection with these studies; and WHEREAS, the Authority has the power to make and execute all contracts and other instruments necessary or convenient to the exercise of its powers; and WHEREAS, approval for said funds will impose certain financial obligations upon the recipient. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNTPROSPECT COOK COUNTY ILLINOIS: SECTION 1: That the President is hereby authorized to execute and file applications on behalf of Village of Mount Prospect with the Regional Transportation Authority for a technical assistance grant for the Village of Mount Prospect Public Transportation System Plan, copy of which Applications is attached hereto and hereby made a part hereof as Exhibit "A" SECTION 2: That the President is hereby authorized to furnish such additional information, assurances, certifications and amendments as the Regional Transportation Authority may require in connection with this technical assistance grant application. SECTION 3: That the President is hereby authorized and directed on behalf of the Village of Mount Prospect to execute and deliver grant agreements and all subsequent amendments thereto between the Village of Mount Prospect and the Regional Transportation Authority for technical assistance grants, and the Secretary of the Village of Mount Prospect is authorized and directed on behalf of the Village of Mount Prospect to attest said agreements and all subsequent amendments thereto. SECTION 4: That the President is authorized and directed to take such action as is necessary or appropriate to implement, administer and enforce said agreements and all subsequent amendments thereto on behalf of the Village of Mount Prospect. SECTION 5: The Village Clerk is hereby authorized and directed to record a certified copy of this Resolution with the Recorder of Deeds of Cook County. SECTION 6: This Resolution shall be in full force and effect from and after its adoption, approval and publication in pamphlet form as provided by law. RTAP RESOLUTION PAGE2/2 AYES: Corcoran, Hoefert, Juracekt, Korn, Lohrstorfer, Zadel NAYS: None ABSENT: None PASSED and APPROVED this 17th day of July 2007. ~ /{J;~ Mayor ATTEST: -xz?- q M. Lisa Angell Village Clerk H:\CLKO\files\WIN\RES\2007 Resolution for RTAP Grant.doc Regional Transportation Authority REGIONAL TECHNICAL ASSISTANCE PROGRAM (RTAP) Village of Mount Prospect Public Transportation System Plan APPLICATION Revised 5/05 SECTION 1: INTRODUCTION Proiect Principles and Proiect Eligibility The RTA's Regional Transportion Assistance Program (RTAP) provides technical and/ or financial support to selected municipalities or governmental agencies for transit planning projects that that enhance transit. RTA support may be provided as funding for comprehensive transit planning and market research studies, innovative approaches to improve access to local transit facilities, and new institutional arrangements to address emerging transportation needs within non-traditional markets. Land acquisition, design engineering, construction or other capital-related projects are not eligible for RTAP funds. Costs or obligations incurred prior to funding approval are ineligible for reimbursement. For RTAP projects, a local funding share is recommended. The RTA targets a twenty-percent local matching contribution for applicants. SECTION 2: APPLICATION PROCESSING PROCEDURES The RTA considers this Application as representing the applicant's intent to undertake the proposed study project. Please work with your assigned RTA Project Manager to complete this Application. Completed applications should be sent to the Project Manager assigned to your project: Heather Tabbert RT A Project Manager Regional Transportation Authority 175 West Jackson Boulevard, Suite 1550 Chicago,IL 60604 Page 2 SECTION 3: APPLICANT INFORMATION Date of Application 07 / 18 / 2007 Project Title Village of Mount Prospect Pu blic Transportation System Plan Legal Name of Applicant Village of Mount Prospect Address 50 S. Emerson City, State, Zip Code Mount Prospect, IL 60056 Contact Person Jason R. Zawila Title Long Range Planner Phone Number 847-818-5312 Authorized Official Irvana K. Wilks Title Mayor The Village of Mount Prospect hereby applies to the Regional Transportation Authority for a Technical Assistance funding grant. Required resolutions and other documents in support of this request are attached and are considered a part of this application. By signing this application, the applicant is committed to and responsible for securing all local matching funding sources. If multiple organizations are providing sources of local funding, the applicant is responsible for securing these funds and notifying the RTA in writing that local funding has been secured. For the application to be considered complete, the applicant must demonstrate to the RTA that there is a binding agreement among the local funding organization(s) that local matching funds will be available for the project. In support of this application, I offer the above data and attached supporting documents as required. I certify that the statements herein and in the supporting documents are correct and complete. .Jrl/O/Jo ,;f dA/jcS-~7['~ .'~C?~7(K~a/ Name of Authorized Official Attest ""Signature U ~ t.!t/:tf /"& r'4v~~ Signature Title ~11'. r/H'7 ~~V //; ckV 7 Da e I Date .~ Page 3 SECTION 4: DESCRIPTION OF PROJECT attach additional pages, if necessary) Briefly describe, with assistance from your RTA project manager, the nature, size, location, and limits of all elements of the proposed project. Also discuss existing conditions and how the proposed project will improve such conditions. Applicants are advised to focus on the project description within the context of benefits to the public transit system and its patrons. If the work proposed for Regional Technical Assistance Program funding is part of a larger project, describe its relationship to the larger project. Please provide a description of the physical boundaries of the study area. The project is a public transportation system plan evaluating the current level of service, usage, and access to Pace, Metra, and bicycle routes for Mount Prospect residents and businesses. The plan will provide recommendations for improvements to the public transportation system serving the Village, which currently includes two Metra commuter rail lines, with one station located in the Village and one station adjacent to the Village; nine public bus routes; and a bicycle network. As part of the scope of the project, a sub area plan will also be conducted - an inter-modal transportation station area plan which will evaluate the placement of a station on the proposed Metra STAR Line route and its impacts on the Village as a whole. The plan should provide recommendations for adding transit- supportive development within close proximity of the station and linkages to other modes of transportation to the station site. The Public Transportation Improvement portion of the study will cover the entire Village of Mount Prospect, which covers an area of approximately ten square miles located 22 miles northwest of downtown Chicago. It is bordered on the north by Prospect Heights, on the east by the Cook County Forest Preserve and Des Plaines, on the south by Des Plaines and Elk Grove Village, and on the west by Arlington Heights. The proposed STAR Line station is planned at a site on Busse Road, immediately north of the Northwest Tollway (Interstate 90). The line itself will be located along the Tollway right-of-way. The Sub-Area Plan will cover an approximate 1f2 mile radius of the station site. Page 4 SECTION 5: PROJECT SCOPE OF SERVICES Use the template below to work with your assigned RTA Project Manager to detail the Task elements to be included in the Project Scope of Services. Attach additional tasks as necessary. Task 1: Public Involvement Description: A Steering Committee consisting of local residents, Village staff, local elected officials, an RTA liaison, service boards and other appropriate individuals will be established at the onset of the study to provide guidance and direction to the consultants as development of the plan progresses. Village Staff will facilitate Steering Committee meetings, which will be held depending on need. A minimum of three public meetings, held in the evening, will also be organized to solicit comments from residents, commuters, and business owners. The first public meeting will be held at the onset of the project to determine the overall vision for the plan and establish preferred principles that will guide the character of development, redevelopment and improvement to the public transportation system within the Village. This meeting will also confirm the study area boundary, discuss the issues and needs of the study area, coordinate data collection, and discuss project schedule and milestones. A second pu blic meeting will be held for the public to review and provide feedback on the draft concept plans developed in Tasks 4 and 5. At the last public meeting the consultants will present the final plan to the Village Board and Planning & Zoning Commission. Deliverables: Meeting minutes, agendas and materials. Estimated Time Frame: Concurrent with all Tasks Estimated Task Budget: $17,000 Task 2: Existing Conditions Assessment (Public Transportation Component) Description: The consultant will identify and assess existing transit and transit- related facilities (e.g. bicycle routes, pedestrian infrastructure) and infrastructure for commuter rail and bus. The consultant will then complete an assessment of the facilities, including current service levels, destination-origin data, general physical condition, ridership, etc. and assess their ability/suitability in servicing the Village's existing and future travel needs. Deliverables: A report describing the assessment of the existing public transportation facilities for review by the Steering Committee. On a map of the study area, the location and type of the existing facilities will be identified. Estimated Time Frame: 3 Months Estimated Task Budget: $7,000 Task 3: Existing Conditions Assessment (STAR Line Station Area Component) Description: The consultant will inventory data pertaining to the existing land uses and transportation facilities within the proposed station study area which will include at a minimum: available parking, land uses (including buildings), streets, pedestrian and bicycle facilities, signage, landscaping and other natural features. Deliverables: A report describing the assessment of the existing conditions within the proposed station study area, for review by the Steering Committee. On a map of the study area, the location and type of the existing facilities will be identified. Estimated Time Frame: 3 Months (concurrent with Task 2) Estimated Task Budget: $7,000 Page 5 Task 4: Concept STAR Line Station Area Plan Development Description: Based on the findings from the existing conditions analysis and the first public meeting, the consultant team will prepare at least two draft concept plans for the study area. The draft concept plans will include graphics and text that identify key development and redevelopment sites as well as streetscape and infrastructure improvements that are needed. The draft concept plans will consider motorized, bicycle and pedestrian access and circulation improvements, parking and commuter facility improvements and urban design improvements. The draft concept plans will identify key development opportunity sites, overall land use mix and building massing and configuration. The drafts will be presented to the Steering Committee for initial review and to the public at a workshop for review and comment. Based on comments from the second public meeting, the consultant will make adjustments to the draft concept plans and the Steering Committee will select a Preferred Concept Plan, which may be one or a combination of the draft concept plans. Deliverables: At least two draft concept plans (including both graphics and text) that demonstrate a vision for future development in the study area. The preferred concept plan will include bird's eye drawings of the new development depicting layout and elevations in addition to a revised base map depicting the future land uses in the study area. Estimated Time Frame: 4 Months Estimated Task Budget: $25,000 Task 5: Public Transportation System Improvement Recommendations Description: Travel market data will be analyzed to identify the markets that are currently served by existing transit services, and the type and size of potential travel markets. Bicycle and pedestrian connections in relationship to the proposed STAR line station site, and connections to major bus stops, and the existing Metra stations should also be studied. Based on these findings, the consultant will provide an assessment of the current transit service and provide recommendations for areas of the Village that are currently underserved or could benefit from bus service. The consultant will also conduct a cost-benefit analysis of proposed service improvements, including ridership projections, order-of-magnitude costs and impacts to the Pace system. The consultant will identify underserved bus travel markets and suggest additional/ altered bus service hours and access modifications that may improve bus service, along with a detailed explanation of the recommendations. Among these recommendations, the most critical improvements based on the size, ridership projections or demographics (transit dependence) will be identified. Deliverables: A report that includes the analysis of existing and potential Pace Bus service and recommendations for service improvement within the Village will be provided to each member of the Steering Committee for review. Estimated Time Frame: 4 Months (Concurrent with Task 4) Estimated Task Budget: $25,000 Task 6: Public Transportation System Plan Implementation Strategies Description: Implementation strategies will be developed with respect to the transit service improvement recommendations developed in Task #5. This will include the priority implementation of the critical improvements, a phased approach to implementing the additional recommended improvements, and the identification of passenger amenities and new technology to improve operational efficiencies for potential bus service. Implementation strategies for each improvement will include Page 6 potential funding sources and implementation partners (transit agencies, neighboring communities, businesses, etc). Recommendations for additional or follow-up studies will also be identified. Deliverables: A report of implementation strategies for the transit service improvement recommendations. Based on feedback from the Steering Committee members, the report will be revised. Estimated Time Frame: 3 Months Estimated Task Budget: $12,000 Task 7: STAR Line Station Area Plan Implementation Strategies Description: Implementation strategies will be developed with respect to the preferred concept station plan developed in Task #4. These implementation strategies for the preferred concept station plan shall be described and illustrated from existing conditions to a phased build-out, providing the Village with a flexible time frame. Specific actions will include considering site control and acquisition, remediation and demolition, suggested plan implementation phasing, application of appropriate funding techniques and the identification of implementation partners (transit agencies, business owners, property owners, etc). The consultant shall also provide recommendations for any necessary revisions to the Zoning Ordinance to help enable implementation of the plan. Deliverables: A report of implementation strategies for the preferred station area concept plan, including illustrations and text descriptions of the phasing and final phase/build-out of the station area will be developed. Based on feedback from the Steering Committee members, the report will be revised. Estimated Time Frame: 3 Months (Concurrent with Task 6) Estimated Task Budget: $12,000 Task 8: Final Report Description: The consultant will prepare a full-color Final Report that incorporates both the public transportation system improvement recommendations as well as the STAR Line Sub-Area Plan preferred concept and implementation strategies. The Final Report will include drawings, maps, photographs and other materials necessary to convey the recommendations of the plan. Deliverables: All graphics, maps and illustrations will be provided to the Village as separate files. A full color final report will also be presented to the Village Board and Planning and Zoning Commission at the last public meeting. This final, full-color report will be prepared including the deliverables from the above tasks. The consultant will provide 25 hard copies and one electronic (CD-ROMs) version of the Final Report containing the final camera-ready report in a format that allows it to be viewed on the Village's website and to be reproduced for additional copies. Estimated Time Frame: 2 Months Estimated Task Budget: $20,000 TOTAL ESTIMATED TIME FRAME: 12 Months TOTAL ESTIMATED PROJECT BUDGET: $125,000 Page 7 SECTION 6: PROJECT MANAGEMENT The Project Management Section shall provide all pertinent information for project implementation. This includes a Project Management Plan, Project Team Table, and funding information as required. A. Project Management Plan: The Project Management Plan (PMP) outlines the organizational and administrative structure that will be utilized to oversee the project. This includes designating the entities responsible for project management, procurement and administration of the consultant contract, and, organizing and conducting Project Team meetings. The PMP will address roles, responsibilities and reporting relationships; list data and supporting documents that will be used as project inputs; and state open issues and pending decisions that can impact the project. The plan shall also include an explanation of the internal processes and procedures of the sponsoring organizations to direct, review and approve work products and adopt the final work product/plan. ATTACHED B. Project Team Table: Project Team Member Primary Responsibility Provide technical assistance to the Village of RTA Mount Prospect on project management and coordinate efforts with Pace and Metra. Will serve on the Steering Committee. Provide overall guidance on the plan Village Board develop men t and provide final approval of the plan. Provide overall guidance on the plan development. Will review the final documents and recommend them to the Village Board for Planning & Zoning final approval. A member of the Planning and Commission Zoning Commission will also serve on the Steering Committee and act as a liaison between the Steering Committee and the Planning and Zoning Commission The Director of Community Development and the Long Range Planner will serve as proj ect managers, responsible for the day-to-day Community coordination of the study and leading the Steering Committee. In order to facilitate the Development Staff effective coordination of the project, the Village will manage the consultant team and their progress, direct the scope of work, and identify and control all budget and timeline issues. Will serve as a technical resource, working Public Works Staff directly with the Community Development Staff. Will also serve on the Steering Committee. Page 8 Metra Provide technical expertise on operations and existing conditions of the area. Will be invited to serve on the Steering Committee. Provide technical expertise on operations and Pace existing conditions in the area. Will be invited to serve on the Steering Committee. Local businesses, employers, and residents Public Representatives and other members of the public- Will be invited to provide direction and input into the planning process throughout the study. Develop the plan components, based on the Consulting Team scope developed for the study and with guidance and input from the Steering Committee. SECTION 6: PROJECT MANAGEMENT (continued) c. Project Team Member Agreements (if applicable): Please specify if additional agreements will be required between the vanous members of the Project Team. Note the type of agreement needed. These agreements will typically involve the applicant requesting another organization (other than the selected consultant) to complete a portion of the Scope of Services. Do not list the agreement that will be entered into between the RTA and the applicant in this section. If not applicable, check the box below. Proiect Team Member Agreement X Not Applicable Between Project Team Members: Recommended type of Agreement: Brief Description of Agreement: Attach additional agreement descriptions as necessary. Page 9 SECTION 7: PROJECT FUNDING A. Funding Source Information (if applicable) The applicant is committed to securing all local funding sources. If multiple entities are providing sources of local funding, the applicant is responsible for securing these funds. A local funding source agreement is a binding agreement between the applicant and other local funding entities which the applicant provides to the RTA demonstrating that the applicant is responsible for providing the local matching funds for this project. Any local funding source agreements should be attached to this Formal Application. Proposed Applicant Funding Amount: Applicant Local Funding Source: Local Funding Source Expiration Date: Local Funding Agreement Attached: $ 25.000 Mount Prospect General Fund / / Oil Yes Oil No X NjA B. Proposed Project Funding Sources: Funding Source Amount % of Total Task Its) Covered RTA $100,000 80% 1-8 Applicant $25,000 20% 1-8 TOTAL $125,000 100% 1-8 SECTION 8: ADDITIONAL INFORMATION Additional Project Notes or Comments: SECTION 9: GOVERNING BOARD RESOLUTION A resolution must be passed by the applicant's governing board authorizing the filing of the application and execution of the required technical assistance agreement. A sample Governing Board Resolution is provided on the following page. The Board Resolution language is dependent on the applicant's board procedures and structure. Prior to revising the language in the sample Governing Board Resolution, contact your assigned RTA Project Manager for guidance. Please include the designated ((Authorized Official" and ((Title" (as listed on page 3 of the application) in the Resolution. ATTACHED