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HomeMy WebLinkAbout02/16/2021 VB MinutesAlternatives Feb 16 draft m i n utes. pdf Item Cover Page Minutes of the Regular Meeting of the Village Board - February • , 2021 March 2. 2021 - REGULAR MEETING OF THE MOUNI 'w'ROSPECT VILLAGE BOARD 1 REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD — 7:00 PM Tuesday, February 16, 2021 The following message appeared on the February 16, 2021 agenda: Return of in-person meetings: We are happy to announce the return of in-person meetings for all our Boards and Commissions. Although it may look a bit different than what we remember, we are committed to conducting a safe and productive meeting for all. Members of the public who wish to speak under Citizens to be Heard or on an agenda item may join us live at Village Hall. We'll check your temperature upon arrival and masks or face coverings will be required during the length of your visit. Physical distancing protocols will also be enforced. If we reach the capacity limit for the Boardroom, you may be asked to wait in the Farley Community Room or outside the boardroom. If you wish to address the Board in-person on February 16, 2021, please notify us by emailing kagoranos@mountprospect.org by 3:00 p.m. on Feb. 16th so we may plan accordingly while keeping everyone safe. Please include your name and address in the email. To be respectful of everyone's opportunity to participate, your chance to speak will be limited to 3 minutes. We also ask that you limit attendance to only those who wish to speak before the Board. The board has always recognized the need to accommodate those with disabilities. Any individual who would like to attend this meeting but because of a disability or who needs some accommodation to participate will be able to address the board remotely. The same advance notice detailed above is required. You will then be provided with a communications link. Your chance to speak will be limited to 3 minutes. Those who are unable to join us live may submit comments or questions to vmo@mountprospect.org. Comments received in this manner will be summarized by the Mayor at the appropriate time during the meeting. As always, you may also join us via livestream or view the meeting on Comcast or WOW channel 17. 1, CALL TO ORDER The February 16, 2021 regular meeting of the Village Board was called to order by Mayor Arlene Juracek at 7:02 p.m. in the Boardroom at Village Hall, 50 S. Emerson Street, Mount Prospect, IL. 2, ROLL CALL Members present upon roll call by the Village Clerk: Mayor Arlene Juracek, Trustee William Grossi, Trustee Eleni Hatzis, Trustee Paul Hoefert, Trustee Richard Rogers, Trustee Colleen Saccotelli and Trustee Michael Zadel Absent: None 3, PLEDGE OF ALLEGIANCE Trustee Hoefert led the Pledge of Allegiance 4, INVOCATION Trustee Hatzis provided the Invocation 5, APPROVAL OF MINUTES 5.1 Minutes of the Regular Meeting of the Motion by Paul Hoefert, second by Colleen minutes. Village Board - February 2, 2021 Saccotelli to approve the February 2, 2021 2 Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers Abstain: William Grossi Final Resolution: Motion Passed 6, MAYORS REPORT 6.1 PROCLAMATION: Acknowledging the contributions of Teresa Wolf VanOpDorp to the Mount Prospect Special Events Commission. Mayor Juracek read the proclamation into record honoring Teresa Wolf VanOpDorp who resigned from the Mount Prospect Special Events Commission after 18 years of service. Ms. VanOpDorp thanked the Village Board, Village staff and the Public Works Department for their support during the course of her tenure. Mayor Juracek shared a statement prepared by resident Julia Narain in response to the Black History Month proclamation acknowledged at the February 2, 2021 Village Board meeting. 7. COMMUNICATIONS AND PETITIONS -CITIZENS TO BE HEARD Mayor Juracek stated she received four (4) emails from residents in support of the Mount Prospect Police Department patch. Public Comment Carole Delahunty Mount Prospect resident • Ms. Delahunty stated the debate surrounding the Police department's use of the blue line flag is not about supporting or not supporting the Police; it is about supporting the people in our community and recognizing the meaning of the blue line symbol beyond personal understanding. Ms. Delahunty urged the Village to cease the use of the thin blue line flag insignia and put the needs of the community first. Liz Fischer Mount Prospect resident • Ms. Fischer asked why some of the Trustees chose not to wear a mask when seated at the dais. Ms. Juracek stated Village meetings are being conducted in compliance with CDC guidelines. • Ms. Fischer addressed individual comments made by Board members during the February 2, 2021 meeting. Ms. Fisher urged the removal of the thin blue line symbol/flag worn by Mount Prospect Police officers because it is offensive to our residents of color and emphasized that we must be fair and sensitive to all residents in our community. Ms. Fischer believes a compromise can be reached. 8. CONSENT AGENDA Chris Bozonelos 100 E. Prospect Ave. • Mr. Bozonelos expressed appreciation to the Board and Village staff for the fagade improvement program. The financial assistance allowed Mr. Bozonelos to make the needed fagade upgrades to enhance the building located at 100 E. Prospect Ave for Mrs. P and Me Restaurant. KI Motion by Paul Hoefert, second by Michael Zadel to approve the consent agenda as presented. Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers, William Grossi Nay: None Final Resolution: Motion Passed 8.1 List of Bills - January 27, 2021 to February 9, 2021 - $2,486,787.84 8.2 A RESOLUTION EXPRESSING INTENT TO PARTICIPATE IN THE SUBURBAN TREE CONSORTIUM FIVE-YEAR CONTRACTURAL PROGRAM Resolution No. 6-21 8.3 A RESOLUTION IN LIEU OF A SURETY BOND TO PERFORM CONSTRUCTION WORK WITHIN STATE OF ILLINOIS RIGHTS-OF-WAY Resolution No. 7-21 8.4 Motion to approve a Fagade Program Reimbursement to MCFIB CORP, dba Mrs. P. and Me Restaurant, totaling $21,321. VBA 6-21 8.5 Motion to accept proposal for 2021 Cured -In -Place -Pipe Sewer Lining Project Construction Engineering Services in an amount not to exceed $74,154.30. VBA 7-21 8.6 Motion to authorize changes in compensation for the Village Manager. 9, OLD BUSINESS None. 10, NEW BUSINESS 10.1 1st reading of an ORDINANCE GRANTING A VARIATION TO THE MAXIMUM FRONT LOT COVERAGE REQUIREMENT FOR THE PROPERTY LOCATED AT 918 S. ELM STREET. (PZ -25-20) Agef7da item February 2, 202.1 Village Boar -d rrieeting. Director of Community Development Bill Cooney presented an ordinance granting a variation to the maximum lot coverage for the property located at 918 S. Elm Street. Mr. Cooney stated the petitioner, John Bouzas, is requesting to expand an existing variation to maximum front lot coverage of 43.4% to 48.15%. The property is zoned R -X. The proposal will widen the driveway by approximately 240 square feet by adding 2'x 2' stone pavers to each side of the driveway. The property has an existing circular drive portion to the driveway and the width would increase from 12' to 16'. The overall lot coverage ratio will remain below the allowable 35% in the R -X district. Mr. Cooney displayed site plans and elevations of existing of conditions for the proposed plan. Mr. Cooney stated the petitioner has family members with disabilities and widening the driveway will make the use of wheelchairs safer and easier. The Planning and Zoning Commission approved the petitioners' request at the January 14, 2021 meeting by a vote of 3-2. Staff supports the petitioner's request. The petitioner was present to answer questions from the Board. There were no questions for the petitioner from the Board. 4 In response to a question from the Board, Mr. Cooney stated there were neither objection nor support expressed by neighbors. Motion by Paul Hoefert, second by Michael Zadel to waive the rule requiring two readings of the subject ordinance. Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers, William Grossi Nay: None Resolution: Motion Passed Motion by Paul Hoefert, second by Colleen Saccotelli to approve the subject ordinance, item 10.1. Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers, William Grossi Nay: None Final Resolution: Motion Passed Ordinance No. 6557 10.2 1st reading of an ORDINANCE GRANTING A CONDITIONAL USE FOR A FINAL PLANNED UNIT DEVELOPMENT FOR PROPERTY LOCATED AT 1-27 W. PROSPECT AVENUE, 150 S. MAIN STREET (PROSPECT PLACE) Director of Community Development Bill Cooney provided an overview of the project, stating the Village has been working with the petitioner, First Equity Development Group, for almost one year to analyze the future of Prospect Place. Mr. Cooney reviewed Prospect Place redevelopment options. Mr. Cooney stated the proposal for consideration includes a five -story building with approximately 10,000 square feet of retail space. Mr. Cooney stated the Planning and Zoning Commission held a public hearing on January 14, 2021. Staff and residents brought forward concerns relating to parking, traffic and density. The petitioner, requested a continuance to the January 28, 2021 Planning and Zoning meeting. The petitioner revised and amended the original proposal, addressing many of the concerns brought forward by staff and residents. The revised proposal was presented at the January 28, 2021 Planning and Zoning meeting. The Planning and Zoning Commission approved the revised proposal by a vote of 6-1. Staff supports the Commission's recommendation and believes the subject development will have a positive impact in the downtown corridor. Mr. Cooney introduced Tom Lowe of Prospect Place Development Partners/First Equity Group, Jonathan Splitt of Jonathan Splitt Architects and Michael Werthmann from KLOA traffic consultants. Mr. Lowe stated the subject project is a high-profile, prominent parcel in downtown Mount Prospect that is currently underutilized. Mr. Lowe stated the proposed project includes a mixed-use building with related improvements. 5 Mr. Lowe provided the following details: • Triangular parcel is bound by Prospect Avenue on the North, Wille Street on the West and Evergreen Avenue on the South. • Parking on both sides of Evergreen and Prospect Avenues and Wille Street with a designated loading area adjacent to Wille Street • Five -story building is proposed with four (4) retail pads that includes two (2) endcap spaces for restaurant use with outdoor dining • Surface parking in the rear accommodates 22 parking stalls • First floor lobby and residential amenities including fitness space, bike storage, and dog -wash area • 72 parking spaces including 11 tandem spaces (for the same unit) • Rooftop amenity with proposed green space and community room • Eighty (80) total rental units - 40 2 -bedroom units and 40 1 -bedroom units • Covered drop-off and ride share areas Mr. Lowe displayed site plans and floor plans to illustrate the details. Architect Jonathon Splitt provided additional details: • All masonry building utilizing two different color brick - first floor of building will have greater architectural detail • Window sills and window heads are designed with exposed steel and cast iron; building will have a monolithic look featuring limestone with matching complementary stone • Balconies will be recessed into the building Mr. Lowe stated KLOA made changes to address the traffic concerns brought forward at the Planning and Zoning meetings. Public Comment: Erich Roush 309 N. Wille Street • Supports the project overall but opposes the current proposal • Would like to see code -compliant landscaping and lighting plans • Concerned with lack of parking • Proposed commercial signage it too short for the size of the building • Believes the proposed building is architecturally uninteresting from a distance Thano Tziforos 218 S. Wille • Expressed concern regarding parking, particularly on Evergreen Street • Would like future traffic studies to include the possibility of closing Prospect Avenue; Village should consider acquiring the vacant property on Main Street for future use (green space) • Suggested the Village/developer keep the historic Prospect Place sign and repu rpose its' use. Mayor summarized two public comments received by email from Anna Huberty and Anne Rademacher: Anna Huberty 200 block of South Wille Parking concerns on Evergreen and Wille 6 • Would like an independent traffic study that is not funded by the developer to avoid potential bias. • Inadequate self-contained parking • Disappointed with the lack of architectural detail • Interested in a more detailed landscape plan Ann Rademacheer Mount Prospect resident • Concerned the building is lacking architectural details, in particular, the view from the corner of Prospect and Main • Concerned that five -stories is too tall for the area- would instead like to see a 3 or 4 story building Board Comments: • Concerned with traffic on Wille and Evergreen Streets; requested traffic monitoring for this area. Mr. Cooney responded, stating if the project is approved, staff can monitor impact and perform an analysis. Staff reviewed independent traffic study and the plan was tweaked in response. • Staff should be working on a plan to direct people to use the parking garage. Assistant Village Manager Nellie Beckner responded, stating work has begun on a uniform plan for downtown parking and will be marketed once the plan is finalized. • Landscape plan should include as much greenery as possible • Suggested the use of barricades to ensure the endcap restaurants are safe; safety should be considered when developing streetscape plans • Important to keep the Prospect Place sign • At some point, interest in ownership will come back around and we need to ensure rental units can accommodate transitioning market trends • Village needs to examine parking comprehensively in our downtown district • Pleased with the building's architectural design • Prospect Place sign is not historical or significant; no interest in preserving it • Parking is not sufficient • Landscaping will be an important feature in this project • Requested more specified, detailed landscaping plan from developer • Impact, color and design of lighting should be compatible with other downtown lighting Mr. Cooney and Mr. Lowe provided the following in response to questions from the Board: • Building will have controlled access; no public access to lobby or elevators • Overnight parking will be for residents only • Signage will be scaled to the size of the building; agreed the renderings displayed signs that were too small and too short • Conversion to condominiums in the future was taken into consideration when plans were developed; use of high end, quality finishes will help with transition if and when the time comes • Landscaping will be planned per the Village Code and will be significant improvement from existing conditions. 7 Mr. Lowe provided an update on the relocation of the existing tenants of Prospect Place. Mayor ]uracek stated this will stand as a first reading. The second reading is tentatively scheduled for March 2, 2021 and will be presented along with the Redevelopment Agreement. 11, VILLAGE MANAGER'S REPORT 11.1 Motion to accept Suburban Purchasing Cooperative bid results for one (1) new 2021 International HV607 Vactor 21001 Combination Sewer Truck in an amount not to exceed $448,807. Director of Public Works Sean Dorsey presented background information, bid results and staff recommendation regarding the purchase of a new 2021 International HV607 Vactor 2100i Combination Sewer Truck. Mr. Dorsey stated the Village currently owns two (2) sewer flusher trucks and one (1) sewer vacuum truck. Staff determined that significant savings can be realized by replacing a flusher and vacuum truck with one combination flusher/vacuum truck that can perform both functions. Mr. Dorsey displayed images of both existing trucks Mr. Dorsey stated the cost to purchase one single -use flusher truck and one single use vacuum truck totals $630.,000. The purchase of the subject combination truck will result in a savings of $181,593. Additional savings of $5,000 -$10,000 in fuel costs will also result from reducing the fleet by one (1) vehicle. Mr. Dorsey stated each truck proposed for replacement was evaluated and subsequently recommended for replacement. A key factor in this decision was the deteriorating condition of the tank in the vacuum vehicle, reducing the truck's capability to perform key functions. Vehicles are rated on four (4) major factors: age, mileage, repair & maintenance cost, and condition of the body/mechanical components. Both vehicles scored in the range that qualified the recommendation for replacement. Mr. Dorsey stated there is $486,000 in the vehicle replacement fund that will be used to purchase the subject combination vehicle. Additionally, the vehicle will be purchased through the Suburban Purchasing Cooperative that satisfies the public bidding requirement. Mr. Dorsey added that the existing vehicles will be sold at auction. Mr. Dorsey provided the following in response to questions from the Board: • Life expectancy of the new vehicle is 15-18 years • New vehicle is equipped with a cleansing system that will reduce deterioration of inside components • New vehicle has more power, improved operating efficiency In response to a question from the audience, Mr. Dorsey stated the subject trucks are used weekly by Public Works staff and provided details regarding the different uses of the specialized vehicles. Motion by Paul Hoefert, second by William Grossi to approve the purchase of the 2021 International HV607 Vactor 2100i Combination Sewer Truck Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers, William A Grossi Nay: None Final Resolution: Motion Passed VBA 8-21 11.2 As submitted -None 12. ANY OTHER BUSINESS There was no additional business introduced. 13. ADJOURNMENT There being no further business to conduct, Mayor Juracek asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Rogers motioned to adjourn the meeting. By unanimous voice vote, the February 16, 2021 regular meeting of the Village Board adjourned at 9:26 p.m. Respectfully submitted, Karen M. Agoranos ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY OR NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 847/392-6000, EXTENSION 5327