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Home My WebLink About6. MANAGERS REPORT 04/18/2007 Mount Prospect Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: PROJECT ENGINEER DATE: APRIL 12, 2007 SUBJECT: 2007 PEDESTRIAN SIGNAL IMPROVEMENT PROJECT RECOMMENDATION TO fiRE ENGINEERING CONSULTANT - $21,487 The Engineering Staff recommends to the Village Board of Trustees to retain Civiltech Engineering Inc. of !tasca, Illinois to provide engineering design services for the 2007 Pedestrian Signal Improvement Project in the amount not to exceed $21,487.00. Backl!round In 2005, the Village completed a project that resulted in pedestrian signal improvements at three intersections: Central Road & Northwest Highway, Central Road & Prospect Avenue, and Euclid Avenue & Burning Bush Lane. The Engineering Staff had received requests for these improvements from residents because of their close proximity to schools and parks. These busy signalized intersections are now safer with the presence of pedestrian signals. In light of the project's success, the Engineering Staff inventoried the pedestrian signal systems at all 57 signalized intersections in Mount Prospect last year in order to identify and prioritize additional projects. The table below categorizes the pedestrian signal system condition at the intersections. Current Condition # intersections Complete system with LED signals 6 Complete system with incandescent bulb signals 21 Incomplete system with substantial amount of sidewalk in place 14 Incomplete system requiring sidewalk prior to considering ped signals 13 Traffic signal controller limitations preventing ped signals 3 TOTAL 57 This year's project includes work at six intersections: . Rand Road & Central Road · Rand Road & Mount Prospect Road · Central Road & Mount Prospect Road . Euclid Avenue & Wheeling Road . Route 83 & Central Road · Route 83 & Lincoln Street page 2 of3 2007 Pedestrian Signal Improvement Project April 12, 2007 They were chosen based on requests from residents as well as their close proximity to schools, shopping and the downtown business area. The first four intersections listed above currently have a partial pedestrian signal system. Work will include upgrading and adding LED pedestrian signals to provide a complete, uniform system. The last two intersections listed above currently have a complete pedestrian signal system using incandescent bulbs. They will be retrofitted with LED countdown signals. It is anticipated construction will take place in the fall. Improvements at these intersections will increase pedestrian safety and hopefully encourage more walking and biking in the community. On a regular basis in year's to come, Staff will continue to identify Village projects that will move us closer to providing complete pedestrian signal systems at all of our signalized intersections. We will also continue to look for opportunities to incorporate pedestrian signal improvements as part of State and County construction projects. Request For Proposal In order to accomplish the design phase of the project, the Village needs to retain the services of a company with expertise in traffic signal design. Also, because the intersections involve State and County roads, we need a company with experience working with the Illinois Department of Transportation (IDOT) and the Cook County Highway Department (CCHD). Therefore, a Request for Proposal (RFP) was sent to four engineering consulting companies to solicit their interest in the 2007 Pedestrian Signal Improvement Project. The consultants were to provide Staff their experience on similar projects, qualifications of their personnel, their design approach, and an anticipated project schedule. They were also asked to provide a cost to complete the tasks outlined in the RFP. The Engineering Staff received four proposals. Each company met the minimum qualifications outlined in the RFP from a personnel and experience standpoint. The prices ranged from a low of $21,487.00 to a high of $49,356.00. Staff preferred the proposal from Civiltech Engineering Inc. because of their coordination experience between municipalities and IDOT as well as completion of a similar project recently in Des Plaines. Representatives from Civiltech were interviewed by Staff and we are confident they can provide a quality project and complete the work on time. Also, based on our interview, we are comfortable that their price of $21 ,487.00 for design services allocates a sufficient number of work hours to accomplish all work detailed in the RFP. Discussion Over 10 years ago, Civiltech Engineering Inc. provided engineering services for the Village. They studied the traffic control at a few neighborhood intersections. At the time, their work was acceptable. Today, over 90% of Civiltech' s transportation related projects are for governmental agencies. They have experience with completing similar projects including a pedestrian signal project in the City of Des Plaines. A city engineer for Des Plaines commented that Civiltech met the expectations of the City and their work was acceptable. Their experience with IDOT and the CCHD is also an advantage in that they will be able to streamline the permitting process with these agencies. page3 of 3 2007 Pedestrian Signal Improvement Project April 12, 2007 Recommendation It is my recommendation that the proposal submitted by Civiltech Engineering Inc. of Itasca, Illinois for engineering design services be accepted with a not to exceed amount of$21,487.00. This expenditure has been allocated in the 2007 Village Budget. Please include this item on the April 18th Village Board Meeting Agenda. I concur with the above recommendation. ~ Glen . Andler, Di ector of Public Works Attachment: Map h: \engineering\traffic\signa Is\pedestrian \2007project\v b _ consu I tant_fec.doc VILLAGE OF ~IOUNT PROSPECr 2007 PEDESTRIAN SIGNAL IMPROVEMENT PROJECT ~ " '" " z ~ ;c " PROJECT INTERSECTIONS 1. EUCLID AVENUE &; WHEELING ROAD 2. RAND ROAD (US 12) &; CENTRAL ROAD 3. RAND ROAD (US 12) &; MOUNT PROSPECT ROAD 4. CENTRAL ROAD &; MOUNT PROSPECT ROAD 5. MAIN STREET (ROUTE 83) &; CENTRAL ROAD 6. ELMHURST ROAD (ROUTE 83) &; LINCOLN STREET