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HomeMy WebLinkAbout2. DRAFT MINUTES 03/06/2007 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT March 6, 2007 CALL TO ORDER Mayor Irvana Wilks called the meeting to order at 7:15 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Timothy Corcoran Trustee Paul Hoefert Trustee John Korn Trustee Richard Lohrstorfer Trustee Michaele Skowron Absent: Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Mayor Wilks led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Korn gave the Invocation. MINUTES APPROVAL OF MINUTES Trustee Korn, seconded by Trustee Lohrstorfer, moved to approve the minutes of the regular meeting held February 20,2007. Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron None Motion carried. APPROVE BILLS APPROVE BILLS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk, and all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA" MAYOR'S REPORT MAYOR'S REPORT Mayor Wilks presented a request from the applicant of Chung Ki Wa Restaurant, 1658 West Algonquin Road, to continue operating under the existing Class "R" (Restaurant Only) liquor license. It was noted that the address on the Agenda was incorrect; the correct address is 1658 West Algonquin Road as listed on the petitioner's request. The applicant, Ms. Michelle Kim, responded to questions from the Village Board through her interpreter Mr. Man Ho Hong. Although Ms. Kim will be the owner, the restaurant will continue under the management of the current owners. Ms. Kim indicated she understands Village requirements and the restaurant will comply with all liquor license regulations. Trustee Lohrstorfer, seconded by Trustee Skowron, moved to approve the change in ownership of Chung Ki Wa Restaurant, 1658 West Algonquin Road, Class "R" Liquor License. Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron None Motion carried. APPOINTMENTS APPOINTMENTS None. 1 CITIZENS TO BE HEARD CONSENT AGENDA APPROVE BILLS RES 4-07 RES 5-07 RUGGEDIZED TABLET PCS STUMP REMOVAL CREDIT UNION OLD BUSINESS PZ-14-06, 1040 W. NW HIGHWAY COMMUNICATIONS AND PETITIONS -CITIZENS TO BE HEARD Greg Ibbotson Moose Lodge 660 601 North Main Street Mr. Ibbotson requested the Village amend the public smoking ordinance to allow the lounge exception for private clubs such as the Moose Lodge. · The Moose Lodge is a private not public club; service is limited to members. · The Moose Lodge will maintain current Class "0" liquor license The Village Board responded with the following points: · The Moose Lodge is a public place in terms of the ordinance. · The Moose Lodge could seek a change in liquor license class to pursue the lounge exception as provided in the Village Code · At this time the Village Board does not support reopening discussion to amend the ordinance. CONSENT AGENDA Trustee Hoefert, seconded by Trustee Korn, moved to approve the following business items: 1. Bills dated February 15-28, 2007 2. A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND ILLINOIS DEPARTMENT OF TRANSPORTATION (lOOT) 3. A RESOLUTION AUTHORIZING APPROVAL OF THE OFFICIAL ZONING MAP OF THE VILLAGE OF MOUNT PROSPECT 4. Request Village Board approval to waive bid and purchase Ruggedized Tablet PCS in an amount not to exceed $23,130. 5. Request Village Board approval to accept bids for Stump Removal contract in an amount not to exceed $37,300. 6. Authorize payment to Metro Federal Credit Union in the amount of $26,158.38. Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron None Motion carried. OLD BUSINESS Mayor Wilks presented for second (2nd) readings: (1) an ordinance to amend the official zoning map of the Village of Mount Prospect and (2) an ordinance granting a conditional use permit and variation to allow construction of a 17 unit townhome development at 1040 West Northwest Highway. Mayor Wilks stated the second (2nd) reading had been deferred from the February 20, 2007 Village Board meeting at the request of the developer. She stated a super majority, 4 affirmative votes, were required for approval of the ordinances. Community Development Director William Cooney provided a brief review of the proposed townhome development and stated Mr. John Schiess, project architect would present a revised project plan that included a reduction in the number of units from seventeen (17) to fifteen (15). Mr. John Schiess, Architect Oak Park, Illinois Mr. Schiess stated that in consideration of the comments and concerns expressed by the Village Board and residents from the Northwest Meadows Homeowners Association at the February 6, 2007 Village Board meeting several revisions to the proposed project had been made. 2 . Density reduction - eliminated 2 town homes; 17 to 15 units Increased guest parking - 8 to 15 parking spaces Enhanced turn-around - increased driveway size near unit 8 Building 5 - eliminated 2nd floor terrace Garages - reconfigured to add space for solid waste containers Fencing - added wrought iron fence Architecture - changed some to be compatible with Villas . . . . . . As part of the discussion and consideration of the revised proposed project the Village Board acknowledged revisions, and commented on the following issues of concern; · Patio size - inadequate · Density - remains high · Parking - remains inadequate · Incomplete application - no color renderings · Building 2 setback - inadequate · Building 5 - little architectural design · Water/sewer - will flooding be an issue · Zoning - questioned basic appeal, appearance and size of proposed development for Village to accommodate developer's request to rezone property from commercial to residential Residents residing in the adjacent single family homes who addressed the Village Board and a collective list of their primary concerns and comments follow: Ms. Allison Kelly 801 West Isabella Street Mr. Paul Glombowski 206 MacArthur Blvd. Ms. Nancy Fritz, Northwest Meadows Homeowners Association President 103 North MacArthur Blvd. · History of issues when State Farm building went up 19 years ago · Headlights shining in single family residents' homes · Density still high even with revisions · Revised plans do not include elevation · McArthur and Withorn flood during heavy rains · Questioned integrity of existing sewer structure for McArthur Blvd. · and Withorn Lane · Questioned whether townhome development was appropriate · Looking for development that is compatible with their area · Suggested the Village Board return the town home development project to Planning and Zoning Commission so the Commission and single family homeowner's can work with the developer Public Works Director Glen Andler and Village Engineer Jeff Wulbecker addressed questions/concerns regarding the impact on the water/sewer system. · The project is not at the stage of development where Village would review drainage, however, as the proposed development would need to comply with the Village's current drainage requirements, which are more restrictive than when State Farm was built, the drainage would be better. · Water run-off from the property would be less than it is now. · Public Works will look into flooding concerns. · Public Works already has scheduled work for combined/water sewer system for MacArthur Blvd. and Withorn Lane. 3 CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE In consideration of the concerns/questions that remain and apparent lack of support for the project as presented, the Village Board asked Mr. Schiess if he would like them to vote on the ordinances before them or to defer the second (2nd) reading allowing him time to make further revisions to the proposed development. In light of the positive remarks that were made about the proposed project Mr. Schiess felt the owner would want to continue with the project, and make additional revisions to address the concerns/comments expressed by the Village Board and residents. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved for approval to defer the second (2nd) reading of (1) an ordinance to amend the official zoning map of the Village of Mount Prospect and (2) an ordinance granting a conditional use permit and variation to allow construction of a 17 unit townhome development at 1040 West Northwest Highway until the May 1, 2007 Village Board meeting. Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron None Motion carried. Mayor Wilks presented for a second (2nd) reading an ordinance amending Chapter 18 (Traffic) of the Village Code. This ordinance implements components of the Village's new "Residential Intersection Traffic Control" program and the "Residential Speed Limit" program for Zone 12. Mayor Wilks stated the Village Board had voted at the February 6, 2007 Village Board meeting to defer the second reading until this date to allow for further discussion. She asked Trustee Hoefert to provide an overview of the meeting held between Trustee Skrown, a small group of residents from South Wa-Pella and himself. Trustee Hoefert stated the meeting was productive and the concerns raised by the Wa-Pella residents provided validation to restudy the recommendations to remove the stop signs on Wa-Pella Avenue. · Questioned conditions when traffic study was conducted · Traffic counts were not conducted on all blocks · Questioned definition of a school zone · Explore additional options to enhance safety Indicating there was a need for additional time to restudy the area, Trustee Hoefert recommended the second reading of the ordinance to amend Chapter 18 of the Village Code of Mount Prospect be deferred. Trustee Hoefert, seconded by Trustee Skowron, moved to defer the second reading of an ordinance amending Chapter 18 of the Village Code of Mount Prospect until the May 1, 2007 Village Board meeting. Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron None Motion carried. Wa-Pella Avenue resident representative Ms. Christy Watychowicz, 301 South Wa-Pella Avenue questioned who was responsible for the cost of the additional study. She suggested the consultant KLOA should be responsible for the additional costs since it was KLOA who conducted the study resulting in questionable results. Mayor Wilks stated the Village of Mount Prospect will pay for the cost of the additional study. The Village is requesting the additional for re-evaluation purposes, the original contract with KLOA did not include an initial re-evaluation of the area. 4 NEW BUSINESS PZ-02-07, LAKE CENTER PLAZA ORD NO. 5617 Village Engineer Jeff Wulbecker responded to questions regarding the post study of Zone 8, the first neighborhood traffic zone to have components of the Village's Residential Traffic Control and Residential Speed Limit programs implemented. It was suggested that having the post study data from Zone 8 would be beneficial as the Village Board moves forward in their discussion of other neighborhood traffic zones including Zone 12. NEW BUSINESS Mayor Wilks presented for a first (1st) reading an ordinance amending Ordinance 3831, granting a special use for property commonly known as Lake Center Plaza, PZ-02-07, 1630-1791 Wall Street, 500 Algonquin Road, 300-301 LaSalle Street, 1698-1700 South Elmhurst Road. Community Development Director William Cooney provided background information for the proposed development. In 1987 Lake Center Plaza received zoning approval to construct a Planned Unit Development (PUD) that allowed for industrial, office and office research businesses. The Petitioner has now submitted plans to construct two (2) warehouse buildings on the west side of Wall Street and requests Ordinance 3831 be amended to allow (1) building setback relief and (2) allow more than 75% lot coverage for an individual lot; overall lot coverage not to exceed 75%. The Planning and Zoning Commission recommended approval of the request by a 7-0 vote. Mr. Cooney stated the petitioner (Alter Group) also conducted traffic impact studies and at the suggestion of the Engineering Division petitioned the Illinois Department of Transportation (lOOT) to install a traffic signal at LaSalle/Elmhurst Road. The signal would be for traffic turning left on to Elmhurst Road. Mr. Lawrence Freedman, attorney for Alter Group was in attendance and gave a brief account of Alter Groups' effort to develop the subject property dating back to 1971. Mr. Freedman indicated there is a strong market for commercial development of the two (2) distribution warehouses. Mr. Rolf Kilian, traffic engineer for the project also provided an overview of the traffic impact study. While a request for signalization installation has been submitted to lOOT, Mr. Kilian stated that based on experience, the traffic volume may not be significant enough for lOOT to approve signalization at LaSalle Street and Elmhurst Road. Traffic is evenly distributed between the three (3) driveways and most truck traffic leaving the property will be going south (right turn) on Elmhurst Road. If lOOT does approve signalization, Alter Group will pay its share for traffic signalization. The following information regarding the subject property was also provided: · Detention Ponds - Declaration of Covenant since 1970's requires all property owners to share in cost of maintenance. · Future Development - Alter Group anticipates additional development after this project is completed. · Project completion - end of 2007 Trustee Corcoran, seconded by Trustee Korn, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron Nays: None Motion carried. Trustee Corcoran, seconded by Trustee Hoefert, moved for approval of Ordinance No. 5617: AN ORDINANCE AMENDING ORDINANCE 3831 GRANTING A SPECIAL USE OF PROPERTY COMMONLY KNOWN AS LAKE CENTER PLAZA IN THE VILLAGE OF MOUNT PROSPECT 5 CHAPTER 5, BOARDS AND COMMISSIONS OF THE VILLAGE CODE ORD 5618 CHAPTER 21, BUILDING CODE CHAPTER 23, OFFENSES AND MISC. REGULATIONS AND APPENDIX A - DIVISION II ORD 5619 Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron None Motion carried. Mayor Wilks presented for a first (1st) reading an ordinance amending Chapter 5 (Boards and Commissions) of the Village Code. This ordinance amends Article XVI, "Foreign Fire Insurance Tax Board", Section 16.106.B. entitled "Use of Funds". Assistant Village Manager Strahl stated the amended language to the Village Code was a housekeeping revision to clarify Section 16.106.B. "Use of Funds". Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron Nays: None Absent: Hoefert Motion carried. Trustee Corcoran, seconded by Trustee Korn, moved for approval of Ordinance No. 5618: AN ORDINANCE AMENDING CHAPTER 5 (BOARDS AND COMMISSIONS) OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron Nays: None Absent: Hoefert Motion carried. Mayor Wilks presented for a first (1st) reading an ordinance amending Chapters 21, 23 and Appendix A - Division of the Village Code. This ordinance amends Article XVIII, "Residential Landlord Tenant Regulations" of Chapter 23 (Offenses and Miscellaneous Regulations) to add a new offense "Chronic Public Nuisance Property and Section 21.607, entitled "Enforcement Fees" of Appendix II, "Fees, Rates and Taxes" of the Village Code. Deputy Police Chief Mike Semkui provided background information as the proposed ordinance relates to the Village's Crime Free Housing program. Noting the Village Board has previously discussed and supported the Crime Free Housing Program there were no questions or discussion. Trustee Corcoran, seconded by Trustee Skowron, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron Nays: None Motion carried. Trustee Korn, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5619: AN ORDINANCE AMENDING CHAPTERS 21,23 AND APPENDIX A - DIVISION" OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron None Motion carried. 6 MANAGER'S REPORT TREE TRIMMING CONTRACT TREE REMOVAL CONTRACT VILLAGE MANAGER'S REPORT Assistant Village Manager Strahl stated the Public Works Department requests Village Board approval to accept bids for (1) tree trimming and (2) tree removal. Forestry/Grounds Superintendent Sandy Clark presented the results and recommendations for both contractual services. 1) Tree trimming - trimming for trees in areas due for routine pruning on the Village's five (5) year cycle and emergency storm damage tree work. Bids were substantially higher than expected; lowest bid was 57% higher than 2005-2006 contract. Increase due to fuel cost, workers' compensation and projected increase in costs to handle Emerald Ash tree debris. As a result of the unexpected pricing it may be necessary to use funds allocated for tree planting to complete all areas due for trimming on the five (5) year cycle. Staff recommends acceptance of the lowest qualified bid from R. W. Hendricksen Company in an amount not to exceed $180,590 and the provision to allow extension of the contract for a second year at the same bid prices, if the contractor and Village agree. At the Village Board's request Ms. Clark clarified the provision for the second year contract extension. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to approve staff's request to accept the bid from R. W. Hendricksen, Inc. for tree trimming in an amount not to exceed $180,590, and a provision for contract extension. Upon roll call: Ayes: Nays: Motion Carried. Corcoran, Hoefert, Korn, Lohrstorfer, Skowron None 2) Tree Removals - removal of dead, dying or structurally unsound parkway trees to ground level; approximately 132 trees to be removed. The bids for tree removal were also much higher than expected due to the increases in fuel costs, workers compensation and Emerald Ash debris. Staff recommends acceptance of the lowest qualified bid from Kramer Tree Specialists in an amount not to exceed $80,000 and the provision to allow extension of the contract for a second year at the same bid prices, if the contractor and Village agree. Trustee Corcoran, seconded by Trustee Skowron, moved to approve staff's request to accept the bid from Kramer Tree Specialists for tree removal in an amount not to exceed $80,000 and a provision for contract extension. Upon roll call: Ayes: Nays: Motion Carried. Corcoran, Hoefert, Korn, Lohrstorfer, Skowron None Ms. Clark responded to several questions regarding removal of diseased trees including Dutch Elm and Emerald Ash. Ms. Clark stated if contractual funding is not adequate for removal of all the diseased Dutch Elm trees, Public Works staff would also do removals. She added that the potential cost for removal of diseased Emerald Ash has yet to be determined but it would be very costly. Ms. Clark concurred that it is more likely a matter of when rather than if the Emerald Ash Borer is found in Mount Prospect. She will be providing an extensive report at the March 13, 2007 Committee of the Whole meeting regarding the Emerald Ash Borer. For contingency planning the Village Board requested additional information to include costs for removal, disposal and reforestation. 7 2007 STREET RESURFACING PROGRAM COFFE WITH COUNCIL OTHER BUSINESS CLOSED SESSION ADJOURN Assistant Village Manager Strahl stated the Public Works Department was also requesting Village Board approval to accept bid fro 2007 Street Resurfacing program. Village Engineer Jeff Wulbecker presented background information stating this year's street resurfacing project represents the eleventh (11th) year of the thirteen (13) year extended street improvement program and includes the resurfacing of approximately 5.1 mile of Village streets. He added that as in the past the MFT funded program and the Village Street Improvement program were combined into one (1) project to secure an early and more favorable bid. Mr. Wulbecker stated since available funding for this project is $2,980,000 and the low bid of $2,412,085 is less than the budgeted amount, staff recommend the Village take advantage of the lower than anticipated unit price and add additional streets up to the budget limit. Staff further recommended the low bidder, Arrow Road Construction Company be awarded the contract for 2007 Street Resurfacing program in an amount not to exceed $2,980,000. Trustee Corcoran, seconded by Trustee Hoefert, moved to approve staff's request to accept the bid from Arrow Road Construction Company for the 2007 Street Resurfacing program in an amount not to exceed $2,980,000. Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron None Motion carried. Assistant Village Manager Strahl stated Coffee with Council would be held Saturday, March 10th, 9:00 - 11 :00 a.m. in the Village Hall Community room. OTHER BUSINESS None. CLOSED SESSION None. ADJOURN Trustee Hoefert, seconded by Trustee Korn, moved to adjourn the March 6, 2007 Village Board meeting at 9:28p.m. Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron None Motion carried. M. Lisa Angell Village Clerk 8